Cbarity registration number. 506119 Easthorpe Common Lands Foundation ADnuai Re￿rt and Financiai Statements forthe Yrar Ended 31 Dttember 2022 Nick Bonnello RWB Chartered Accounlants Northgate House North Gate New Ba5ford Nottingham NG7 7BQ Easthorpe Common Lands Foundation Contents (CODtinued) Reference and AdMiri￿Ve Detsils Tn￿le¢s, R¢wFrt 2to3 Stat¢m¢m of Tn￿lees, ReS￿nSIbIlitieS Ind¢pendent Examinees Report stsiement of Financial Activities Balance Sh¢et Note5 10 the Fin¥n¢ial stsiem¢nts to14 Easthorpe Common Lands Foundation RefereD¢¢ ¥nd Administrative Detsib ch•irn￿n Mr C Knapton Trusteej Ms E M Miichell MrMFStott MrR V Blaney Mr A J H R*Jford Ch•rity R¢giJtr*tion Numbtr 506119 Pr5Dcip•i om¢¢ CIO Southwell Town co￿¢11 OffK¢5 The Bur&age Southwell Nottin8hamthire NG25 OEP lud¢p¢nd¢nt ExAmiDer Nick Bonnello RWB Chartered ACc￿￿nI￿nts Northgate House North Ga New Ba5ford Nottin8ham NG7 7BQ Page I Easthorpe Common Lands Foundation Trustees, Report The tru5tee5 present the annual ryrt tO8ether with the finarKial ststements of the Charity for the year ended 31 December 2022. Objectives and activities Objects 4nd4ivLr The Charity was established by a legacy endowment in the lth 19th century. The objects of the Charity were established ￿, and Ttmain &8. the provision of h¢a]th, welfare and educ*ion the provision of facilities io deliver such tharithble objects for Y￿ w and other5 in and around the Trta of Easthorpe. Southwell. Nottin8hamshire. Publlc bene The Nst¢¢s ¢onfirni that they have complied with the rtquirements of se¢tion 17 of the Charities Act 2011 to ￿ve due regard io the publi¢ b¢n¢fit guidance published by the Chwity Commission for England and Wa]es and thot its objects are entirely ¢hvitsble. Achievements 4Dd perfomAttee The Charity's policy is to make grants lo individu￿5 who may have heoith or learnin8 difficultie5 Ln order provide fKiliii¢$ or therapies that will WL5t their cothditions and similwly w make grants lo or8anisations io assisi with particular projeas or facilities. The Clwity aims to support pirticular proj¢¢tS rather thBn providin8 &ssistance to 8roups or individua15 for day4￿dIY maint¢nwK¢ or numin8 costs. Examples of such grants to individu3]s in¢lud¢ asSiStSDce with 5UPPOrtive IT cquipmenL rehbilitative therapeutic treatment5 such tts horse riding and adaptive home improvements. Fund5 have in thc past been donaied to a I￿81 chority providiTh8 faeiliti¢$ ror adult5 Wlth Icarntng disabiltfies and the Cub Scout Association for ¢￿Trping equipment. The ¢ru3te¢s meet four time5 a year to Consider grant appli￿110￿$ by referentt to published criteri& appli¢aiions ar¢ also ¥$sessed over ¢nwil between Juch meetin8s when necessary. Fin•n¢i¥l revi¢w The total ittcome re¢eiv¢d by the Charity amounted to £19.553. After deducting the ex￿￿$¢5 of £6,703. the eharity'5' surplus from £h8ritsble l¢ti¥iti￿ was £12,850. After the profit made from sale of buildin¥ £220,000 and the unre4ii3ed 105J on investment of £45.467, the charity made 4 $urplu5 of £187.383 for the year. As at the year end. Charity's KcumUl￿ed fimd to £1253.853 whi¢h solely includes 8en¢r4] unrestricted fi￿d$. Pag¢ 2 E￿thorPe Common Lands Foundatio Trustees, Report (continued) Jnveylmentptslicy oxd objeclives Following consultation with