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2020-12-31-accounts

CLEVELAND

SCOUT COUNCIL

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CLEVELAND
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ANNUAL REPORT and ACCOUNTS

for the year ended 31[st] December 2020 Registered Charity No. 505773

CLEVELAND SCOUT COUNCIL

2020

CLEVELAND SCOUT COUNCIL

Trustees Report and Accounts for the year ended 31[st] December 2020

PRESIDENT Vacant
VICE PRESIDENTS Vacant
TRUSTEES
Ex-officio: County Chair Acting Mr P. Cox to 12/4/20
County Chair Mr F Rose from 27/9/20
County Commissioner Acting Mr I Railton to 1/9/20
County Commissioner Mr A Woolf from 1/9/20
County Secretary Mrs S Dunn
County Treasurer Mr M W Ward
Dept County Commissioner Mr I Railton 1/9/20 to 27/9/20
Elected
Mr N Scott
Mrs S Baldam
Mr N White
Mr P Belmont
Mr P Cawthorne
Mr P Chaney to 27/9/20
Nominated: Girlguiding Cleveland Mrs V Cullen
P & D Support Team Rep. Miss K Askwith to 27/9/20
Training Team Representative Mr A Woolf to 1/9/20
Young Persons’ Representative Mr S Trotter to 27/9/20
County Commissioner Nominated Mrs A Jewett to 27/9/20
Deputy County Commissioner Mr I Railton from 27/9/20
DC’s Representative Mr P Chaney from 27/9/20
Co-opted: Chair – Appointments Mr F Rose
County Safety Adviser Mr A Burrows
Raven Gill Management Team Mr M. Mitchell to 6/2/20
Raven Gill Management Chair Miss K Askwith from 27/9/20
Lay Member Rev P. Hargreaves from 27/9/20
BANKERS HSBC Bank plc 60 Albert Road, Middlesbrough, TS1 1RS
12 Westgate, Guisborough, TS14 6BE
Barclays Bank plc 49 High Street, Stockton on Tees, TS20 1DL
ADVISERS Independent Examiner Mr J Gresham FCCA, AZETS
Solicitors Miles Hutchinson and Lithgow, Endeavour Partnership
SCOUT ASSOCIATION REGISTRATION 015600
CHARITY REGISTRATION
Registration Number: 505773
Contact Name & Address: M W Ward, 15 Northbrook Court,
Hartlepool, TS26 0DJ

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CLEVELAND SCOUT COUNCIL

2020

Trustees’ Annual Report for the year ended 31[st] December 2020

The Trustees present their report and the financial statements of the charity for the year ended 31[st] December 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (as amended by Update Bulletin 1 published on 2 February 2016 .

Structure, Governance and Management

The County's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association. The County is a trust established under its rules, which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.

The County is managed by the County Executive Committee, the members of which are the ‘Charity Trustees’ of the Cleveland County Scouts which is a registered charity (No. 505773). As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the County Commissioner, nominated, elected and co-opted members and meets 5 times a year. This County Executive Committee exists to support the County Commissioner in meeting the responsibilities of the appointments and is responsible for:

The County has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 cheque signatories for all bank accounts and comprehensive insurance policies to ensure that insurable risks are covered.

Objectives and Activities

The objectives of the County are as a unit of the Scout Association. Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. This is summed up in the phrase skills for life.

As Scouts we are guided by the values of Integrity , Respect , Care , Belief and Co-operation . Scouting takes place when young people, in partnership with adults, work together based on these values and they:

▪ Enjoy what they are doing and have fun ▪ Take part in activities indoors and outdoors ▪ Learn by doing ▪ Share in spiritual reflection ▪ Take responsibility and make choices ▪ Undertake new and challenging activities ▪ Make and live by their Promise.

The County has been successful in meeting the objectives laid down by the Scout Association; it has supported and encouraged all the Districts to provide an enjoyable and attractive programme for all their members, although this has been limited by Covid.

We have provided financial support, where possible, to enable leaders and young people to gain the necessary qualifications in Adventurous Activities thus allowing them to pass this knowledge on to the young people in their care. In addition, we have provided the necessary and relevant First Aid training over the past year to a large number of adults across the County to enable them to continue running their section and adventurous activities. We have also delivered a number of Safeguarding and Executive courses throughout the County over the past year.

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2020

The County meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

The trustees have paid due regard to guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.

