## **Houghton Village Hall** ## **Committee** ## **AGM September 16[th] 20** Minutes of the AGM Meeting held at Houghton Village Hall on Wednesday 16th September 2020 at 7.30pm Present: Steven Hewitt (Chairman), Alan Lightfoot (Vice Chairman), Anne Nicholson (Treasurer), Joyce Irving, Joan Turney, Pat Dodd, Gordon Hodgson & Audrey Riordan (minutes) Caretaker. Apologies: - Doreen Martin. Minutes of the last Meeting held on 17[th] April 2019 were accepted and signed. The AGM meeting was postponed from April due to the Covid – 19 crisis which meant a strict lockdown throughout the UK. The hall has only recently re-opened for bookings. The crisis is still ongoing. Changes are happening to the situation on a weekly & sometimes daily basis with very few groups still allowed by law to use the hall. Mainly groups involving young children & educational providers are still able to use the hall. **Chairman’s Address** – The Chairman thanked all members of the committee for their continued support of the village hall. Since the last AGM it has not been possible to attract any new members to the committee despite best efforts to do so. **Treasurer's Report** – Full financial statement attached. The accounts have been prepared by Alan Welsh who provided his services on a voluntary basis. He has also simplified the halls inherited accounting system so that it is easier to understand. The committee thanks him for this generous gesture. **Balances:** NatWest Bank £50,627.06 Building Society £ 4,967.46 TOTAL £55,594.52 This includes a total of £18,444 for this year’s projects so far. The accounts for 2019/2020 were formally accepted by the Village Hall Committee. Proposed by Steven Seconded by Alan In all it has been a good year with brilliant fundraising earlier in the year by Steven & an amazing amount of grant monies raised by Anne. The hall has a very healthy bank balance. Anne has been unable to produce a draft Budget for 2020/2021 as the income is unknown due to the ongoing Covid-19 situation. The committee have taken advantage of the Governments Job Retention Scheme (furlough) to pay 80% the caretaker’s salary. This scheme finishes at the end of October. It is expected that it is going to be a quiet year & the committee need to attract more groups as and when allowed. The bank statements were signed off. ## **Election of Officers:** **Chairman:** Steven Hewitt **Proposer:** Alan **Seconder:** Anne **Elected** **Vice Chairman:** Alan Lightfoot **Proposer:** Steven **Seconder:** Pat **Elected** **Treasurer:** Anne Nicholson **Proposer:** Joan **Seconder:** Steven **Elected** **Booking Sec:** Gillian Hewitt **Proposer** : Steven **Seconder:** Anne **Elected** **Minutes Sec:** Not Filled - Audrey Riordan temporary cover The meeting closed - The next Annual General Meeting is scheduled to be held on Wednesday 21st April 2021 at 7.30pm in Houghton Village Hall. ## **HOW TO USE THE HVH ACCOUNTS SPREADSHEET** ## **INVOICES ISSUED** ## **Purpose** To maintain a record for each financial year of all inovices issued by HVH To show the balance (and invoices) not yet paid through the Bank Stateme To provide the Debtors figure for the Assets & Liabilities sheet ## **Usage** All invoices issued by HVH must be included The amount due should be entered in the **"Outstanding"** column When invoices are paid by debtors **and** feature on the bank statement: Delete the amount in the "outstanding" column Enter the amount in the "paid per bank" column Enter