US¢TS the Charity t(xJk the decision during the year w sell Easthorpc Ha]1 {th¢ adjoining caretsker's cotta8e Wds sold in 2021). R¢nt81 inmme from the Hall and its use had declined in rettnt yean (to two sessions per weekl and ID turn the la¢k of income and the on8OiDg costs of property own¢rship and maintenaJLC¢ meant that keeping and running the Ha]1 w&8 havin8 0 si8Thificant dctrimental effe￿ on the Charity's finance5 with little ￿nefit for the local community. The trusi¢¢s alw trM)k the view following consuitsiion with the users that these U5er5 were able to find 5Ujtable alternative premiscs for their a¢tivities and that tht ineurrence of significant ¢gpitsl ¢xpenditure to the Hall in order to upgrade the f¥ilhty were not justifie The Ho]1 w&$ sold after professional advic¢ a5 to the sale pri¢es being the full market 7nlue. The trust¢¢s hav¢ tsken thc view that 0￿eTshiP and of the rernaining ￿rtfolIO of agri¢ulturai land and the alltstm¢nts on Crittk Lane and investmenL on the advi¢¢ of sn tF& of the proceeds of sale of the Hall and cottage is the bes¢ io maximise the Èncome of th¢ Charity and minimise the cost of maintaining its investrnent portfolio and thereby for the Charity to achieve its objectivcs. The trust¢¢s seek to I￿¥1m1S¢ the income from ¢apita] of the Charity in order to Usc in¢ome to mttt those objectives. The In￿1¢¢$ intend to maintain and grow the capital available to the Charity in line with infl*io Structure? govtrn*rt¢e *nd maDggemeDt NoÉure of¥overn¥ng In accordance with the Chariry's 8overniD8 document there *t 5 In￿. two trustees nominated by Southwell Town Council and three ¢Othopied trustees including th¢ Chair. The tn￿tee5 meet four times a year to consider and r¢view the Charity'5 finances and investsnents. matters of ongo¥ng administration and publicity (including the use of Y4 ￿b$ll¢ link through the Towryl Coun¢hl in order more effe£tively to d¢liv¢r on the Charity'5 objectives). The Charity is ¢urrently an unincorForat¢d as5￿1$tiOrt ￿￿￿et a trust deed going back to 1961 but the trustees have reach¢d th¢ decision to seek registration the Charity Q)mmi5sioll a5 a Chotitable Incorporated Organisation (CIO) which th¢ mLsiees believe will b¢tt¢r fxilbts* the delivery ofthc CbariWs obj￿tiVes. The annua] rep)rt approved by the trustee5 of the Chariry on 10 June 2025 and signed on its behalf by.. Mr C Knapton ChairmaD Page 3 Easthorpe Common Lrdnds Foundation Ststement of Trustees, Responsibilities The In￿¢¢$ are responsible for preparin8 the tru5t¢es' tepon and the financial statcmcnts in ac¢ordanR with the Uni*d Kingdom Accounting Standards (United Kingdom GeTkera]ly A￿epted Accounting Practice) and applicable law and regulati¢)n5. The law applicable to charities requir¢5 the trustees lo preP￿e fLnancia] s￿t￿ents for each financial year which give a true and fair view of the 5tste of affairs of the Chariry and of the incorning Ttsources and application of re50urce5 of the Chartty for thai period. In preparing the5¢ financial stst¢ments. the trustee5 are requited kn.. seled 5uitsble accountin8 policies and then apply thern CODSi5tently: observe thc method5 principles in the Charttie$ SORP: make judgements and estimatrs that are re&sonable and prudeni. State whcthrr applicable ac£ounttng standard$ have been followed. 