## LINCOLNSHIRE HUMBER FEDERATION OF WOMEN'S INSTITUTES 

TRUSTEES ANNUAL REPORT FOR THE PERIOD 1[st] JANUARY 2020 to 31[st] DECEMBER 2020 

## REFERENCE and ADMINISTRATION DETAILS 

|Charityname|Lincolnshire Humber Federation of WIs|
|---|---|
|Other names Charity<br>known by|LHFWI|
|RegisteredCharity no|506278|
|Charities Principal address|10 Queen Street<br>BRIGG<br>North Lincolnshire<br>DN20 8HY|



Names of trustees who manage the charity. 

|TRUSTEES|Date|ROLE|Sub-Committee Chairman|
|---|---|---|---|
|Jennifer Nix|All Year|Chairman||
|Valerie Lancaster|Allyear|Treasurer||
|Mavis Reade|Allyear||Public Affairs|
|Jacky Johnson|Resigned<br>11/8/2020||Press Liaison|
|Mavis Jarvis|Allyear|WI Adviser|Joint Membership|
|Pam Farmery|All year|Vice  Chairman<br>& WI Adviser|Craft|
|Jean Mumby|All Year|WI Adviser||
|Gill Powell|11/2/2020||Climate Ambassador|
|Jill Dawson|All Year||Events|
|Carol Frankish|All year||Joint membership and<br>Newsletter Editor|
|Eleonore Ransom|All Year||House Officer|
|Christine Sylvester|All Year|Vice-Chairman<br>from<br>12/4/2020|Denman Ambassador|





The title of 10 Queen Street, Brigg is vested with the Official Custodian for Charities. 

## NAME of STAFF 

The federation trustees are supported by a part-time secretary Gill Chambers who makes sure that the office runs smoothly and queries are answered.  The office has closed because of the Covid pandemic from the 19[th] March 2020 and reverting to previous office hours may be at an unknown date. Contact by post, email and telephone only and necessary visits by appointment. 

. 

## STRUCTURE, GOVERNANCE and MANAGEMENT Description of the charity's trusts 

Type of governing document The charity is governed by the constitution of the NFWI for unincorporated federations dated June 2013 How the charity is constituted There are currently 1098 members in 41 institutes(1286 members in 43 institutes 2019) Trustee selection methods Trustees are nominated by and from WI members biannually and a vote is taken if needed.  The coming  years  trustees  are  announced  at  our Annual General Meeting in March or April. 

## Trustee training 

At the start of their term in office every trustee has to be able to sign an eligibility form as a trustee of a charity and then undertakes a training course. Both the form and the course tutor have been produced and trained by NFWI. This training course which was booked for May 2020 was postponed until either an online course is available or face to face courses are allowed.  An ad hoc trustee training Q & A led by our WI advisors took place at our May trustees meeting. 

## Other linked charities. 

The federation is currently composed of the 41 member WIs (registered and unregistered charities) within the federation, to whom we provided events, visits, workshops together with office support, training etc. and a link to NFWI (registered charity). 

All trustees give their time voluntarily and received no remuneration or other benefits. 

## OBJECTIVES AND ACTIVITIES 

Summary of objects as per the governing The  objects  of  the  LHFWI  are  to  further  the documents purposes of the Women's Institute organisation in North and North East Lincolnshire as  well as elsewhere and nationally. Summary of the main activities undertaken for In planning our activities for the year the trustees 



the public benefit in relation to these objects keep in mind the Charity Commission guidance on public benefit.  We organise events, workshops and projects for our members which develop their self-confidence, their empowerment and a “can do”  attitude  whilst  furthering  the  aims  and objectives of the WI. Contribution made by volunteers All  trustees  of  the  federation,  sub-committee members as well as all committee members of the 41  WIs  are  volunteers.  So  total  numbers  of volunteers and hours given are substantial and make  a  big  contribution  to  our  communities locally and nationally. 

## Achievements and performance 

## 1[st] Quarter of the year 

We began 2020 with ‘Blast from the Past’, an evening of music and dancing at Scawby.  We ran our 10[th] visit to RAF Scampton but our federation Quiz was cancelled on the night due to the Covid 19 restrictions. The Craft committee started  their  monthly  sessions  but  were  and  continue  to  be  suspended. Members voted to select their resolution for presentation at the NAGM at the Royal Albert Hall London. 

