IESWOR TH CONNUNITY ASS
CIATI
STATEMEIIT OF ACCOUNTS
FOR THE YEAR ENDED 31stDECE118ER 2021
## **POLESWORTH COMMUNITY ASSOCIATION**
The Trustees are: Mr D. Blewitt (Chairperson), Ms J. Linarts, Mr R.Norris, Ms T.Martin and Mrs J Nestor.
The Charity is governed by its Constitution dated 14[th] March 2006.
The Management Committee of the 200 Club is:
Mr D. Blewitt, Mrs E. Blewitt, Ms T. Martin, Mrs J. Nestor, Mr R. Norris, Mr D.Welding, Mrs L.Welding, Ms Faye Whapples, Mr Andy Leonard and Ms Siska van Alfen.
Registered Office:
Registered Charity Number:
4 Goodere Avenue Polesworth Tamworth Staffordshire B78 1JR 505779
Bankers:
Barclays Bank 24 Middle Entry Tamworth Staffordshire B79 7NJ
Accountant:
Nigel Lane CPFA 51 Station Road Polesworth Tamworth Staffordshire B78 1BG
## **POLESWORTH COMMUNITY ASSOCIATION**
## **CONTENTS**
Page
Independent Examiner’s Report
1
Statement of Financial Activities for the year ended 31[st] December 2021 2
Balance Sheet at 31[st] December 2021
3
Notes to the Accounts
4
200 Club Statement of Financial Activities for the year ended 31[st] December 2021 5
200 Club Balance Sheet at 31[st] December 2021
6
Notes to the Accounts
7
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF POLESWORTH COMMUNITY ASSOCIATION**
I report on the accounts of the Charity for the year ended 31[st] December 2021, which are set out on pages 2 to 5.
## **Respective Responsibilities of Trustees and Examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section144 (1 and 2) of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:-
- examine the accounts (under section 145 (1)(a) of the 2011 Act);
- follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5) of the 2011), and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you, the trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention –
(1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with
the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
10th March 2022 NIGEL LANE C.P.F.A.
51 Station Road
Polesworth
B78 1BG
C.P.F.A. – Chartered Institute of Public Finance and Accountancy
## **Independent Examiners Report on the Polesworth Community Association and 200 Club**
## **1. Introduction:**
This examination was undertaken to provide assurance that the appropriate systems of control are in place to ensure the proper management of the PCA and 200 Club. The report is based on information and documentation supplied by the PCA and 200 Club.
## **2. Procedures:**
The procedure applied has been to work through the documents and bank statements provided to check the details for accuracy.
## **3. Conclusions:**
The arrangements in place are generally sound and provide a high degree of assurance that the appropriate systems of control are satisfactory. The only issue noted is that there is one un-cashed prize cheque from 2020 and three un-cashed prize cheques from 2019. A decision needs to be taken by the 200 club committee as to whether the individuals need to be contacted and replacement cheques issued or simply cancelled and the funds returned into the accounts in 2022. It may be worth the committee taking a decision for future prize payout cheques to set a time limit for the cheques to be cashed (e.g. 6 months) and if not the prize winnings to be forfeited and returned to the, 200 club accounts to fund other works and activities.
In the current year there were 13 prize cheques un-cashed, although only four were older than 6 months.
This would remove to growing numbers of un-cashed cheques at the end of each year.
## **4. Recommendations:**
The only recommendations are:-
- that the procedures regarding prize cheques not cashed for previous year’s winners be dealt with as detailed above in section 3, and
- that procedures are put in place to deal with future prize winners cheques as detailed above in section 3.
