## **DORRIDGE VILLAGE HALL ASSOCIATION**
**(REGISTERED CHARITY NO 506221)**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
## **31 MARCH 2025**
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## **DORRIDGE VILLAGE HALL ASSOCIATION REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2025 Charity Name and Number Dorridge Village Hall Association - Registered Charity Number 506221**
## **Management Committee and Charity Trustees**
## _**Executive Committee**_
Robert Beckham Chair from November 2024 Barbara Massey Chair until November 2024 and Bookings Katherine Leach Treasurer Marilyn Froggat Secretary David French Booking Manager and Project Management David Wright Support and Project Management Bob Tabb Hall Maintenance Paul Froggett Support and Bookings Neerja Dandona Support and Bookings Francis Baxter Support and Bookings
_**Members of the Management Committee but not of the Executive Committee**_ Belinda Piasecki Joy Harrison Judith Ward Margaret Thompson Michelle Nevin Rebekah Bennett Vicki Elery-Slevin Geoffrey Wright Hazel Wright Pat Lawrence
## **Independent Examiner**
WEST Chartered Accountants Suite K, Priest House 1624 High Street Knowle, Solihull West Midlands B93 0JU
## **Bankers**
Lloyds Bank PLC 9-11 Poplar Road Solihull West Midlands B91 3AN
## **Village Hall Address**
Dorridge Village Hall Grange Road Dorridge Solihull West Midlands B93 8QA
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## **DORRIDGE VILLAGE HALL ASSOCIATION TRUSTEES’ REPORT FOR THE YEAR ENDED 31st MARCH 2025**
Dorridge Village Hall has continued to be extensively used for the benefit of the local community during the period 2024/2025, with the Main Hall and the smaller Meeting Room have been almost fully booked throughout the period.
## **USE OF DORRDGE VILLAGE HALL**
The hall continues to provide an important service to the community shown in the consistently high utilization and to help streamline and manage bookings we started using the Hallmaster Booking system in September 2024.
Our Income from our charitable activities, that is letting the Hall and Meeting Room was more that 10% higher than in the previous year and we anticipate that the present high utilization rate will continue in 2025/26.
New regular activities during 2024/25 include: a soft volleyball group, a pre-natal class, three dance practice groups, a carers’ social meeting, a regular market and a singing group.
## **HALL MAINTENANCE**
We have continued to maintain the Halls to keep it to the standard that the public expect. The unreliable boilers mentioned in last year’s report have now been replaced, and with the other changes made to the heating last year, heating is much improved. To try and reduce the burden of matching heating requirements to bookings, we are looking at linking the heating control to the Hallmaster booking system.
We undertook a complete inspection of our security and of the fire detection and alarm system. As a result, an additional security camera has been installed in the bar area, and new heat detectors in the bar and kitchen areas, as well as undertaking normal maintenance of the system and fire extinguishers.
The condition of the doors at the rear of the stage has deteriorated and as a result a decision taken to replace all three doors around the stage with fire-resistant doors, with the two to the rear arranged as fire escapes.
In view of the increasing complexity of regulations surrounding buildings used in a similar way to that Dorridge Village Hall, we have engaged an outside consultant to help us continue to meet the regulatory requirements, and during the months ahead we will be arranging inspections of the premises to cover such diverse subjects as water quality, electrical safety, asbestos etc.
Users of the meeting room have mentioned that the lighting of the path leading to the
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Meeting Room entrance was inadequate on dark nights. As a result, the lighting around the sides of the main hall overlooking the path concerned has been substantially enhanced.
The cooker/oven in the kitchen was slow to warm-up, as a result it has been replaced by an all-electric model. Some minor electrical and upgrading was required to accommodate, as the power requirement of the new all-electric cooker was greater than the old model.
Further improvements to the kitchen are being considered, in particular the installation of a dish washer. Initial review has indicated that such an installation would require a more significant change to the kitchen layout.
Looking ahead, we have started a review of the entrance door arrangements, as the existing door and its frame appear to have distorted and allow the ingress of some water in certain weather conditions.
## **BECOMING GREENER**
We applied from a grant under Solihull MBC’s community infrastructure levy scheme to install solar panels on the roof of the current entrance/bar area, together with associated storage batteries. At the end of the year a final decision on our application was expected in early April. If successful, it will enable us also to take a more radical look at our hot water requirements, possibly to replace the existing hot water tanks, with instant hot water heaters associated with each of our hot water taps. This will in turn greatly reduce issues associated with continued water quality compliance.
In the future, we anticipate making further changes, when sensible and economic to do so, towards an even greener future.
## **ADMINISTRATION**
Last year it was indicated that we had been consulting with Hallmaster, with a view to using their system to undertake some of our administration tasks, particularly invoicing and bookings. So far the Hallmaster system has been working well for us, with a greatly reduced administrative burden.
We must thank Rodger Lawrence, Christine Price and Ed Mathews who retired from the Executive Committee at our Annual General Meeting in August 2024, and welcome Katherine Leach, David French, Steve Patrick, Daivd Wright, Fran Baxter, Paul Froggett, and Neerja Danona who joined the Executive Committee at that AGM. Subsequently Barbara Garcia and Steve Patrick stood down and we express our thanks to them too. Finally, our then Chair, Barabara Massey, stood down for family reasons in November after 17 years in the role, and we all owe a huge debt of gratitude to her for all that she did in those years. Robert Beckham was co-opted as Chair in her stead. We thank Marilyn Froggatt and Bob
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Tabb for their continued efforts on the Executive Committee, and although not now formally a member of the Executive Committee, Barabara Massey continues to work with our bookings team to show prospective hirers of facilities
We would also like to thank David Hawkin for his help during the year particularly with IT support.
signed 17 July 2025 Robert Beckham Chair - Dorridge Village Hall Association
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## **DORRIDGE VILLAGE HALL ASSOCIATON**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31sT MARCH 2025**
Financial Review
Review of the Year
The results for the year ended on 31 March 2025are shown in the accounts set out on pages 8 to 10 . The net surplus in operating activities amounted to £10,260 (2024: £956). The net surplus arising in the year all relates to unrestricted funds.
