2022-01-31-accounts - Burnley Light Opera Society

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BURNLEY LIGHT OPERA SOCIETY

President : His Honour, Raymond Bennett

Secretary Chairman Treasurer Mrs S Hardwick Mr D Gill 14 Marsden Court 14 Easedale Close Founded 1934 Affiliated to the National Operatic BURNLEY BURNLEY and Dramatic Association Lancs. BB10 2SS Lancs. BB12 8TR Registered as a Charity  01282 831597  01282 453665 No 505288  susan.hardwick@ic24.net

MINUTES OF THE 2022 ANNUAL GENERAL MEETING HELD ON WEDNESDAY 18[th] MAY 2022, 7:00pm AT THE MECHANICS

APOLOGIES FOR ABSENCE

Were received from:- Raymond Bennet, Rachel Hardwick, Ann Mayor, Allison Nuttall, Noelle Ripley.

1 MINUTES OF THE 2019 AGM

1.1 Due to COVID19 and country wide lock downs, Annual General Meetings did not take place in 2020 and 2021. The minutes for 2019 had been previously circulated to members with the 2022 agenda and were available at the meeting along with the Society rules. The minutes were passed as correct.

2 MATTERS ARISING

2.1 There were no matters arising.

3 TREASURER’S REPORT.

3.1 Mr Gill paid tribute to Mr Emmett who died October 2020.
3.2 Everyone had sight of the balance sheet for the last 12 months. The Independent Examiner reported there were no matters of concern that would prevent him from signing the accounts.
3.3 Mr Gill reported there had been unusual circumstances during 2020 and 2021. In May 2021 we decided to take a risk and start planning a show for November 2021. At that time it was not known if we would be in a lockdown situation or not in November. The decision was made to change the show from “Full Monty” to “9-5 The Musical”
3.4 Artistically the show was a great success, unfortunately financially it was not a success. This was mainly due to the cost of hiring three professional male dancers; this was necessary as we did not have enough males in the society. These dancers were a great asset and fit easily into the cast. There will not be any professional fees for Calendar Girls.
3.5 Another contributing factor to the loss was that the general public were still wary about going out, especially to a theatre mixing with other people. Ticket sale income was £33.5K, compared with £40K for ‘The Sound Of Music’.
3.6 We are still financially sound with reserves of £24.8K; we are aiming to increase the reserves to £30K this year.
3.7 Having a dinner show contributes to funds, with a profit this year of £3.5K. The initial dinner show was expected to be a one-off to celebrate 60 years of the Society in 1994. Due to its success, it has continued every year and there are guests who have been regular patrons since the first one.
3.8 The raffle on the dinner show evening is a good fund raiser for the Ladies Committee. Thanks were given to the Ladies Committee, Kathryn and Cynthia for their funding raising through the year and donations to the society.
3.9 Mr Gill commended Zoe for continuing, and all the cast and production team for rallying round, and attending extra rehearsals to accommodate Zoe in a wheel chair. It is a testament to everyone we had a very successful show to an excellent standard.
3.10 Thanks were given to the production team – Anthony Williams, Steven and Simon MercerMurray. Sincere thanks were given to props (Anne Baron & Team) and wardrobe (Alison Whittaker) who are the only ones who do not get paid.
3.11 From the treasurer’s point of view a loss is not good, however we put on a lavish show to a very high standard every year.
3.12 The Societies accounts are with Royal Bank of Scotland and Marsden building society. We now have internet banking.
3.13 There were no questions; the treasurer’s report and accounts were adopted

4 CHAIRMAN’S REPORT

4.1 Mr Gill said a lot of what he had to say had been covered in the treasurer’s report. He commented on the great attendance for the AGM.
4.2 Due to Bethesda closing, we have a new rehearsal venue, the basement studio at the Mechanics. Bethesda closing is sad for the Society, who have rehearsed there since 1985, however it also sad for the church congregation.
4.3 The basement is a great venue, it will be a new experience to be in one room. Once the pantomime society start their rehearsals on Wednesday in September, we will be holding our Wednesday rehearsals at another venue.
4.4 The basement is free of charge, this helps to reduce the effects of the increase in performance charges, which have increased from £700 to £1K for 10hours. In addition, we will have a matinee this year on the last Saturday, which will be within the 10hours, so should not incur an additional performance fee.
4.5 This is the final year we can use the old ticket system, where the Society will receive the full ticket amount of £20. In future, £1.50 commission will be included in all tickets, not just the ones purchased online as now. For the Society to receive £20 per ticket next year, they will be advertised at £21.50. There are no discounts on any tickets this year, all costs are going up.
4.6 We are excited to be staging ‘Calendar Girls’ as our next production, many Societies are performing it this year, so we need everyone to ‘spread the word’.
4.7 There will not be a concert or show in April 2023, and the show for November 2023 is still to be decided.
4.8 It is worrying for amateur societies moving forward with costs going up, lack of men and younger people. If anyone has any ideas for getting younger people involved, please let us know.
4.9 We encourage new people to be involved and will seek new people for roles if we cannot cast any part.
4.10 Everyone involved should be asking themselves what they can do for BLOS, not what can BLOS do for them.

5 LADIES COMMITTEE REPORT

5.1 Mrs Morris said the Ladies Committee are looking at ways to provide refreshments at the new rehearsal venue. They wish to continue this, otherwise they would not feel part of the Society. Teapots, cups, kettles have been brought from Bethesda.
5.2 The Ladies committee main income is from raffles, especially the dinner show raffle.