the payment details, I.e. date banked and paying in reference ## **CHEQUES ISSUED** ## **Purpose** To maintain a record for each financial year of all cheques issued by HVH To show the balance (and cheques) not yet cleared through the Bank State Unpresented Cheques **reduces** the Bank Balance figure in the Assets & Lia ## **Usage** All cheques issued by HVH must be included The cheque amount paid should be entered in the **"Outstanding"** column When cheques **appear as paid** on the Bank Statement: Delete the amount in the "unpresented" column Enter the amount in the "paid per bank" column Enter the date banked ## **IMPORTANT CHECKS** ## **Purpose** This sheet checks that the Cash Book & R&P Account balance! ## **Usage** ## **Always check this sheet after updating the account** ## **CASH BOOK - CURRENT ACCOUNT** ## **Purpose** To record all receipts & payments appearing on Bank Statements To ensure that the Cash Book **always** reconciles with the Bank Statements To provide an analysis of receipts & payments for the R&P A/c ## **Usage** At the start of each financial year, enter the opening Bank Balance (cell H4 Record each transaction as it appears in the Bank Statement by: Entering the item details in columns C to G Entering the amount in the relevant receipt or payment column ## **After entering an item, ALWAYS check the bank balance is correct** ## **RECEIPTS & PAYMENTS ACCOUNT** ## **Purpose** To summarise receipts & payments for the accounting period To provide a report to the HVH Committee ## **Usage** When the previous year's (PY)accounts are complete, enter the relevant amounts in Column F. Ensure the totals agree with the PY accounts Due to the links with the Cash Book, the R&P Account is prepared automat Check the "Important Checks" sheet to ensure the R&P agrees with the Ca ## **ASSETS & LIABILITIES** ## **Purpose** To show the financial position at the end of the accounting period To provide a report to the HVH Committee ## **Usage** When the previous year's (PY)accounts are complete, enter the relevant amounts in Column F. Ensure the totals agree with the PY accounts The sheet contains notes expaining each item, please refer to these The "Notes to the Accounts" will have to be reviewed and updated each tim ## **NOTES** The small red triangles indicate a note. Hover the mouse one over to read nt abi lities sheet inColH ically sh Book ne **Date Invoice Name of debtor Issued Number UNPAID ACCOUNTS ISSUED PREVIOUS YEAR B/FWD** **ACCOUNTS ISSUED THIS YEAR:** **----- Start of picture text -----**
Brief details Outstanding Paid per Bank
- -
(Invoice Amount)
**----- End of picture text -----**
Date Banked Receipt Number Pay In Number **----- Start of picture text -----**
Cheque Cheque Name of Payee Brief details Unpresented
Date Number
£ -
**----- End of picture text -----**
**UNPRESENTED CHEQUES ISSUED PREVIOUS YEAR B/FWD** **CHEQUES ISSUED THIS YEAR:** **Paid per Bank Bank Statement Statement £ - Date** **----- Start of picture text -----**
IMPORTANT CHECKS TO ENSURE THE CASH BOOK & R&P A/C BALANCE
Per Cash Book analysis Receipts -
Per Cash Book analysis Payments -
Per Cash Book analysis Net -
Check Cash Book Balances > 0.00
Cash Book Net 0.00
R&P Account Net 0.00
If above items don't equal zero, the Accoun