## The 2[nd] and 3[rd] Quarters of the year 

All  the  Federation’s  planned  events  and  courses  were  cancelled.  The Federation’s board of Trustees commenced holding their meetings on Zoom from April onwards. Our 45[th] Annual Federation Day which was to be held at the University Technical College in Scunthorpe was postponed.  The meeting was finally held on Zoom on the 22nd September 2020.  Our two excellent speakers booked for the original meeting have been retained for our 46th Annual Federation Day to be held in 2021.  The two most popular resolutions chosen by our national membership were formally adopted by NFWI as their Annual Meeting was also cancelled. 

A further casualty of the pandemic was the closure of Denman college and possible sale of the premises. “Denman at home” courses were started online and have been much appreciated during the continuing lockdowns. Also during this time we suffered the loss of two institutes because of lack of officers. 

## 4[th] Quarter of the year 

With the loss of 2 WIs over the year, we are constantly on the look-out for suitable  areas  and  venues  to  start  new  WIs.  This  pandemic  has  shown members the “value” and “health benefits” of their institute and the pandemic will not last for ever.  So if you are interested in joining the WI or finding out more about us, please get in touch, we’d love to hear from you.  It was pleasing  to  hear  that  every  institute  in  the  Federation  arranged  a  small 



## Christmas present for their members. 

The Federation tried socially distanced fundraising by selling bulbs, calendars and diaries, a Christmas raffle and our first Zoom speaker evening. 

## FINANCIAL REVIEW 

## Reserves Policy 

LHFWI currently requires reserves to allow it to continue to work in the event of a substantial fall in our membership affiliation subscriptions.  The trustees consider holding unrestricted reserves equivalent to 6 months expenditure to be necessary.  The pandemic has put immense strain on this policy which will be reviewed once the job retention scheme finishes in April 2021. 

## General Fund 

This fund is unrestricted and is used for all charitable purposes without restriction in accordance with the governing documents. 

## Restricted Funds 

This fund is monies from closed WIs which are kept for 3 years for a possible restart of that WI.  Also included in this reserve are monies given by donors for a specific purpose and collected for the Pooling of Fares to fund the transport to the NFWI’s postponed Annual Meeting. 

Principal Funding Sources and Underlying Performance LHFWI is a membership based organisation, consequently it derives its main source of income from membership subscriptions, from activities organised for members and fundraising events. Increases in membership numbers is financially very important as it relieves the pressure of fundraising and the prices charged for events that we arrange. 

We  thank  our  member  WIs  and  their  members  for  all  their  financial contributions as well as all their time and effort given to the federation over this extraordinary year. 

## Future Plans 

The  coming  year  will  see  an  emphasis  on  retaining  and  increasing membership numbers, especially amongst young women.  It is a challenge, home working, home schooling, flexible working hours, a longer working life and increasing family responsibilities, all make it harder for women. The pressure during the last 10 months has been immense but lets make it known that the WIs are there for them. 

All institutes and members have shown increasing use of technology, infinite flexibility as well as enthusiasm and mutual support.  All should be more than sufficient for the job! 

The  constitutions  of  all  three  sections  of  the  WI  are  being  reviewed  to incorporate new technology etc to allow for more flexibility in our response to 



our members and especially during the pandemic. 

Never forgetting the objects of the WI, the federation will continue to provide our members with opportunities for learning, taking part in the community, campaigning locally and nationally, but above all, for its members – FUN and FRIENDSHIP never more important than now! 



