Charlty registration number 5068891England and Wales) MANOR FARM COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
MANOR FARM COMMUNITY ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Thistees A Vthite J Arblaster Aweller R Butler (Appointed 11 October 2023) Senior management Gary Bird Sue Evans Chief executive Charity manager Charity number 505889 Indopendent examiner Christopher Hession C.A. Azzurri House Walsall Road Aldridge V*dlsall England WS9 ORB
MANOR FARM COMMUNITY ASSOCIATION CONTENTS Page Trustees, report Independent examinerfs report 13 Statement of financial activities 14 Balance sheet 15 Statement of cash llows 16 Notes to the financial statements 17-27
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their annual report and financial statements for the year ended 31 March 2024. The financial statements have been prepared in accord8nce with the accounting policies set out in note 1 to the financial siatements and comply with the charity's goveming document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). Objectives and actlvltles As identified in its constitution the charty vrfas established to= Provide and promote educational, recreational, social, cultural and leisure opportunities and servIS for the people of Walsall and the immediate community of Hatherton and Rushall. Establish a Community Centre and thereafter maintain and manage the Centre as appropriate in partnership and co-operation with any statutory authority, in furtherance of the above. The ch8rity operates within the parameters laid down within its constitution and standing orders d does so without distinction of sex, sexual orientation, race, or of political or religious opinions. There have been no material changes to these policies since the date of the last annual report. Public benefit The trustees have paid due regard to guidance issued by the Charity Commission when examining their aims, objectives and future plans of the organisation.
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Achievements and performanco Significant activities and achievements against objectives The Charity is pleased to report significant in year achievements and also considerable progress made on improvements to the facilities and premises from which it delivers its services. Accommodatlon and facilities Focusing firstly on tts premises and site operation the charity is pleased to report.. The installation of a CCTV system around the Manor Farm Centre to dramatically improve the visual information available and accessible from both the main and sports reception. 20 high-definition full colour cameras now cover both the interior and exterior of the premises including: Sports Reception Entrance Courty£rd Gymnasium Sports reception Front Carpark Rear Carpark Rear main gates MUGA and 3G Front entran Main recepts'on . Office area Communty entrance Sports corridor Health and Fitness room x 2 Sports Hall Inside sports reception Conference room BarlBistro Open area The system has vastly improved security and safety for users of the building and has already proved useful in identffying criminal activity and helping poli solve car theft from the car park. The introduction of a contsctless electronic payment system for the charity due to the overwhelming demand from members wishing to use digital payment. The installation of air conditioning in the conference room and the significant improvement it had already made in the internal environment evidenced by customer feedback. The completion of the 'independent living, flat for Motivation Hub, 1 Hub Lane. The flal provides realistic living environment within a former derelict classroom created by the installation of new vrdlls to create separate lounge. bedroom and kitchen and dining areas. The area had a fully functioning kitchen with fridge, oven, hob, sink and washing machine with both the sink and hob being height adjustable to accomm.odate dients in wheelchairs. Officially opened for use by the Mayor of Vlalsall, Cllr Chris Towe. on 26th January 2024, Suzanne Sant, Director of the Motivation Hub was tremendously pleased with the conversion and the new area. This is now used daily by the hub to teach independent living skills to its participants helping them to be able to participate and undertake day to day activities when at home such as cooking, washing up, making bed, makin9 a hot drink, etc. The installation of a new boiler at Pelsall Centre provided by Walsall Council that yuld now also provide hot water to the toilets for the first ts'me ever.
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The new boiler had been relocated from its previous site location in the lIar, where it was always affected by flooding, to within the foyer area, where it was easily accessible This had made a fantastic improvement to the building and the members of the Pelsall Civic Society were extremely grateful. The ongoing process of replacing the buildings old surface mounted florescent lights with the new LED ceiling panel lights, safer, aesthetically and economically a big improvement over the old flOresnI tubes. Nolthstanding these improvements, the Manor Farm building is over 50 years old and its heating and plumbing system, still the original installation, is now in desperate need of replacement. The system, originally with 4 operative boilers, is now running on the last 1 and the age of the boilers means that replament parts are impossible to obtain. The cost of replacement will be well into 6 figures and the disruption to service and time to complete the work will be considerable and not yet known. The work however is now unavoidable as the existing system is now constantly out of operation and causing real problems to the charity and to Elmwood school who are also still linked and dependent. Meetings with Walsall Council indicate the work is scheduled to lake place 202512026 wh8n the separation (and new independent system for Elmwood School} will also occur. Looking at the wider performance of the charity it is to the wide range of activities, seNice8, and provision delivered throughoLrt the year that we now tum..