Achievements and Performance

2020 was a very difficult year for Scouting with drastic closure and curtailment of activities owing to the Covid pandemic. Much of scouting was closed for the year, overseas expeditions and Jamborees had to be cancelled and the County campsite was closed.

There were however some achievements in the year: the water team completed its move to its new premises; fundraising for Raven Gill was spectacularly successful and government grant for Raven Gill helped significantly. These latter enabled some improvement and maintenance work to be undertaken at Raven Gill when restrictions allowed.

Financial Review

The County's policy on reserves is to hold sufficient resources to support and continue the charitable activities of the County should income and fundraising activities fall short. The County Executive Committee considers that the County should hold a sum equivalent to 12 months running costs, circa £25k. The County held general reserves (excluding designated and restricted funds) of approximately £19k against this at the start of what was to be a difficult financial year with falls in numbers in scouting. Although the immediate financial pressure on Raven Gill was mitigated, the longer term prospects for its camping income were adverse given the impact of Covid restrictions and the reduction of numbers in scouting. In setting its levy for the year before the pandemic the exec had acted to boost its resources to provide potential flexibility to address future shortages of income. During the pandemic the exec acted to minimise expenditure where possible. Together these actions allowed free reserves to increase to £24k just short of its long term target of £25k. In looking to the future this reserve is necessary to address future risks to income and also to support and develop scouting post pandemic.

The County holds a number of designated reserves to address specific risks or support future developments. The Executive considers and reviews all reserves periodically. In 2020 the County has included a new one to reflect the income from Camp fire badge sales for Raven Gill which was received into the County account in 2020 prior to transfer to Raven Gill in 2021.

Fundamentally the use and holding of reserves underpins and supports those achievements and future plans previously mentioned.

The County's Income and Expenditure is relatively small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The County has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or The Scout Association's Charity Deposit Account. The County Executive monitors the levels of bank balances and the interest rates received to ensure the County obtains prudent value and income from its banking arrangements.

Approved by the Trustees on 1[st] July 2021 and signed on their behalf by:

F Rose M W Ward County Chair County Treasurer

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CLEVELAND SCOUT COUNCIL 2020 PAGE INTENTIONALLY BLANK

CLEVELAND SCOUT COUNCIL

2020

Annual Accounts for the year ended 31[st] December 2020

Statement of Financial Activities - Summary for the year ended 31[st] December 2020

Income and Expenditure 2020 2020 2020 2019
General
Funds		 Restricted
Funds		 Total Total
TOTAL INCOMING RESOURCES (page 6) 53,375 68,585 121,960 213,354

TOTAL RESOURCES EXPENDED (page 7)		 34,867 65,836 100,703 189,825

TRANSFERS BETWEEN FUNDS		 - - - - -
NET INCOMING (OUTGOING) RESOURCES 18,508 2,749 21,257 23,529

Gains (losses) on investment assets		 - - - - -
NET MOVEMENT IN FUNDS 18,508 2,749 21,257 23,529

FUND BALANCES BROUGHT FORWARD (page 8)		 251,352 60,591 311,943 288,414
FUND BALANCES CARRIED FORWARD £ 269,860 £ 63,340 £ 333,200 £ 311,943

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CLEVELAND SCOUT COUNCIL

2020

Statement of Financial Activities for the year ended 31[st] December 2020

2020
INCOMING RESOURCES
Notes
General
Funds
Membership subscriptions
69,971
less: Payable
58,739
11,232
INVESTMENT INCOME
Bank interest
4
Scout Assoc. Charity Deposit interest
180
184
DONATIONS/GRANTS
Donations/Grants
18,586
Miscellaneous
16,949
35,535
ACTIVITIES
Explorer Sections
7
-
Training Team + County Team
7
2,473
Adventurous Activities
(Water/Climbing)
7
552
Raven Gill Income
7
2,810
County Events
-
County Camp
7
-
5,835
EXPEDITION FUNDS
Poland Jamboree
-
Tanzania 2017/Zambia
-
World Jamborees
-
-
OTHER INCOMING RESOURCES
HMRC Gift Aid
-
Badge Sales
210
DoE Sales
208
Raven Gill Providore Sales
171
Sundry income
-
589
TOTAL INCOMING RESOURCES
£
53,375		 2020
Restricted
Funds
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
13,770
54,808
7
68,585
-
-
-
-
-
-
68,585		 2020
2019
Total
Total
69,971
67,083
58,739
58,658
11,232
8,425
4
9
180
321
184
330
18,586
3,183
16,949
269
35,535
3,452
-
865
2,473
2,560
552
4,040
2,810
30,572
-
21,465
-
40,568
5,835
100,070
13,770
26,041
54,808
24,020
7
46,649
68,585
96,710
-
-
210
60
208
319
171
3,988
-
-
589
4,367
121,960
£213,354		 2019
Total
67,083
58,658
8,425
9
321
330
3,183
269
3,452
865
2,560
4,040
30,572
21,465
40,568
100,070
26,041
24,020
46,649
96,710
-
60
319
3,988
-
4,367

