Commentary on the Trustees’ Annual Report and accounts: Ysgol Maes y Coed PTFA
The PTFA charity had an income of £40,521.27 in the year and is eligible for independent examination. As the charity is below the larger charity threshold it also prepares a simple annual report (refer to CC15d Charity Reporting and Accounting: The essentials and the Charities (Accounts and Reports) Regulations 2008). An example report by the charity’s the independent examiner (see ‘CC32- Independent Examination of Charity Accounts’ for further examples of examiner’s reports) is also included.
The trustees’ annual report CC16b pro forma
Trustees do not have to use the pro forma to write their annual report but the form includes all the information trustees must provide and gives an opportunity to provide further optional information if the trustees so wish.
The ‘Summary of the main activities undertaken’ also includes confirmation that the trustees have had regard to our guidance on public benefit when planning the charity’s activities. Further information about is provided in a ‘Summary of the main achievements’ Additional voluntary information is provided about the contribution made by volunteers, collaboration with other organisations and details of the charity’s main policies and future plans. In addition, the report confirms that the trustees received no remuneration or other benefits from the charity.
The accounts CC 16a pro forma (in original form as a separate excel document)
The accounts pro forma is suitable for comparatively straightforward accounts. Before using the pro forma please read the completion notes. We also recommend that a bank reconciliation is prepared to reconcile the closing balance at bank before completing the form. Also charities with several restricted funds or more complex affairs may need to summarise their information before using the pro forma or alternatively use it as a tool to assist in the design of their own accounts.
In the example gift aid recovered from HM Revenue and Customs is shown separately. The charity has a small restricted fund, called the Youth Aid Appeal, associated with the awards scheme and has undertaken fundraising, the proceeds of which were restricted for the awards only. The acquisition of functional fixed assets is shown separately on row A4.
The statement of assets and liabilities includes cash at bank.
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Names and addresses of advisors (Optional information)
Type of advisor Name Address
Name of chief executive or names of senior staff members (Optional information)
Governance and management
Description of the charity’s trusts
Type of governing document |\Constitution adopted (eg. trust deed, constitution) How the charity is constituted (eg. trust. association company) ? CODoratedassoctattow Trustee selection methods ; - (eg. appointed by, elected by) Trustees are appointed or reappointed annudlly at the Annual General Meeting heldin Septy/ Oct Additional governance issues (Optional information) You may choose to include . . additional information, where Membership of the PTFA tx open to- aff of the school; relevant, about: baventy and friends of pupily and staff adoptedPolicies and procedures . The trustse e kesthe viewsof members, and pupily for the induction & indectdingthe activities training[of][ trustees] to be rury," and the allocatingof funds to be spent. The charity’s organisational structure and any wider . ; - - Ae network with which the charity There ts a Child protectionpolicy tn place: Criminal works Records Bureaw checks are carried out prior toTilisigee’ Gausigeration of commencementof trusteeship and major risks and the system checks are carried out again tn line with statutory , and procedures to manage requirements: them Al trustees give their time voluntarily and received no-remunerationor other benefits:
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Summary of the main achievements of the charity during the year.
Fundraising: Whole year- One Lottery & Easyfundraising funds raised Autumn Term 2024 - Parent & friends completed a walk of Hadrian’s Wall match funded by his employer, member of school staff completed a sponsored run, Rags 2 Riches collection, Halloween event, Christmas events. Spring Term 2025- Valentine Day sales of goods made, Easter raffle + sales, Rags 2 Riches collection.
Summer; 25 - Rags 2 Riches, Vinted sales, sponsored '’2 marathon run by child ofex-staffmember. Donation from PTFA Funds to Ysgol Maes y Coed: Extras: PTFA funds fuelfor the school minibuses to take pupils on visits. PTFA received a grant to enable classes to purchase outdoor play equipment. School Prom eventfunded by PTFA
PTFA have also recently introduced a concept of funding ‘19 things’ . This is where pupils are given opportunities to take part in something new, exciting & different each year, adding up to around 19 experiences by the time they finish school at the age of 19. Ideas have come from pupils themselves and from families and staff, e.g. a train ride, going out for a meal, visit to Harry Potter studios, Rugby games, football matches, splash parks, theme parks, zoos and aquariums. This year the experiences have and will be UK based — we will look wider in the future.
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FINANCIAL REPORT AS AT (31.7.25)
CURRENT ACCOUNT 01014169
|Grants
[904946
8625.00
884,885,888,892,895,902,905,910,915,917,919,922,931,
ee
a
[RagstoRiches [916,940
||
|---|
|(vinted)|
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65
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|Xmas fayre
909,911,913
2375.00
fatecshop||
|jEaster
19349850
1013.00 ||
|‘Misc
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|
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|Toth
8025.85
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182.00
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8855|
|Urdditems |8963
|DeepSeateisure|207.70|
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FUND NAME
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CERTIFICATE OF AUDIT
I, the undersigned, being the duly appointed auditor for the Yes Nie s 7COT PTE Dopesck.. ACM WME oo ooccccccooe Fund, hereby confirm that I have examined and verified the accounts, having studied the orders, invoices, vouchers and explanations, and found the books to give a true and fair view. The audit was in respect of the period | AUGUSL...... ROO Fivcccceee. tO wo, aby, 2 2 ee and the value of the fund was made up as follows:
£ £ Bank Balance: /6o, 6%6+SO Monies Due: Cash in Hand: OtherBoye” e(specify):ty): 2 «(aAiS, 95% 38 Expenditurep Committed: TSAly, Value:Lint . Mt ‘ 4 34,946. ir4 ;
eo Signed: Chadha le Qove Designation: IBURSAR oo ccocccc Dated this .. 7@"oo...a Day of A MIMOU.. 22098...
FUND NAME
Ysgol Maes Y Coed Parent Teacher & Friends Association Fund
CERTIFICATE OF AUDIT
I, the undersigned, being the duly appointed auditor for the Ysgol Maes Y Coed School PTFA Fund, hereby confirm that I have examined and verified the accounts, having studied the orders, invoices, vouchers and explanations, and found the books to give a true and fair view.
The audit was in respect of the period 1 August 2024 to 31 July 2025, and the value of the fund was made up as follows:
£
£
Bank Balance £33796.71 Monies Due: (balanced to statement 6/8/25) Cash in Hand:
NIL
Other (specify):
Expenditure Committed:
NIL
Total Value: £33796.71
Signed: ( é Lt 4 ‘ . Designation: School Business Manager Dated this 25.9.25