**----- End of picture text -----**
**E** - - **-** _**nts don't balance!**_ **CASH BOOK RECEIPTS & PAYMENTS** ## **FINANCIAL YEAR** ## **CURRENT ACCOUNT TRANSACTIONS ONLY** ## **Current A/c Bal blfwd at start of year** **Current A/c Bal NOW** _(After entering transactions below)_ **Date Inv Recpt Brief Details No. No. 1-Feb Opening Bank Balance** 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 357 358 359 360 361 362 363 364 ||365|| |---|---|---| ||366|| ||367|| ||368|| ||369|| ||370|| ||371|| ||372|| ||373|| ||374|| ||375|| ||376|| ||377|| ||378|| ||379|| ||380|| ||381|| ||382|| ||383|| ||384|| ||385|| ||386|| ||387|| ||388|| ||389|| ||390|| ||391|| ||392|| ||393|| ||394|| ||395|| ||396|| ||397|| ||398|| ||399|| ||400|| |||**Bank Statement Closing Balance**| ||**NB**|**Bank statement entries after 31 January MUST be posted in the a**| |||**ADJUSTING ENTRIES**| ||**No.**|**_Explanation_**| |Adj|**1**|| |Adj|**2**|| |Adj|**3**|| |Adj|**4**|| |Adj|**5**|| |Adj|**6**|| |Adj|**7**|| |Adj|**8**|| |Adj|**9**|| |Adj|**10**|| |Adj|**11**|| |Adj|**12**|| |Adj|**13**|| Adj **14** Adj **15** Adj **16** Adj **17** Adj **18** Adj **19** Adj **20** |**ANALYSIS FOR RECEIPTS & PAYMENTS ACCOUNT**|**ANALYSIS FOR RECEIPTS & PAYMENTS ACCOUNT**| |---|---| |**RECEIPTS**|| |1|Hire of Hall| |2|Bar Licence| |3|Fund Raising Events| |4|Numbers Club| |5|Houghton Echo| |6|Grants| |7|Interest| |8|Other Receipts| |9|Spare| |10|Spare| ## **Total Receipts** _**Cash Book Total**_ |**PAYMENTS**|**PAYMENTS**| |---|---| |51|Employees| |52|General Repairs & Maintenance| |53|Water, Rates & Insurance| |54|Heating, Lighting & Power| |55|Cleaning & Materials| |56|Postage, Stationey & Advertising| |57|Numbers Club| |58|Houghton Echo| |59|Other Expenses| |60|Projects| |61|Spare| |62|Spare| |63|Spare| |64|Spare| ||**Total Payments**| ||**_Cash Book Total_**| **IMPORTANT CHECKS TO SEE THE ACCOUNTS BALANCE Analysis above** Receipts **Analysis above** Payments **Analysis above** Net **Cash Book Net R&P Account Net** _**If above items don't equal zero,**_ **----- Start of picture text -----**
2021-22
TOTALS
Net
Receipts/ Total Tfrs Tot Rec
Payments
INPUT HERE >> - -
0.00 - - -
-
**----- End of picture text -----**
## **Reference Balance b/f** ||| |---|---| |0.00|**0.00**
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**0.00**| |---|---| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|**0.00**
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**0.00**| |---|---| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|**0.00**
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**0.00**| |---|---| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|**0.00**
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**0.00**
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**0.00**
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**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
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**0.00**
**0.00**| |---|---| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |0.00|| |**0.00**|| ## **e** **accounts for the following year** _**£**_ **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** **0.00 0.00 0.00 0.00 0.00 0.00 0.00** ## _**DO NOT ALTER ANYTHING BELOW T**_ **-** _**-**_ **-** ~~**-**~~ - - **-** _**0.00**_ **-** _**0.00**_ **-** _**, the Accounts don't balance!**_ |**TRANSFERS**
**RECEIPTS**
**Tot Pay**
Hire of Hall
Bar Licence
**-**
**BUDGET**
**>>>**
**n/a**
**-**
**ACTUAL**
**>>> -**
**-**
**TRANSFERS**
to/from Building
Society Ac|**TRANSFERS**
**RECEIPTS**
**Tot Pay**
Hire of Hall
Bar Licence
**-**
**BUDGET**
**>>>**
**n/a**
**-**
**ACTUAL**
**>>> -**
**-**
**TRANSFERS**
to/from Building