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Sllver S•rvice The year saw the Silver Service deliver its final year of provision with ftjnding from Big Lottery with the charity continuing to explore other opportunities for funding to ensure the continuation and lonterM sustainability of this much needed sery1. The charity had extensively considered a transition towards CQC registered provision and also the introduction of services and activities at full cost recovery, but this would be at last resort as it would certainty remove access to the service from some of those most in need. The need for the service to continue was without question, as is the significant aid rt provides to the statutory he81th and care services, without which the cost to the public purse would be far, far greater. The charity was successful in extending the scheme a further three months until end of December 2023 through the utilisation of unspent capital monies and, after further discussions with Big Lottery, decided to submit to them a rther application for 2 years funding to continue the widely acclaimed and respected Silver servi for older people. The first-round application was completed therefore and submitted 25 August proposing the associations continued delivery of essential servi$ to the elderly, with a focus on combattyig social isolation and promoting independent living. By keeping older individuals in their own homes, the program would alleviate the strain on the NHS and public purse while enriching the lives of older adults. The project continued to be aimed at older adults 50+ years of age living in Walsall. Social isolation among the elderly is a growing concem, leading to adverse physical and mentsl health outcomes and placing additional strain on healthcare resources and public fInanS when older individuals are forced to enter care facilities prematurely. The recent pandemic and current cost of living crisis has increased the needs for this age group. By addressing these challenges head-on, the charity aims to implement 8 SUPPOrt system that enables older adults to remain in their own homes, fostering a sense of belonging, reducing loneliness, and ultimately improving their overall well-being. The project included regularly organised group activities, outings, and educats'onal sessions to encourage social connections, provide mentsl stimulation, and promote a sense of belonging among the elderly. Alongside, trained professionalslvolunteers viill visit elderly individuals at their homes, offering companionship, aiding with daily tasks, and emotional support for those who cannot access other provisions offered. This personalized approach will foster independence, reduce loneliness, and address immediate needs. We will continue to support bereavement through supported activities including nature walks and coffee groups. We will establish strong collaborative partnerships with local community organisations, VCSE organisations. healthcare providers, and relevant stskeholders. This collaboration will ensure a coordinated approach, reduce duplication of services, and maximise the impad of the funding investment. The project application passed successfully through the first and second round assessment and the charity therefore awaited the fin81 decision on its application for a further 2 years funding. Trustees decided, pending the decision from Big Lottery, to continue the service and the associat employment of staff utilising funding from the charity's reserves but were delighted to receive the official notification of the award on 25 March and confirmation of a further £227,912 to fund the project for trNo years from 1 April 2024 until end of March 2026.
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Making Connectlons The charities °Making Connections. referral service for older people, had proven itself indispensable during Covid and accordingly the charty had been rewarded with further fijnding from IAÈlsall Council enabling the project to continue until end of March 2024. Since its inception our charity has been responsible for the "making connections. service for the east of the borough providing support for a population ¢overage of just under 75,000 residents. Our rapport with older people in the community and knovAedge of their concems and the servi$ they need continues to grow, our communications with them more frequent and they have trust and belief in our knowledge, capacity, and range of expertise that we will continue to enable them to find local solutions to local issues that concern them. Th8 sUC$S of the project and the wide recognition of the help it provides was rewarded with a further year of funding from Walsall MBC until March 2025. Employability Vth the end of Building Better Opportunities funding in March 2023 funding the charity ardently explored each and every funding opportunity to continue this important ar8a of our work. Sue Evans continued to Chair the partnership of 12 Black Country wide organisations, Black Country Futures Strategic Board with the focus of the group collectively on raising the profile of the voluntary sector, and searching for funding for employability and well-being programmes, across the black country. The charity was successful in soon securing two small contracts to continue employment support through the National Lottery Reaching Communities Fund and Walsall MBC. The contracts, respecttvely worth £33,571 and £6,240 were aimed at residents wrth multiple barriers to employment, who 8re unemployed or employed on vulnerable contracts with the Walsall Positive Outcknmes Project focused on young people. Whilst small in comparison to the funding received through Building Better Opportunities the contracts did enable the continued employment of two staff formerly employed on those projects. The charity was also successful, working as a partner to Steps to Work, in their bid to the UK Shared Prosperity Fund to support economically inactive residents aged 16+, securing a £102,740 contract enabling the employment of two part time delivery staff until March 2025. It is hoped that this Vrk could potentially lead to further opportunities through the UK shared prosperty fund administered through the West Midland Combined Authority via Walsall Council. Notwrthstanding the contracts secured, it is worth noting the associated funding has been reduced by over £225,000 vthen compared to the funding reckived from Building Better Opportunities and this has had a considerable impact on the staffing that can be employed to deliver the work. only 3 staff compared to 11 but this reduclion did regrettably not align to a comparable reduction in expectation in work output.