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CLEVELAND SCOUT COUNCIL

2020

Statement of Financial Activities for the year ended 31[st] December 2020

RESOURCES EXPENDED
Notes
PREMISES
Rent
Utilities
Insurance
Repairs & Renewals - Raven Gill
Miscellaneous Raven Gill Expenditure
DONATIONS / GRANTS
Miscellaneous/ Donations/Grants
ACTIVITIES
Explorer Sections
7
Training - Team + County Team
7
Adventurous Activities
7
County Events (Damboree,
AGM & Screamfest)
County Camp
7
RESTRICTED FUNDS
M Kelham Fund
Overseas Projects Tanzania &
Zambia
World Jamboree
Poland Jamboree
ADMINISTRATION EXPENSES
Administration/Establishment
Insurance
Independent Examiner’s Fees
TRUSTEES EXPENSES
Travel
9
OTHER EXPENDITURE
Badges - cost of sales
DofE - cost of sales
Raven Gill Providore - cost of sales
Equipment (non-capital)
NE Regional Support
Sundries
TOTAL RESOURCES SPENT
£		 2020
General
Funds
7,145
8,300
3,689
7,235
193
26,562
-
275
92
2,918
-
695
3,980
-
-
-
-
1,031
2,072
416
3,519
-
351
255
200
-
-
-
806
34,867		 2020
Restricted
Funds
-
-
-
-
-
-
-
-
-
-
-
-
-
-
51,371
3,985
10,480
65,836
-
-
-
-
-
-
-
-
-
-
-
-
-
65,836		 2020
Total
7,145
8,300
3,689
7,235
193
26,562
-
275
92
2,918
-
695
3,980
-
51,371
3,985
10,480
65,836
1,031
2,072
416
3,519
-
351
255
200
-
806
100,703		 2019
Total
6,400
12,196
3,558
11,934
160
34,248
-
910
1,119
9,323
21,952
39,045
72,349
-
4,763
57,665
11,253
73,681
2,619
2,323
430
5,372
-
-
-
435
3,240
-
500
-
4,175
189,825

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CLEVELAND SCOUT COUNCIL

2020

Balance Sheet as at 31[st] December 2020

Notes
FIXED ASSETS
Tangible assets
2
Investments
Payments on account/assets in course of construction
CURRENT ASSETS
Stocks
5
Debtors
Prepayments
Charity Deposit Acc (Scout Assoc)
4
Cash at bank and in hand
3
less: CURRENT LIABILITIES
Amounts due within one year
6
NET CURRENT ASSETS
less: LONG TERM LIABILITIES
Amounts due after more than one year
NET ASSETS
Represented by:-
FUNDS
General Funds
10
Restricted Funds
8		 2020
2020
171,000
-
-
171,000
2,474
-
5,844
51,007
103,851
163,176
976
162,200
-
162,200
162,200
£333,200
269,860
63,340
£333,200		 2019
2019
171,000
-
-
171,000
3,025
-
6,789
51,007
81,341
142,162
1,219
140,943
-
-
140,943
140943
£ 311,943
251,352
60,591
£ 311,943		 2019
171,000
-
-
171,000
-
140943

The notes on pages 9 to 13 form part of these accounts

Approved by the Trustees on 1st July 2021 and signed on their behalf by:

F Rose County Chair

M W Ward County Treasurer

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CLEVELAND SCOUT COUNCIL

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Notes to the Accounts for the year ended 31[st] December 2020

1 ACCOUNTING POLICIES

a) Basis of accounting

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.

The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

The charity adopted SORP (FRS 102) in the current year but this has not affected the financial position or performance.

(b) Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

(c) Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees’ Annual Report.

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For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.

Investment income is earned through holding cash in a deposit account and is recognised when it is earned.

(d) Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. All direct costs relate to the charity’s charitable activities.

(e) Support costs allocation

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters. Where support costs cannot be directly attributed to particular headings they are been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.

Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.

