## **Trustees' Annual Report for the period** 

**From** 

Period start date Period end date Day Month Year Day Month Year 1 May 2020 **To** 30 April 2021 

## Section A                        Reference and administration details 

**Charity name** 

Digby War Memorial Hall 

**Other names charity is known by** 

|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|
|1 Steve Priestley|Chair|||
|2 Nigel Fleetwood|Treasurer|||
|3 Caroline Wyness|Secretary|||
|4 Linda Burden||From Jun 20 onwards||
|5 Margaret Weston||Until Jun 20||
|6 Amanda Redsell||Until Aug20||
|7 Neil Bathard||From Mar 21 onwards||
|8||||
|9||||
|10||||
|11||||
|12||||
|13||||
|14||||
|15||||
|16||||
|17||||
|18||||
|19||||
|20<br>~~Oe~~|~~Oe~~|~~Oe~~|~~Oe~~|



**TAR** 

March **2012** 

1 



**Names and addresses of advisers (Optional information) Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution. Conveyance Dated 25/11/66. Amended 4/8/14. Type of governing document 

(eg. trust deed, constitution) Standard Registration. How the charity is constituted 

- (eg. trust, association, company) Elected by inhabitants of Digby and surrounding area. 

- Trustee selection methods 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

Policies and Procedures adopted by the charity are held in Digby War You **may choose** to include Memorial Hall (DWMH) and are available on request. additional information, where relevant, about: 

- The trustees of DWMH own the hall and the land it stands. The gardens 

- and car park are owned by Digby Parish Council (PC) and maintained by policies and procedures adopted for the induction and them. DWMH and the PC work closely together. training of trustees; 

- Risk Assessments are carried out and reviewed regularly. They are 

-  the charity’s organisational available in DWMH. structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

A village hall for the use of the inhabitants of Digby and the neighbourhood without distinction of sex or of a political. religious or other opinion and in particular for us for meetings, lectures and classes and for **Summary of the objects of the** other forms of recreation and leisure time occupation with the object of **charity set out in its** improving the conditions of life of the said inhabitants. **governing document** 

**TAR** 

March **2012** 

2 



Continued provision of DWMH for community usage. 

Refurbishment and redecoration of the Hall including store room and foyer flooring and new front doors / frontage. 

Minimal fundraising (due to Covid) to enable the refurbishment and updating of the Hall. Some donations from residents received. 

All trustees have had regard to the guidance issued by the Charity Commission on public benefit. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

Volunteers have helped out with maintenance and refurbishment tasks. 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March **2012** 

3 



Section D                      Achievements and performance 

Continued refurbishment including the store room and foyer floor, new **Summary of the main** front doors / frontage and redecoration enabled by Covid support grants **achievements of the charity** from NKDC and LCC plus some donations from residents. **during the year** A limited programme of classes and user groups including: Acorn Judo Club Angels Dance Squad Table Tennis Keep Fit Craft Classes 

**TAR** 

March **2012** 

4 



## **Section E                    Financial review** 

Maintain approx. one year costs plus buffer (heating etc) of circa £5000. 

**Brief statement of the charity’s policy on reserves** 

**Details of any funds materially in deficit** 

Nil 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

Covid Support Grants from NKDC and LCC. Some donations from residents etc. 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

N Fleetwood 

> **Signature(s)** C J Wyness Nigel Fleetwood **Full name(s)** Caroline Wyness **Position (eg Secretary, Chair,** Secretary **etc) Date** 7 Jul 21 

**TAR** 

March **2012** 

5 



## Sheet1 

## **Digby War Memorial Hall Accounts 2019-2020** 

|**Income**||**Expenditure**|
|---|---|---|
|**Lettings**||Cleaning|
|User groups|8320.6|Repairs/refurb|
|Casual|1890.5|Stationary|
|Donations|0|Utilities|
|Funding Events|2762.8|Insurance/prs|
|Feast/Xmas market|2174.46|Misc.|
|Grants|3400|Grants|
|Miscellaneous|421||
|Total Income|**18969.36**||
||**4739.12**||
||**23708.48**||
|Total expenditure|**21670.77**||
|Carried forward|**2037.71**||



## **Digby War Memorial Hall Accounts 2020-2021** 

|**Income**||**Expenditure**|
|---|---|---|
|**Lettings**||Cleaning|
|User groups|1993.35|Repairs/refurb|
|Casual|36|Stationary|
|Donations|173.98|Utilities|
|Funding Events|30|Insurance/prs|
|Feast/Xmas market|0|Misc.|
|Miscellaneous|44.76|Grants|
|Grants|27276.8||
||**29554.89**||
|Total Income|||
||**14911.59**||
|Total expenditure|||
||**14643.33**||



Page 1 



Sheet1 

3148.61 13064.6 0 2055.3 1597.66 1304.6 500 

## **21670.77** 

1312.57 10567.8 0 808.64 1736.74 485.84 0 

**14911.59** 

Page 2 



CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinetrs report on the
accounts
Section A
Independent Examiner s Report
Report to tho trusteesl
members of
On accounts for the year
3-aoai
Charity no
(rf any
I rerM)rt to the trustees c￿ my examination ofthe acccyjnts of the above
(*arity (Ihe Tru￿ forthe year ￿ded
Responslbllltles and
As the char￿$ tntstees. you are respOr￿Ible for the preparntion of the
Art)
I rewrt in restEd of my examinatKJn ￿ the Tn&s arrx)unts carrEd out
under 145 of the 2011 Ad aThJ in carryI￿j (yjt my examinat￿￿. I
have followed all the applp* DIred1(￿ gi¥en ty the Charity Commission
under 145(5Mb) of the
Independent
examlnerfs statement
I CXXnp￿ my examination. I ccxffinn that no material matters have
of the Charilies Acl., or
the a(rounts wilh the apphcable requirements
conc￿1￿9 fr)rm and content of aca>unts set out in the ch￿11￿5
(Accounts and Rep(xts) Regulations 2008 other Ihan any requireff
that the ￿)Unts gi¥e a and fairf view not a [[￿tter
I no COfKems and have corne ￿ no other matters in cOnn￿li0n
with the eX￿{nakn to attentK)n sh(NJbJ be drawn in this report in
zi13
Relevant professional
qualification(s) or body
IéLon>4 gLHooL 60s1￿&S&
IER
Oct 2018

Ilf any):
Address:
Section B
Disclosure
Onty complete rf the ekqffliner need5 to h￿h1￿h1 material matters of conwn
(see CC32, Indepen￿ eXam1r￿1￿ dcharity ￿unts. diredk)ns and
guidan￿ for eyarnine￿}.
Glve here brlef detalb of
any Items that the
examlner wishes to
disclose.
IER
Oct 2018