LINCOLNSHIRE HUMBER FEDERATION OF WOMEN'S INSTITUTES TRUSTEES ANNUAL REPORT FOR THE PERIOD
1[st] JANUARY 2023 to 31[st] DECEMBER 2023 REFERENCE and ADMINISTRATION DETAILS
| Charityname | Lincolnshire Humber Federation of WIs |
|---|---|
| Other names Charity known by |
LHFWI |
| RegisteredCharity no | 506278 |
| Charities Principal address | 10 Queen Street BRIGG North Lincolnshire DN20 8HY |
Names of trustees who manage the charity
| Names of trustees who manage the charity TRUSTEES |
Names of trustees who manage the charity Date |
Names of trustees who manage the charity ROLE |
Sub-Committee Chairman |
|---|---|---|---|
| Jennifer Nix | All Year | ||
| Valerie Lancaster ~~=—————~~ |
Allyear ~~=—————~~ |
Treasurer ~~=—————~~ |
~~=—————~~ |
| Mavis Reade ~~=—————~~ |
All year ~~=—————~~ |
Chairman Vice Chairman ~~=—————~~ |
Membership LHFWI ~~=—————~~ |
| Denise Butler ~~=—————~~ |
All Year ~~=—————~~ |
Asst Treasurer ~~=—————~~ |
~~=—————~~ |
| Mavis Jarvis ~~=—————~~ |
All year ~~=—————~~ |
WI Adviser Vice Chairman ~~=—————~~ |
Membership ~~=—————~~ |
| Elizabeth Stephens ~~=—————~~ |
Allyear ~~=—————~~ |
~~=—————~~ | Hobbies ~~=—————~~ |
| Jean Mumby ~~=—————~~ ~~FEE~~ |
Resigned 14th March 2023 ~~=—————~~ ~~FEE~~ |
WI Adviser Vice Chairman ~~=—————~~ ~~FEE~~ |
Membership and temporary editor of Newsletter up to 11th April 2023 ~~=—————~~ ~~FEE~~ |
| Gill Powell ~~FEE~~ |
Resigned 12th Sept 2023 ~~FEE~~ |
Climate Ambassador Vice Chairman ~~FEE~~ |
Leisure & Learning ~~FEE~~ |
| Jill Dawson ~~FEE~~ ~~er~~ |
All Year ~~FEE~~ ~~er~~ |
Chairman Vice Chairman ~~FEE~~ ~~er~~ |
Leisure & Learning LHFWI ~~FEE~~ ~~er~~ |
| Trish Hindley ~~er~~ |
Appointed 11th April 2023 ~~er~~ |
~~er~~ | Hobbies and Newsletter Editor ~~er~~ |
| Eleonore Ransom ~~er~~ |
All Year ~~er~~ |
~~er~~ | House Officer ~~er~~ |
| Christine Sylvester ~~er~~ |
All Year ~~er~~ |
Chairman ~~er~~ |
LHFWI ~~er~~ |
NAME of STAFF
The federation trustees are supported by a part-time secretary Gill Chambers who makes sure that the office runs smoothly and queries are answered. The office is open on Tuesday, Wednesday and Thursdays only. Contact by post, email and telephone preferred but visits between 10am to 3pm on the above days only.
STRUCTURE, GOVERNANCE and MANAGEMENT Description of the charity's trusts Type of governing document The charity is governed by the constitution of the NFWI for unincorporated federations dated April 2021. How the charity is constituted There are currently 1058 members in 35 institutes(1042 members in 38 institutes 2022) Trustee selection methods Trustees are nominated by and from WI members biannually and a vote is taken if needed. The coming years trustees are announced at our Annual General Meeting in March or April.
Trustee training
At the start of their term in office every trustee has to be able to sign an eligibility form as a trustee of a charity and then undertakes an online training course. These courses also have to be completed by existing trustees every two years (their term of office) as changes or new charity laws have to be known. Both the form and the course have been produced by NFWI and is now completed online.
Other linked charities.
The federation is currently composed of the 35 member WIs (registered and unregistered charities) within the federation, to whom we provided events, visits, workshops together with office support, training etc. and a link to NFWI (registered charity).
All trustees give their time voluntarily and received no remuneration or other benefits.