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Multlply The 'Multiply' pilot aimed at the improvement of numeracy skills amongst the employed had been delivered by the association, at the request of Walsall Council, for 4 months ending March 2023, and had been extremely sUC$Sful. The charty was therefore asked to participate in the official 6 month roll out of the programme across Walsall, August 2023 - March 2024 and delivered its °Savvy Spenderf, curriculum. The Savvy Spender, curriculum was embedded viith the key criteria of being interactive, informative, and enjoyable for leamers to create a buzz around learning whilst also providing relevant and useful information to learners for them to make rn0 informed choices on their spending. The programme, despite experiencing the project wide difficulties in attracting clients to participate, generated £5.053 and, by helping to maintain the high profile and reputation of the association will hopefully hold us in good stead for other projects and future funding. Thrlve Bus The charity's Thrive, Project, it's mobile well-being service in partnership with Blomch Community Partnership and Walsall community Transport continues to be hugely successful, utilising a converted bus. with its 'Let's Chat!. branding and travelling to various venues around Walsall. with the on-board staff offering residents advice, guidance, and support for any issue they may be facing. The bus is an open access service where anyone can pop on for a drink, a chat and, hopefully, some support and signposting with any problem they have. Mental health issues have proved the most common cause for concern together with worries about the cost of living. finance, he8Fth. drugs, alcohol, domestic abuse, homelessness, and accommodation. The partnership had delivered the project Sin its inception and had engaged wth more than 4,000 people offering much needed advice, guidance and information. The success of the project was rewarded with a further £120,000 of funding secured after tender to INalsall Council which is sufficient to extend the project until the end ofApril 2025. Reslllent Communltles Locality Lead The year also saw the charity win the tender to become Walsall Councils Resilient Communities Locality hub for the east of the Borough. The hubs. four of them chosen by Walsall MBC to serve the four quarters of the town are part of tFE new model. in partnership with NHS Black Country Integrated Care Board (ICB), to deliver locality-based community hub support to the voluntary and community seclor, championing them and enabling the voice of the sector to be heard. Their view being that 'Locality working is about improving the quality of life within the community and the way in which SeiceS are provided within that particular communty rather than the council taking a blanket approach across the tK)rough° The charity was confirmed as the hub for the east of the Borough on 28 April with the other three areas to be served as follow.. South Wals811- Nash Dom Community Interest Company. North Walsall - Bloxwich Community Partnership West VlSa11- Old Hall Peoples Partnership
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Our support would Cover fundraising and bid writing, updating policies. sustainability, governance, volunteering and training and development, and would hopefully help raise the profile of the sector in strategic groups and meetings in the town. The contract value was £35k per annum and would run, initially, unb'l March 2025 with the option of a further twelv month exiension until end of March 2026. rkw The charity continues to work in close partnership with Walsall Council and enjoys a positive and mutually rewarding relationship. Over the year, the charity has collaborated to: Support Walsall residents to aCsS online services. Part of a borough wide network of other community organisations, libraries, etc the project was to explore a different methodology of support for residents since the dosure of Walsall Council face to face services (money, home, job). The charity had to really 'hit the ground running, and train all front facing staff as quickly as possible given the demand for help from residents wishing to apply for Council Tax rebate. Thus far the charity has distributed 104 laptops and internet dongles to help residents access the intemet. Support Walsall residents to access online services at a brand-new Walsall Connected Hub at the Manor Hospital in Walsall and at Walsall Central Library Support Walsall residents in crisis to access financial support and help with the cost of utilities, food and the provision of white goods. Over the year the charity distributed £20,000 to those in need. Distribute 200 bus one day travel passes providing free travel around the west midlands. Install baby changing facilities around the Manor Farm Centre The charity has also continued to benefit from its shop in the town ntre, provided on a peppercom rent agreement from Walsall Council and used to provide employment support and to showcase the wide range of servic8s and activities Provided by the charity. The charity continues to provide a home for YMCA Black Country with their Pelsall Lane Nursery residing Within our premises and going from strength to strength providing day care for up to SO children aged 8 weeks to 4 years. The charity is also pleased to report its ongoing involvement and development of Wals811's Holiday Activity and Food programrne or"HAF" for short. Funded by the Department for Education. HAF is a free programme for children and young people aged 5 -16 and provides an enriching and exciting programme of holiday activities with the provision of a healthy lunchtime meal. Eligibility is for those children who normally benefit from a free school meal and the scheme aims to ensure they can continue to eat healthily over the School holidays whilst taking part in ath'vities that support thar development and wider educational attainment. The charity has developed this provision. in partnership vrfith local sports clubs, Ace Academy and Active Gym, and delivered over the Easter, Summer and Christmas school holidays