The Trustees consider the financial position of the Association to be satisfactory. The net current assets of £138,743 (2023: £125,625) are adequate to cover the on-going financial commitments of the charity.
## **Reserves Policy**
The Trustees are mindful that the long-term viability of the charity requires them to retain sufficient funds to meet its immediate obligations. On this basis the Association has determined that it should hold cash reserves sufficient cash to cover six months’ overheads, that is £30,000. On that basis the liquid assets available to spend on necessary repairs, maintenance and improvements on 31 march 2025 was £108,743.
## **Structure, Governance and Management**
## _**Governing Document**_
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## _**Charity Constitution**_
Dorridge Village Hall Association is an unincorporated association defined by its constitution. A revised constitution was adopted on 9th November 2017 and approved by the Charity Commission. The Management Committee has been administering the Association in accordance with this revised constitution since then.
## _**Recruitment and appointment of Trustees**_
Trustees are appointed in accordance with the charity's constitution by the Management Committee at the AGM. All members of the Executive Committee are nominated by the Constitution as Charity Trustees.
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Approved and signed on behalf of the Trustees and Management
Committee on 14th July 2 025
Robert Beckham, Chairman and Trustee
Katherine Leach, Treasurer and Trustee
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**Date:** 23/05/2025 **Time:** 16:16:04
## **Dorridge Village Hall Association**
## **Profit & Loss (with Prior Year Values)**
**From:** Month 1, April 2024 **To:** Month 12, March 2025 **Chart of Accounts:**
Default Layout of Accounts
|**Period**
**INCOME**
MAIN HALL -Regular Income
29,846.95
MAIN HALL -Occasional Income
23,896.50
Bank Interest
5,398.89
MEETING ROOM-Regular Income
6,160.50
MEETING ROOM-Occasional Income
977.00
66,279.84
**Purchases**
0.00
**Direct Expenses**
0.00
**Gross Profit/(Loss):**
66,279.84
**Overheads**
Advertising- Domain website
143.86
Waste Disposal
3,188.16
Water Rates
1,302.60
SMBC Rates
268.21
Premises Insurance
2,422.42
Music/ Bar Licence
1,480.41
Ground Rent
25.00
Electricity
5,089.14
Gas
5,992.90
Hall Maintence
5,697.48
Grounds Maintenance
1,791.60
Telephone
777.65
Office Equip & Stationery
78.65|**Year to Date**
29,846.95
23,896.50
5,398.89
6,160.50
977.00
66,279.84
0.00
0.00
66,279.84
143.86
3,188.16
1,302.60
268.21
2,422.42
1,480.41
25.00
5,089.14
5,992.90
5,697.48
1,791.60
777.65
78.65|**Prior Year Period**
26444.50
20284.50
2625.43
6727.00
1184.50
57285.72
0.00
0.00
57285.72
143.86
3582.99
650.38
275.20
2235.04
730.10
25.00
3076.86
3443.04
13349.29
682.40
431.97
888.32|**Prior Year To Date**
26444.50
20284.50
2625.43
6727.00
1184.50
57285.72
0.00
0.00
57285.72
143.86
3582.99
650.38
275.20
2235.04
730.10
25.00
3076.86
3443.04
13349.29
682.40
431.97
888.32|
|---|---|---|---|
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**Page:** 2
**Date:** 23/05/2025 **Time:** 16:16:04
## **Dorridge Village Hall Association**
## **Profit & Loss (with Prior Year Values)**
**From:** Month 1, April 2024 **To:** Month 12, March 2025
## **Chart of Accounts:**
Default Layout of Accounts
|**Period**
Independentt Examiner
684.00
Cleaning
11,241.39
Miscellaneous
1,287.63
Depreciation
14,548.16
56,019.26
**Net Profit/(Loss):**
10,260.58|**Year to Date**
684.00
11,241.39
1,287.63
14,548.16
56,019.26
10,260.58|**Prior Year Period**
684.00
9530.50
205.15
16396.00
56330.10
955.62|**Prior Year To Date**
684.00
9530.50
205.15
16396.00
56330.10
955.62|
|---|---|---|---|
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**Date:** 23/05/2025 **Time:** 16:12:07
## **Dorridge Village Hall Association Balance Sheet**
**From:** Month 1, April 2024 **To:** Month 12, March 2025 **Chart of Account:**
Default Layout of Accounts
|**Period**
**Fixed Assets**
The Meeting Room
(4,764.00)
Meeting Room Finishing costs
(1,560.00)
Improvements to Leasehold Property
(2,180.00)
Fixtures & Fittings
5,647.04
(2,856.96)
**Current Assets**
Sales Ledger Balance
7,934.05
Savings
(58,442.31)
Current Account
66,937.89
16,429.63
**Current Liabilities**
Suppliers Ledger
3,312.09
3,312.09
**Current Assets less Current Liabilities:**
13,117.54
**Total Assets less Current Liabilities:**
10,260.58
**Long Term Liabilities**
0.00
**Total Assets less Total Liabilities:**
10,260.58
**Capital & Reserves**
Reserves
0.00
P&L Account
10,260.58
10,260.58|**Year to Date**
95,280.00
0.00
7,521.00
14,973.04
117,774.04
2,372.05
70,759.53
69,939.13
143,070.71
4,328.12
4,328.12
138,742.59
256,516.63
0.00
256,516.63
246,256.05
10,260.58
256,516.63|
|---|---|
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