Trustees, annual repoit for the peiiod CHARITY COMMISSION FOR ENGLAND AND WALES Period start date unnE4F4FJ period end date ChaJity natne Charity No objectives and Activities SORP reference Summary ol the puipose5 01 the charity as sel out in ils governing document 5ufflfflaiy ol the main activities in reldlion lo those purposes lor the public benelil, in pailicular, the aclivilie5, piojecls or services identified in the accounts. Slaletnenl conlifming whether the Iruslees have had iegaid to the guidance issued by the Charity Cofflfflission on public benefit P6ia 1.17 Paia 1.17 and p+wsrt (￿1¥1¢￿S of T￿f ¢i¢fl F QQS F*LI ufi Es gt o f.TTrtr T￿r qpKiISI Paia 1.18 Additional information (optional) You may choose lo include further slalemenls where relevant about.. SORP refeience Policy on giant tnaking Para 1.38 Policy on so(ial investment including progiaffl ielated invesltnenl Para 1.38 Contribution made by volunteers Para 1.38 Other Charity Accounts ternplale5- TfUStees' annual repoii lor Ihe period Oclober 2016 2018 Achievements and Performance SORP reference Pala 1.20 Summary ol the main achievements ol the charity, idenlilying the dilfeience the charity's woik has made to the circumstances ol ils beneficiaries and any wider benefits lo society as a whole. Additional inf oimation (optional) You may choose lo include further slalefflenls where ielevanl èboul.. SORP iefefence Pala 1.41 Achievemeftls against objectives sel Performance of fundraising activities gainsl objectives sel Para 141 Investment performance against objectives Para 1.41 Other charity Accounts (emplate5- Trustees, annual report loi the pefiod October 2016 3 018 Financial Review SORP iefefence Para 1.21 12eview ol the charity's financial position al the end ol the period Slalefflenl explaining the policy lor holding reserves slating why Ihey are held Amount ol reserves held Para 1.22 SJthCltTrr Le￿kn TO D P2WoJs * Furots (¥£ty4WLY£E Para 122 Reason5 lor holding zero reserves Para 1.22 Oelai15 of fund materially in delicil Pala 1.24 Explanation ol any un(eilainlies about the charity continuing as going concern Pèra 1.23 Additional information (optional) You may choose lo include fuilhei slèlemenls where relevant about.. SORP reference The charity'5 piincipal souices ol lund5 (including any lundraising) Para 147 Inveslfflenl policy and objectives including any social investment policy adopted A descripiion ol Ihe principal iisks lacing the chaiity Para 1.46 Paia 1.46 Other Chaiity Accounis iemplaies- Iiusiees, annual iepoii loi Ihe period O(lobei 2016 4 018 Structure, Goveinance and Management Description of charity's trusts: SORP reference Para 1.25 Type ol govefning document (li usl deod, royal cliailLJr How is the charity consliluled? (e.g unincoipoiated éssocialion, CIO) Tru51ee selection methods including details ol any con51ilulional provisions e.g. election lo post or name of any person 01 body enlilled lo appoint one or mole trustees Pala 1.25 S(JCi ¢rri CJ-)r Para 1.25 Pr Eftch- A-C. Additional infoimation (optional) You Tnay choose lo include furlhei slalemenls where ielevanl about.. SORP reference Pala 1.51 Policies and procedures adopted lor the induction and training ol Iru51ees rhe chaiily's orgèni5ational slruciuie and any wider network with which the chaiity work5 Relationship with any related partie5 Para 1.51 Para 1.51 oihei Chaiily Ac(ounls iemplates- Tru51ees' annual repoil loi the period Cklobei 2016 5 018 Refeience and Administrative details Charity natne 4 efl 1 Other name the chaiily uses Regisleied Char￿1V number Iharily's principal addie55 So£Oq CYr4TCA yoii 3r<. Names of the charily trustees who manage the charlly Olllce lil anvl Dates acted il not loi whole yeai Tfuslee name Name ol pe150n lor body) entitled io oppoiTht Irustee111 anvl octyi 10 11 12 13 14 15 16 17 18 19 20 Charity Accounts templaies- Iiusiees, annual iepoil lor Ihe period Oclobei 2016 6018 Refeience and Administrative details (cont) Cofpolate trustees - names of