## Trustees’ Annual Report for the period From 01.03.2024 Period start date To 28.02.2025 Period end date ## Charity name: Cayton Playing Fields Association ## Charity registration number: 505097 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|To provide social activities and a recreation ground
for the residents of Cayton| |Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of playing field facilities for various sports
and entertainment and bar facilities.| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|All trustees are aware of the guidance issued.| |Additional information (optional)||| |---|---|---| |You may choose to include further statements where relevant about:||| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment|Para 1.38|| |including program related||| |investment||| |Contribution made by|Para 1.38|| |volunteers||| |Other||| Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|Continuous support to the village and its residents
with sport, annual events i.e. Gala Day and
entertainment facilities and use of such facilities for
private functions.| Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|Current account balance
£3149.02| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|| |Amount of reserves held|Para 1.22|Nil| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23|| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## Structure, Governance and Management |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|| Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## Reference and Administrative details |Charity name|Cayton Playing Fields Association| |---|---| |Other name the charity uses|| |Registered charity number|505097| |Charity’s principal address|Station Road
Cayton
Scarborough
YO11 3TG| ||| Names of the charity trustees who manage the charity |2
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Rob Goodwill|Chairman||| ||Jordan Atkinson|Vice Chairman||| ||Jennifer Caygill|Secretary||| ||Kim Goodwill|Bar Manager||| ||Bev Pollard|||| ||Darren Pollard|||| ||Adam Haigh|||| ||Keith Paddock|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others Description of the assets held in N/A this capacity Name and objects of the charity N/A on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Jennifer Caygill Jennifer Sara Caygill Full name(s) Position (eg Secretary, Secretary Chair, etc) Date 26[th] August 2025 ## Cayton Playing Fields Association ## Profit and Loss ## March 2024 - February 2025 ||TOTAL| |---|---| |Income|| |4000 Bar sales net of VAT|165,822.47| |4001 Memberships|2,805.99| |4002 Bandit|3,320.00| |4003 Pool Table|1,219.00| |4006 Lotto Machine Income|3,544.68| |Advertising Income|187.50| |**Total Income**|**£176,899.64**| |Cost of Sales|| |5000 Bar Purchases|91,399.32| |5015 Opening Stock|3,396.90| |5100 Closing Stock|-4,200.00| |**Total Cost of Sales**|**£90,596.22**| |GROSS PROFIT|**£86,303.42**| |Expenses|| |21 Rates|1,543.28| |22 Fuel|50.78| |4005 Lotto Payout below £50|2,764.66| |4007 Lotto Payout Bank|1,047.67| |6000 Water Rates|996.81| |6200 Sky Tv and TV|3,517.54| |6201 Hospitality - Doms/Darts etc|513.50| |7000 Wages/Salaries|50,957.24| |7006 Employers NI|418.68| |7100 Games Machine Expenses|3,418.79| |71003 Telephone/Broadband|664.94| |7200 Gas and electric|13,474.00| |7400 Entertainment|10,320.00| |7500 Office costs|641.47| |7501 Printing & Stationery|167.96| |7600 Accountancy|854.99| |7601 Stocktaker|250.00| |7610 Insurance|305.10| |7800 Repairs and renewals|2,627.00| |7801 Ground Maintenance|150.00| |7802 Cleaning|355.09| |7900 Bank charges and interest|1,298.05| |8200 General Expenses|557.67| |8202 Licences and Subscriptions|2,248.42| |8211 Darts, Doms and Reg Fees|160.00| |Legal & Professional Fees|229.17| |Machine Games Duty