APPLEBY VI LAGE HALL TRUSTEES Trustees 2023124.- Addressforcorrespandence Chapel House Risby Road APPLEBY DN15 OAE (01724) 732230 Mr. D. Hall (Chair) Mrs. E. Stoddart Mr. A. Palmer Mrs. P. Owston On¢ vacancy Trustees re ort for 2023/24 This has been another busy and d¢manding year for th¢ Villag¢ Hall and the Trustees note the hard work and commitment shown by the Management Committee. They have diversified the organised events, which now take place at least monthly and have been well received. They have also promoted th¢ Hall, resulting in a slight increase in lettings. At thc samc time they have paid duc diligcncc to thc fabric of the building. It is pleasing the see the Community Café going from strength to strength and is now regularly attended by other agencies such as Police and Social Services. It is unfortunate that certain arranged events have not always been well supported but this is enlirely in kecping with the experience of similar organisations. There is so much competition now for people. s time and money, and the younger generation also want to run th¢ir liv¢s through a different rnedium. It is encouraging that the Managlement Committee continue to face up to these difficulties by organising events. Looking more closely at the accounts and reports. we consider that . a) Sccretary's position. If an elected Secretary isn't in place then the VH Constitution isn't being complied with and thc Charity CommissioncTS have to bccomc involvcd. The 3 main committee members who are essential to the lawful operation of the Hall are the Chainnan, Treasurer and Secretary, and without those roles being filled then, in theory, the Village Hall can't function. b) Consider electing a secretary paid out of funds on an ad-hoc basis if a suitsble voluntser doesn't com¢ forward. This person then p¢rfom]s th¢ tasks nonnally associat¢d with the secretary, such as applying for IiLenses, correspondenie and liaising with other bodies such as North Lincs Council. c) The lease on the field ¢xpired on the 4 April 2024. Discussions took place with a leam of local solicitors and the Estate through Saville's of Lincoln, to extend the present lease. We were granted this extension until 4 April 2053, a terni of 29 year8 Wlth an increasc of the yearly fec to £1 00. d) The accounts have been produced by a diffcrent organisation and in a different forniat this year, and our thanks are extended to the previous Treasurer Mr. John Clark for his diligence in compiling the financial accounts. The Trustees were slighlly concerned by the possible confiict of interests with the new accountants and Management Committee mernbers. There needs to be clear transparency in accounting al all times. e) We are of the opinion that joint fund-raising should be considered with the Village Hall and the Church. The Charity Commissioners do allow funds to bc split prior to them being entered in accounting systems - what they don't perniit is 'Charity to Charity, donations. The Trustees note the high standard of cleaning taking place within the Hall and thank Mr. Kendal for his hard Work and for taking on the role. Subject to the above, the Trustees have no further issues to raise except to once again thank the rnembers of the Management Committee for all their hard Work throughout the year. Without this, the residents of Appleby would not be able to enjoy such excellent events and facilities. We trust residents will show their appr￿latIOn by joining oth¢rs who alr¢ady work tir¢l¢ssly to support your Village Hall. Financial Accounts Applebyvillage Hall For the year ended 30 September 2024 Prepared by S Smlth & Co Accountants Limited Contents Accountants Report Income & Expenditure Account Balance Sheet Notesto the Accounts FinancialAccounts Applebyvillage Hall Pa8e2of7 Accountants Report Appleby Village Hall Forthe year ended 30 September 2024 Re$ponsibilitle$ of Trust•es and Accountant As the Charity's trustees you are responsible for the preparation of the accounts. You consider the audit requirèment of section 43121 of the Charites Act 1993 does not apply. It is out responsibility to state whether particular matter5 have come to our attention. Basis of Accountants R•port Our examination wa5 carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a revlew of accounting records kept by the charity and a comparison of the accounts presented with those records. Our examination also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. Accountants Stat•ment The Village Hall derives a substonti31 proportion of Its income from voluntary sourcès, which cannot be fully controlled untll they are entered in the accounting records, and is not therefore susceptible to independent verification. Subjectto the above. no matters have come to our attention whlch In our opinion: give us reasonable cause to believe that in any material respect the requirements to keep accounting records In accordance with section 39 01 the Act, to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act, have not been met- or 21 required further attention in orderto enable a proper understandingto be reached. S Smlth & Co Accountants Llmlted Mrs M Boucher Financia5A£counts Applebyvillage Hèll Page3017 Income & Expenditure Account Appleby Village Hall Forthe year ended 30 September 2024 2024 2023 Turnover 100 Club 1,191 1,846 App Fest Café Sale5 16,626 12,039 820 Events 5,305 4,252 Football Pltch Lerrlngs Hall Lettings Interest Income 20 2.565 1,778 160 125 other Revenue 630 TotalTurno¥er 27,297 20,240 Other Income Donations 76 Grant from Appleby Parish Council Parfsh Councll Contrlbution 500 3,425 762 Total Other Inc¢m¢ 3,501 1.262 Direct Costs 100 Club prlzes App Fest Expenses Dlrect Expenses Events Costs 356 1,160 7,650 61 9,002 626 1,560 11.722 Tot)l Directcosts 8,694 Gross Profit 22,105 9,780 Gross Profit% 81 48 Hall Ex enditure Advertising& Marketing Café Costs J77 210 Card Machine Fees 33 Cleaning Equipment Field Maintenance 2,580 155 1,609 1,530 180 370 Field Rent 59 GSfts 20 Grass Cutting Hedge Cuttlng Insurance 1,650 1,438 180 1,904 1,891 Legal Expenses Licenses 2,434 388 160 Light, Power, Heatin8 Mlscellaneous Expenses 3,613 5,115 141 FinanoalAccDunts Applebyvillège Hall Poge4 017 In£omp& ExpenditureAriount 2024 2023 Performing Rights Contributio Printing& Stationtry Repairs & Maintenance Subscriptions Waste Disposal Water Rates 139 15 382 1,637 L,221 173 376 1,607 17.342 642 Total Hall Expendilure 14,687 Income over Expenditure forthe year 4,763 14,9071 Income over Expenditure forthe year% 17 1241 We have examined, withoutcarrying out an audit, the accounts supplied by the Trea5urerof the Applebywillage Hall. Based on the information supplied and checks carried out, we believe the figure5 above represent a true and fairview of the organisation. Mrs N Boucher S Smith & Co Accountants Ltd Stephanie Dexter Treasurer I I LLtrp* Financial Aicounts Applebyvillège Hall Page5017 Balance Sheet Appleby Village Hall As at 30 September 2024 NOTES 30SEPT 2024 30 SEPT2023 Current assets Stocks 753 1,000 Debtors 2,070 Total Current assets 2,823 1.000 Cash at bank and in hand Cash at bank and in hand ApplebyVlllag• Hall Cash Account 24,349 7,041 440 1,771 Fayre Day Deposit Account Lloyds Deposit 8ank Account Total Cash at bank and In hand 529 10,000 19,341 24,789 Café Cash Account Iso Totalcpsh at bank and in hand 24,939 19,341 Creditors.. amounts fallin Trade (￿ditOrS due within one ear 224 Totslcreditors: amounts falllng due within one year 224 Net current assets Iliabilities} 27,537 20,341 Total assets less current liabilities 27,537 20,341 Accruals and deferred income Accruals 2.434 Tc+talAccrua15 and deferred incom• 2,434 Net Assets 25,103 20,341 Funded b Incc+me ovèr EN endlture Incorne over Expenditure for the year Accvmulated Fund Balance B/Fwd Totsl Income over E¥pendlture 4,763 14,9DI 25,248 20,341 20.341 25,103 T¢)tsl Funded by 25,103 20,341 FinancialAccounts Applebywillage Holl P3Be6of7 Notes to the Accounts Appleby Village Hall For the year ended 30 September 2024 2024 2013 l. Current Assets Accounts Receivable 2,070 753 Stock 1,000 Totsl CurrentA$5et5 2.B23 2021 2023 2. Cash at bank or in hand Appleby Village Hall Cash Accc+unl 24,349 7.041 1.771 440 Fayre Day Deposit Account Lloyds Deposit Bankkcount Totsl Cash at bank or In hènd 529 Jo,000 24.789 19,341 2024 2023 3, Credltors Account5 Payable Accruals 224 2,434 Total Credltors 2,658 FinancialAciount5 ApplebyWi113ge Hall Page7of7 Financial Accounts Applebyvillage Hall For the year ended 30 September 2024 Prepared by S Smlth & Co Accountants Limited Contents Accountants Report Income & Expenditure Account Balance Sheet Notesto the Accounts FinancialAccounts Applebyvillage Hall Pa8e2of7 Accountants Report Appleby Village Hall Forthe year ended 30 September 2024 Re$ponsibilitle$ of Trust•es and Accountant As the Charity's trustees you are responsible for the preparation of the accounts. You consider the audit requirèment of section 43121 of the Charites Act 1993 does not apply. It is out responsibility to state whether particular matter5 have come to our attention. Basis of Accountants R•port Our examination wa5 carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a revlew of accounting records kept by the charity and a comparison of the accounts presented with those records. Our examination also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. Accountants Stat•ment The Village Hall derives a substonti31 proportion of Its income from voluntary sourcès, which cannot be fully controlled untll they are entered in the accounting records, and is not therefore susceptible to independent verification. Subjectto the above. no matters have come to our attention whlch In our opinion: give us reasonable cause to believe that in any material respect the requirements to keep accounting records In accordance with section 39 01 the Act, to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act, have not been met- or 21 required further attention in orderto enable a proper understandingto be reached. S Smlth & Co Accountants Llmlted Mrs M Boucher Financia5A£counts Applebyvillage Hèll Page3017 Income & Expenditure Account Appleby Village Hall Forthe year ended 30 September 2024 2024 2023 Turnover 100 Club 1,191 1,846 App Fest Café Sale5 16,626 12,039 820 Events 5,305 4,252 Football Pltch Lerrlngs Hall Lettings Interest Income 20 2.565 1,778 160 125 other Revenue 630 TotalTurno¥er 27,297 20,240 Other Income Donations 76 Grant from Appleby Parish Council Parfsh Councll Contrlbution 500 3,425 762 Total Other Inc¢m¢ 3,501 1.262 Direct Costs 100 Club prlzes App Fest Expenses Dlrect Expenses Events Costs 356 1,160 7,650 61 9,002 626 1,560 11.722 Tot)l Directcosts 8,694 Gross Profit 22,105 9,780 Gross Profit% 81 48 Hall Ex enditure Advertising& Marketing Café Costs J77 210 Card Machine Fees 33 Cleaning Equipment Field Maintenance 2,580 155 1,609 1,530 180 370 Field Rent 59 GSfts 20 Grass Cutting Hedge Cuttlng Insurance 1,650 1,438 180 1,904 1,891 Legal Expenses Licenses 2,434 388 160 Light, Power, Heatin8 Mlscellaneous Expenses 3,613 5,115 141 FinanoalAccDunts Applebyvillège Hall Poge4 017 In£omp& ExpenditureAriount 2024 2023 Performing Rights Contributio Printing& Stationtry Repairs & Maintenance Subscriptions Waste Disposal Water Rates 139 15 382 1,637 L,221 173 376 1,607 17.342 642 Total Hall Expendilure 14,687 Income over Expenditure forthe year 4,763 14,9071 Income over Expenditure forthe year% 17 1241 We have examined, withoutcarrying out an audit, the accounts supplied by the Trea5urerof the Applebywillage Hall. Based on the information supplied and checks carried out, we believe the figure5 above represent a true and fairview of the organisation. Mrs N Boucher S Smith & Co Accountants Ltd Stephanie Dexter Treasurer I I LLtrp* Financial Aicounts Applebyvillège Hall Page5017 Balance Sheet Appleby Village Hall As at 30 September 2024 NOTES 30SEPT 2024 30 SEPT2023 Current assets Stocks 753 1,000 Debtors 2,070 Total Current assets 2,823 1.000 Cash at bank and in hand Cash at bank and in hand ApplebyVlllag• Hall Cash Account 24,349 7,041 440 1,771 Fayre Day Deposit Account Lloyds Deposit 8ank Account Total Cash at bank and In hand 529 10,000 19,341 24,789 Café Cash Account Iso Totalcpsh at bank and in hand 24,939 19,341 Creditors.. amounts fallin Trade (￿ditOrS due within one ear 224 Totslcreditors: amounts falllng due within one year 224 Net current assets Iliabilities} 27,537 20,341 Total assets less current liabilities 27,537 20,341 Accruals and deferred income Accruals 2.434 Tc+talAccrua15 and deferred incom• 2,434 Net Assets 25,103 20,341 Funded b Incc+me ovèr EN endlture Incorne over Expenditure for the year Accvmulated Fund Balance B/Fwd Totsl Income over E¥pendlture 4,763 14,9DI 25,248 20,341 20.341 25,103 T¢)tsl Funded by 25,103 20,341 FinancialAccounts Applebywillage Holl P3Be6of7 Notes to the Accounts Appleby Village Hall For the year ended 30 September 2024 2024 2013 l. Current Assets Accounts Receivable 2,070 753 Stock 1,000 Totsl CurrentA$5et5 2.B23 2021 2023 2. Cash at bank or in hand Appleby Village Hall Cash Accc+unl 24,349 7.041 1.771 440 Fayre Day Deposit Account Lloyds Deposit Bankkcount Totsl Cash at bank or In hènd 529 Jo,000 24.789 19,341 2024 2023 3, Credltors Account5 Payable Accruals 224 2,434 Total Credltors 2,658 FinancialAciount5 ApplebyWi113ge Hall Page7of7