REGISTERED CHARITY NUMBER: 505575
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Evesham Arts Association
Attwoods Chartered Certified Accountants 90-92 High Street Evesham Worcestershire WR11 4EU
Evesham Arts Association
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 | to | 12 |
Evesham Arts Association
Report of the Trustees for the Year Ended 31 March 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To foster and promote the maintenance, improvement and development of artistic taste, and the knowledge, understanding and appreciation of the Arts amongst the inhabitants of Evesham and District (hereinafter called the area of benefit). For further details see amended constitution adopted 10 June 1976.
Significant activities
Evesham Arts Association works to provide live amateur and professional arts events at the Evesham Arts Centre, including concerts, musicals, drama, film, dance etc. We also hold exhibitions at the Theatre covering photography and art to encourage local talent. We organise workshops in theatre techniques including lighting and sound for those who wish to join our technical team, all volunteers.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Amended Constitution adopted 10 June 1976.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
505575
Principal address
14 Woodpecker Walk Walton Cardiff Tewkesbury Gloucestershire GL20 7TY
Trustees
M W Robinson C T G Bloomfield N J Cartwright K A Norledge Mrs H M Hanlon P Hanlon D Westbury R Jackson A C Mould
Independent Examiner
Attwoods Chartered Certified Accountants 90-92 High Street Evesham Worcestershire WR11 4EU
Page 1
Evesham Arts Association
Report of the Trustees for the Year Ended 31 March 2023
Approved by order of the board of trustees on 21 May 2023 and signed on its behalf by:
M W Robinson - Trustee
Page 2
Independent Examiner's Report to the Trustees of Evesham Arts Association
Independent examiner's report to the trustees of Evesham Arts Association
I report to the charity trustees on my examination of the accounts of Evesham Arts Association (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Williams, FCCA The Association of Chartered Certified Accountants
Attwoods Chartered Certified Accountants 90-92 High Street Evesham Worcestershire WR11 4EU
5 June 2023
Page 3
Evesham Arts Association
Statement of Financial Activities for the Year Ended 31 March 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 200 | - | |
| Charitable activities | |||
| Grant income | - | 8,393 | |
| Other trading activities | 3 | 30,363 | 7,523 |
| Investment income | 4 | - | 5 |
| Other income | 335 | 4,001 | |
| Total | 30,898 | 19,922 | |
| EXPENDITURE ON | |||
| Raising funds | 5 | 34,314 | 19,395 |
| NET INCOME/(EXPENDITURE) | (3,416) | 527 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 58,225 | 57,698 | |
| TOTAL FUNDS CARRIED FORWARD | 54,809 | 58,225 |
The notes form part of these financial statements
Page 4
Evesham Arts Association
Balance Sheet
31 March 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Intangible assets | 7 | 3,822 | 3,861 |
| Tangible assets | 8 | 464 | - |
| 4,286 | 3,861 | ||
| CURRENT ASSETS | |||
| Debtors | 9 | 938 | 699 |
| Cash at bank | 55,600 | 57,614 | |
| 56,538 | 58,313 | ||
| CREDITORS | |||
| Amounts falling due within one year | 10 | (6,015) | (3,949) |
| NET CURRENT ASSETS | 50,523 | 54,364 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 54,809 | 58,225 | |
| NET ASSETS | 54,809 | 58,225 | |
| FUNDS | 11 | ||
| Unrestricted funds | 54,809 | 58,225 | |
| TOTAL FUNDS | 54,809 | 58,225 |
The financial statements were approved by the Board of Trustees and authorised for issue on 21 May 2023 and were signed on its behalf by:
M W Robinson - Trustee
The notes form part of these financial statements
Page 5
Evesham Arts Association
Notes to the Financial Statements
for the Year Ended 31 March 2023
1. GRANTS RECEIVED
Evesham Arts Association received £8,393 (2021: £8,143) of discretionary grants from Wychavon District Council during the year.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings
- 20% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Page 6
continued...
Evesham Arts Association
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
| 3. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 31.3.23 | 31.3.22 | ||
| £ | £ | ||
| Subscriptions | 92 | 125 | |
| Box office & live events | 30,271 | 7,398 | |
| 30,363 | 7,523 | ||
| 4. | INVESTMENT INCOME | ||
| 31.3.23 | 31.3.22 | ||
| £ | £ | ||
| Deposit account interest | - | 5 | |
| 5. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 31.3.23 | 31.3.22 | ||
| £ | £ | ||
| Support costs | - | 15,061 | |
| Investment management costs | |||
| 31.3.23 | 31.3.22 | ||
| £ | £ | ||
| Professional & insurance | 581 | 544 | |
| Storage rent | 90 | 1,170 | |
| Repairs & maintenance | - | 566 | |
| Charity events (entertaining) | - | 85 | |
| 671 | 2,365 | ||
| Aggregate amounts | 34,314 | 19,395 | |
| 6. | TRUSTEES' REMUNERATION AND BENEFITS |
During the year Evesham Arts Association paid Mr M W Robinson's business £nil (2021: £2,424) for bookkeeping work done.
