**Synthonia Scout Group AGM** Annual Reports & Accounts 2020 **Scouts** Photo: Easter Online Sleepover 2021 ## **Contents** Introduction and Explanation Page 3 The Team Page 4 Group Chairman's Report Page 5 Building Extension Page 7 Group Scout Leader’s Report Page 8 Beaver Section Report Page 10 Cub Section Reports Page 12 Scout Section Report Page 14 Group Annual Accounts (for period 1st Jan 20-31st Dec 20) Page 16 Minutes of 2020 AGM Page 19 ## **Scouts** **Synthonia Scout Group** Registered Charity No. 505233 **AGM** Annual Reports & Accounts 2021 Page 2 ## **Acceptance of the Annual Report and Accounts during the National COVID Emergency** This year our Leaders and Children have raised the bar with their commitment to Scouting at Synthonia. We continued working online to find new ways to do our scouting and to challenge ourselves. We hope you agree the Group’s Leaders have done an outstanding job in keeping scouting going during lockdown and preparing the Headquarters so that we can resume our meetings safely following all Government guidelines. We are obligated to hold a Group Scout Council, Annual General meeting (AGM) once a year to : - account for our actions and finances - confirm the team who will manage the Group for the next year. Normally the AGM is a highlight of our scouting year where we show off the achievements of the Beavers, Cubs and Scouts and put on a show involving all the sections in the group. Again there is no chance of that this year unfortunately, so the question is how can we meet our obligations in the current situation. The Group Executive has like last year agreed on the following actions to comply with charity commission and Scout Association requirements. The Group Executive Committee have generated the Annual Reports for 2020. The accounts have been audited and are presented in this report. We have taken the exceptional action again of asking all those Officers requiring election and approval by the Group Council to remain in their posts for a further year, they are listed and underlined on page 4, they all have agreed to remain in post. We have also asked the Auditor of the accounts to remain in post for us next year, and we are pleased to say she has agreed. This report and accounts will be distributed to every member of the Group Council for their acceptance (members, Leaders, Trustees, parents & supporters of the Group). For the second year we will deem the Annual Report, Financial Accounts and membership of the Group Executive to be approved by the Group Council on Wednesday 2nd June 2021 at an open Zoom Meeting starting at 7.30pm and after distribution of the report. We will be pleased to address any queries, objections or requests, for further information please contact Mark Anderson, Group Scout Leader 07854 508757 or Allan Neal, Group Chairman 07926 273505. As we made you aware last year, financially the Scout Association has been struggling. It has cut back on its paid staff and is selling off some of its prized assets namely Baden-Powell House, a Hotel in the centre of London that we have stayed in as a Group in the past. It is also selling off Downe Scout Activity Centre in Kent. They have had to increase the amount of subscriptions that we as Synthonia have to pay for each member of the Group. We think we have had a fantastic year which was highlighted when we gained a Special Achievement Award from the Durham Community Foundation and the High Sheriff of Durham. We hope that after reading the enclosed reports you will agree with us that the Leaders and members of the Group have been an exceptional Scout team during 2020. Yours in Scouting ## **Scouts** **Synthonia Scout** Registered Charity No. 505233 **Group** Registered Charity No. 505233 **AGM** Annual Reports & Accounts 2020 **AGM** Annual Reports & Accounts 2021 Mark Anderson, Group