Expense|2,991.01| |Payment Processing/POS Costs|1,765.30| |**Total Expenses**|**£104,289.12**| |NET OPERATING INCOME|**£ -17,985.70**| **1/2** **Accrual Basis Wednesday, 9 April 2025 05:19 pm GMT+01:00** ## Cayton Playing Fields Association ## Profit and Loss ## March 2024 - February 2025 ||TOTAL| |---|---| |Other Income|| |4009 Bank interest|357.95| |4010 Coors bonus|1,744.58| |4900 Other income|249.83| |**Total Other Income**|**£2,352.36**| |Other Expenses|| |9000 Depreciation Expense|1,407.72| |Penalties & Interest|1,469.15| |**Total Other Expenses**|**£2,876.87**| |NET OTHER INCOME|**£ -524.51**| |NET INCOME|**£ -18,510.21**| **2/2** **Accrual Basis Wednesday, 9 April 2025 05:19 pm GMT+01:00** ## Cayton Playing Fields Association ## Balance Sheet ## As of February 28, 2025 ||TOTAL| |---|---| |Fixed Asset|| |Tangible assets|| |1 Playing Field 1|1,545.00| |10 Childrens Play Area|1,640.00| |100 Security|587.60| |12 Playing Ground Equip Additions|500.00| |15 Ground Works Football|605.04| |16 Ground Works Cricket|5,666.00| |17 Cellar Extension|9,215.00| |2 Playing Field 2|2,553.00| |3 Pavilion|18,187.00| |4 Buildings|1,463.00| |40 Bar Equipment|12,155.00| |41 Bar equipment - accumulated depr|-8,638.42| |5 Extension|13,640.00| |50 Bar fittings|10,708.33| |51 Bar fittings accum deprc|-8,651.14| |6 Garage|1,243.00| |7 New Extension net of grants|18,846.00| |8 Playing Field Equipment|21,946.00| |9 Playing Field Equipment accum depr|-15,721.16| |**Total Tangible assets**|**£87,489.25**| |**Total Fixed Asset**|**£87,489.25**| |Cash at bank and in hand|| |05074726568563 Current|300.41| |1210 Cash|5,098.30| |1240 Skipton Building Society|4,318.08| |**Total Cash at bank and in hand**|**£9,716.79**| |Debtors|| |1100 Trade Debtors|0.00| |**Total Debtors**|**£0.00**| |Current Assets|| |1000 Stock|4,200.00| |1101 Other debtors|473.20| |1110 Prepayments|305.10| |Paymentsense Control|0.00| |**Total Current Assets**|**£4,978.30**| |NET CURRENT ASSETS|**£14,695.09**| |Creditors: amounts falling due within one year|| |Trade Creditors|| |2100 Trade Creditors|6,006.62| |**Total Trade Creditors**|**£6,006.62**| **1/2** **Accrual Basis Wednesday, 9 April 2025 05:17 pm GMT+01:00** ## Cayton Playing Fields Association ## Balance Sheet ## As of February 28, 2025 ||TOTAL| |---|---| |Current Liabilities|| |2101 Accruals|160.00| |2210 PAYE Payable|-451.66| |2220 Wages Payable|0.00| |MGD Liability|5,501.20| |Payment in Advance|8,530.42| |Trustees Loan Account|980.00| |VAT Control|-1,052.65| |VAT Suspense|7,882.84| |**Total Current Liabilities**|**£21,550.15**| |**Total Creditors: amounts falling due within one year**|**£27,556.77**| |NET CURRENT ASSETS (LIABILITIES)|**£ -12,861.68**| |TOTAL ASSETS LESS CURRENT LIABILITIES|**£74,627.57**| |TOTAL NET ASSETS (LIABILITIES)|**£74,627.57**| |Capital and Reserves|| |Retained Earnings|93,137.78| |Profit for the year|-18,510.21| |**Total Capital and Reserves**|**£74,627.57**| **2/2** **Accrual Basis Wednesday, 9 April 2025 05:17 pm GMT+01:00** Section A Independent Examine￿3 Report Report to the trustees of Cayton Playing Fields Association On accounts for the year ended 28 February 2025 Charity no 505097 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust-) for the year ended 2810212025. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kepl in accordan￿ with section 130 of the Charrties Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Date: 291512025 Name: Valerie E Hall (Rural Accounting) Relevant professional qualification(s) or body lif any): InstitLrte of Accountants and Bookkeepers (FIAB) Address: Rural Accounting Unit 34 Betton Farm, Racecourse Road. East Ayton, Scarborough North Yorkshire. Y013 9HT Section B Disclosure Give here brief detsils of any items that the examiner wishes to disclose.