pease Trustees’ Annual Report for the period | teieed é| From Period'* startApril date 2024 | 31Period end dateMarch 2025
Section A Reference and administration details
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, Charity for the Benefit of Inhabitant Householders of Parish of
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Charity name Middialvarn
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Registered charity number(ifany}{506048
Charity's principal address |[Middleham][Key] Centre
Postcode DL8 4RA
Names of the charity trustees who manage the charity
, | Middleham Town | Sole trustee {[Council]
Names of the.trusteesfor the charity, if any, (for example, any custodian trustees)
- Dates acted if not for whole year
‘Names and addresses of advisers (Optional information)
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- of:adviser Name Address
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Name of chief executive or names of senior staff members (Optional information)
Section B
Structure, governance and management
Description of the charity’s trusts:
Type of governing document Trust deed.
TAR
t
March 2012
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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° the charity's organisational Structure and any wider network with which the: charity works;
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relationship with any related Parties;
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‘*° trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
By means of a conveyance of 24 November 1925, various: land holdings
collectively referred to as the Manor, were transferred to. Middleham
Summary of the objects: of the Town Gourell
loci iB aa The conveyance states: To Hold the said Manor and hereditaments: unto
Governing docume and to the use of the Council and their assigns forever in fee simple Upon
Trust for the benefit of the inhabitant householders of the Parish of
Middleham
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_ |# The income is ‘derived from rental of land it owns-and rental of rooms
Summary of the main at Middleham Key Centre ofwhich the Charity has taken over the
activities undertaken for the Ipase-on. This comprises moor land used for racehorse training,
public benefit in relation to grazing land, part of the ‘Town Wastes’ and Middieham Key Centre.
visage ler ire ill e Expenditure has, in recent years, been on land maintenance (grass
Naclarah aba’ a— cutting, hedge cutting, and maintenance of cobbled market area)
had alnethe uidance within the town, events. held for the benefit of the Inhabitants. of
fas Hi th an : Middleham and the running of Middleham Key-Centre:. The: Charity
Commalacion on ee will also.consider funding requests that are consistent with the
P charity's objectives.
benefit)
The Town Clerk advises the Trustee on its responsibilities to have regard
to the charitable and public benefits when making decisions.
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where © The Charity has:a.grant making policy velevant, about: ® policy on grantmaking;
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® policy programme related investment;
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¢ contribution made by volunteers:
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Section D Achievements and performance
TAR 2
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March 2042
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| Section D | Achievements and performance | ||
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| Summaryofthemain achievements ofthe charity during the year |
Themaintenance ofland haldings.and supporting the organisation/execution of social events/gatherings in Middleham that are specifically forthe benefit ofthe Inhabitant Householders: ofMiddleham. |
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| Section E | Financial review | ||
| . Briefstatement‘ofthe charity's policyon reserves |
The Reserves Policyadopted on 27 March 2019 notes guidancefrom the CharityCommission,asfollows: [+ Differentiatebetween Capital andRevenue reserves; — Hold 12 months operating expenditure asa general reserve; — Transfertothe general reserve any unspent balances ofexpenditure on itemsforwhich invoices:have notbeen received attheyear-end; |
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| * Fully provide: forearmarked reserves, as identified by the Trustee; |
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| Reviewthe.Reserves at every yearend. |
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| Detailsofany fundsmateriall in deficit y |
Y | Notapplicable | |
| Furtherfinancial reviewdetails(Optional | (Optional information) | ||
| You maychoose to include additional information,awhere felevant:about |
¢ The Charity income is currentlyfrom land rentaV/room hire and ‘donations including parking-donations. It does not.actively fundraise butmay considerfundingopportunities for specific projects. |
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| the charity's principal sources offunds (including |
© ~The-charitydoes not:currently have.an investment policy or ethical ‘investment policy |
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| anyfundraising}; e howexpenditurehas supported the:keyobjectives: ofthe charity; |
e Expenditure hassupportedthekeyobjectivesofthecharityby funding maintenanceofland thattheCharity:owns, the maintenance ofthe Community building which it istenant ofand supporting community. events which take.place.in Middleham forthe. residents. |
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| e investmentpolicyand objectives includingany. |
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| ethical investment policy | |||
| adopted. |
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s:t vptees.