**NOTES**
## POLESWORTH COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2021
|INCOME
Bookings
Hire of Football pitch
Polesworth Group Homes Lease of Annex
North Warwickshire Borough Council - Community Fund Grant
North Warwickshire Borough Council - Business grant
Warwickshire County Council - Grant for Meals on Wheels
Warwickshire County Council - CCGF (towards Goal nets)
Warwickshire County Council - CCGF
Contribution for Polesworth G Homes for Refuse costs
Total Income
EXPENDITURE
Annex
Share of Overheads -
Water Rates 30%
Insurance 30%
Community Centre Administration
Caretaker
Heat and Light
Cleaning materials
Water Rates
Licences and Insurance
Repair and Renewals
Trade Refuse
Telephone
Other Expenditure
Printing , stationery and advertising
Printer cartridges for Laser printer
Refund of Income
Secretary and Treasurer's honorarium
Grass cutting Community Field
OAP Xmas Takeaway, Drinks and Gifts
Use of WCC Grant for Meals on Wheels
Engraving
2 Sets of Goal posts & Nets
Other
Website
Professional Charges
Depreciation
Total Expenditure
**Net (Income) for the year**
Funds balance brought forward
Funds balance carried forward|
|**General**
**Purpose**
**£**
16,052
500
8,700
-
17,669
-
-
1,500
309|**Restricted**
**Fund**
**£**
-
-
-
-
-
-
-
-
-|**Restricted**
**Fund**
**£**
-
-
-
-
-
-
-
-
-|**Total**
**Funds**
**£**
16,052
500
8,700
-
17,669
-
-
1,500
309|**2020**
**£**
11,003
375
8,700
1,000
10,000
1,800
800
500
303|
|---|---|---|---|---|---|---|
||||
||||
|||44,731||-|44,731|34,481|
||
|889
1,133|
|-
-|889
1,133|462
861|
|||2,022||-|2,022|1,323|
||
|9,600
3,815
2,557
2,073
3,112
4,775
928
329|
|-
-
-
-
-
-
-
-|9,600
3,815
2,557
2,073
3,112
4,775
928
329|7,800
4,314
2,118
1,078
2,746
2,145
910
552|
|||27,189||-|27,189|21,664|
||
|12
-
153
1,460
1,345
62
-
64
-
-
66
200
1,537|
|-
-
-
-
-
-
-
-
-
-
-
-
-|12
-
153
1,460
1,345
62
-
64
-
-
66
200
1,537|21
372
-
1,500
1,345
817
400
-
3,537
-
-
200
2,237|
|||4,899||-|4,899|10,429|
||||||||
|||34,109||-|34,109|33,415|
||||||||
|||**(10,621) **||**-**|**(10,621) **|**(1,067)**|
|||(38,994)||(1,609)|(40,603)|(39,536)|
|||(49,615)||(1,609)|(51,224)|(40,603)|
POLESWORTH COMMUNITY ASSOCIATION BALANCE SHEET AT 31st DECEMBER 2021
|**Note**
FIXED ASSETS
CURRENT ASSETS
Debtors
Cash at Bank
- Investment Account
- Current Account
CURRENT LIABILITIES
Prepayments
Creditors
NET CURRENT ASSETS
Represented by
GENERAL PURPPOSE FUND
RESTRICTED FUND
Approved on behalf of the Trustees on 17th March 2022
Mr D. Blewitt
Ms J. Linarts
Mr R. Norris
Ms T Martin
Mrs J Nestor|
|**2021**
**£**
38
9,697
11,326|
|**2021**
**2020**
**£**
**£**
30,930
816
3,432
6,270
10,518
2,183
200
20,294
51,224
49,615
1,609
51,224
- Chairperson
- Trustee
- Trustee
- Trustee
- Trustee|
|**2020**
**£**
816
3,432
6,270|
|**2020**
**£**
32,467
8,136|
|---|---|---|---|---|---|---|---|---|
||
|21,061
568
200|||
|10,518
2,183
200|||
||||||||||
|||||||||40,603|
||||
||||
|38,994
1,609|
|||||||||40,603|
||||||||||
3.
POLESWORTH COMMUNITY ASSOCIATION BALANCE SHEET AT 31st DECEMBER 2021 NOTES TO THE ACCOUNTS
|**Note**
1
2
3|FIXED ASSETS
Hall and Premises
- Bridge Street Polesworth
At cost to the association, erected on ground leased
from Polesworth Parish Council
Football Field
- Middle Far Paddock, Station
Road Polesworth
At cost (purchased on 28 May 1956 from Mr William Henry Riley)
Football Trophies
At professional valuation:
Polesworth Nursing Cup
Polesworth Invitation Cup
Fixtures, Fittings and Equipment
Deduct
Depriciation charge for the year (start 2011)
Deduct
Depreciation charge for the year (start 2018)
EMPLOYEES REMUNERATION
Total wages for caretaking
TRUSTEES REMUNURATION AND EXPENSES
A total of Nil was reimbursed to Trustees in the year.
