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← Bramhope Village Scout Group

2025-03-31-accounts

Trustees’ Annual Report for the period

From 01.04.2024 Period start date To 31.03.2025 Period end date

Charity name: Bramhope Village Scout Group

Charity registration number: 505561

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The purposes of The Scout Association,
as outlined in its governing document,
are primarily focused on promoting the
development of young people. Here are
the key purposes:
Character Development: Encouraging
the physical, mental, and spiritual
development of young people so they
can play constructive roles in society.
Skills for Life: Providing opportunities
for young people to acquire skills that
will be useful throughout their lives,
including leadership, teamwork, and
self-reliance.
Community Involvement: Promoting
active participation in community
service and fostering a sense of
responsibility towards others.
Inclusivity: Ensuring that Scouting is
open to all young people, regardless of
background, and promoting equality
and diversity within the organization.
Adventure and Fun: Offering a variety of
activities that are both adventurous and
enjoyable, helping young people to
develop confidence and resilience.
These purposes are designed to help
young people achieve their full potential
and become responsible citizens.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the		 Para 1.17 and
1.19		 As above
We run weekly sessions for young
people aged 4 to 14 across the age
activities, projects or
services identified in the
accounts.		 group sections of Squirrels, Beavers,
Cubs and Scouts. We also run events
and residential experiences and camps.
We also participate in community events
such as our local show, the marathon,
raising awareness of community causes
and helping young people to make a
difference.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Yes
The Scout Association includes a
statement in its trustees’ annual report
confirming that they have had regard to
the guidance issued by the Charity
Commission on public benefit. This is a
legal requirement under the Charities
(Accounts and Reports) Regulations
20081. The statement ensures that the
trustees are aware of the guidance, have
taken it into account when making
relevant decisions, and can justify any
departures from it.

Additional information (optional) You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38 N/A
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 Volunteers are the backbone of The
Scout Association, playing a crucial role
in its operations and success. Here are
some key contributions they make:
Leadership and Mentorship: Volunteers
serve as leaders and mentors, guiding
young people through various activities
and helping them develop essential life
skills.
Program Implementation: They help
design and implement educational
programs and activities, ensuring that
they are engaging, safe, and beneficial
for the participants.
Community Projects: Volunteers often
lead or support community service
projects, fostering a sense of
responsibility and community
involvement among young Scouts.

Administrative Support: Many volunteers handle administrative tasks such as managing finances, organizing events, and maintaining records, which are vital for the smooth running of the organization. Advocacy and Communication: They also play a role in advocating for Scouting, promoting its values, and communicating its benefits to the wider community. Inclusivity and Support: Volunteers work to ensure that Scouting is inclusive and accessible to all young people, regardless of their background. Their dedication and efforts help The Scout Association achieve its mission of developing young people into responsible citizens and leaders. Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Bramhope Village Scout Group is
constantly delivering a varied
programme to 85 - 90 young people in
our village. We give them confidence to
try new things, the ability to socialise
with peers, and teach them skills
ranging from money management to
bushcraft fire lighting and cooking in
the open air. They do outdoor activities
as varied as water sports, rugby and
quidditch, and indoor activities like
thinking about other belief systems to
their own and celebrating festivals like
Eid, Hanukkah and Diwali. They do
creative activities like crafts and making
things. They learn to work together in
teams in lodges, sixes or patrols and
they also interact with the community
and help out where we are needed. This
experience is invaluable to many of our
young people who achieve badges and
top awards in their sections.

Additional information (optional) You may choose to include further statements where relevant about:

N/A

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41 N/A
Investment performance
against objectives		 Para 1.41 N/A
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 A strong position at the end of the
financial year, enabling various
activities to be held for our young
people and fundraising to build up funds
for premises refurbishment.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity will hold 12 months running
costs and wind-up costs in reserve.
Amount of reserves held Para 1.22 £13,200
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No uncertainties, there
are 70 children
on the waiting list to join Bramhope
Village Scout Group, a strong base of
volunteers and Trustees with sound
financial controls in place.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Termly donations (subscriptions) from
parents cover the costs of weekly sessions
and the programme. Subs are eligible for
gift aid, which we claim with parental
permission. Camps and events are paid for
separately by parents.
We receive donations from the Bramhope
Trust and the Bramhope Youth
Development Trust.
We fundraise including holding an annual
bonfire night fundraising event and
sponsored swim.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Low-risk strategy to the investment of funds. All
funds are held in cash using only banks or
building societies covered by The Financial
Services Compensation Scheme (FSCS). Only
short to mid-term investments will be used up to
two years in length.
A description of the principal
risks facing the charity		 Para 1.46 Principal risks facing the charity are currently
the demise of the scout hut and the costs
incurred to repair and maintain the hut. A
schedule of works has been created with
costings and £20,000 is held in a restricted fund
account to cover these expenses. Fundraising
continues for this.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 The governing document for the Scout
Association in the UK is called a
constitution. This document outlines the
purpose of the charity and the rules for
its operation. It is formally adopted
through the charity’s Annual General
Meeting (AGM) and is typically re-
adopted at each AGM to ensure it
remains current. Bramhope Village
Scout Group adopts its own constitution
at each annual AGM, based on the
templates provided by The Scout
Association
The constitution is part of the Policy,
Organisation and Rules (POR), which
applies to all parts of the Scout
Association in the UK. This document
includes policies, rules, and advice on
good practice to ensure effective
governance.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The Scout Association in the UK is
incorporated as a charity through a
Royal Charter. This charter was granted
on January 4, 1912, and it established
the organization for the purpose of
instructing boys in principles such as
discipline, loyalty, and good citizenship.
Each Scout Unit (Group, District,
County/Area/Region) operates as an
independent charity. In England and
Wales, Scout Units are generally
excepted from registering with the
Charity Commission unless their income
exceeds £100,000, they have a
permanent endowment, or they own
land/buildings with an income over
£5,000. Bramhope Village Scout Group
owns its land and building.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 In the UK, Scout Groups select trustees
through a combination of open selection
processes and appointments at Annual
General Meetings (AGMs).
Here are the key methods and
constitutional provisions involved:
Open Selection Process
Advertising for Nominations: Trustee
vacancies are advertised publicly to
reach a wider range of potential
applicants. This can be done through
social media, websites, newsletters, and