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The charity continues to deliver a small token of adult education provision after the totsl decimation of the sepiice caused by the merger mania that occurred over 15 years ago. We offer small amounts of recreational provision in Watercolours, and Spanish and continue to attract small cohorts to City and Guilds Teaching Assistant Level 2. This provision was quality assurance assessed during the year by Cty & Guilds and passed with flying colours. kwl Throughout the year the charity still continued to work viith and support other community organisations within Walsall through its involvement and relationship with INalsall Council, the NHS, Ilvalsall Community Ndwork, Pelsall History Society and the Rushall & Pelsall Neighbourhood Partnership. The new role for the charity as the Resilient Communities Hub has drarnatically increased its contsct, in particular. with smaller grass roots communty organisations within the area. Sue Evans continues as vice chair of the Vlalsall Community Nelwork of 15 organisations in Walsall which works together to access funding opportunities and works in strategic partnership with Walsall Council and other organisations to meet the needs of local communities across Vlalsall. Sue Evans is also chair of the Black Country strategic group that consists of 14 Black Country Partners, aims to improve strategic awareness across the partners and to lobby for greater understanding of the sector. The partnership works together to create change, not just through delivery of projects, but through strategic activity. which indudes the sharing of knowledge, skills, and reSoUrs, increasing one another's capacity, capability, and confidence, and increasing innovation and a¢sS to new opportunrties. Sue Evans also represents the charity on 'Team Vvalsall,, the new voluntsry sector led partnership within the town. launched in July, to hopefully work together to increase investment into the town and to also Influen public policy for the benefit of their local communities. Supported by the NHS, the charity received £3000 to deliver sessions on raising awareness on COPD and Diabetes with an aim to improve early self-diagnosis by increased knowledge of initial symptoms. Stsffing The year also saw the charity review its senior staffing make up with additions made to the team of three new positions.. Georgina Ball taking on the addrtion81 responsibility as deputy charity manager and o)mmunity development managers, Terri Fryer and Gayle Johnston, all proven and dedicated stalwarts of the charity as evidenced by their performance in their previous roles. Not only would the additions hopefully allow our Chief Executive to reduce his working week and ease into his overdue semi-retiremenl, but they would also bring additional support for Sue Evans, our Charity Manager, and would hopefulty enable the charty to have the capacity to expand and to take advantage of any opportunities to break into new areas of work as an when they arise.
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 External Fundlng The charity success in working with, and receiving funding from, external bodies and partner organisations in grant aid to deliver its Wotk, continued with £428.406 received during the year analysed as follows.. £69,354 from Steps to iVork for our Workstations in Vlalsall, as part of their Building Better Opportunities "Bridges" project. £69,000 from Vslalsall MBC for 'Vlalsall Library Project,. £65.168 from Walsall MBC for staffing and resources for the Thrive Health & Wellbeing Bus £43.000 from Walsall MBC for Walsall Connected Manor Hospital project £35,071 from the Big Lottery Reaching Communities Fund for our fiv&year project to address social isolation amongst older people in Walsall, Vlalsall Silver Service. £35,000 from Public Health for a further years, operation of our 'Making Connections Walsall, for older people in the eastern section of the Borough helping to combat social isolation by connecting older people to community-based provision. £35,000 from Walsall MBC for Community Projects £22,000 from Walsall MBC Housing Support Fund to support resid6nts in crisis. £14,565 from Wals811 MBC for HAF (Holiday and Food) activities £11,000 from Walsall MBC for Community Development £9,000 from Walsall MBC for 'Connected' Project £6.240 from Positive Outcomes Project £5.053 from Walsall MBC for'multiply, £3,068 from Walsall MBC for participating as a knfarm hub, £3.000 from Valsall MBC for participating as a 'Family hub, £2,345 from Walsall MBC for 'Spark' £1,600 from WMCA for'Diversty in Civic Leadership. £1,000 from Walsall MBC for Youth provision £900 from Walsall MBC for Connected Services ICT project £100 from INalsall MBC for Coffee Morning