New Kitchen cost as at 21.12.2010 (depeiciate over 10 Years at
cost £7,000)
New Toilet Facilities cost as at December 2017 (depreciate over
10 Years at cost £15,366.94) (part cost only)|
|**2021**
**£**
3,000
200|
|**2021**
**£**
18,110
400
3,200
-
9,220
30,930|
|**2020**
**£**
3,000
200|
|---|---|---|---|---|---|---|---|
|||
|-
-|||
|700
700|
|||
|10,757
1,537|||
|12,294
1,537|
||||9,600||||7,800|
|||||||||
|||||||||
|||||||||
4.
No Trustee has received or is due to receive any remunuration for the year directly or indirectly from the Charity's fu
4.
**2020 £**
18,110
400
3,200
-
10,757
32,467
4.
nds.
## POLESWORTH COMMUNITY ASSOCIATION
## 200 CLUB STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2021
|**INCOME**
Lottery
Cash
Standing Orders
Other Activities
Total Income
**EXPENDITURE**
Lottery
Prize winnings
Lottery Licence
Other Activities
Poppy Appeal
Stationary, Stamps & Parking
Kitchen refurbishment
General Electrical works at Memorial Hall
Tables - Bar materials for Memorial Hall
Cupboard at Memorial Hall
Plastering at Memorial Hall
Plumbing
Construction of Bar etc
Paint for foyer at Memorial Hall
Decoration at memorial hall
Banners/signs for Memorial Hall
Bags of Gravel
Storage Boxes
Kids Christmas party 2021
Senior Citizens Christmas Dinner 2021
Senior Citizens Christmas Gifts 2020
Bank Charges
Depreciation
**Net Expenditure (Income) for the year**
Funds balance brought forward
Funds balance carried forward|
|**Total**
**2021**
**£**
1,360
8,730
|**Total**
**2020**
**£**
1,365
8,855|
|---|---|---|---|
|||10,090
|10,220|
||
|5,200
20
34
537
9,264
3,210
890
698
1,450
970
1,768
48
578
86
-
-
368
1,343
-
10
1,350
|5,200
-
17
16
-
-
-
-
29
55
-
-
272
-
1,350|
|||27,825
|6,939|
|||||
|||**17,735**
|**(3,281)**|
|||(26,122)
|(22,842)|
|||(8,388)
|(26,122)|
## POLESWORTH COMMUNITY ASSOCIATION
## 200 CLUB BALANCE SHEET AS AT 31st DECEMBER 2021
|FIXED ASSETS
CURRENT ASSETS
Cash in Hand
Cash at Bank - Current Account
CURRENT LIABILITIES
Creditors
Prepayments
NET CURRENT ASSETS
Represented by
GENERAL FUND|
|**2021**
**£**
104
435|
|**2021**
**£**
8,103
285|**2020**
**£**
160
16,765|
|**2020**
**£**
9,453
16,925|
|---|---|---|---|---|---|---|---|
||
|539
-
254||||
|16,925
-
256|
||||||||16,669|
|||||8,388|||26,122|
|||||8,388|||26,122|
|||||8,388|||26,122|
Approved on behalf of the Trustees on 17th March 2022
|Mr D. Blewitt|- Chairperson|
|---|---|
|Ms J. Linarts|- Trustee|
|Mr R. Norris|- Trustee|
|Ms T Martin|- Trustee|
|Mrs J Nestor|- Trustee|
6
POLESWORTH COMMUNITY ASSOCIATION 200 CLUB BALANCE SHEET AS AT 31st DECEMBER 2021 NOTES TO THE ACCOUNTS
|**Note**|||**2021**|**2021**|
|---|---|---|---|---|
||||**£**|**£**|
|1|FIXED ASSETS||||
||Goal Posts|At Cost (£1,703.75)
|-||
|||Depriciation charge for the year (10% of|||
||Deduct|
initial cost)|-|-|
||New Toilet Facilities cost as at December 2017 (depreciate over||||
|||
10 Years at cost £13,504.71) (part cost only)|9,453||
||Deduct|Depriciation charge for the year (start 2018)
|1,350|8,103|
||||||
|||||8,103|
7.