OBJECTIVES AND ACTIVITIES
Summary of objects as per the governing documents
Summary of the main activities undertaken for the public benefit in relation to these objects
The objects of the LHFWI are to further the purposes of the Women's Institute organisation throughout the whole county of Lincolnshire as well as elsewhere and nationally.
In planning our activities for the year the trustees keep in mind the Charity Commission guidance on public benefit. We organise events, workshops and projects for our members which develop their self-confidence, their empowerment and a “can do” attitude whilst furthering the aims and
Contribution made by volunteers
objectives of the WI. All trustees of the federation, sub-committee members as well as all committee members of the 38 WIs are volunteers. So total numbers of volunteers and hours given are substantial and make a big contribution to our communities locally and nationally.
Achievements and performance
1[st] Quarter of the year
Members voted to select their resolution for presentation at the NAGM to be held at St David’s Hall in Cardiff. The resolution was chosen nationally by all members and after the chosen resolution was announced a Zoom meeting was given by NFWI for WIs guidance.
The Federation’s Quiz night was organised for March and was very hotly contested with all tables taken.
The 2[nd] Quarter of the year
Our Annual Federation Day was held at the Memorial Hall, Cleethorpes on the 9[th] April. We had 3 excellent speakers, two young women who run a forest school where you can really get back to nature, an Olympic and other international sporting events volunteer and finally an historian with a musically illustrated talk on the music halls.
The Leisure and Learning Committee had organised a visit to the National Arboretum but unfortunately this had to be cancelled due to low take up. The King Charles Coronation Tea Party was held at Great Limber Village Hall in June. The food at the party was excellent and also lots of samples of different chocolates sent around by our speaker. One or two of us could remember the last Coronation tea party in 1952!
This year’s venue for the NAGM was Cardiff and was a hybrid meeting. The resolution chosen by members was “Clean Rivers” This was discussed with two excellent speakers. The opposing speaker making some excellent arguments which reduced the resolutions majority on being adopted.
The two afternoon speakers were Professor Laura McAllister and Ebony Rainford-Brent MBE who both began their careers playing sport one football and the other cricket. One is now in charge of Womens Football at UEFA and the other is a broadcaster on TV as well as a board member of the England and Wales Cricket Board. Two inspirational speakers.
“Denman at home” courses continue to attract a large following from all over the world and are much appreciated especially during any home isolation as Covid and its variants were still active. At the AGM in Cardiff it was announced that the Charity Commission had agreed to the release of funds for National’s plans to make Denman courses free to every member and provide support for Federations events with speakers etc.
The 3[rd] Quarter of the year.
In July a walkabout quiz at Cleethorpes with an afternoon talk on sea glass, with a chance of making jewellery and 3D pictures. Again this had to be cancelled due to low take up.
A period of time for holidays, parenting and grand parenting duties together with watering the garden.
A Clothes Shuffle was held at WI House, Brigg on 15[th] July.
September was a busy month starting with a joint effort with the other 2 federations that make up the original county of Lincolnshire with a local historian and Lincolnshire music.
Our “mini” break was to the gardens at Alnwick Castle and to Beamish, a living history museum. This was much enjoyed by all with no accidents inspite of a visit to the Poison Garden! Beamish was joyful and worth a full week of visits as there is so much to see and experience.
The 4[th] Quarter of the year.
We offered 2 training sessions for both presidents, secretaries and treasurers during this quarter and to show further support we also held an Officers Coffee and Chat session.
2 Craft courses were organised, a candle wreath and lino cutting card making sessions. Both very popular.
Finally a Winter concert with a Ukulele band with seasonal refreshments to start our coming festive celebrations on a happy note.
Throughout the year an Art class was held once a month at Brigg office.
Principle Funding Sources and Underlying performance.
LHFWI is a membership based organisation, consequently it derives its main source of income from membership subscriptions, from activities organised for members and fundraising events. Increases in membership numbers are financially very important as it relieves pressure on fundraising and the prices charged for events that we arrange.
Subscription numbers of 1058 do not include Haxey and Holton le Clay new members so we have obviously retained and increased membership over the past year. The release of the Denman funds for free courses and bigger and better events provided by the Federation may see this figure sky rocket! Events and activities organised by the Federation are only making small contributions to our costs and expenditure but these will be continued to be offered at affordable prices.
During the year the Federation has continued fundraising by the club draw, selling bulbs, calendars, merchandise and raffles at events etc. There is more sharing of institute events and long may this continue.
