2025-06-30-accounts

Poynton Players Amateur Dramatic Society 505429

Charity No.

Poynton Players Amateur Dramatic Society

Charity Registration No : 505429

Trustee’s Report and Unaudited Accounts

30[th] June 2025

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Poynton Players Amateur Dramatic Society 505429

Charity No.

Contents

Trustee’s Annual Report Independent Examiners Report

Pages 3 to 5 Pages 6 to 7

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Poynton Players Amateur Dramatic Society 505429

Charity No.

Trustee’s Annual Report

The Trustee’s present their Annual Report with the unaudited financial statements of the charity for the year ended 30[th] June 2025.

Reference and Administrative Details

Poynton Players Amateur Dramatic Society was established in 1931 and registered as a Charity on the 12[th] of August 1976.

Charity Number: 505429 Address Poynton Players Amateur Dramatic Society Georges Road West Poynton Cheshire SK12 1JY Telephone: [phone] Email : [e-mail] Website: www.poyntonplayers.co.uk

Trustees

The following Trustees served during the year: Stephen Heritage Chairman Janine Richards Secretary Gary Richards Treasurer Rachael Avery Committee Member

Accountants/Independent Examiners:

Parrotts of Cheshire Ltd. 24 Gawsworth Road Macclesfield Tel. [phone]

Bankers

NatWest 699 Wilmslow Road Didsbury Manchester M20 6NW

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Poynton Players Amateur Dramatic Society 505429

Charity No.

The Theatre, Objectives, Purpose, Delivery and Management

The Theatre

Poynton Players own the theatre at Georges Road West and over the years have successfully not only maintained it to a good standard but extended and refurbished the building constantly to create the warm and welcoming small theatre that we have today. We have a cosy and popular bar serving drinks teas and coffees at performances and can accommodate 102 patrons each night with excellent disabled access and facilities throughout the theatre.

Objectives

The objective of the charity is to promote dramatic arts and deliver live performances of a wide range of art and drama to the community of Poynton and surrounding districts. We do this via our own membership, typically presenting around four plays each year, usually for six evenings per play. Additionally we strive to encourage the use of our theatre building as a “community asset” allowing other clubs, societies and individuals to use our facilities to present their own forms of Art.

Recent examples include:-

Use by local children’s Drama, Singing and Dance clubs on a hire basis. Use as a venue for local bands to both rehearse and present the occasional concert.

Delivery

This season, Poynton Players presented a total of three productions. These were well attended and appreciated by approximately 1,450 patrons across the year, namely:-

Hamlet

And Then Came the Nightjars A Bunch of Amateurs

These plays offered a very wide range of roles which enabled most of our aspiring actors to tread the boards and certainly challenged our set builders, sound and lighting teams and back-stage crews. Additionally, we estimate that our “community users” brought our total audience at the theatre to somewhere between 2,000 and 3,000 patrons.

Capital Expenditure

Due to the difficulty and costs associated with the use of incandescent lighting, we have been obliged to upgrade our performance lighting systems with LED alternatives. Despite the benefits of versatility, reduced power consumption and cool operational temperatures, we were concerned about the capital expenditure of this activity. Consequently, we applied for a succession of grants and were finally successful with a £5,000 grant from the Foyle Foundation which enabled us to procure and install a complete new set of LED lights within our budget. (We did have to add over £10,000 of our funds to the Foyle grant, however their generosity made this acquisition possible).

Society Management

This season, we maintained a membership of 50 paid members. We hold an AGM annually in early September where the Society’s financial and management performance is presented and discussed by the membership. The election of Trustees is undertaken alongside open forum from the membership to raise awareness of issues, direction and initiatives required for the forthcoming season.

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Poynton Players Amateur Dramatic Society 505429

Charity No.

The Trustees meet monthly to review all aspects of running and maintaining our theatre, decide on play selection, casting, and managing the safe use of the theatre by third parties. We operate within the contents and obligations of the Equality Act 2010 and GDPR 2018 and carefully review all elements of the Health & Safety requirements associated with running a small theatre to ensure the safety of our audiences and members during, not only performances, but during quieter times in the theatre whilst decorating, set building, rehearsing etc.