the diiectofs ai the date the repoit was approved Director name Name of trustees holding title to property belonging to the charity Tfustee name Dates acted il not for whole year Chaiily Accounis lefflplales- Trustees, aTrnual iepofl loi Ihe period (klobei 2016 7018 Funds held as custodian trustees on behalf of others Descripiion ol the a55e15 held in Ihis capacity Name and objects ol the Ihaiity on whose behalf the a55els are held and how this falls within the custodian chaiity's objects Details ol arrangements for safe custody and segiegation ol such assels from the charity s own assets Additional information (optional) Names and addresses ol advisers (Optional information) Type of adviser Naffle Address Name of chiel executive or names of seniof sl3ff members (Optlonal information) Exemptions from disclosure Reason lor non-disclosure of key personnel details Other optional information Chafily AC(oun15 templates Trustees, annual repoil lor the period O(iobu 2016 8018 Declarations The trustees declare that they have approved the liuslee5' repoil above. Signed on behalf ol the charity's trustees Signature(s) Full name(s) CA- . Position (eg Secretary, Chaii, etc) Date G31031 lot Chèrily A(coun15 lemplwes- Tiustee5' annual repoil lor the period Ociobei 2016 **CAYTON PLAYING FIELDS ASSOCIATION** ## **FINANCIAL ACCOUNTS FOR THE** **YEAR ENDED 29 FEBRUARY 2021** ## **Chartered Accountants' Report to** ## **The Members of Cayton Playing Fields Association** In accordance with our terms of engagement we have compiled the financial statements of Cayton Playing Fields Association as set out on pages 2 to 4 from the accounting records and information and explanations which have been given to us. This report is made to you, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to you that we have done so, and state those matters that we have agreed to state to you in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than yourselves for our work or for this report. We have carried out this engagement in accordance with technical guidance issued by the Institute of Chartered Accountants in England & Wales and have complied with the ethical guidance laid down by the Institute. You have approved the financial statements for the year ended 28 February 2021 and have acknowledged your responsibility for them, and for providing all information and explanations necessary for their compilation. We have not verified the accuracy or completeness of the accounting records or information and explanations which you have given to us and we do not, therefore, express any opinion on the financial statements. M Wasley Chapman & Co Chartered Accountants 8a Pavilion Square Scarborough North Yorkshire YO11 2JT 08 December 2021 Page 1 **CAYTON PLAYING FIELDS ASSOCIATION** **FINANCIAL ACCOUNTS FOR THE** **YEAR ENDED 28 FEBRUARY 2021** ## **CONTENTS** 1. Accountants' Report 2. Trading and Profit and Loss Account 3. Balance Sheet 4. Schedule of Fixed Assets **CAYTON PLAYING FIELDS ASSOCIATION FINANCIAL ACCOUNTS FOR THE YEAR ENDED 29 FEBRUARY 2020** **CAYTON PLAYING FIELDS ASSOCIATION** ## **TRADING AND PROFIT AND LOSS ACCOUNT** ## **FOR THE YEAR ENDED 29 FEBRUARY 2021** |**Sales**
55,323
**Cost of Sales**
Opening Stock
4,230
Bar Purchases
29,826
Closing Stock
(4,500)
29,556
**GROSS PROFIT**
25,767
**Other Income**
Machine Receipts
1,139
Subscriptions
79
Perimeter Advertising
0
Building Society Interest
0
CJRS Grant
15,541
Rental
2,350
Raffle
58
Covid Grants
11,494
30,661
**Expenditure**
Wages
34,577
Agency Staff
0
Honorarium
100
Stocktaker
100
Telephone
219
Stationery, Postage and Adverts
394
Hire of Equipment
0
Repairs and Renewals
710
Ground Maintenance
0
Sky and BT Rental
1,264
Sundry Expenses
1,700
Entertainment
2,610
Accountancy Charges
127
Licences
180
Rates and Water
937
Insurance
683
Cleaning Expenses
257
Light and Heat
4,793
Lottery
560
49,212
**Finance Costs**
Bank Charges
653
**Depreciation and Scrapped Equipment**
Bar Fittings
445
Equipment
499