5ubj¢rt to any m*erial departure5 dis¢losed aDd explained in th¢ finan¢ial ststernet￿.. aDd prepare the fmancia] statements on the going concern basis unle5$ it is inappmpriate lo pre5Utthe that the Charity ]1 ¢ontinu¢ in business. The tru5tee5 are responsible for ke¢pimg proper accountitig ￿OrdS that disc105e with reasonhble a¢¢uracy at any time the f￿anCIal position of the c￿￿lty and enable thcm to ensure thai the financial 5￿c￿ents ¢omply with the Charitie5 Art 2011, the Charities (Accounts and RepDrts} Regulations 2008. and th¢ provisions of the constitution. The trustees are a]50 r¢$pon$ible for safeguarding th¢ as5¢ts of the Charity and hetKe for taking rwonable 5tep5 for the prevention and dtttction of fraud and other irregularities. The tru5t¢es ar¢ responsible for the tthaÉntenaThce and iijiegrity of the corEx)rate and finAncial inforniation included on the charitable company'5 w¢bsite. Legislation 8oveming the preparati¢)n and di5semintition of finan¢ial statements may differ from legislation in other jurisdi¢tions. Apprnved by the trustees of the Charity OD 10 June 2025 and signed on its behalf by: Mr C Knapton Page 4 Easthorpe Common Lands Foundation Independent Examiner's Report to tbe trustees of Easthorpe Common Lands Foundation l ￿pOrt to th¢ trn5t¢¢s on my examiDatioD of the ¥counts of Easthorpe Conunon Lands Foundation for the ycar ended 31 Decembcr 2022. Responglbilitlu And b*sis of report As the Charity trusiees of Easthorpe Common Ltsjs Foundation you ar¢ respnsible for the preparation of the accounts in &c¢ordance with the requirem¢Dts of the Charitie5 Act 2011 ('the Ac¢'). I report in r¢5P¢¢t of rny exarnination of the Ea$d￿rpe Common IAnd5 Foundation's accounts cani¢d out under sertitsrt 145 of the 201 l Act and in c￿Ing Out my examination I have ftillowed all th¢ 4)pli¢abl¢ Directions given by the Charity Commission und¢r %¢tion 145(5Kb) of the Act. Independent eilmiller's yl*ltment I hove completed my examination. I confwm no makrial matter5 hav¢ wm¢ to my artentioii in connection with the examimtion 8ivin8 me ¢aus¢ ts believe iti any mtiter1￿ res￿.. accountiTh8 fccords were noi kep¢ in Tup¢¢t of Easthorpe Cornmon FouThlation 85 required by $e¢tion 130 of the Act; or 2. the a¢counis do not hC¢OTd with those records.. or 3. the account5 do not comply with th¢ 8c¢ountl118 requiTernents ￿ncernIng the fom ond content of &ceA)unts set oul in the ch￿11]¢5 IAccouni$ and Reponsl R¢gulations 2008 other th•A any requirement thai the account$ give a 'tN¢ ond fair Yith¢ whi¢h is i mall¢r ￿nSidered 45 Part of an independent examina¢ion. I have no ry)ncern5 aThd have come across no other rn•tt¢rs in connection with the ¢x8miDation to which attention should be drnwm in this r¢port in Order ￿ enfible a pmper uDd¢T5tandin8 of the ￿CoUnts to be ￿a¢h¢d. Nick Bonnello RWB Chartered A￿O￿nI￿nIS North8ate House North Gate N¢w B￿f0rd Nonin&ham NG7 7BQ 10 June 2025 PaBe 5 Easthorpe Common Lands Foundation Statement of Fin8ncial Activities for th¢ Year Ended 31 December 2022 Unrestiicted ds Totsl 2022 Nole IDcome &Dd EDdoFfflitnts from: Charitable a¢tivities InvestrAent income 9.715 9.838 9,715 9.838 Tota] incom¢ 19.553 19,553 £ipeDditsre OD: Chariiabl¢ activities 6,703) (6,703) Totsl