Scout Leader Allan Neal, Group Chairman Page 3 ## ## **Group Officials** Mark Anderson Andrew Scrimshaw Allan Neal John Taylor Neil Martin Michelle Malkin Tony Anderson, Brian Capes, Graham Porter, Linda Ransom, Stephen Hope, Karren Towning, Paula Pekovic. Jaqueline Bradburn. Group Scout Leader: Deputy Group Scout Leader: Chairman: Group President: Treasurer: Secretary Group Executive members: Auditor: ## **Beaver Scout Leaders** Dorothy Harris Megan Lund, Dylan Hayes Anne-Marie Clarkson, Karren Towning Leon Hobson, Hermione Clarkson, Charlie Towning, Gaelle Baucherel Beaver Leader: Assistant Beaver Leader: Helpers: Young Leaders: ## **Cub Scout Leaders** Cub Leaders: Mike Atkinson Assistant Cub Leader: Andrew Woods, Kevin McCabe, Gee Barlow, Faye Capes, James Atkinson Helpers: Brian Capes Young Leader: Charlie Towning, Leon Hobson, Aiden Cairnie ## **Scouts Leaders** Scott Hutchinson Jordan McGrogan, Elliott Bradburn, Chris Whelan, Craig Weedall Tony Anderson, Colin Davies Logan Ransom, Amy Dixon, Charlie Towning, Liam Thompson, Sam Iddon, Poppy Fearns, Gaelle Baucherel Scout Leader: Assistant Scout Leader: Scout Helpers: Young Leaders: **Scouts Synthonia Scout** Registered Charity No. 505233 **Group** Registered Charity No. 505233 **AGM** Annual Reports & Accounts 2020 **AGM** Annual Reports & Accounts 2021 Page 4 ## **Chairman's Report** How is it that the our Scouting has improved through this Lockdown? Well our leaders are a bit special. When times were more normal if something wasn’t just quite right, the Leaders were able to adjust and adapt to make the meeting work. That is next to impossible in a virtual meeting. The planning has to be meticulous and cover every eventuality. Our Leaders have taken on that challenge and produced some great Scouting challenges for the children. I am in awe of the whole team. Don’t take my word for it. Have a look over the page for a very small selection of comments from other people. The Group ‘s efforts were recognised with a £1,500 award from the High Sheriff of Durham for our efforts to maintain our children's mental health during the lockdown or more easily recognised as doing great scouting. We are coming out of Lockdown in a very healthy financial position. The fund raising, donations and grants that we have received have allowed us to make a start on extending the Headquarters. See page 7. The current programme is for us to begin around the start of June 2021, with the aim to break into the existing building around August 2021, once the building has been made water proof. Then there will be many weekends as we complete the internal works. With the hope to be completed for our Christmas Party weekend. We are generating a little income from the Tang Soo Do Group who use the Headquarters. When we complete the new work we may be able to entice other community groups to use the Headquarters too. My personal thanks go to Michelle our hard working Secretary and Neil who sniff’s out money for the Group where none exists. Andy has had it easy this year but his work managing the minibus hire and maintenance is also an unseen effort that keeps the Group solvent and moving too and from our adventurous activities. ## **Scouts** **Synthonia Scout** Registered Charity No. 505233 **Group** Registered Charity No. 505233 **AGM** Annual Reports & Accounts 2020 **AGM** Annual Reports & Accounts 2021 Allan Neal Page 5 What Others think of Synthonia From Cleveland County and our District Leaders (The Gaffers l?) followin8 our Award n*ht to see il ￿ ¥b￿ld Wdl done to *1 thetearn at SYni￿nIa. Whatwis said last n￿t aboutyour commthert Easter Sleepover 800+ photo's and 40+ commeDts M few Extracts Toilet rolls •)d s(x*s Scouts E4rl•t my2 been in lor a)*arl Th•nk5kOt Synthonia Scout Group Thank yov to Ind •1 ofthe ￿er5, eyc Just seen A05 nd her mum tter pwrf" well