## **LINCOLNSHIRE HUMBER FEDERATION of WOMEN’S INSTITUTES** 

## **Charity Number 506278          Unincorporated** 

## **RECEIPTS and PAYMENTS  ACCOUNT  for the YEAR ENDED 31 DECEMBER 2020** 

||Unrestricted|Restricted|Total|Last Year|
|---|---|---|---|---|
||Funds|Funds|2020|2019|
||£|£|£|£|
|**A1 RECEIPTS**|||||
|WI’s Affil fees, Gift aid, AGM etc|12,859|688|13,547|18,299|
|Alnwick holiday/Denman (2019)|1,219||1,219|13,619|
|Sale of Goods|165||165|4,212|
|Annual Federation Day|-||-|3,064|
|Other Events|797||797|8,567|
|Fundraising events|4,688||4,688|3,895|
|New and Closed institutes|150|1,384|1,534|3,088|
|Insurance|-|-|-|903|
|Donations and interest|28|-|28|74|
|Job retention scheme|5,052|-|5,052|---|
|**A2 Asset and Investment sales**|160|-|160|---|
|**Total receipts**|**£25,118**|**£2,072**|**£27,190**|**£55,721**|
|**A3 PAYMENTS**|||||
|New Institute repaid and costs|-|-|-|484|
|Alnwick holiday/Denman 2019|1,184|-|1,184|13,572|
|AGM London/Bournemouth 2019|2,165|-|2,165|4,840|
|Goods for resale|-|-|-|1,749|
|Annual Federation Day|161|516|677|949|
|Other events incl Fundraising exps|2,840|-|2,840|7,865|
|Federation costs, training etc|210|-|210|294|
|Wages and payroll costs|9,690|-|9,690|9,426|
|Insurances, utilities & hire|4,464|-|4,464|4,335|
|Post, stationery, print, tel &IT|2,249|-|2,249|2,665|
|House costs inc refurbs at Denman|1,843|-|1,843|1,504|
|Travel costs – volunteers|130|-|130|2,086|
|ACWW|-|-|-|347|
|Sundries|250|-|250|-|
|**A4 Asset and Investment purchases**|**-**|**-**|**-**|**-**|
|**Total Payments**|**£25,186**|**£516**|**£25,702**|**£50,116**|
|Net of receipts/(payments)|**£(68)**|**£1,556**|**£1,488**|**£5,605**|
|**A5 Transfers between funds**|**-**|**-**|**-**|**-**|
|**A6 Cash funds at last year end**|29,364|3,942|33,306|27,701|
|**Cash funds at this year end**|**£29,296**|**£5,498**|**£34,794**|**£33,306**|





## **STATEMENT OF ASSETS and LIABILITIES as at 31 DECEMBER 2020** 

|Unrestricted       Restricted           Total<br>Funds                 Funds                 2020<br>£<br>£<br>£<br>**B1 CASH FUNDS**<br>Barclays – current a/c<br>19,610<br>5,498<br>25,108<br> <br>Barclays – No 1 a/c<br>7,448<br>7,448<br> <br>Barclays – No 2 a/c<br>2,149<br>2,149<br> <br>Cash held<br>89<br>89<br> <br>**Total Cash funds at the year end**  **£29,296**<br> **£5,498**<br>  <br>**£34,794**<br> <br>**B2 Other monetary assets**<br>Goods for resale<br>470<br>470<br> <br>Debtors WI and others<br>614<br>614<br> <br>Prepayments<br>451<br>451<br> <br>**Total**<br> **£1,535**<br> **£1,535**<br> <br>**B3 Investment assets**<br> **None**<br> <br>**B4 Assets for Charity’s own use**<br>10 Queen Street, Brigg - Cost<br>24,789<br>24,789<br> <br>Valuation for Insurance (2014)<br>117,741<br>----<br> <br>Computers, equipment & furniture<br>1,450<br>100<br>1,550<br> <br>Some computers were grant funded<br>by A4A in 2014<br>**Total Assets per trustee values**<br>  **£26,239**<br> <br>**£100**<br>  **£26,339**<br> <br>**B5 Liabilities**<br>NFWI subs<br>-----<br>----<br> <br>HMRC payroll<br>86<br>86<br> <br>Gas and electric<br>165<br>165<br> <br>Office supplies<br>---<br>----<br> <br>**Total Liabilities**<br> **£251**<br>  <br>**£251**<br>|Last year<br>2019<br>£<br>23,220<br>7,442<br>2,147<br>497<br> **£33,306**<br>840<br>914<br>--<br> <br>**£1,754**<br> **None**<br>24,789<br>----<br>2,650<br> **£27,439**<br>98<br>81<br>228<br>---<br>  <br>**£407**|
|---|---|



**Signed by two of the trustees on behalf of all the trustees.** Date of approval Name Signed at Board of Trustees meeting Tuesday 9[th] February 2021 Jennifer Nix Valerie Lancaster 

The title to 10 Queen Street, Brigg is vested with the Official Custodian. 



## **Restricted Funds** 

At the year end restricted funds were £5498 comprised of the funds of 5 closed institutes Gunness and Burringham (£630), Old Brumby(£165) both closing in 2018, Healing(£225) and Wrawby (£2406) closed in 2019 together with Hibaldstow (£1384)closing in 2020.  £688 was collected for the Pooling of Fares scheme operated by NFWI to fund the transport to the AGM which has been postponed until June 2021. 

Monies collected on behalf of NFWI 

LHFWI collected £12851 on behalf of NFWI as their portion of the subscription and have paid over the same amount. 



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