LINCOLNSHIRE HUMBER FEDERATION OF WOMEN'S INSTITUTES
TRUSTEES ANNUAL REPORT FOR THE PERIOD 1[st] JANUARY 2021 to 31[st] DECEMBER 2021
## REFERENCE and ADMINISTRATION DETAILS
Charity name Lincolnshire Humber Federation of WIs Other names Charity LHFWI known by Registered Charity no 506278 Charities Principal address 10 Queen Street BRIGG North Lincolnshire DN20 8HY
Names of trustees who manage the charity.
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TRUSTEES Date ROLE Sub-Committee
Chairman
Jennifer Nix All Year Chairman
upto
12/4/2021
Valerie All year Treasurer
Lancaster
Mavis Reade All year Vice Public Affairs
Chairman
Mavis Jarvis All year WI Adviser Joint Membership
Pam Farmery Resigned Vice Craft
13/7/202 Chairman
1 upto
13/7/2021
Jean Mumby All Year WI Adviser Membership
Gill Powell All year Climate Ambassador
Jill Dawson All Year Vice Events
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Chairman
Carol Frankish All year Vice Joint membership and
Chairman Newsletter Editor
Eleonore All Year House Officer
Ransom
Christine All Year Chairman Events
Sylvester from
12/4/2021
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The title of 10 Queen Street, Brigg is vested with the Official Custodian for Charities.
## NAME of STAFF
The federation trustees are supported by a part-time secretary Gill Chambers who makes sure that the office runs smoothly and queries are answered. The office has closed this year again because of the Covid pandemic from the 1[st] January 2021 and reverting to previous office hours was at a future unknown date. Contact by post, email and telephone only and necessary visits by appointment.
.
## STRUCTURE, GOVERNANCE and MANAGEMENT Description of the charity's trusts Type of governing document The charity is
|Type of governing document|The charity is governed by the|
|---|---|
||constitution of the NFWI for|
||unincorporated federations dated April|
||2021.|
|How the charity is constituted|There are currently 1007 members in|
||39 institutes(1098 members in 41|
||institutes 2020)|
|Trustee selection methods|Trustees are nominated by and from|
||WI members biannually and a vote is|
||taken if needed. The coming years|
||trustees are announced at our Annual|
||General Meeting in March or April.|
## Trustee training
At the start of their term in office every trustee has to be able to sign an eligibility form as a trustee of a charity and then undertakes a training course. Both the form and the course tutor have been produced and trained by NFWI.
The training course booked for May 2020 was postponed many times in 2021 so waiting until online course is available or face to face courses are allowed.
## Other linked charities.
The federation is currently composed of the 39 member WIs (registered and unregistered charities) within the federation, to whom we provided events, visits, workshops together with office support, training etc. and a link to NFWI (registered charity).
All trustees give their time voluntarily and received no remuneration or other benefits.
## OBJECTIVES AND ACTIVITIES
Summary of objects as per the The objects of the LHFWI are to governing documents further the purposes of the Women's Institute organisation in North and North East Lincolnshire as well as elsewhere and nationally. Summary of the main activities In planning our activities for the year undertaken for the public benefit in the trustees keep in mind the Charity relation to these objects Commission guidance on public benefit. We organise events, workshops and projects for our members which develop their selfconfidence, their empowerment and a “can do” attitude whilst furthering the aims and objectives of the WI. Contribution made by volunteers All trustees of the federation, subcommittee members as well as all committee members of the 39 WIs are volunteers. So total numbers of volunteers and hours given are substantial and make a big contribution to our communities locally and nationally.
## Achievements and performance
## 1[st] Quarter of the year
We began 2021 with a zoom ‘Burns night’ with a themed quiz with some attending having had a “haggis, neeps an’ tatties” evening meal. A further zoom evening took place with Saffron Summerfield in February and the federation’s Fun Quiz in March again all on zoom due to the Covid 19 restrictions. Members voted to select their resolution for presentation at the NAGM at the Royal Albert Hall London. The federation’s Annual meeting also took place virtually with our speakers Katy Cropper and Sophie Throup much
enjoyed.
The membership subscription year was extended to 15 months upto 31[st] March 2022 for this year only. The subscription year will continue to be at this year end. Also flexibility has been given to WIs over their part of the subscription collected from members. The governing constitutions of all 3 sections of the WI were reviewed and amended to give flexibility to continue during Covid restrictions. These changes were agreed by the Charity Commission.
The 2[nd] and 3[rd] Quarters of the year
Some of the Federation’s planned events and courses were cancelled and the trustees continued to hold their meetings on Zoom. An evening with Sarah Slater a guide at Hampton Court and Milly Freeman on the History of Gin continued our zoom series of talks. Once restrictions eased an outing to the Bomber Command centre was arranged and much enjoyed. The resolution chosen by members was about Ovarian cancer this was discussed at the NFWI’s Annual Meeting in June which was a virtual meeting. The speakers for the day were Sophie, Countess of Wessex, Dame Cressida Dick of the Metropolitan Police and Baroness Hale.