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Financial review th continued financial aWaeSS and pruden, the trustees continue to focus on the need to sustain the charity and, more importantly, to be able to continue to develop and deliver its ever-expanding range of services and activities to the local communty. Income for the charity for the last twelve months, decreased from £1,180,951 in 2023 to £894,490 in 2024 due predominantly to the signfficant reduction of £435,868 from charitable activities and the huge impad of the cessation of European funding for building better opportunities projects. Income from trading activities increased by £87,404 from £293,867 to £381,271 due primarily to increased income from lettings and room hire. Investment income again increased significantly from £17,844 to £74,749 as irrterest rates increased for savings whilst inflation continued to wreak havoc with the rest of the economy. Moving to expenditure, we see a reduction of £185,550 from £1,058,967 to £873,417 due to the reductions in staffing and other costs of the many and varied projects of the charity. The increase in minimum wage from £9.50 to £10.42 however, impacting upon the amount saved, and proposed further increases will inevitably be an issue that needs careful monitoring when looking at stsffing costs for the future. The charity. during the year. also decided to change its accountants and auditors and after careful consideration chose BK Plus Limited, a company with a proven track record of accountancy Servi and client advice and also the benefit of a local office in Aldridge. Reserves policy It is the policy of the charty that unrestricted funds which have not been designated for a specific use should be maintsined at a level equivalent to between three and six month's expendrture. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in fvnding. they will be able to continue the charity's current activities while consideration 15 given to ways in which additional funds may be raised. This level of resenfes has been maintained throughoLrt the year. Plans for future periods The charity has considerable hopes and plans for the future including". Further improvements to the site at Manor Farm to sustsin and encourage new bookings The consolidation and development of our role as Resilient Communities Lead for the e8*em part of Walsall. Identify and hopefully secure new areas of work and associated funding The successful launth and perfomiance of the new Silver SeNice for older people 10-
MANOR FARM COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Structure. governance and management The constitution of Manor Farm Community Association adopted in 1977, outlines the govemance arrangements for the charity and the eligibility and selection process by which trustees are appointed. The governance of the charity is conducted through the board of elected trustees who give of their time freely and are responsible for the overall control and decision maknng of the charity to achieve the charity's stated objectives. They meet when required and new trustees follow an induction process to introduce them to their role, after eligibility to serve as a charity trustee has been duly checked. The trustees are also able to COpt and appoint new trustees to assist with the governance and management of the charity. Jane Arblaster, fomier employee of the charity as Manager of its childcare provision, became a trustee in October and Jane's knowledge of the sector and indefatigable enthusiasm and creativity have proven a welcome addition to the group. The trustees are cognizant of the risks to the sustainabilty of the charity and consideration and review of th8 pertaining issues is a key focus of their meetings, as are the maintenance of a risk register and implementation of strategies and systems to lessen these where possible. The Chief Executive of the charity provides them with a copy of the constitution and standing orders and with copies of past minute8 of meetings, annual reports, and accounts. The ¢harity is not currently a company linited by guarantee. To assist the trustees, members of staff are employed directly by the charity to implement and cary out the day-to- day activities and business of the organization and these are managed and led by the Chief Executive of the charity who reports directly to the charity board of trustees. In addition to paid staff, the charity is extremely fortunate to have a growing number of volunteers who ably support and 8SSiSt with the development and delivery of services and activities. The trustees who served during the year and up to the date of signature of the financial statements were: A Ilthite J Arblaster A Weller R Butler S Bawa {Appointed 11 October 20231 (Resigned 30 June 2024) In conclusion therefore and final recognition of another very proud year for the charity and the kyovision, seriices and activities delivered, I place on record th8 sincere and greatest thanks of myself and my fellow trustees to Gary Bird our Chief Executive, to Sue Evans our Charity Manager and to all of our staff and wonderful volunteers who continue to toil daily on behalf of Manor Farm Communty Association for the benefit of our community. The trustees. report was approved by the Board of Trustees. A White Trustee 14 January 2025 11
MANOR FARM COMMUNITY ASSOCIATION STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024 The trustees are responsible for preparing the Trustees. Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for e£ch financial year which give a tru8 and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently-, - observe the methods and principle5 in the Charities SORP. - make judgements and estimates that are reasonable and prudent., stste whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements,. and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charity will continue in operation. The trustee5 are responsible for keeping sufficient accounting records that disdose with reasonable accuracy at any lime Ihe financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 12-