expenditure Gainsq05s¢s on it)vestnient a55ets (6,703) 174,533 {6.703) 174.533 Net income 187.383 187.383 Net movement in fimds 187.383 187.383 RecoDciliAtion of hnds Totsl fimd5 brought forward 1.066.470 1,066,470 Totsl funds carried forwwd 14 1.253,853 UDrestricted fwids 1,253,853 TotAI 2021 Note Intome and EndowmeDts frnm: Charitable a¢tiviiies Investment inco￿¢ 7,730 2.524 7.730 2,524 Total income 10.254 10,254 Expendi￿re on: Charitsble activities 119.077) Il9,077 Total expenditure Gain4losses on inveslment (19.07T) 281,979 (19,077) 281.979 Net incorne 273,156 273,156 Net movemeth in fimds 273.156 273.156 Re£ontiliation of fwids Totsl fund5 brought ftittv￿d 793,314 793,314 Total fimds carried forward The bteakdowtt for 2021 ts slw in ￿TrIe 14. 14 1,066,470 1.066.470 The notes on pa8es 8 to 14 forni an int¢gral part of these fmanC1￿ statements. Page 6 E￿thOrpe CommoD Lands Foundydtion (Registration number: 506119) Balance Sheet as at 31 December 2022 2022 2021 Note Flxed assets Tangible &ssets Investrnents 735.000 489,972 735.000 309,440 10 1.224.972 1,044,440 Curr¢nt iss¢t$ Cash at bank and in hand li 30.572 23,183 CreditOTS: falling due witbiD one yt*r 12 1,691 1,1531 Net current assets 28.881 22,030 Net 455¢ts 1253.853 1,066.470 Fllnds oftbe Chgrity: UnTe5tricted income fulld5 Unrestricted fund5 1253.853 1.066.470 Tot*1 14 1253.853 1.066.470 The firwiciai statements on pa8¢5 6 to 14 were approved by the truste¢s. and autIM￿]Sed for i5su¢ on 10 June 2025 and signed on thcir bcha]f by.. MT C Knapton The noi¢s on pages 8 to 14 forni an integrn] pArt of th¢s¢ financial statements. Pag¢ 7 Eastborpe Common Lands Foundation Note8 to the Financial Ststements for the Year Ended 31 December 2022 I ALYownthig polities StstemeDt of complianee The fuJaThciai 5tst¢ments have been prepared in a¢cordanc¢ with the second edition of th¢ Charitie5 Statemeni of Recommended Pra¢ii¢e issued in October 2019, the Financi￿ Reporting Standard applicable in th¢ United Kin8dom and Republic of Ireland (FRS 102) and the Charities Act 2011. B&5is of prep*r*tion Easthorp¢ Common Lands Foundation meets th¢ definition of a publi¢ ttnefit entity under FILS 102. The accounts {financial ststeme#tsl have been prepared und¢T the historical Cost ¢onv¢ntion with items recognised at cost or transaction value unl¢ss otherwTr5e stated in the relevanl nolelsl to th¢s¢ a¢£oLLllts. Going eonetrn The trustces cO￿$1der that th¢re are material uncer￿￿tieS alK)ut the Ch￿1￿$ abilty to cotittnue as 8 going conc¢rn. Incomt and eDd0￿ellts Investn*llt income DKvidends are r¢¢o8niwJ once the dividend Iw been declared and notification bas been receivcd of th¢ dividend duc. Eipenditure All expenditure 1$ teco8nised once thcre is a le821 OT CODstruL1iv¢ obligation to that expenditure, it is probable sett]¢ment is required and the amount can be m¢&swed reliabty. All costs are allocated to the applic4bl¢ ¢xpendift￿e headtng that aggr¢gat¢ similar ¢osts to that category. IVh¢re costs cannot be directly attributed to particul￿ headings they have been allocated on a b&8is consistent wtth the us¢ of ￿SoUrceS. with central sthff eosts allocated on th¢ basis of time spent. and dePr￿la11¢)n ¢haTges allocated on the POTuon of the &55et's use. (hher suptxjrt Costs are all￿ated