donE8U¥S Ie members ofthÈgKoup lor L￿WhIn8￿￿¥ h•4tdone over the pag ￿ar athl c(rtinL* to dogoiry Registered Charity No. 505233 A¥rtsorne f•*nt guys￿1 *itithankwi happy Èaster- eniw brea* ablEto maintain connectth)to*n to all grow. Page 17 ## **2020 AGM Minutes** The Synthonia Scout Group did not record Minutes as an attended Meeting did not take place. Annual Reports and Accounts were delivered to every parent, member and supporter of the Group and copies were issued to the County Commissioner, District Commissioner and District Chairman. Group Officials were asked to remain in post for the pursuing year and everyone who received the document were asked get in touch if this arrangement was not acceptable, No Comments were received. **Scouts Synthonia Scout** Registered Charity No. 505233 **Group** Registered Charity No. 505233 We also ask everyone who received the document to return comments or queries with regards the Annual Reports and Accounts with 14 days of receipt. No such comments or queries were received within the 14 day period, from distribution of the document, so the Annual Reports and Accounts were accepted as read on the 24th October 2020. **AGM** Annual Reports & Accounts 2020 **AGM** Annual Reports & Accounts 2021 Page 19 End_of_Year ## **SYNTHONIA SCOUT GROUP ACCOUNT AS AT 31.12.2020** ## **INCOMING** ## **OUTGOING** |**BALANCE B/F**
SUBSCRIPTIONS
BAG PACKING
MINIBUS HIRE
HQ HIRE
BUSINESS SUPPORT GRANTS
BUSINESS RATES REBATE
SPONSORED WALK
DONATIONS
FUNCTIONS
**TOTAL**|**£6,476.75**
£4,088.20
£1,565.49
£800.00
£1,010.00
£11,667.86
£4,442.94
£1,007.25
£2,550.09
£401.00
**£34,009.58**|UTILITIES & RATES
CAPITATION FEE
MINIBUS EXPENSES
INSURANCE
HQ MAINTENANCE
EQUIPMENT FOR HQ
WEBSITE SUBSCRIPTIONS
SCOUT SHOP
AGM/EASTER EXPENSES
TRANSFER TO SAVINGS ACCOUNT
**BALANCE C/F**
**TOTAL**|£2,495.08
£3,528.80
£1,317.08
£1,475.34
£1,211.07
£373.77
£202.03
£127.00
£219.31
£12,283.95
**£10,776.15**
**£34,009.58**| |---|---|---|---| ## **VIRGIN MONEY DEPOSIT ACCOUNT AS AT 31.12.2020** |**INCOMING**
**BALANCE B/F**
INTEREST
TRANSFER FROM GROUP
**TOTAL**|**£26,843.66**
£124.00
£12,283.95
**£39,251.61**|**OUTGOING**
**BALANCE C/F**
**TOTAL**|**£39,251.61**
**£39,251.61**| |---|---|---|---| ## **CAPITAL STATEMENT** BUILDINGS INSURANCE VALUE £221.00 FULLY DEPRECIATED CAMPING EQUIPMENT INSURANCE VALUE £36,126.00 FULLY DEPRECIATED ## **TRUSTEE'S STATEMENT** The Group is a trust established under its rules which is common to all groups. Trustees are appointed in accordance with P.O.R. Of the Scout Association The accounts have been drawn up on the receipts and payment basis, which is consistent with previous years Approved by the trustees on 02nd February 2021 AUDITOR GROUP CHAIRMAN Page 1 NVW¥IVH? dno¥? oiianv iiol IJEnJq84 pu[0 uo sow8nJi Aq p8AoJddv sJeaA $noiAaJd iW.M IU8I$ISUO) 814>lyM 'S!s?q iuwA8d WE ￿di￿￿j 841 uo dn UthBJP U88q ?AEy siunoxe uoiigiJossy inws Jo ￿ O d UIIM è)uepJo)g# ui Poluiix￿e aJg s•aisnJL '9dnoJ611¥ ￿ UtyAXUty) 91 8•inJ ￿1 Jepun pgu$iiqMsg Isnji v 91 dnojg oui vi 031VlJ3>Jd30 Aiin4 00'9Il'9£3 031VlJ3¥d30 Aiin4 oo. LZI3 3nivA 3￿N￿nSN1 INa￿dIn03 gNld 3fl1Vn 39NvèJnsNI S?Niaiine 9'k9Z'6E3 41) 3JNYIV8 dnopJ9 WO>Jd >J3dSNViSL Is3￿31N1 a?￿￿¥8 00 Ipl13 99'£*8'9 ONiooino gNIIYOJNI 9k'91L'0I3 419 3)N￿¥s INnoJ?v S?NIAVS 01 S3SN3dX3 831sV31￿9v dOHS inoas SNOlldlkl?s8ns ailS83M OH IN3Ndin03 39NVN31N1￿ DH 33NYdnsNI S3SN3dX3 sn8lNI 33J NOILVlldWJ S31v8 Y siilliiln 60.0553 OO"LOtrJ OO'OC()'l3 gl"L(K)'L3 6'Ztrtr'¢p3 99"199'LL3 (M)'OIO'I3 00.0093 6tr 9%'k3 OZ 890'tr3 9L'9£tr'93 Nn¥ a3￿OSN0dS SNOIIJNn SNOIIVNOO IVM 031JOSNOdS aiv83¥ saivu SS3Nisn£ ,'INYdg I¥OddflS SS3Nisn8 a￿lH DH a￿lH snglNIW ONIXJYd gv SNOlldl¥JS8ns 418 39NYIV8 £'6LZ3 OO"LCL3 £O'ZOZS eLt3 LO. k LZ, L3 tr£ gL*' L3 80"LLE'L3 08'8ZS'£3 90"56*'Z3 gNiogino 9NIYIO?NI OZOZ'Zk'k£ IV SV INno ¥0 Inojs VINOHINAS AFAPW3