local volunteer centres. Running Elections: Elections are held to ensure transparency and local governance. This involves members of the Scout Council voting on candidates. Search Groups: Sometimes, a search group is formed to headhunt individuals with specific skills or experience needed on the Trustee Board. Applications: Roles are advertised both inside and outside of Scouts to attract a diverse pool of applicants. Appointments at AGMs Chair, Treasurer, and Trustees: These positions are appointed at the AGM by the Scout Council based on the outcomes of the open selection process. Nominations by Lead Volunteers: While Lead Volunteers can make recommendations, the final decision rests with the Trustee Board as a whole. Constitutional Provisions Scout Council: The Scout Council, which includes members of the Scout Group, District, or County, has the authority to elect trustees during the AGM. Co-option: In some cases, trustees can be co-opted onto the board if there is a need for specific skills or knowledge. These methods ensure that the selection process is transparent, fair, and inclusive, helping to maintain a diverse and effective Trustee Board.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 The Scout Association in the UK has a
structured approach to the induction
and training of trustees to ensure they
are well-prepared for their roles. Here
are the key policies and procedures:
Induction Process
Welcome Pack: New trustees receive a
welcome pack that includes essential
documents such as the constitution,
recent meeting minutes, and key
policies.
Initial Meeting: An initial meeting with
the Chair or another senior trustee to
discuss the role, responsibilities, and
expectations.
Mentorship: Assignment of a mentor,
usually an experienced trustee, to
provide guidance and support during
the initial period.
Training Programs
Growing Roots Training: This is
mandatory for all new trustees and
includes modules on the basics of
trusteeship, the structure of the Scout
Association, and key policies.
Trustee Introduction E-Learning: An
online course that covers the roles and
responsibilities of trustees, key policies,
and the workings of the Trustee Board.
Workshops and Seminars: Workshops
and seminars on topics such as
governance, financial management, and
safeguarding as required.
Ongoing Development: Continuous
professional development opportunities,
including advanced training modules
and access to resources on the Scout
Association’s website.
Validation and Assessment
Assessment: Completion of training is
validated through assessments. For
example, the Trustee Introduction
module requires passing an assessment
to confirm understanding.
Certification: Trustees completion of
training modules is automatically
recorded in the Scouts Adult
Membership System
These policies and procedures ensure
that trustees are well-equipped to fulfil
their roles effectively and contribute to
the governance of the Scout Group.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Scout Association in the UK has a
well-defined organizational structure
and operates within a broader network
of related organizations. Here’s an
overview:
Organizational Structure
National Level:
Board of Trustees: The highest
governing body, responsible for overall
strategy and governance.
Chief Executive: Manages day-to-day
operations and reports to the Board of
Trustees.

Senior Leadership Team: Includes directors of various departments such as operations, finance, and membership. Regional Level: Regional Lead Volunteers: Oversee the implementation of national policies and support local Scout Groups. Regional Teams: Provide training, resources, and support to counties within the region. County Level: County Lead Volunteers: Lead the county and ensure the delivery of the Scout program. County Trustee Board: Supports the County Lead Volunteer and manages county-level activities and finances. District Level: District Lead Volunteers: Oversee Scout Groups within the district. District Trustee Board: Supports the District Lead Volunteer and manages district-level activities and finances. Group Level: Group Lead Volunteers: Lead individual Scout Groups and ensure the delivery of the Scout program. Group Trustee Board: Supports the Group Lead Volunteer and manages group-level activities and finances. Bramhope Village Scout Group is at the Group Level. Wider Network International Scouting: The Scout Association is a member of the World Organization of the Scout Movement (WOSM), which connects Scouts globally. Partnerships: Collaborates with various organizations, including educational institutions, charities, and government bodies, to enhance its programs and reach. Local Community: Works closely with local councils, schools, and community groups to deliver Scouting activities and community service projects. This structure ensures that the Scout Association operates efficiently at all levels, from national to local, and maintains strong connections with a wider network of organizations to support its mission. The Scout Association in the UK