based on the spread of staff costs. ChRritAble Adlviiies Charitable expendittjre comprises those ¢osts incu￿1 by the Ch￿lty in the delivery of its activiti¢S ond services for its beneficiaries. It include5 ty)th Costs thal caTh be allocated dir¢¢tly to such aetivities aDd th05¢ ￿$ts of an indircct nature necessary to support them. Support costs Support costs include central functions and have been allocat￿ ￿ a¢tivity cost categories on a basis consistent with the use of resoufces, for example. allocating property costs by fl￿r aTe4 or per ￿pIt4 stsff costs by the tune spent and other costs by their usage. Page E￿thOrPe Common Lands Foundation Notes to the Financial Ststements for the Year Ended 31 December 2022 (continued) Governaoce tosts These include the attribytable to the Charity's complian¢¢ with wnstitutional and statutory requirements, includin8 audiL 5trdtegic Tnanagement and tru5tee5 mtttin8s and reimbursed ¢xp¢nses. Ta)x*tion The Charity 15 considered to pass the tests set out in Paragraph I Schedule 6 of the Financ¢ Act 2010 and therefore it tn¢ets the definition of a ¢haritable company for UK corporation tsx purposes. Accordingly. th¢ Charity is potentially exempt frorn taxation in respecl of incorne or capital gains r¢¢eiv¢d within cate8ories covered by Chapter 3 Part I l of the CoTporntion Tax Act 2010 or Section 256 of the Taxation of CbaTgeablc Gains Act 1992, to the extent that such incoTne or gains are applied exclusively to clwitsble PU4K>ses. Fixed asset investments Fixed a55et inYe5tsnenW other than pro8ramme rclatcd inv¢stmeTts, are included at markd value at the balance sheet date. Reali5ed gain5 and losses on investments are calculated as the difference between sa]es proceeds and their market value at the 5tsrt of th¢ year, or their subsequent ¢OSL and are char8ed or credited to the Ststement of Financial Activitle5 in th¢ of distrt)sal. Unrealised gains and 1055es represent th¢ movement in market values dwing the year and are credited or Charged to the Statement of Financial Activitie5 based on the mthet value at the year end. C¥sh and casb equivgleDts Cath and ¢&8h equivalents compris¢ Cash on hand aDd call deposits, and other short-ternj highly liquid invwtments that are readily convertible to 4 known amouffl of e&sh and are 5ubjcci io an ins]￿lficant risk of change in v8Jue. Fund Structu Uttrestricted ineome fillM15 are gelle￿ fimds that are available for use * the trustees discretion in furth¢ran¢e of the objective5 of th¢ CiJ3riry. 2 Income from eh4rit*ble *ctivittes Unrtstricted funds General Totsl 2022 Rental in¢ome 9,714 9.714 Unrestrlct¢d fuDds General Totsl 2021 Rental income 7.730 7,730 P4gc 9 Easthorpe Common Lattd8 Foundatio Note5 to the FinaD¢i*I Statements for the Year Ended 31 December 2022 (continued) 3 lllvestment iDcome Unrestricted funds GeDern] Total funds IDt¢re5t r¢ccivabl¢ and Similar i0a)rne" Int¢r¢st re¢eivable on bank deposits Other incorne from fixed asset investments 39 9.799 39 9,799 Total for 2022 9.838 9,838 Totsl for 2021 2,524 2.524 4 Eipenditure OD charitable *rtiviti Adivity SllPPDrt Cogts 2022 Rate5 and water Light & heat Legal & prtsfessftonal General expenses Repair5 & maintenance BaDk charges 131 235 4.380 37 ,299 235 4,380 37 1.299 6.163 6.163 A