MANOR FARM COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MANOR FARM COMMUNITY ASSOCIATION I report to the trustees on my examination of the financial statements of Manor Farm Community Association (the charity) for the year ended 31 March 2024. Responslbilities and basis of report As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011. l port in respect of my examination of the charity's finanaal statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5){b) of the Charities Act 2011. Independent examiner's statsment Since the charity's gross income exceeded £250,000, the independent examiner must be a member of a body listed in section 145 of the Charities Act 2011. 1 confirm that l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and INales, which is one of the listed bodies. Your attention is drawn to the fact that the charity has prepared the financial ststements in accordan with the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} in preference to the Accounting and Reporting by Charities.. Statement of Recommended Pr8Ctice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. l understand that this has been done in order for the financial statements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the Charities Act 2011. the financial slatements do not accord with those records. or the financial ststements do not comply with the applicable requirements Concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a true and fair view. which is not a matter conSiderj as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to vthich attention should be dr8Nvn in this report in order to enable a proper understanding of the financial statements to be reached. Chrlstopher Hesslon C.A. BK Plus Llmlted Chartered Certified Accountants Azzurri House Walsall Road Aldridge Walsall WS9 ORB England Dated.. 13-
MANOR FARM COMMUNITY ASSOCIATION STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestrlctsd Restrlcted funds funds 2024 2024 Total Unrestricted Restrlcted funds funds 2023 2023 Total 2024 2023 Notes InGorne fmm: Donations and legacies Charitable activities Other trading activities Investments 10,064 32.731 381,271 74,749 10,064 428,406 381.271 74.749 5.166 163,939 293,867 17,844 5,168 864.074 293.867 17,844 395.675 700,135 Total income 498,815 395,675 894,490 480,816 700,135 1,180,951 Expendlture on: Charitsble activities 359,587 513,850 873,417 420,225 638,742 1,058,967 Totsl expendlture 359,567 513.850 873,417 420,225 638,742 1,058.967 Net Incomel(expenditur&) and movement In funds 139,248 (118.175) 21,073 60,591 61,393 121,984 Reconclllatlon of funds: Fund balances at 1 April 2023 2,293,246 121,175 2,414.421 2,232,655 59,782 2,292.437 Fund balances at 31 March 2024 2,432,494 3.000 2,435,494 2,293,246 121,175 2,414,421 The slatement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. 14-
MANOR FARM COMMUNITY ASSOCIATION BALANCE SHEET AS AT31 MARCH 2024 2024 2023 Notes Current assets Debtors Cash at bank and in hand 13 98,065 2,445,399 93,572 2,479,964 2,543,464 2.573,536 Creditorn: amounts falllng due wlthln one year 14 (41,970) {93,115) Not current assets 2,501,494 2,480,421 Creditors: amounts falling due after more than one year 15 (66,000) (66.000) Net assets 2,435,494 2.414,421 The funds of the charlty Restricted income funds Unrestricted funds 18 19 3,000 2,432,494 121,175 2,293,246 2,435,494 2,414,421 The financial statements were approved by the trustees on 14 January 2025 AtyaJAt A Vthite Trustee 15-
MANOR FARM COMMUNITY ASSOCIATION STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Notes Cash flows from operatlng activitles Cash (absorbed byllgenerated from operations 22 (109,314) 384,913 Investing actlvltles Investment income received 74,749 Net cash generated froml(used in) Investlng a¢tlvltles 74,749 Net cash used In flnanclng actlvltles Net {decr•ase)lincrease In cash and cash equlvalents (34,565) 384,913 Cash and cash equivalents at beginning of year 2,479.964 2,095,051 Cash and cash equivalents at end of year 2.445,399 2,479,964 16-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accountlng pollcles Charity infomiatlon Manor Fami Community Assoaation is an unincorporated charity, a public benefit entity as defined by FRS102. 1.1 Accountlng conv•ntlon The financial statements have been prepared in accordance with the charty's governing document, the Charities Act 2011, FRS 102 °The Financial Reporting Standard applicable in the UK and Republic of Ireland. ('FRS 102°> and the Charities SORP "Accounting and Reporting by Charits'es.. Statement of Recommended practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Pra¢ti¢e for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn. Th8 financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Golng concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charty has adequate resources to continue in operational existence for the foreseeable future. Thus the trteeS continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charltable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitsble objectives. Restricted fvnds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity. 1.4 Income Income is recognised when the charity is legally entttled to it after any performance conditions have been met. the amounts can be measured reliably, and it is probable that income will be reived. Cash donations are recognised on receipt. other donations are recognised once the charity has been nots'fied of the donation. unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset. Income from govemment and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred. 17-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accountlng pollcies {Conllnued Income from tr8ding activities indudes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. 