| Notes | CurrentYear | 2024-25 | 2023-24 | |
|---|---|---|---|---|
| f | f | f | ||
| Receipts | ||||
| HireofHall | 21,,795.40 | L9,880.00 | 3,9,157.60 | |
| FundRaisingevents | 4,768.45 | 5,454.55 | 4,309.22 | |
| NumberClub | 1,,572.O0 | L,836.00 | 1,566.00 | |
| Grants | 2,815.00 | 2,400.00 | 6,874.09 | |
| lnterestandotherreceipts | 1,153.60 | 888.13 | 404.42 | |
| E2,104.45 | 30,458.68 | 32,311.33 | ||
| Payments | ||||
| Employees | 9,363.81 | 8,624.30 | 7,115.A0 | |
| GeneralRepairs&Maintenance | 1,846.26 | 3,516.94 | 2,064.30 | |
| WaterRates/lnsurance | 2,1,93.32 | 2,150.18 | 1.,993.16 | |
| Heating, Light&Power | 3,679.-t1_ | 6,633.53 | 8,477.05 | |
| Cleaning&Materials | 278.1,8 | 636.54 | 800.84 | |
| Postage,Stationery&Advertising | 516.54 | 21.3.06 | 193.81 | |
| NumbersClub | 590.00 | 760.00 | 684.50 | |
| HoughtonEcho | ||||
| OtherExpenses | 3,476.32 | 2,588.10 | 2,230.62 | |
| Projects | 3,021.90 | 8,231,.51, | 7,543.73 | |
| Nest | 656.10 | 563.27 | s38.93 | |
| 25,628.20 | 38,977.43 | 32,30L.94 | ||
| a | ||||
| Surplus(+)orDeficit(-) | 6,476.25 | 3,518.75 | 9.39 |
| CurrentYear | 2024-25 | |
|---|---|---|
| f | f | |
| CurrentAssets | ||
| Debtors | 'J,,71,4.50 | 996.s0 |
| CashatBank | 21,,61,4.76 | L6,234.51- |
| CashatBuilding Society | 32,L42.07 | 31,,049.47 |
| Cash | ||
| 55,470.73 | 48,280.48 | |
| Current Liabilities | ||
| Creditors | 74.O0 | 65.00 |
| Net CurrentAssets | 55,395.73 | 48,214.48 |
| FUNDS | ||
| GeneralFund | 55,396.73 | 48,21"4.48 |
Houghton Village Hall The Green Houghton Near Carlisle Cumbria CA3 0NF
Charity registration number: 505191
Trustees’ Annual Report for the period June 2025 to Jun 2026
Houghton Village Hall lies at the heart of the community of Houghton village. It is run by a management committee of Trustees of the charity. It is a versatile and extremely well-used building. Local groups and others from Carlisle and the surrounding area use this comfortable well-equipped venue. The purposes of the Charity align with those set out in the Halls constitution. Sealed on 2[nd] December October 1975
Objectives
There are two objectives. Firstly, to maintain the fabric of the building to ensure its long-term survival as the hub of the community. To this end, there is always an ongoing programme of inspection, renovation and upgrade.
The second objective is to promote the hall’s use for the benefit of the inhabitants of the village of Houghton and the neighbouring area.
Hire costs are kept as low as possible to ensure the provision of facilities for recreation and or educational activities. There are discounted hire rates for local long-established groups. Maintaining physical and mental wellbeing within the community is paramount. It is an all-inclusive, non-discriminatory space for all groups.
The trustees are aware of the Charity Commission’s guidance on public benefit, and they have taken this into account when making decisions to which the guidance is relevant.
Activities of this Charity
The HVH management committee has 11 members at present. There is in an additional small group of volunteers ‘Friends of the Houghton Village Hall’ on stand-by to help with events. They are very much appreciated by the committee. This has enabled the running of a variety of fun events for the community with the added bonus of being fund-raising events.