Society Ac|**TRANSFERS**
**RECEIPTS**
**Tot Pay**
Hire of Hall
Bar Licence
**-**
**BUDGET**
**>>>**
**n/a**
**-**
**ACTUAL**
**>>> -**
**-**
**TRANSFERS**
to/from Building
Society Ac| |---|---|---| |||Hire of Hall
Bar Licence| ||**TRANSFERS**
to/from Building
Society Ac|| ||
**n/a**|| ||**-**|**-**| **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** **0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00** ## _**THIS LINE**_ - - ## **FUND RAISING** Fund Raising Numbers Houghton Grants Interest Other Receipts Events Club Echo **- - - - - -** - - - - - - ||**RECEIPTS**
**PAYMENTS**|| |---|---|---| ||Wages
PAYE|Gereral
Repairs &
Maint.| |Spare
Spare||| |||| |**- -**|**## - -**|**-**| |||| |||| - - - - - |Water,
Rates,
Insurance|Heating,
Lighting,
Power|Cleaning &
Materials|Postage,
Stationery,
Adverts|Numbers Club|Houghton Echo| |---|---|---|---|---|---| |**-**|**-**|**-**|**-**|**-**|**-**| - - - - - - |Other Expenses|Projects|Spare||Spare||Spare||Spare|| |---|---|---|---|---|---|---|---|---|---| |**-**|**-**||**-**||**-**||**-**||**-**| - - - - - - PAYMENTS ## **HOUGHTON VILLAGE HALL MANAGEMENT COMMITTEE, HOU** ## **RECEIPTS AND PAYMENTS ACCOUNT** |_Notes_
**Receipts**
Hire of Hall
Bar Licence
Fundraising events
_1_
Number Club
_1_
Houghton Echo
_2_
Grants
Interest (Building Society - Gross)
Other receipts
**Payments**
Employees
General Repairs & Maintenance
Water Rates/Insurance
Heating, Light & Power
Cleaning & Materials
Postage, Stationery & Advertising
Numbers Club
_1_
Houghton Echo
_2_
Other Expenses
Projects
**Surplus (+) or Defcit (-)**|**2021/22**
£
-
-
-
-
-
-
-
-| |---|---| ||**-**| ||-
-
-
-
-
-
-
-
-
-| ||**-**| ||**-**| ## **GHTON** ## **2019/20** £ 17,732.35 56.00 1,972.50 1,344.00 760.00 14,589.98 17.00 63.36 ## **36,535.19** 6,500.74 2,811.33 1,534.91 3,548.49 1,088.36 28.82 664.00 1,158.12 599.01 15,658.98 **33,592.76** **2,942.43** ## **HOUGHTON VILLAGE HALL MANAGEMENT COMMITTEE, HOUGH** ## **STATEMENT OF ASSETS & LIABILITIES as at 31 JANUARY 2022** ||**2021/22**|**2019/20**| |---|---|---| ||£|£| |**Current Assets**||| |Debtors|-|1,116.50| |Cash at Bank|-|30,702.50| |Cash at Building Society||4,940.24| |Cash||-| ||-|36,759.24| |**Current Liabilities**||| |Creditors||972.68| |**Net Current Assets**|**-**|**35,786.56**| |**FUNDS**||| |General Fund|-|35,786.56| ## **Notes to the Accounts Accounting Policy** ***** The financial statements have been prepared on a receipts and payments ba |1 **Fundraising**
Numbers Club - receipts
Numbers Club - payments
Fundraising events - receipts
**Net receipts from Fund Raising activities **
2 **Houghton Echo**
**Adverts**
Spring/Summer edition
Winter ediion
**Actual position**
**-**
Debtors
Creditors
**Per R&P account**
-|1 **Fundraising**
Numbers Club - receipts
Numbers Club - payments
Fundraising events - receipts
**Net receipts from Fund Raising activities **
2 **Houghton Echo**
**Adverts**
Spring/Summer edition
Winter ediion
**Actual position**
**-**
Debtors
Creditors
**Per R&P account**
-|**2021/22**
-
-
-
-
**-**
**Print/Post**
**-**
-|**2019/20**
1,344.00
664.00| |---|---|---|---| ||||680.00
1,972.50| ||||**2,652.50**| ||||**Defcit**
-