“Denman at home” courses continued and are attracting a large following from all over the world and have been much appreciated during the continuing lockdowns.
As restrictions continued to be lifted in September we arranged a visit to an apiary and a “Climate Day” at Scawby. Speakers from Lincoln University talked about the future of motoring, Weelsby WI’s newly acquired allotment, a member talked about eco friendly products as well as the local hospice with pre loved clothes.
The 4[th] Quarter of the year.
A craft session was arranged by our new Hobbies team at WI House.
During the year the Federation has tried socially distanced fundraising again by selling bulbs, calendars, diaries and a Spring raffle. As Covid restrictions had lifted by November our “Cracking Christmas” faire took place and was very well supported.
With the loss of 3 WIs in the year, we are constantly on the lookout for suitable areas and venues for new WIs. One bright spot was the suspension of Ulceby WI and then its reformation in the same year. This pandemic has shown members the “value” and “health benefits” of their institute and numbers of members are growing back to pre covid levels.
## Reserves Policy
LHFWI currently requires reserves to allow it to continue to work in the event of a substantial fall in our membership affiliation subscriptions. The trustees consider holding unrestricted reserves equivalent to 6 months expenditure to be necessary. The pandemic has put immense strain on this policy which will be reviewed as the job retention scheme finished in October 2021.
## General Fund
This fund is unrestricted and is used for all charitable purposes without restriction in accordance with the governing documents.
## Restricted Funds
This fund is monies from closed WIs which are kept for 3 years for a possible restart of that WI. Also included are monies given by donors for a specific purpose, monies collected for the Pooling of Fares to fund the transport to the NFWI’s Annual Meeting in Liverpool (2023) together with the London hotel refund.
Principal Funding Sources and Underlying Performance LHFWI is a membership based organisation, consequently it derives its main source of income from membership subscriptions, from activities organised for members and fundraising events. Increases in membership numbers is financially very important as it relieves the pressure of fundraising and the prices charged for events that we arrange.
We thank our member WIs and their members for all their financial contributions as well as all their time and effort given to the federation over another extraordinary year.
## Future Plans
The coming year will see an emphasis on retaining and increasing membership numbers, especially amongst young women. It is a challenge, home working, flexible working hours, a longer working life and increasing family responsibilities, all make it harder for women. The pressure during the last 12 months has been immense but lets make it known that the WIs are there for them.
All institutes and members have shown increasing use of technology, infinite flexibility as well as enthusiasm and mutual support. All should be more than sufficient for the job!
Never forgetting the objects of the WI, the federation will continue
to provide our members with opportunities for learning, taking part in the community, campaigning locally and nationally, but above all, for its members – FUN and FRIENDSHIP never more important than now!
## **LINCOLNSHIRE HUMBER FEDERATION of WOMEN’S INSTITUTES**
## **Charity Number 506278 Unincorporated**
## **RECEIPTS and PAYMENTS ACCOUNT for the YEAR ENDED 31 DECEMBER 2021**
||Unrestricted|Restricted Total|Restricted Total|Restricted Total|Restricted Total|
|---|---|---|---|---|---|
|Last Year|Funds|||Funds||
|2021
2020||||||
||£
|£|£||£|
|**A1 RECEIPTS**||||||
|WI’s Afil fees, Gift aid, AGM etc|10,059|
|2,165|12,224||
|13,547||||||
|Edinburgh holiday/Alnwick (2020)|10,720|||10,720||
|1,219||||||
|Sale of Goods|285||||285|
|165||||||
|Annual Federation Day|380|||380|-|
|Other Events|2,032|||2,032||
|797||||||
|Fundraising events|6,304|||6,304||
|4,688||||||
|New and Closed institutes|-||2,491|2,491||
|1,534||||||
|Insurance|-
||-
|-|-|
|Donations and interest|1|||1||
|28||||||
|Job retention scheme|5,934||-|5,934||
|5,052||||||
|Sundries|199||-
|199|-|
|**A2 Asset and Investment sales**|**---**||||**---**|
|160||||||
|**Total receipts**|**£35,914**||**£4,656**|||
|**£40,570 £27,190**||||||
|**A3 PAYMENTS**||||||
|New Institute repaid and costs|-|||151|151|
|---||||||
|Edinburgh holiday/Alnwick (2020)|10,703||-|10,703||
|1,184 AGM London(virtual)|120||-||120|
|2,165||||||
|Goods for resale|47
||-
|47|---|
|Annual Federation Day|600||||600|
|677||||||
|Other events incl Fundraising exps