The federation has and is facing substantial cost increases in light and heat costs together with a further increase in the living wage in this and next April. These factors and the cost of living crisis facing our members are putting considerable strain on our fundraising activities. Unfortunately the spending
of £2,934 on a collapsing wall added considerably to our deficit this year. Reserves Policy
LHFWI currently requires reserves to allow it to continue to work in the event of a substantial fall in our membership affiliation subscriptions. The trustees consider holding unrestricted reserves equivalent to 6 months expenditure to be necessary.
General Fund
This fund is unrestricted and is used for all charitable purposes without restriction in accordance with the governing documents.
Restricted Funds
This fund is monies from closed WIs which are kept for 3 years for a possible restart of that WI. The remaining 4 institutes are Haxey (£357) Ashby Belles (£148) Appleby (£1100) and Alkborough (£175). Haxey’s monies will be paid back to them in 2024.
Future Plans
The coming year will see a continuing emphasis on retaining and increasing membership numbers, especially amongst young women. It is a challenge, home working, flexible working hours, a longer working life and increasing family responsibilities, all make it harder for women. The financial pressure on family time and finances has increased substantially especially during the cost of living crisis. Lets make it known that the WI is there for them after all it is less that £1 a week to spend on yourself and just remember all the benefits that flow from membership.
All institutes and members have shown increasing use of technology, infinite flexibility as well as enthusiasm and mutual support. All should be more than sufficient for the job!
The Federation wish to thank all WI’s and their members for all their contributions in time and effort over another extraordinary year!
Never forgetting the objects of the WI, the federation together with NFWI and Denman will continue to provide our members with opportunities. Learning, taking part in the community, campaigning locally and nationally, but above all, for its members – FUN and FRIENDSHIP never more important than now!
LINCOLNSHIRE HUMBER FEDERATION of WOMEN’S INSTITUTES
Charity Number 506278 Unincorporated
RECEIPTS and PAYMENTS ACCOUNT for the YEAR ENDED 31 DECEMBER 2023
| Unrestricted | Restricted | Total | Last Year | |
|---|---|---|---|---|
| Funds | Funds | 2023 | 2022 | |
| £ | £ | £ | £ | |
| A1 RECEIPTS | ||||
| WI’s Affil fees, Gift aid, NAGM etc | 14,172 | 14,172 | 10,724 | |
| Alnwick/Beamish/Hampton Court (2022) | 6,571 | 6,571 | 11,113 | |
| Sale of Goods |
59 | 59 | 450 | |
| Annual Federation Day | 1,829 | 1,829 | 1,804 | |
| Other Events and Fundraising | 9,359 | 9,359 | 8,393 | |
| New and Closed institutes | 551 | 175 | 726 | 777 |
| Insurance | 1,116 | - | 1,116 | 1,004 - |
| Donations and interest | 100 | 100 | 77 | |
| Sundries | 90 | - | 90 | 234 |
| Asset and Investment sales |
--- | --- | --- | |
| Total receipts |
£33,847 | £175 | £34,022 | £34,576 |
| A3 PAYMENTS | ||||
| New Institute repaid and costs | 210 | 777 | 987 | 804 |
| Alnwick/Beamish/Hampton Court (2022) | 6,126 | - | 6,126 | 8.540 |
| NAGM Cardiff/Liverpool |
3,388 | 3,388 | 1,962 | |
| Goods for resale | - | - | - | 344 |
| Annual Federation Day | 985 | 985 | 1,086 | |
| Other events incl Fundraising exps |
5,107 | - | 5,107 | 5,740 |
| Federation costs, training etc | 182 | 182 | 350 | |
| Wages and payroll costs | 11,150 | - | 11,150 | 10,273 |
| Insurances, utilities & hire | 6,250 | - | 6,250 | 4,401 |
| Post, stationery, print, tel &IT | 1,558 | - | 1,558 | 2,107 |
| House costs | 4,518 | - | 4,518 | 1,710 |
| Travel costs – volunteers | 2,209 | - | 2,209 | 1,333 |
| Sundries | 59 | - | 59 | 196 |
| A4 Asset and Investment purchases | - | - | - | - |