Playground Equipment
733
1,677
**NET SURPLUS/(DEFICIT) BEFORE EXCEPTIONAL ITEMS**
5,539
**2021**|124,974
4,230
63,048
(4,230)
63,048
61,926
4,829
3,404
0
100
8,333
43,162
0
890
705
551
1,165
2,419
1,971
3,473
520
8,305
540
893
682
2,040
220
4,265
71,801
1,517
523
831
930
2,284
(5,343)
**2020**| |---|---| Page 2 ## **CAYTON PLAYING FIELDS ASSOCIATION** ## **BALANCE SHEET** ## **AS AT 28 FEBRUARY 2021** |**FIXED ASSETS**
69,916
**CURRENT ASSETS**
Stocks
4,500
Debtors & Prepayments
1,145
Building Society Account
11,295
Bank Account
11,226
Cash in Hand
400
28,567
**CURRENT LIABILITIES**
Creditors
1,171
**NET CURRENT ASSETS**
27,395
97,311
**REPRESENTED BY**
**:**
**CAPITAL ACCOUNT**
Balance Brought Forward
88,841
Surplus/(Deficit) For The Year Per Appropriation Account
5,539
94,380
**Signed on behalf of the Committee :**
**2021**|71,593
4,230
1,145
12,063
323
380
18,141
6,236
11,905
83,498
88,841
(5,343)
83,498
**2020**| |---|---| ## **Mr R Goodwill - Chairman** **Mr P Calvet - Treasurer** **Approved by the Committee on 08/12/2021** ## **CAYTON PLAYING FIELDS ASSOCIATION** ## **C 331 YEAR ENDED 28TH FEBRUARY 2021** |**Creditors & Accruals**
**Sage P/Ledger Balances**
**Accruals**
Accountancy
Charity Form
Electric - EDF
Gas
S Jepson stocktake
in p l
Bank Charges
in p l
y Water
PAYE
VAT - submitted
Game Machine Bandit Duty||**2021**
194.90
100.00
170.00
270.00
299.80
406.60
0.00
1,171.30|**2020**
3,774.23
170.00
20.00
190.00
865.60
1,327.67
78.96
6,236.46|**2019**
2,004.41
500.00
175.00
0.00
170.00
0.00
20.00
865.00
313.36
1,048.47
85.66
4,316.90|**2018**
1,592.10
825.00
125.00
376.44
0.00
0.00
0.00
10.83
1,337.27
211.56
1,578.81
167.74
4,887.48| |---|---|---|---|---|---| Page 5 **CAYTON PLAYING FIELDS ASSOCIATION** ## **SCHEDULE OF FIXED ASSETS** ## **FOR YEAR ENDED 28 FEBRUARY 2021** |Playing Field Equipment
Bar Equipment
Bar Fittings
Playing Field 1
Playing Field 2
Pavilion
Buildings
Extension
Garage
New Extension less Grants
Cellar Extension
Children's Play Area Improvements
Grants received
Cricket Practice Area
Total Cost
Contributed by Cricket Club|**Cost at**
**Start**
**£**
21,517
9,316
9,500
40,333
1,545
2,553
18,187
1,463
2,240
1,243
18,846
9,215
3,390
(1,750)
18,650
(18,650)
97,265|**Additions**
**at Cost**
**£**
0
0
0
0
-
-
-
-
-
-
-
-
-
-
-
-
0|**Elimination**
**at Cost**
**£**
0
0
0
-
-
-
-
-
-
-
-
-
-
-
-
0|**Depreciation**
**to Date**
**£**
(13,884)
(6,487)
(6,978)
(27,349)
-
-
-
-
-
-
-
-
-
-
-
-
(27,349)|**Book Value**
**at End**
**£**
7,633
2,829
2,522
12,984
1,545
2,553
18,187
1,463
2,240
1,243
18,846
9,215
3,390
(1,750)
18,650
(18,650)
69,916|**Book Value**
**at End**
**£**
7,633
2,829
2,522
12,984
1,545
2,553
18,187
1,463
2,240
1,243
18,846
9,215
3,390
(1,750)
18,650
(18,650)
69,916| |---|---|---|---|---|---|---| |||||||**at End**
**£**
7,633
2,829
2,522
12,984
1,545
2,553
18,187
1,463
2,240
1,243
18,846
9,215
3,390
(1,750)
18,650
(18,650)
69,916| Page 4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of Charity Playing Fields Association On accounts for the year ended 2810212021 Charity no (if any) 505097 Sot out on pages I report to the trustees on my examination of the accounts of the above charily I'the Trust") lor the year ended Responsibilities and As the charity truslees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirement5 of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5llb) of the Act. I have completed my examination. I confim Ihat no material matters have come to my attention {other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concems and have come across no other matters in connection wilh the exarnination to which attention should tse drawn in order to enable proper understanding of the accounts to be reached. Pleas delète the words in the brackets if they do not apply. Signed: Date: 1010312023 Name: Emma Henderson Relevant professional qualificationls) or body (If any): ACCA Address: 84 Westborough Scarborough Y011 1JW IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018