1.5 Expenditure Expenditure is re¢ognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of dir&t costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributatde to a single activity are allocated directly to that activty. Shared costs vthich contribute to more than one activity and support costs which are not attributable to a single activity are apportioned beeen those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the a&set's use. Costs of raising funds includes costs associated with attracting voluntary income and the costs of trading for fundraising purposes. Expenditure on charitable activtties includes Cost incurred by the charity in the delivery of its activities and rv18 for its beneficiaries. It indudes both costs that can be allocated directly to such actimts'es and those costs of an indirect nature necessary to support them. Support costs are those that assist the work the charity but do not directly represent charitable activities and include office costs, governance costs and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include project management carried out at headquarters. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent wrth use of the resources. Other expenditure represents those items not falling into the categories of costs of raising funds or expenditure on charitable activities. Irrecoverable VAT is charged as an expense against the activty for which the expenditure arose. 1.6 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.7 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues. of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and s8ttle the liability simultaneously. 18-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies {Continued 8aslc financial assets Basic financial assets, which indude debtors and cash and bank balances, are initially measured transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured al the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, including creditors and bank loans are inFtially recognised at transadion price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of flnanclal Ilablllties Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.8 Employee b•n¢fits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Tennination beneffts are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 1.9 Retirement b8neflts Payments to defined contribution retirement benefft schemes are charged as an expense as they fall due. Critical accounting estimates and Judgements In the application of th@ charty's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results m8y differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised vthere the revision affects mly thal period, or in the period of the revision and future periods where the revision affects both cuent and future periods. 19-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Income from donations and legacies Unrestricted Unrestricted funds funds 2024 2023 Donations and gifts 10,OS4 5,166 Income from charttable activities Unrestrictéd Restrlcted funds funds 2024 2024 Total Unrestricted Restrlcted funds funds 2023 2023 Total 2024 2023 Miscellaneous income Grants and extemal income (see note 7) 32.731 32.731 163,939 163,939 395.675 395,675 700,135 700,135 32,731 395,675 428,406 163,939 700.135 864,074 Income from other trading activities Unrestrlcted Unrestri¢ted funds funds 2024 2023 Letting and licensing arrangements Other income 363,689 17,582 277,621 16,246 Other trading activities 381,271 293,867 Income from investments Unrestrlcted Unrestri¢t•d funds funds 2024 2023 Interest receivable 74,749 17,844 -20-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Grants and External Income Restricted.. 2024 2023 Valsall MBC Housing Support Fund Vvalsall MBC Community Development Silver SchemelBig Lotto Big Lotto adjustment Walsall MBC Holiday Activities & Food Steps to Work Heart of England Black Country Together Walsall MBC Community Projects Walsall MBC Making Connections Ilvalsall Feeling Safer Walsall MBC Hospitsl Project Walsall MBC Thrive re T P Riley Multiply Project Queens Jubilee Wami Hub Walsall MBC CRF Vtslsall 2040 INalsall MBC Connected INalsall MBC Library Project pop Walsall MBC Family Hub Walsall MBC Youth Provision INalsall MBC Spark Walsall MBC Connected Senils IT West Midlands Combined Authority Diversty in Civic Leadership Walsall MBC Coffee Moming 22,000 11,000 35,071 -35,788 14,565 69.354 34.500 11,000 139,814 14,050 197,711 2,160 89,035 5,500 35,000 1,500 26,000 41,470 18,816 750 500 26,887 1,442 7,500 48,500 35,000 35,000 43,000 65,168 5,053 3,068 9,000 69,000 6,240 3,000 1,000 2.345 900 1,600 95 875 21
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expendlture on charltable activitias 2024 2023 Dlrect costs Stsff costs Charitable expenditure Premises costs Repairs and maintenance Bank charges Printing, poslage, ststionery 865,357 104,975 50.875 32,132 1.174 8,004 800,408 186.715 45,988 15.000 860 3,489 862,317 1,052,460 Share of support and governance costs (see note ) Support 11,100 6,507 873,417 1,058.967 Analysis by fund Unrestricted funds Restricted funds 359,567 513,850 420.225 638,742 873,417 1,058,967 Net mov•m¢nt In funds 2024 2023 The net movement in funds is stated after chargingl(cr8diting): Fees payable to the charity's independent examiner: - for the independent examination of the charity's financial statements - for other assurance services 2,000 4,000 7,800 7,800 10 Trustees None of the trustees {or any persons connected with them) received any remuneration or benefits from the charity during the year. 11 Employees 'rhe average monthly number of employees during the year was.. 2024 Numbor 2023 Number 39 48