As a society, we currently do not allow members under the age of 18 as we do not currently have any members with the appropriate safeguarding qualifications, however, groups that hire the theatre often do so, and as part of our due diligence process we undertake checks to ensure that that they are duly qualified and insured.

We undertake regular inspections and risk assessments of our fire and evacuation policies and safety across all elements of running the theatre and sub-contract all electrical, fire and safety services and annual inspections to qualified professional organisations.

Financial Review

The financial performance of the charity is presented on pages 6 to 7.

Cash Reserves

We have a conservative approach to our reserves and have maintained a solid level of cash reserves for many years, currently our reserves are in excess of one year’s revenue as we are cash building to fund some necessary Capex. We continue to manage our revenue streams and expenditure very carefully and are very confident that the financial future of the charity is solid.

Future Plans

Our play programme for next season is in place, again with strong focus on offering plays which will attract good audiences, but also use, challenge and develop our member’s skills and enjoyment.

Although we have strong cash reserves, we have identified some roof maintenance issues that will require some capital expenditure during the next few years.

We already have a number of third-party users booked in for the next season, so the “spread” of art and drama delivered via our theatre will continue to diversify across 2025 and 2026.

We are planning to be extra careful with our cash expenditure this season as we urgently need to upgrade out 40-year-old toilets to a standard that matches the rest of our lovely theatre and offers our patrons modern and state of the art facilities that they have every right to expect. Expected capex is in the order of £9,000 and we are highly confident that this development can be achieved whilst maintaining adequate capital and cashflow within the Society.

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Poynton Players Amateur Dramatic Society 505429

Charity No.

POYNTON PLAYERS INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 30[th] JUNE 2025

P R O D U C T I O N R E C E I P TS T i c k e t s a l e s P r o g r a m m e s a l e s P R O D U C T I O N C O S T S P r i n t i n g , s t a t i o n e r y & a d v e r t i s i n g T i c k e t s o u r c e c o s t s R o y a l t i e s & f e e s S c r i p t s P r o p s / c o s t u m e / s e t G E N E R A L I N C O ME S a l e o f p r o p s B a r R e f r e s h m e n t s , r a f f l e , f o h M e m b e r s ' s u b s c r i p t i o n s T h e a t r e h i r e D o n a t i o n s S u n d r y I n t e r e s t r e c e i v e d	24-25		23-24 £21,250 £0 £17,322 £1,340 £1,543 £0 £464 £3,319 £5,446 £0 £8,220 £0 £1,175 £2,220 £0 £77 £458 £16,521 £3,074 £323
	£17,322 £0
	£1,591 £1,090 £0 £745 £2,020
	£0 £7,374 £0 £1,199 £2,435 £5,000 £0
	£513
Total General Income G E N E R A L E X P E N S E S B a r R e f r e s h m e n t s , r a f f l e , f o h
	£2,373 £211
W a t e r H e a t & l i g h t I n s u r a n c e T e l e p h o n e L i c e n c e s	£1,087 £3,391 £2,291 £514 £1,643		£1,119 £3,760 £1,872 £491 £706
W e b s i t e c o s t s F l o w e r s A c c o u n t a n c y R e p a i r s & r e n e w a l s C l e a n i n g & w a s t e D o n a t i o n s O t h e r e xpe n s e s	£127 £0 £225 £2,988 £671 £75 £307		£209 £81 £225 £2,319 £813 £0 £108 £15,903 £12,494
Total General Expenses S U R P L U S F O R T H E Y E A R

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Poynton Players Amateur Dramatic Society 505429

Charity No.

Poynton players Balance sheet as at 30[TH] June 2025

24-25 ASSETS EMPLOYED Fixed Assets Playhouse at cost £529 Alterations and improvements at cost £120,363 Equipment at cost £10,633 Lighting systems at cost £49,064 Current Assets Cash at bank & in hand £29,350 Prepayment £3,906 Stock £445 FINANCED BY : General Fund Balance brought forward Surplus for year		23-24 £529 £120,363 £10,633 £35,258
	£180,589	£166,783
	£33,701	£33,234 £1,387 £392 £35,013
	£214,290	£201,796
	£201,796 £12,494 £214,290	190,162 11,634 201,796

The accounts have been prepared without audit from the records maintained and are in accordance therewith.

Parrotts of Cheshire. 24 Gawsworth Road Macclesfield Tel [phone]th August 2025

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