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2025-03-31-accounts

Charity number: 505587

THE ALMSCLIFFE HALL

ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2025

Nuvo BFE Brays Building Society Chambers Wesley Street Otley LS21 1AZ

THE ALMSCLIFFE HALL (Charity number: 505587)

CONTENTS

_____________ _____________
Page
Annual Report & Report of the Trustees 1 - 4
Independent Examiner’s Report 5
Receipts and Payments Account 6
Statement of Assets and Liabilities 7

THE ALMSCLIFFE HALL (Charity number: 505587)

ANNUAL REPORT & REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

_____________ Charity Name : The Almscliffe Hall Registered Charity Number : 505587 Principal Address : Harrogate Road, Huby, Leeds, LS17 0EG

Names of Charity Trustees Who Manage The Charity

Office held Dates acted if Appointed by (If any) (If any) not whole year Mr Christopher John Olding Treasurer Elected by trustees. Mr Nathan Varley Chair Elected by trustees Mr Don Dale Representative nominated by Snooker Club Jenny Stacy Representative nominated by Craft Club Mrs Jenny Macdonald-Smith Elected by trustees Rod Macauley Representative nominated by the Tennis and Bowling Club

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THE ALMSCLIFFE HALL (Charity number: 505587)

ANNUAL REPORT & REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 continued

_______________

Governing Document

The charity is constituted by Deed of Trust adopted on 20 April 1976 and amended on 2 September 1991.

Trustee Selection Methods

The Charity is administered by a Management Committee. Elected trustees are appointed or reappointed at the Annual General Meeting. Clubs and societies in the community also appoint one of their members to act as trustee representing their interests.

Object of The Charity

The object of the Charity is to maintain the Village Hall, and to provide facilities at an affordable cost to the inhabitants of the village and its surroundings, known as the Area of Benefit.

Main Activities

The Hall continues to be regularly used by local groups in the Area of Benefit including the Snooker Club, and Flower Club. It is also regularly used for functions and parties. The Hall also accommodates Huby and Weeton Pre-school, itself a registered charity. The Hall and licensed bar are open on certain days during the week and as required for clubs and functions.

In planning our activities and improvements for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.

It should be noted that the Almscliffe Tennis and Bowling Club (“ ATBC ”), whilst a recognised club of the Almscliffe Hall Charitable Trust, operates distinctly from the Hall and from its own facilities. In the interests of governance and transparency the ATBC’s accounts are incorporated with those of the Hall and therefore a more complete financial overview of the Charity is reflected in the accounts.

Annual Accounts

In the amalgamated accounts it should be noted that the Restricted Funds reflects the operating activities of the ATBC and the Unrestricted Funds represents those of the Almscliffe Hall (and thereby enables them to be compared directly to previous years’ figures).

The regular bookkeeping is contracted to a local individual with experience in small business accounts. Payroll duties in relation to the Hall are contracted to a local payroll specialist, Moyola Payroll Services. We have done this to meet the stringent requirements of Charity Accounting and for general governance and best practice purposes. The annual accounts are independently examined by Nuvo BFE Brays in accordance with the General Directions given by the Charity Commission under section 145(5)b of the Charities Act 2011. Within these accounts, which are uploaded with this report, is the Independent Examiner’s statement on the accounts, which serves as a scrutiny test.

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THE ALMSCLIFFE HALL (Charity number: 505587)

ANNUAL REPORT & REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 continued

The ATBC bookkeeping is completed internally and verified by Susan Gosling LLB, FCA. These verified accounts are then presented to Nuvo BFE Brays for inclusion in the amalgamated accounts.

The Hall has two part-time employees who are responsible for all aspects of the day-to-day operation of the hall including functions such as operating the bar, cleaning and managing bookings.

Financial Summary of Charity Accounts 2024/25

Almscliffe Hall

The Hall continues to struggle to create a positive cash position. Trying to stay relevant and attract functions is necessary for long term survival. The traditional clubs and societies are reducing due to age demographics, and the existing ones do not bring in sufficient income to fund the increasing operating costs or to enable the hall to significantly improve the amenities to make it more attractive to external users. In the short term the Hall has sufficient funds in reserve to fund small annual losses for the next several years.

The income and expenditure for the year were similar in nearly all respect to the previous year.

The flat remained fully let and the rental was increase slightly.

The only material change in the expenses was that of Legal and professional. This was due to a project to try to lease a portion of the carpark for electrical charging bays. Unfortunately, the prospective company backed out of a transaction which left the hall with some outstanding legal fees, which had included some work relating to legacy land registration matters.

Staff salaries continue to be the largest cost for the hall, and the committee will be looking at how to better manage these in the coming year.

The negative cash funds for the year were funded from cash in the bank and needs to be monitored closely as this is not a sustainable position, despite the hall having sufficient reserves to maintain its operations in the short term.