**----- Start of picture text -----**
2020 2020
£ £
-
- -
10,804
1,350 9,453
9,453
**----- End of picture text -----**
7.
IESWOR TH CONNUNITY ASS
CIATI
STATEMEIIT OF ACCOUNTS
FOR THE YEAR ENDED 31stDECE118ER 2021
## **POLESWORTH COMMUNITY ASSOCIATION**
The Trustees are: Mr D. Blewitt (Chairperson), Ms J. Linarts, Mr R.Norris, Ms T.Martin and Mrs J Nestor.
The Charity is governed by its Constitution dated 14[th] March 2006.
The Management Committee of the 200 Club is:
Mr D. Blewitt, Mrs E. Blewitt, Ms T. Martin, Mrs J. Nestor, Mr R. Norris, Mr D.Welding, Mrs L.Welding, Ms Faye Whapples, Mr Andy Leonard and Ms Siska van Alfen.
Registered Office:
Registered Charity Number:
4 Goodere Avenue Polesworth Tamworth Staffordshire B78 1JR 505779
Bankers:
Barclays Bank 24 Middle Entry Tamworth Staffordshire B79 7NJ
Accountant:
Nigel Lane CPFA 51 Station Road Polesworth Tamworth Staffordshire B78 1BG
## **POLESWORTH COMMUNITY ASSOCIATION**
## **CONTENTS**
Page
Independent Examiner’s Report
1
Statement of Financial Activities for the year ended 31[st] December 2021 2
Balance Sheet at 31[st] December 2021
3
Notes to the Accounts
4
200 Club Statement of Financial Activities for the year ended 31[st] December 2021 5
200 Club Balance Sheet at 31[st] December 2021
6
Notes to the Accounts
7
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF POLESWORTH COMMUNITY ASSOCIATION**
I report on the accounts of the Charity for the year ended 31[st] December 2021, which are set out on pages 2 to 5.
## **Respective Responsibilities of Trustees and Examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section144 (1 and 2) of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:-
- examine the accounts (under section 145 (1)(a) of the 2011 Act);
- follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5) of the 2011), and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you, the trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention –
(1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with
the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
10th March 2022 NIGEL LANE C.P.F.A.
51 Station Road
Polesworth
B78 1BG
C.P.F.A. – Chartered Institute of Public Finance and Accountancy
## **Independent Examiners Report on the Polesworth Community Association and 200 Club**
## **1. Introduction:**
This examination was undertaken to provide assurance that the appropriate systems of control are in place to ensure the proper management of the PCA and 200 Club. The report is based on information and documentation supplied by the PCA and 200 Club.
## **2. Procedures:**
The procedure applied has been to work through the documents and bank statements provided to check the details for accuracy.
## **3. Conclusions:**
The arrangements in place are generally sound and provide a high degree of assurance that the appropriate systems of control are satisfactory. The only issue noted is that there is one un-cashed prize cheque from 2020 and three un-cashed prize cheques from 2019. A decision needs to be taken by the 200 club committee as to whether the individuals need to be contacted and replacement cheques issued or simply cancelled and the funds returned into the accounts in 2022. It may be worth the committee taking a decision for future prize payout cheques to set a time limit for the cheques to be cashed (e.g. 6 months) and if not the prize winnings to be forfeited and returned to the, 200 club accounts to fund other works and activities.
In the current year there were 13 prize cheques un-cashed, although only four were older than 6 months.
This would remove to growing numbers of un-cashed cheques at the end of each year.
## **4. Recommendations:**
The only recommendations are:-
- that the procedures regarding prize cheques not cashed for previous year’s winners be dealt with as detailed above in section 3, and
- that procedures are put in place to deal with future prize winners cheques as detailed above in section 3.
**NOTES**