Relationship with any
related parties		 Para 1.51 maintains relationships with various
related parties to support its mission
and operations. Here are some key
relationships:
Partnerships and Collaborations
Educational Institutions: Collaborates
with schools and universities to provide
educational programs and activities that
complement formal education.
Charities and Non-Profits: Works with
other charities and non-profit
organizations to deliver community
service projects and support social
causes.
Government Bodies: Engages with local
and national government agencies to
align with policies and secure funding
for various initiatives.
International Relationships
World Organization of the Scout
Movement (WOSM): As a member of
WOSM, the Scout Association connects
with Scout organizations worldwide,
participating in global events and
initiatives.
Corporate Partnerships
Sponsorships and Donations: Receives
support from corporate sponsors and
donors who provide financial
assistance, resources, and expertise to
help deliver Scouting programs.
Third-Party Service Providers
Data Protection: Shares personal data
with third-party service providers for
purposes such as IT services, event
management, and communications,
ensuring compliance with data
protection regulations.
These relationships help the Scout
Association enhance its programs,
reach a broader audience, and
effectively manage its operations.
Other

Reference and Administrative details

Charity name Bramhope Village Scout Group
Other name the charity uses
Registered charity number 505561
Charity’s principal address Bramhope Scout Hut
Leeds Road
Bramhope
LS16 9BQ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Ian Wrightson Chair From January2025 Trustee Board and Members
Sarah Shay Group Lead
Volunteer		 Trustee Board and Members
Nina Johnson Treasurer Trustee Board and Members
Rachel Groves Trustee Board and Members
Debbie Arbon Trustee Board and Members
Paul Arbon Trustee Board and Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Sarah Shay Signature(s) Nina Johnson Sarah Shay Full name(s) Nina Johnson Position (eg Secretary, Treasurer Group Lead Volunteer Chair, etc)

Date

BVSG March 2025 Annual Accounts and Variance to 2024

Income
Bank Interest
Donation
Events
Events - Beavers
Events - Cubs
Events - Explorers
Events - Scouts
Fundraising
Gift Aid
Membership Fees Beavers
Membership Fees Cubs
Membership Fees Scouts
Membership Fees Squirrels
Rent
Expense
Admin
Badges
Camping Equipment
Events
Events - Beavers
Events - Cubs
Events - Explorers
Events - Scouts
Hut Equipment
Insurance
Meetings - Beavers
Meetings - Cubs
Meetings - Scouts
Meetings - Squirrels
Membership Costs
Rates
Training
Uniforms
Utilities
Venue Maintenance
Account balances
Bramhope Village Scout Group
BVSG Savings Account
Expense Account
Fixed Term 29 July 2025
Total
Summary
Account balance brought forward
Total income
Total expenditure
Net income
Account balance carried forward		 2024-20252023-2024% Variance
156.28
247.74
-59%
3,662.08
2,823.40
23%
4,206.00
6,931.50
-65%
540.00
2,897.00
-436%
7,965.00
2,550.00
68%
66.34
100.00
-51%
2,245.00
258.80
88%
2,276.73
1,904.37
16%
2,827.30
4,234.85
-50%
3,600.00
3,900.00
-8%
3,550.00
5,000.00
-41%
3,450.00
4,890.00
-42%
1,245.50
0.00
100%
200.00
316.00
-58%
597.77
1,131.61
-89%
991.99
1,055.37
-6%
259.78
916.31
-253%
4,624.26
6,525.22
-41%
1,846.21
1,665.33
10%
7,885.45
1,725.71
78%
146.84
0.00
100%
1,896.87
168.74
91%
876.56
1,952.64
-123%
2,248.36
2,044.29
9%
268.20
573.81
-114%
445.73
505.60
-13%
245.10
237.10
3%
113.54
0.00
100%
4,606.50
4,040.00
12%
51.77
53.12
-3%
468.10
0.00
100%
530.20
326.98
38%
1,001.47
-2,850.10
385%
4,061.23
8,107.65
-100%
1,584.09
3,073.69
13,311.27 28,574.99
633.14
1,055.52
20,000.00
0.00
35,528.50 32,704.20
8%
32,704.20 24,829.92
24%
35,990.23 36,053.66
0%
33,165.93 28,179.38
15%
2,824.30
7,874.28
-179%
35,528.50 32,704.20
8%

LT700006 - Independent Examiner's Report to the Trustees (January 2024)

,

Responsibilities and basis of report

As the charity trustees of the Bramhope Village Scout Group you are responsible for the preparation of the accounts In accordance with the requirements of the Charities Act 2011 (‘the Act’).

Independent examiner’s statement

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: SUS Ce ee

|

Name: James Russell Relevant professional qualification or membership of professional bodies (if any): Address: = oe ( . +t Art. Prglte Avy Ba ink / Neate COLUt Kg / <7\ 2c Date 14" Quy 2025