(f) Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

(g) Provisions

Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outflow of economic benefits will be required in settlement and the amount can be reliably estimated.

(h) Employee benefits

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

The charity does not operate a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.

(i) Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

(j) Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

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(k) Tangible Fixed Assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Buildings - see note 2.

Buildings are not currently depreciated as they are included at market value which is reviewed annually by the trustees.

(l) Stocks

Stocks of badges and consumable items have been valued at the lower of cost and net realisable value.

2 TANGIBLE ASSETS


COST or VALUATION
Brought forward
Additions
Disposals
Carried forward
DEPRECIATION
Brought forward
Charge for year
Eliminated on disposals
Carried forward
NET BOOK VALUE
Carried forward
£
2018 – Net Book Values		 Land and
Buildings
171,000
-
-
171,000
--
--
--
--
171,000£
171,000		 Office
Equipment
-
-
-
-
--
--
--
--
-£
-		 Scouting
Equipment
-
-
-
-
--
--
--
--
-£
-		 Total
171,000
-
-
171,000
--
--
--
--
171,000
171,000

The buildings and fixtures at Raven Gill have been shown at their insured value, which is reviewed annually by the Trustees and is believed to be a reasonable estimate of market value.

.

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3 CASH AT BANK AND IN HAND 2020 2019
Bank Current Accounts 75,994 52,831
Bank Deposit Accounts 27,803 28,451
Cash in hand 54 59
£ 103,851£ 81,341
4 SHORT TERM DEPOSITS
Charity Deposit Acc (Scout Assoc) - General 50,000 50,000
Charity Deposit Acc (Scout Assoc) - Raven Gill 1,007 1,007
£ 51,007£ 51,007
5 STOCK
Badges 174 525
D of E Booklets 300 300
Raven Gill Providore 2,000 2,200
£ 2,474£ 3,025
6 LIABILITIES:
Amounts falling due within one year
Creditors 976 1,219
£ 976£ 1,219
7 DESIGNATED FUNDS (Included in County current acc unless stated otherwise)
Beaver Scouts 1,780 1,780
Cub Scouts 285 285
Scouts 333 333
Explorer Scouts 2,477 2,752
Network Scouts 477 477
Scout Active Support 169 169
Adventurous Activities (Land, Water and Air) 5,993 8,485
Specialist Activities (Climbing and Mountaineering) 539 413
Special Needs 1,956 1,956
Jamboree Support 834 834
County Camps’ Fund 8,530 9,225
County Support & Development Fund 10,000 10,000
Ravengill Campfire badge income 16,879
Raven Gill Camp Site (Separate Bank accounts) 18,644 20,937
Training Team (Separate Bank account) 6,136 3,775
£ 75,032£ 61,421

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8 RESTRICTED FUNDS (Included in County current acc unless stated otherwise)

2020 2019
Assessor Training 46 46
Mike Kelham Legacy 12,454 12,454
Expeditions 196 196
Overseas Projects (Tanzania/Zambia) (Sep Bank Accounts) 26,067 22,629
Overseas Seed Fund 1506 1,506
David Wood Memorial Fund 4,056 4,056
World Jamborees (Separate Bank Accounts) 936 4,915
Poland Jamboree 18,079 14,789
£ 63,340 £ 60,591
9 TRUSTEES REMUNERATION AND EXPENSES
Remuneration paid to trustees, if any £ nil £ nil
Expenses reimbursed to trustees £ nil £ nil
Number of trustees reimbursed - -
10 SUMMARY OF NET ASSETS BY FUNDS
Unrestricted Restricted Total
General Designated
(Note 7) (Note 8)
Fixed Assets 171,000 - - 171,000
Net Current Assets 23,828 75,032 63,340 162,200
Long-term Liabilities - - - -
Net Assets
£		 194,828£ 75,032£ 63,340 £ 333,200

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Independent Examiner's Report to the Trustees of the Cleveland Scout Council

I report on the accounts of Cleveland Scout Council for the year ended 31[st] December 2020, which are set out on pages 5 to 13 of this Report.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to Cleveland Scout Council’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than Cleveland Scout Council and their trustees for my examination work.

Respective responsibilities of Trustees and Examiner

Cleveland Scout Council’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Examiner's Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by Cleveland Scout Council and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with Section 130 of the 2011 Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met, or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

New Garth House Upper Garth Gardens GUISBOROUGH TS14 6HA

J Gresham FCCA AZETS

Signed:

Date: 27[th] September 2021

14