ATBC

The year saw a small increase in subscriptions which allied to strong coaching revenue, impressive fund raising and buoyant interest generated on the club's funds produced an excellent income in the year. With costs remaining similar to the previous year the surplus improved significantly. Most of the funds generated are ring fenced for future development of the club. The repayment of the loan from the LTA remains on schedule.

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THE ALMSCLIFFE HALL (Charity number: 505587)

ANNUAL REPORT & REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 continued

_______________

Charity’s Policy on Reserves

The Charity does not have a policy of accumulating reserves.

Future

The Trustees are acutely aware of the challenges that lie ahead and the fine balance between maintaining a Hall that is sufficiently attractive to generate lettings and functions whist keeping the expenditure under control. This is a challenge that is not likely to become any easier in the future. Attracting new trustees and community people who wish to contribute to the going concern of the hall is challenging and is another threat to its long-term prosperity.

The present committee has been in situ for an extended period and is trying to find new, willing volunteers to assist with the running and promotion of the hall. This is proving to be a challenge with little positive response from the village residents.

Chris Olding Hon Treasurer April 2025

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THE ALMSCLIFFE HALL (Charity number: 505587)

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

_______________

Report to the trustees of The Almscliffe Hall on the accounts for the year ended 31 March 2025, which are set out on pages 6 and 7.

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I confirm that there are no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Linda Nelson

Date: 15 April 2026

Relevant Qualification: Certified Accountant

Address: Nuvo BFE Brays

Building Society Chambers Wesley Street

5

THE ALMSCLIFFE HALL (Charity number: 505587)

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025

RECEIPTS
Bar sales
Grant income
Letting income
Flat rental income
Fundraising, appeals & donations
Bank interest received
Match Money
Other income
Subscriptions
ASSET AND INVESTMENT SALES
TOTAL RECEIPTS
PAYMENTS
Purchases
Staff salaries
Staff pension
Rates
Utilities
Flat expenses
Insurances
Repairs & maintenance
Telephone
Sundry expenses
Advertising
Legal & professional
Accountancy fees
Bank charges
Credit card charges
Affiliation Fees
ASSET AND INVESTMENT
PURCHASES
Asset purchases
Loan repayments
TOTAL PAYMENTS
NET RECEIPTS/PAYMENTS
CASH FUNDS FROM LAST YEAR
CASH FUNDS THIS YEAR		 2025
Restricted
Funds
-
3,812
128
-
4,331
3,285
2,647
5,142
16,672
36,017
-
£ 36,017
736
-
-
605
1,776
-
1,620
4,027
-
291
-
-
-
-
-
1,222
10,274
-
4,750
£ 15,027
20,990
104,196
£ 125,186		 2025
Unrestricted
Funds
10,084
-
13,402
7,680
1,615
527
-
-
-
33,308
-
£ 33,308
7,583
11,605
407
922
5,753
1,014
1,455
1,775
451
1,224
-
2,815
849
177
106
-
35,436
-
-
£ 36,136
(2,828)
33,807
£ 30,979		 2025
Total
10,084
3,812
13,530
7,680
5,946
3,812
2,647
5,142
16,672
69,325
-
£ 69,325
7,619
11,605
407
1,527
7,529
1,014
3,075
5,802
451
1,515
-
2,815
849
177
106
1,222
45,713
-
4,750
£50,463
18,862
138,003
£156,865		 2024
Total
10,780
13,568
7,320
5,204
2,724
2,399
2,891
13,571
58,457
-
£ 58,457
7,100
11,798
387
745
8,752
18
2,112
10,618
514
1,656
58
631
1,458
193
188
1,744
47,972
10,380
4,750
£ 63,102
(4,645)
142,648
£ 138,003

THE ALMSCLIFFE HALL (Charity number: 505587)

STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE YEAR FOR THE YEAR ENDED 31 MARCH 2025

________
Restricted
Funds
(ATBC)
CASH FUNDS
Current account
14,340
Deposit account
Cash account
110,846
£ 125,186
ASSETS
RETAINED
FOR
THE
CHARITY’S OWN USE
Property in Huby
The Almscliffe Hall
Almscliffe Hall Tennis & Bowling
Club
The cost of The Almscliffe Hall is recorded as the current
replacement cost of the building.
A valuation of The Almscliffe Hall was undertaken by FSS
LLP in November 2023.
LIABILITIES
Accountancy & bookkeeping creditor
PAYE
Net wages
Pension contribution
Utilities creditors
Stock take creditors
Loans & other creditors - ATBC		 _____
Unrestricted
Funds
2,215
28,526
238
£ 30,979
£ 917,000
£ 380,806
£ 1,297,806
1,245
98
-
197
600
18
42,152
£ 44,310		 __
Total
16,555
139,372
938
£ 156,865

On behalf of the Trustees, we approve these accounts and confirm all relevant records have been made available for their preparation.

Signed: Christopher J Olding

Signed: Nathan Varley

Date: 27 April 2026

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