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 11 Employees (Contlnued) Employment costs 2024 2023 Vdages and salaries Social security costs other pension costs 618,759 29,526 19.072 800,408 665,357 800,408 The number of employees vthose annual remuneration was more than £60.000 is as follows.. 2024 Number 2023 Number £60,000 - £70,000 Remuneration of key management porsonnel The remuneration of key management personnel was as follows: 2024 2023 Aggregate compensation 61,648 60,597 The trustees consider the key management personnel to be the Chief Executive. 12 Taxatlon The charity is exempt from tsxation on its activities because all its income is applied for charitable purposes. 13 Debtors 2024 2023 Amounts falllng due within one year: Other debtors Prepayments and accrued income 4,685 93,380 16,853 76,719 98,065 93,572 -23-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 14 Credttors: amounts falling due within one year 2024 2023 Notss Other taxation and social security Deferred income Trade creditors Accruals 9,505 12,431 28,000 26,561 26,123 16 3,118 29,347 41,970 93,115 15 Credltors: amounts falling due after more than one year 2024 2023 Defined benefit pension scheme deficit 66,000 66,000 The charity participates in the West Midlands Pension Fund, a multi-employer defined benefit final salary scheme where the share of the net assets and liabilities applicable to each employer is not identifiable. The scheme is administered for the benefit of Local Authorty employees and other bodies and is managed in accord8nce with the Local Govemment Pension Scheme Regulations. The charity has been advised that in the scheme's last actuarial report, a valuation deficit of £66,000 was identified relative to the charity's involvement in the scheme. 18 Deferred Income 2024 2023 other deferred income 28,000 Deferd income is included in the financial statements as follows.. 2024 2023 Defeed income is included viithin: Current liabilities 28,000 Movements in the year: Deferred income at 1 April 2023 Released from previous periods Resources defeed in the year 28,000 (28,000) (35,789) 35,789 28,000 Deferred income at 31 March 2024 28.000 -24-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 17 Retlrement beneflt schemes 2024 2023 Defined contributlon schemes Charge to profit or loss in respect of defined contribution schemes 19.072 The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 18 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust Subject to specific condilions by donors as to how they may be used. At 1 Aprll 2023 Incoming resources Resources At 31 March expended 2024 Walsall MBC Housing Support IAÈlsall MBC Community Development Silver SchemelBig Lotto Walsall MBC Holiday Activities and Food Steps to Work Walsall MBC Community Projects Vvalsall MBC Making Connections Walsall INalsall MBC Hospital Project Walsall MBC Thrive Multiply Project INami Hub 22,000 11,000 (718) 14,565 69,354 35,000 35,000 43,000 65,188 5,053 3,068 (22,000) (11,000) (110,183) (14,565) (77,128) (35,000) (35,000) {43,000) (65,168) (5,053) {3,068) 110,901 7,774 E..11 Walsall M8C Connected Walsall MBC Library Project pop Walsall MBC Family Hub Walsall MBC Youth Provision *Valsall MBC Spark Walsall MBC Connected Services IT West Mids Diversity in Civic Leadership Walsall MBC Coffee Morning 2.500 9,000 69.000 6,240 3,000 1,000 2,345 900 1,600 100 (8,500) {69,000) (6,240) (3,000) {1,000) {2,345) <900) (1,600) (100) 3,000 121,175 395,675 (513,850) 3,000 Previous year: At 1 April 2022 Incomlng resources Resources At 31 March expended 2023 Restricted funds 59,782 700,135 (638,742) 121,175 25-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 19 Unrestrlcted funds The unrestricted fvnds of the charty comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of UnStriCted funds by the trustees for specific purposes. At 1 April 2023 Incoming resources Resources At 31 March expended 2024 Designated General funds 600.000 1,693,246 600,000 1,832,494 498,815 (359,567) 2,293,246 498,815 (359.567) 2.432,494 Prevlous year: At 1 Aprll 2022 Incoming resources Resources At 31 March expended 2023 Designated General funds 600.000 1,632,655 600.000 1,693.248 480,816 (420,225) 2,232.655 480.816 (420.225} 2.293,246 The designated fund of £600,000 represents the estimated cost to the charity of either relocating to altemative premises or expenditure on its existing premises if formal tenancy rights are granted. 20 Analysls of net assets between funds Unrestricted funds 2024 Restrlcted funds 2024 Total 2024 At 31 March 2024: Current assetsl{liabilities) Long term liabilities 2,498,494 (66,0001 3,000 2,501.494 {66.000) 2,432,494 3.000 2,435,494 Unrestrietad funds 2023 Restrlcted funds 2023 Total 2023 At 31 March 2023: Current assetsl{liabilities} Long term liabilities 2.359,248 (86,000) 121,175 2,480,421 (66,000) 2,293,246 121,175 2,414,421 -26-
MANOR FARM COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 21 Relatsd party transactions There were no disclosable related paty transactions during Ihe year (2023 - none}. 22 Cash generated from op8rations 2024 2023 Surplus for the year 21,073 121,984 Adjustrnents for.. Investment income recognised in statement of financial adivities (74,749) Movements in working capital: (Increase)Idecrease in debtors (Decrease) in creditors (Decrease) in deferre(l income (4,493) {23,145) (28,000) 270,493 (7,564) Cash (absorbed by)Igenerated from operations (109,314} 384,913 23 Analysis of changes in net funds At 1 Aprfl 2023 Cash flo**At 31 March 2024 Cash at bank and in hand 2,479,964 {34,565) 2,445,399 Loans falling due after more than one year (66,000) {66,000) 2,413,964 (34,565) 2,379,399 -27-