| Total Payments | £41,742 | £ 777 | £42,519 | £38,846 |
| Net of receipts/ (payments) | (£7,895) | (£602) | (£8,497) | (£4,270) |
| A5 Transfers between funds | £1,384 | (£1,384) | - | - |
| A6 Cash funds at last year end | 31,636 | 3,766 | 35,402 | 39,672 |
| Cash funds at this year end | £25,125 | £1,780 | £26,905 | £35,402 |
STATEMENT OF ASSETS and LIABILITIES as at 31 DECEMBER 2023
| Unrestricted | Restricted | Total | Last year | |
|---|---|---|---|---|
| Funds | Funds | 2023 | 2022 | |
| £ | £ | £ | £ | |
| B1 CASH FUNDS | ||||
| Barclays – current a/c | 15,092 | 1,780 | 16,872 | 25,470 |
| Barclays – No 1 a/c | 9,696 | 9,696 | 7,456 | |
| Barclays – No 2 a/c | 2 | 2 | 2,151 | |
| Cash held | 335 | 335 | 325 | |
| Total Cash funds at the year end | £25,125 | £1,780 | £26,905 |
£35,402 |
| B2 Other monetary assets | ||||
| NFWI overpayments | 167 | 167 | --- | |
| Goods for resale | 554 | 554 | 725 | |
| Debtors WI and others | 1,496 | 1,496 | 1,336 | |
| Prepayments | ---- | ---- | 211 | |
| Total | £2,217 | £2,217 | £2,272 |
|
| B3 Investment assets | None | None | ||
| B4 Assets for Charity’s own use | ||||
| 10 Queen Street, Brigg - Cost | 24,789 | 24,789 | 24,789 | |
| Valuation for Insurance (2014) | 117,741 | ---- | ---- | |
| Computers, equipment & furniture | 1,050 | 1,050 | 1,150 | |
| Total Assets per trustee values | £25,839 | £25,839 | £25,939 | |
| B5 Liabilities | ||||
| Haxey and Holton le Clay | 917 | 917 | 0 | |
| repayment | ||||
| Federation Flutter winners | 225 | 225 | 0 | |
| Event costs | 22 | 22 | 0 | |
| Trees to be planted for AFD | 0 |
0 | 150 | |
| NFWI subs to be paid | 193 | 193 | 761 | |
| HMRC and payroll | 161 | 161 | 105 | |
| Gas and electric | 0 | 0 | 310 | |
| House and payroll costs | 0 | 0 | 197 | |
| Total Liabilities | £1,518 | £1518 | £1,523 | |
| Signed by two of the trustees on | ||||
| behalf of all the trustees. |
Date ofappioval Name Signed at Board of TStee5 meeling TLie.8day 13 February 2024 Christine Sylvestei Valetie tAncaster 1.lie title to l O Queen 5trcel, Brigg is vc5tcd with Ihe oificial Custodian. Rcstricled Funds Al Ihc year end I'estr]cled funds were £1780 compTised of Ille funds of 4 closed institutes. Haxey (£3)7) hleh will bc rcpaid iii January 2024 on their reopenino_ Asliby Belles (£148), Appleby (£1 100) both closing in 20? l. Alkborough closed in April 202J {£175)- Monies collected on behalf of NFWI LHb Wl Lollecled £14 ?70 on behalf olNTF Wl as their portion ot'the subscriplion. Pooling) ofFarcs and Observer tickeis. We have paid over £14:?4 J leai'ino a sniall nel paymenl of £26 which will made in febriiarv 202).
lndependent Examiner's Report to the trustees of the Lincolnshire Humber Federaton of Women's lnsttutes ("LHFWI").
I report on the accounts for the year ended 31 December 2023 which are set out on pages 1 to 8
Respectve responsibilites of the trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the General Directions given by the Charity Commissions section 145(5)(b) of the 2011 Act; and state whether particular matters have come to my attention.
Basis of examiner's statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. As examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. lt also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the next statement.
lndependent examiner's statement
The accounts comply with the detailed legal requirements for the Trustees Annual Report as set out in The Charities (Accounts and Reports) Regulations 2008.
ln connection with my examination, no matter has come to my attention that the requirements below:
-
to keep accounting records in accordance with s130 of the 2011 Act; or
-
to prepare accounts which accord with these accounting records and to comply with the
accounting requirements of the 2011 Act have not been met.
Jean White 20 Poplar Grove Scotter Gainsborough LINCOLNSHIRE
Signature
Date: