2023-03-31-accounts

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date
**From **	1	April	2022	To	31 March	2023

Section A Reference and administration details

Charity name[Charity for the Benefit of Inhabitant Householders of Parish of ] Middleham

Other names charity is known by

Registered charity number (if any) 506048

Charity's principal address Middleham Key Centre Park Lane Middleham Postcode DL8 4RA

Names of the charity trustees who manage the charity

1	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Middleham Town Council	Sole trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

Trust deed.

Trust

• (eg. trust, association, company)

Appointed by governing document and not subject to retirement. Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

TAR

March 2012

1

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

By means of a conveyance of 24 November 1925, various land holdings collectively referred to as the Manor, were transferred to Middleham Town Council.

The conveyance states: To Hold the said Manor and hereditaments unto and to the use of the Council and their assigns forever in fee simple Upon Trust for the benefit of the inhabitant householders of the Parish of Middleham

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• The income derives solely from rental of land it owns. This comprises moor land used for racehorse training, grazing land and part of the ‘Town Wastes’.

• Expenditure has, in recent years, been on land maintenance (grass cutting, hedge cutting, and maintenance of cobbled market area) within the town but also considers funding requests that are consistent with the charity’s objectives.

The Town Clerk advises the Trustee on its responsibilities to have regard to the charitable and public benefits when making decisions.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• The Charity has a grant making policy

• The Charity does not work with volunteers.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity

Maintaining land holdings for the benefit of the inhabitant householders.

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March 2012

2

Section D Achievements and erformance p during the year

Section E Financial review

Brief statement of the charity’s policy on reserves

The Reserves Policy adopted on 27 March 2019 notes guidance from the Charity Commission, as follows:

• Differentiate between Capital and Revenue reserves;

• Hold 12 months operating expenditure as a general reserve;

• • Transfer to the general reserve any unspent balances of expenditure on items for which invoices have not been received at the year-end;

• Fully provide for earmarked reserves, as identified by the Trustee;

• • Review the Reserves at every year end.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• The Charity income is currently from land rental only. It does not actively fundraise but may consider funding opportunities for specific projects.

• The charity does not have an investment policy or ethical investment policy

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Rebecca Hurst Full name(s) Honor Byford Position (eg Secretary, Chair, Town Councillor on behalf of sole Town Clerk on behalf of sole Trustee etc) Trustee Date

TAR

March 2012

3

	Charity Name Charity For The Benefit Of Inhabitant Householders of Parish of Middleham	Charity Name Charity For The Benefit Of Inhabitant Householders of Parish of Middleham	Charity Name Charity For The Benefit Of Inhabitant Householders of Parish of Middleham	No (if any) 506048
	For the period from	Period start date 1-Apr-22	To	Period end date 31-Mar-23

Section A Receipts and payments
A1 Receipts Land rental 32,748 Bank interest 434 Donations 1,080 - 34,261 - - Sub total - Total receipts 34,261 A3 Payments Contribution to Trustee salary costs - Contribution to Trustee office costs - Land Management 9,815 Legal & Professional 135 other - - Sub total 9,950 Capital expenditure - - Sub total - Total payments 9,950 Net of receipts/(payments) 24,311 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 24,311 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 32,748 434 1,080 - 34,261 - - - 34,261 - - 9,815 135 - - 9,950 - - - 9,950 24,311 - - 24,311	Last year to the nearest £
		- - - -	32,748	31,975
			434	494
			1,080
			-	-
			34,261	32,470
		- - -	-
			-	-
			-	-
		-	34,261	32,470
		- - - - - -	-	-
			-	-
			9,815	9,815
			135	135
			-	-
			-	-
			9,950	9,950
		- - -	-	-
			-
			-	-
		-	9,950	9,950
	-	- - - -	24,311	22,520
	-		-	-
	-		-	-
	-		24,311	22,520

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Cash held at bank Details Details Details Land and buildings Details Signature Total cash funds (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 84,933 - - - 84,933 - Agreement Error OK to nearest £ to nearest £ - - - - - - Cost (optional) - - Cost (optional) - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) Cllr Sam Mashford, for and on behalf of Middleham Town Council, sole trustee Cllr Honor, for and on behalf of Middleham Town Council, sole trustee	to nearest £ Endowment funds
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			-
			When due (optional)
			Date of approval
		Cllr Sam Mashford, for and on behalf of Middleham Town Council, sole trustee	28.02.2024
		Cllr Honor, for and on behalf of Middleham Town Council, sole trustee	28.02.24

Notes

Checks

£ - -

Ntrte 'opt￿nal,

Notes

Charity for The Benefit of the Inhabitant Householders of Parish of Middleham

Charity No: 506048

Overview

The financial management of the charity in prior years as been at a high level, however, due to a lack of handover between Clerks, the charity bank account has been inaccessible for several months. This has led to the accounts being Audited late – in February 2024 rather than in the months post year end (March 2023)

Payments

A selection of payments through the period January to March 2023 were chosen using the cashbook and traced through to bank payments.

Bank Reconciliation

Bank reconciliations are all present and correct

Petty Cash

N/a no petty cash

VAT

The Charity is not VAT registered

Staffing

The Charity does not have any staff.

Where information resulting from investigation and/or audit work is made public or is provided to a third party by the client or by Account-ant Yorkshire Limited then this must be done on the understanding that any third party will rely on the information at its own risk. Account-ant Yorkshire Limited will not owe a duty of care or assume any responsibility towards anyone other than the client in relation to the information supplied. Equally, no third party may assert any rights or bring any claims against Account-ant Yorkshire Limited in connection with the information. Where information is provided to a named third party, the third party will keep the information confidential.

Charity Commission Return

The Charity Commission website states up to date before this period

A change of staff highlighted the Charity bank account was inaccessible.

Where information resulting from investigation and/or audit work is made public or is provided to a third party by the client or by Account-ant Yorkshire Limited then this must be done on the understanding that any third party will rely on the information at its own risk. Account-ant Yorkshire Limited will not owe a duty of care or assume any responsibility towards anyone other than the client in relation to the information supplied. Equally, no third party may assert any rights or bring any claims against Account-ant Yorkshire Limited in connection with the information. Where information is provided to a named third party, the third party will keep the information confidential.