6 ELECTION OF OFFICERS

6.1 All officers were up for re-election; as there had been no nominations and everyone was prepared to continue to serve, they were re-elected.
6.2 We have two vacancies for executive officers of the society – Treasurer and Vice chairman. During the year we could co-opt officers onto the committee on an acting/temporary basis until the next AGM.

7 SUBSCRIPTIONS

7.1 There was no proposal to increase subscriptions for the next financial year February 2023, they will remain at £20. We are better value for money than other societies, some of which have a weekly fee. The prime reason for subscriptions is for the insurance.
7.2 The ideal way to pay subscriptions is by an online payment into the Societies bank account.

The Chairman thanked everyone for their attendance, and to the committee for the work they do behind the scenes, underpinned by a great artistic direction team.

The meeting closed at 7:30pm.

BURNLEY LIGHT OPERA SOCIETY Annual Report for the year to 31 January 2022 Burnley Light Opera Society is constituted by rules adopted by the members. It is a Registered Charity Number 505288 The officers and committee who are appointed by the members at the annual general meeting are: President Mr. Raymond Bennett Chairman Mr. David A. Gill Secretary Mrs. Susan Hardwick Treasurer Mr. David A. Glll Mrs. Cynthia Morris Mrs Kathryn Rawllnson Mr. Peter Woodhead Ms. Anne Whittaker Mr. Ken Hardwick Mrs. Leanne Wharf Mr. Thomas Whittaker The objects of Burnley Light Opera Soclety are: To educate the public in the Drama and Operatic Arts. To further the development of publlc appreclation and taste in the said Art5. To assist and further such charitable institutions and charitable purposes. Burnley Light Opera Society presented in November 2021 "9-5 The Musical" at The Mechanics, Burnley. The general reserves at 31 January 2022 amounted to £ 24,87412020 £ 32,0451 It Is the general policy of Burnley Light Opera Society to keep in reserve the cost of one production. Burnley Light Opera Society ban1( with the Royal Bank of Scotland and the Marsden Building Society. The Independent Examiner is Mr. Charles Hopkinson. David A. Gill Chairman Date 3 May 2022

Independent examlnels report to the trustee5 Qf 8urnley light Opera Socletv I report to the trustees on my examination of the accounts ol the Burnley Light Opera Society Ithe Trust) for the year ended 31 January 2022. Re5pon5ibilities and ba5Is of Yeport As thE charity trustees ol the Trust YOU 3Te rp5ponsible for the preparatlon of the accounts in accordance w'.th the requirement5 of the Charitie5 Act 20111.the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrylng out my examination I have followed all the applicable Directions given by the Charity Commisslon under section 14515llbl ol the Act. Independent examlner's statement I have completed my examination. I ionfirtn th3t no material matters have come to my attention in connecrion with the examination givin8 me cause to believe that in any material respect.. accounting recoTds were not kept in respecr of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records I have no concerns and have Come aiross no other matters in connection with the examinatiDn to which attep.tion should be drawn In thls reporr in order to enable z proper under5tandin8 of the accounts to be reached. Charles Hopkinson Associate of the Institute of Chartered Accountants in England and Wales 26 Lon@worth Road. Egerton, Bolton, BL7 9T5 2 May 2022

BURNLEY LIGHT OPERA SOCIETY BALANCE SHEET AS AT 31 JANUARY 2022 31 oi 2022 31 oi 2021 ASSETS DEPOSIT MARSDEN BUILDING SOCIETY 15,343 15,336 CURRENT ACCOUNT ROYAL BANK OF SCOTLAND 7,210 16.209 22,553 31,545 PAYMENTS IN ADVANCEIDEBTORS 2,321 500 24,874 32,045 RECEIPTS IN ADVANCE AND CREDITORS 24,874 32,045

BURNLEY LIGHT OPERA SOCIETY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2022 Nlne to Flve The Musical 2021 Thesound Df Mu51C 2019 RECEIPTS Ticket Sale5 Programme Sales & Adverts Patrons Tickets Sponsors & Donations Ladies Committee 33,412 2,340 1,425 405 2.000 39,582 44,156 2,555 2,350 195 3,000 52,256 EXPENDITURE Royalties & Music Hire of Theatre Mechanics Credit Card Charges Rehearsal rooms Sound Scenery, Lighting & Video Wall Props, Technical,Flying Costumes Orchestra & Musical Director Director Advertlsing & Publicity Programme Printing Sundries Professional Fees Administration 8,201 6,160 826 1.200 3,035 11,072 2,021 1,240 5,710 3,500 722 1,355 10,026 7,130 871 1,360 2,812 13,157 901 3,408 7,250 3,500 790 1,340 304 4,925 169 50,136 61 52,910 DINNER SHOW Receipts Expenditure Surplus on Dinner Show 7,740 4,250 3,490 9,135 4,509 4,626 Surplus/Deficit 7,064 3,972

BURNLEY LIGHT OPERA SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2022 INCOME AND EXPENDITURE ACCOUNT 2021122 INCOME MEMBERS SUBSCRIPTIONS INTEREST RECEIVED PROFIT ON SALE OF MERCHANDISE 670 89 766 EXPENDITURE NODA SUBSCRIPTION BANK CHARGES INSURANCE 72 126 465 SUNDRIES 210 873 SURPLUS OF EXPENDITURE OVER INCOME 107 SURPLUS/DEFICIT ON PRODUCTIONS 7,064 NET SURPLUSIDEFICIT FOR THE YEAR 7,171 GENERAL FUND BALANCE BROUGHT FORWARD 32,045 PREVIOUS YEAR ADJUSTMENT BALANCE CARRIED FORWARD 24,874