||5,096||-|5,096|
|2,840||||||
|Federation costs, training etc||700|||700|
|210||||||
|Wages and payroll costs|10,013||-|10,013||
|9,690||||||
|Insurances, utilities & hire||4,681
|4,681
||-|4,681|4,681|4,681|
|---|---|---|---|---|---|---|---|---|
|4,464|||||||||
|Post, stationery, print, tel &IT
||1,752||-||1,752|||
|2,249|||||||||
|House costs (Denman 2020)||1,022||-||1,022|||
|1,843|||||||||
|Travel costs – volunteers||530||-|||530||
|130|||||||||
|Sundries|277|||-
|277||||
|250|||||||||
|**A4 Asset and Investment purchases **|||**-**
||**- **|||**-**|
|**-**|||||||||
|**Total Payments**|**£35,541 **||**£151 £35,692**||||**£25,702**||
|Net of receipts/(payments)||**£373 **||**£4,505**||**£4,878**|||
|**£1,488**|||||||||
|**A5 Transfers between funds**
||**795 **||**(795)**|||**-**||
|**-**
**-**|||||||||
|**A6 Cash funds at last year**|**end**
|29,296
||**5**,498||34,794|||
|33,306|||||||||
|**Cash funds at this year end**|||**£30,464 **||**£9,208 **||||
|**£39,672**
**£34,794**|||||||||
|**STATEMENT OF ASSETS and LIABILITIES as at**||||**31 DECEMBER**||||**2021**|
||Unrestricted|Restricted||||Total|||
|Last year|||||||||
||Funds|||Funds||||2021|
|2020|||||||||
||£
|£||||£||£|
|**B1 CASH FUNDS**|||||||||
|Barclays – current a/c|20,568||9207|
29,775
||||25,108|
|Barclays – No 1 a/c|7,449||||7,449
|||7,448|
|Barclays – No 2 a/c|2,149||||2,149
|||2,149|
|Cash held|299||||299
|||89|
|**Total Cash funds at the**|**£30,465**
|**£9,207**
**£39,672**
|||||**£34,794**||
|**year end**|||||||||
|**B2 Other monetary assets**|||||||||
|Goods for resale|584||||584
|||470|
|Debtors WI and others|1,282||||1,282|||614|
|Prepayments|301||||301
|||451|
|**Total**|**£2,167**|||**£2,167**
||||**£1,535**|
|**B3 Investment assets**
**B4 Assets for Charity’s**
**own use**
10 Queen Street, Brigg -
Cost
24,789
Valuation for Insurance
(2014)
117,741
Computers, equipment &
furniture
1,450
**Total Assets per trustee**
**values**
**£26,239**
**B5 Liabilities**
NFWI subs
HMRC payroll
90
Gas and electric
189
Ofice supplies
**Total Liabilities**
**£279**
**Signed by two of the**
**trustees on behalf of all**
**the trustees.**
Date of approval
Name
Signed at Board of Trustees
meeting
Tuesday 8thFebruary 2022
Christine
Sylvester
Valerie
Lancaster|**None**
**None**
24,789
24,789
----
----
1,450
2,650
**£26,239**
**£27,439**
90
86
189
165
---
**£279**
**£251**|**None**
**None**
24,789
24,789
----
----
1,450
2,650
**£26,239**
**£27,439**
90
86
189
165
---
**£279**
**£251**|
|---|---|---|
||
||
||||
The title to 10 Queen Street, Brigg is vested with the Official Custodian.
## **Restricted Funds**
At the year end restricted funds were £9207 comprised of the funds of 7 closed institutes Healing(£225) and Wrawby (£2406) closed in 2019 together, Hibaldstow (£1384)closing in 2020. Further closures in 2021 were Haxey (£357), Ashby Belles (£148) and Appleby (£1100). Ulceby closed and reopened and their funds of (£734) are being repaid in January 2022. £688 was collected for the Pooling of Fares scheme operated by NFWI to fund the transport to the AGM which was postponed until June 2021. The hotel costs (£2165) for the above postponed AGM, which subsequently became a virtual meeting, have been returned and are being used to fund the hotel costs of the AGM in June 2022.
Monies collected on behalf of NFWI LHFWI collected £11,863 on behalf of NFWI as their portion of the subscription and have paid over £11,900 resulting in a small overpayment of £37 which will be reclaimed against future payments.
## **Independent Examiner’s Report to the trustees of the Lincolnshire Humber Federation of Women’s Institutes (“LHFWI”).**
I report on the accounts for the year ended 31 December 2021 which are set out on pages 1 to 7
## **Respective responsibilities of the trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the General Directions given by the Charity Commissions section 145(5)(b) of the 2011 Act; and state whether particular matters have come to my attention.
## **Basis of examiner’s statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission. As examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the next statement.
## **Independent examiner’s statement**
The accounts comply with the detailed legal requirements for the trustees annual report as set out in The Charities (Accounts and Reports) Regulations 2008.
In connection with my examination, no matter has come to my attention that the requirements below:
- to keep accounting records in accordance with s130 of the 2011 Act; or
- to prepare accounts which accord with these accounting records and to comply with the accounting requirements of the 2011 Act have not been met.
Jean White Signature 20 Poplar Grove, Scotter Gainsborough LINCOLNSHIRE J. M. White --------------------
Date 28" February 2022