Oy | ‘ fj =
Signature(s) teedwvWK ALLEge
Full rrame(s) lain Pead Jowett Guy, Fairhurst
Position (eg Secretary, Chair, |Chairman/Town Councillor.on Town Councillor on behalf of sole
etc) |behalfofsole Trustee Trustee
Date 2¢ Now 20
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TAR
3
March 2012
Page 1
8 January 2026 (2024 - 2025)
The Charity for the Benefit of the Inhabitant Householders of the Parish of Middleham
STATEMENT OF ACCOUNTS
| RECEIPTS | PAYMENTS | |||
|---|---|---|---|---|
| Opening Balance | ||||
| Balance at Bank | 113,144.67 | |||
| Cash in Hand | ||||
| MTA Gallops Rent | 34,136.04 | |||
| Pub Tables | 4,113.23 | |||
| Land Rent | 2,765.00 | |||
| Audit Costs | 149.00 | |||
| Wayleaves | 372.77 | |||
| Urban highways grass cutting | ||||
| Parking Donations | 3,359.00 | |||
| Interest | 879.16 | |||
| Pension | ||||
| Tax/NI | ||||
| Staff Costs | ||||
| Overtime | ||||
| Grass Cutting | 6,000.00 | |||
| Hedge Cutting | ||||
| Weed Spraying | ||||
| Annual Cobble Maintenance | ||||
| Tree Maintenance | 2,710.00 | |||
| Bench Maintenance/Repairs | ||||
| IT Support/Equipment | 844.07 | |||
| Phone/Broadband | 265.99 | |||
| Flower Bed Maintaenance | 117.08 | |||
| Stationary | 182.18 | |||
| Insurance | ||||
| Training Costs | ||||
| Photocopying costs | 523.27 | |||
| Room Hire | ||||
| Bank Charges | 86.87 | |||
| Accounting/Payroll | 237.60 | |||
| Lease Renewals | ||||
| Business Rates | ||||
| Utilities | 1,160.21 | |||
| Building Repairs | 108.00 | |||
| Maintenance | 909.80 | |||
| Waste Disposal | 198.35 | |||
| Security | 2,735.52 | |||
| Hygiene Services | 7.06 | |||
| Richard III - Commercial Rate | 497.00 | |||
| Richard III - Community Rate | 1,409.00 | |||
| Warwick Room Hire - Community Rate | 443.40 |
Page 2
8 January 2026 (2024 - 2025)
The Charity for the Benefit of the Inhabitant Householders of the Parish of Middleham
STATEMENT OF ACCOUNTS
| RECEIPTS | PAYMENTS | |||
|---|---|---|---|---|
| Warwick Room Hire - Commercial rate | 174.00 | |||
| Parking Charges | 392.90 | |||
| Lady Anne Neville - Community Rate | 337.03 | |||
| Lady Anne Neville - Commercial Rate | ||||
| Drain Inspection/Clearance | 508.50 | |||
| Major Cobble Repairs | 2,929.20 | |||
| Fencing Repairs Contingency | 300.00 | |||
| Christmas Tree | ||||
| Festive Lighting | 718.00 | |||
| Festive Lighting unmetered supply | ||||
| Seniors Outing | 550.00 | |||
| Children's Christmas Party | 351.92 | |||
| Seniors Christmas Lunch | 290.47 | |||
| Middleham Feast | 500.00 | |||
| Foyer hire | 25.00 | |||
| Kitchen Rent | 35.00 | |||
| Funds Transfer | 2,100.00 | 44,291.25 | ||
| Grant Application | ||||
| Cleaning Services | 1,362.00 | |||
| New Fencing | ||||
| Garden Room | 185.47 | |||
| Beverages | ||||
| Set up/Clear away fee | ||||
| General Donations | 1,743.60 | |||
| Electric Charges | 260.00 | |||
| Land Maintenance | 420.00 | |||
| Bad Debt | 554.85 | |||
| Grit Bin Replenishment | 90.00 | |||
| Fire Systems Maintenance | 1,832.76 | |||
| Rental Deposit | ||||
| Cleaning Products | 60.95 | |||
| Festive Lights | 320.00 | |||
| VAT | ||||
| 53,547.60 | 70,994.90 | |||
| Closing Balances: | ||||
| Balances in Bank Account | 95,697.37 | |||
| Cash in Hand | ||||
| TOTAL | 166,692.27 | 166,692.27 |
The above statement represents fairly the financial position of the council as at 31 Mar 2025
Page 3
8 January 2026 (2024 - 2025)
The Charity for the Benefit of the Inhabitant Householders of the Parish of Middleham
STATEMENT OF ACCOUNTS
RECEIPTS PAYMENTS
Signed
Responsible Financial Officer
Date
Charity Internal Audit Report
Charity for the Benefit of Inhabitant Householders of Parish of Middleham
Charity No: 506048
Overview for the year to March 2025
The financial management of the charity has been at a good standard.
During this financial year the Town Council, who is the Trustee of the Charity implemented Scribe accounts which allows for more easily accessible review of accounts.
Documentation is clear and easily accessible in terms of bank statements, invoices, staffing and minutes.
We have noted:
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the March 2023 year-end was logged as overdue for filing with the Charities Commission.
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We have not observed meeting minutes on this occasion.
Payments
A selection of payments through the period April 2024 to March 2025 were chosen using the cashbook and traced through to bank payments.
Bank Reconciliation
Bank Reconciliations have been provided and reviewed
Petty Cash
N/a no petty cash
VAT
The Charity is not VAT registered
Where information resulting from investigation and/or audit work is made public or is provided to a third party by the client or by Account-ant Yorkshire Limited then this must be done on the understanding that any third party will rely on the information at its own risk. Account-ant Yorkshire Limited will not owe a duty of care or assume any responsibility towards anyone other than the client in relation to the information supplied. Equally, no third party may assert any rights or bring any claims against Account-ant Yorkshire Limited in connection with the information. Where information is provided to a named third party, the third party will keep the information confidential.
Staffing
The Charity is responsible for 50% of the Clerk’s wage
Charity Commission Return
The Charity Commission website states the March 2023 reports were overdue.
Year End Reporting
The year end report on the CC16a form matches the reports from Scribe which in turn matches the bank statements.
Where information resulting from investigation and/or audit work is made public or is provided to a third party by the client or by Account-ant Yorkshire Limited then this must be done on the understanding that any third party will rely on the information at its own risk. Account-ant Yorkshire Limited will not owe a duty of care or assume any responsibility towards anyone other than the client in relation to the information supplied. Equally, no third party may assert any rights or bring any claims against Account-ant Yorkshire Limited in connection with the information. Where information is provided to a named third party, the third party will keep the information confidential.