Trustees' expenses
During the year Evesham Arts Association paid Mr C Bloomfield nil (2021: £1,600) for administration work completed.
continued...
Page 7
Evesham Arts Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
7. INTANGIBLE FIXED ASSETS
| 7. | INTANGIBLE FIXED ASSETS | ||
|---|---|---|---|
| Computer | |||
| software | |||
| £ | |||
| COST | |||
| At 1 April 2022 and 31 March 2023 | 3,900 | ||
| AMORTISATION | |||
| At 1 April 2022 | 39 | ||
| Charge for year | 39 | ||
| At 31 March 2023 | 78 | ||
| NET BOOK VALUE | |||
| At 31 March 2023 | 3,822 | ||
| At 31 March 2022 | 3,861 | ||
| 8. | TANGIBLE FIXED ASSETS | ||
| Fixtures | |||
| and | |||
| fittings | |||
| £ | |||
| COST | |||
| Additions | 497 | ||
| DEPRECIATION | |||
| Charge for year | 33 | ||
| NET BOOK VALUE | |||
| At 31 March 2023 | 464 | ||
| At 31 March 2022 | - | ||
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 31.3.23 | 31.3.22 | ||
| £ | £ | ||
| Prepayments | 938 | 699 |
continued...
Page 8
Evesham Arts Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||
|---|---|---|---|---|
| 31.3.23 | 31.3.22 | |||
| £ | £ | |||
| Trade creditors | 17 | - | ||
| Other creditors | 5,998 | 3,949 | ||
| 6,015 | 3,949 | |||
| 11. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.4.22 | in funds | 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 58,225 | (3,416) | 54,809 | |
| TOTAL FUNDS | 58,225 | (3,416) | 54,809 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 30,898 | (34,314) | (3,416) | |
| TOTAL FUNDS | 30,898 | (34,314) | (3,416) | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| At 1.4.21 | in funds | 31.3.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 57,698 | 527 | 58,225 | |
| TOTAL FUNDS | 57,698 | 527 | 58,225 | |
| Comparative net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 19,922 | (19,395) | 527 | |
| TOTAL FUNDS | 19,922 | (19,395) | 527 |
continued...
Page 9
Evesham Arts Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.21 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 57,698 | (2,889) | 54,809 |
| TOTAL FUNDS | 57,698 | (2,889) | 54,809 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 50,820 | (53,709) | (2,889) |
| TOTAL FUNDS | 50,820 | (53,709) | (2,889) |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 10
Evesham Arts Association
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Subscriptions Box office & live events Investment income Deposit account interest Charitable activities Grants Other income Miscellaneous income Total incoming resources EXPENDITURE Other trading activities Venue hire charges Commission paid & booking fees Box office & live events Investment management costs Professional & insurance Storage rent Repairs & maintenance Charity events (entertaining) Support costs Management Telephone & website Postage and stationery Advertising Subscriptions Computer expenses Clothing costs Subsistence |
Detailed Statement of Financial Activities for the Year Ended 31 March 2023 31.3.23 31.3.22 £ £ 200 - 92 125 30,271 7,398 30,363 7,523 - 5 - 8,393 335 4,001 30,898 19,922 921 1,747 392 222 24,042 - 25,355 1,969 581 544 90 1,170 - 566 - 85 671 2,365 703 1,068 238 249 2,946 2,428 - 52 555 844 37 228 68 - 4,547 4,869 |
Detailed Statement of Financial Activities for the Year Ended 31 March 2023 31.3.23 31.3.22 £ £ 200 - 92 125 30,271 7,398 30,363 7,523 - 5 - 8,393 335 4,001 30,898 19,922 921 1,747 392 222 24,042 - 25,355 1,969 581 544 90 1,170 - 566 - 85 671 2,365 703 1,068 238 249 2,946 2,428 - 52 555 844 37 228 68 - 4,547 4,869 |
|---|---|---|
| 7,523 5 8,393 4,001 |
||
| 19,922 1,747 222 - |
||
| 1,969 544 1,170 566 85 |
||
| 2,365 1,068 249 2,428 52 844 228 - |
||
| 4,869 |
This page does not form part of the statutory financial statements
Page 11
Evesham Arts Association
| Management Finance Card charges Other Computer software Fixtures and fittings Loss on sale of tangible fixed assets Governance costs Accountancy and legal fees Total resources expended Net (expenditure)/income |
Detailed Statement of Financial Activities for the Year Ended 31 March 2023 31.3.23 31.3.22 £ £ 2,193 1,903 39 39 33 1,296 - 5,185 72 6,520 1,476 1,769 34,314 19,395 (3,416) 527 |
Detailed Statement of Financial Activities for the Year Ended 31 March 2023 31.3.23 31.3.22 £ £ 2,193 1,903 39 39 33 1,296 - 5,185 72 6,520 1,476 1,769 34,314 19,395 (3,416) 527 |
|---|---|---|
| 6,520 1,769 |
||
| 19,395 | ||
| 527 |
This page does not form part of the statutory financial statements
Page 12