This year there have been many events Table top sales, regular Quizzes and a “Boogie Bingo”. The post event feedback from the community has been overwhelmingly positive. There is a wide variety of groups using the hall catering for a multiplicity of age groups. Some are weekly and others monthly.
Art Venturers, Music Makers, Parent &Toddlers , Art and U3A sketching clubs, Yoga, The Evergreens, Dog training classes, Farmers Market, Rainbows, Flower Guild, Magic Circle, Hornby Model Railway club, NWR, Lace makers , Radio Club, Sewing club and Short mat bowls.
There are many occasional hirers for events such as birthday parties, christenings and weddings. Fundraising events will continue to be run by the hall committee include regular quizzes, tabletop sales, dances etc Also joint events with the local schools PTA.
All trustees have been made aware of the Trustees handbook and guidance issued by the Charity Commission on public benefit.
Policies and Procedures
These are in place to guide the Management Committee in exercising its duty of care to members, employees and users of the hall, the following eight policy statements remain in place:
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Trustees Policy and Procedures
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Hall Booking Policy and Procedures
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Health and Safety Policy and Procedures
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Finance Policy and Procedures
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Child Protection and Vulnerable Adult Policy
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Equal Opportunities Policy
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Complaints Policy and Procedure.
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Privacy Policy.
These and other policies have continued to be implemented to ensure that the running of the Hall remains friendly and flexible and that the Hall is not overburdened and over governed by unnecessary bureaucracy. The policies are there for the guidance of users as well as for the Trustees. These are periodically reviewed. There is a Hiring Agreement for the Use of the Hall It must be signed by the hirer when booking. The hiring agreement sets out the terms and conditions of hire and identifies the respective responsibilities of each party to the agreement. The Hall has all necessary licences in place.
Financial Review
The annual accounts Feb 25- end Jan 26 were examined and signed off by the independent examiner Mr Alan Welsh .They were duly signed off by Committee members at the committee meeting on 15[th] April 26.
6476 The financial year ending 31[st] Jan 26 showed a profit of £
The bank balance as of Tuesday 17[th] June 26 ( AGM )
NatWest £21,981.34 CBS £ 33,049.31 Total funds £ 54,930.65
Grants total awarded for projects £3300
Fundraising for the year raised just over £ 3800
Reserves are held to ensure running costs can be met should the hall close unexpectedly due to circumstances beyond the committees control. Also they are held factoring in forward planning to finance larger potential projects pending in the future.
Mr Alan Welsh Certified accountant examines and signs off the yearly accounts.
Additional information
The charity’s principal sources of funds
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The main revenue for the hall is raised through the hire charges applied when hall users book the hall.
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Local grant providers have historically supported the Trustees’ ongoing programme of upgrade, renovation and refurbishment allowing minimum reduction in the hall’s reserves.
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Fundraising events are held regularly. Some grant aid has been available for special events too. Local sponsors have been generous in supporting these by donations or gifts for raffles. A monthly numbers club/lottery has been running for decades bringing in over £800 a year at present.
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A large proportion of the hall reserves are kept in a savings account at the local Building society. This generates a good rate of interest and adds to the funds
The principal risk facing the charity and ultimately its survival is the ability to maintain a strong body of Trustees and volunteers.
Names of the eleven charity trustees who manage the charity
Chairman Mr Steven Hewitt
Mrs Sylvia Teasdale Secretary Mrs Anne Nicholson Treasurer
Mr Terry Teasdale Vice Chairman
Mrs Teri Norman Minute Secretary
Mr Gordon Hodgson
Mrs Joan Turney
Mrs Alison Irving
Mrs Dianne Allardyce
Mrs Cynthia Millar Mrs Debbie Richardson
Mrs Tracey Streit
Mr Alan Welsh is not a trustee but the Independent financial examiner.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Anne Nicholson Full name(s) Anne Nicholson Treasurer Position Date 27[th] August 26