-| ||**-**||**-**| ||||| ||-||| - Section 133 of the Charities Act 2011 allows charities to prepare receipts an provided the charity's gross income is not over £250,000. This method has for the Houghton Village Hall accounts. The accounts comply with the requirements of the Charities Commission gu and Payments Accounts - Introductory Notes (CC16a and CC16b). ## **HTON** asis. nd payments accounts been adopted uidance "Receipts CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the tn￿tees1 members ot Houghton ITillage Hall On accounts lor the year ended 31 January 2021 Charity no (If any) 505191 Set out on pages Responslbllltles and basls of report I rewrt to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3110112021 s the charity's trustees. you are responsible for Ihe preparation of tho accounts in aCrA}rdan￿ wth the requirements of the Charities Act 2011 {"the Acr). I rewrt in respect of my examinalion of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under seclion 145(5}(b) of the Act. Independent I have completed my examination. I confimi Ihat no material matters have examinerfs statement come to my attention in wnneclion the examination which gives me cause to believe that in, any material respect: I have no concems and have ￿me across no other matters in connection with the examinatFon to which attention should be drdwn in this report in order to enable a proper understanding of the accounts to be reached.. Date". 01-12-2021 Signed: Name: Alan Welsh Relevant professional quallfication(s) or body (if any): Chartered Institute of Pubiic Finance and Accountancy (retired member) Address: 67 Millcroft. Carlisle Section B Disclosure Glve here brief details of any items that the examiner wishes to disclose. None HOUGHTON VILiAGE HALL MANAGEMENT COMMITTEE. HOUGHTON RECEIPTS AND PAYMENfs ACCOUNT FOR THE YEAR ENDED 31ST JANUARY 2021 Notes 2020121 2019120 Receipts Hire of Hall Grants HMRC Furlough Wages Donations & Compensation Number Club Fundraising events Houghton Echo Other receipts 5.607.50 57,679.81 3.082.22 17,732.35 14,589.98 1.092.IXI 1.344.00 1,972.50 760.LKJ 136.36 36.535.19 320.tsj 194.49 67J76.02 Payments Employees Water Ratesllnsuran Heatin8, L4ght & Power Projects General Repairs & Maintenance Cleaaing & Materials Postage, Stationery & Advertising Numbers club Houghton Eeho Other Expenses 6,464.50 312.17 6,5CK).74 1,534.91 3,548.49 15,658.98 2,811.33 1.088.36 28.82 2.340.78 41,365.69 2,067.24 578.26 62.77 403.1 664.00 1.158.12 599.01 1.500.48 55,094.89 33,592.76 Surplus l+) or Deftit (-) 12,881.13 2,942.43 Notes- Receipts ond PoymentsAccount Accounting Policy Section 133 of the Charities Act 2011 allows charities to prepare receipts and payments accounts provided the charity's gross income is not over £250,CNJ). This method has been adopted for the Houghton Village Hall accounts. The accounts comply with the requirements of the Charities Comrnission guidance Receipts and Payments Accounts- Introductory Notes ICC16a and CC16bl. l Fundrni￿nq Numbers Club- receipts Numbers Club- payments 2020121 1.092.00 403.LK) 689.(*) 2019120 1,344.00 664.LKI Fundraising events- receipts Net receipts from Fund Raising attivitses 1.972.50 2.652.50 HOUGHTON VILLAGE HALL MANAGEMENT COMM[￿EE. HOUGHTON STATEMENT OF ASSETS & LIABILrriES as at 31 JANUARY 2021 Notes 2020121 2019120 2018119 Current Assets Debtors Cash at Bank Cash at Building Souety Cash 2.IrJ).cK) 43.556.41 - 4.967.46 1.116.50 30,702.50 4,940.24 1.470.50 28.158.63 4.923.24 50.623.87 36.759.24 34,552.37 Current Liabilities Creditois Net Curreftt Assets 155.64 50,468.23 972.68 35,786.56 694.23 33,858.14 FUNDS General Fund 50,468.23 35,786.56 33,858.14 Notes-stotement oAAssets & Liabilitles l Debtots Grant re 2020 Refurbishment project due from Stanwix Rural Parish Council (received February 20211