2023-03-31-accounts

From 1 April 2022 To 31 March 2023

Charity name: Tintern Recreation Centre And Village Hall

Charity registration number: 505037

Objectives and Activities

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SORP reference
Summary of the purposes of Para 1.17 The charitable objectives of the charity are
the charity as set out in its to operate Tintern Village Hall "for the
governing document purposes of a Village Hall and playing field
and recreation ground for the use of
inhabitants of the beneficial area [the parish
of Tintern and the neighbourhood], their
visitors, friends and invitees without
distinction of political, religious or other
opinions, including use for meetings,
lectures and classes, games of football,
other sports and athletics and for other
forms of recreation and leisure time
occupation with the object of improving the
conditions of life for the said inhabitants."
Summary of the main Para 1.17 and Having an identifiable community hub and
1.19
activities in relation to those location for village events and leisure time
purposes for the public is fundamental to achieving our purposes
benefit, in particular, the for the public benefit and is key to building
activities, projects or rural social cohesion and strong
services identified in the relationships. Our Village Hall is that hub.
accounts. Our Hall is used by a varied range of
community groups throughout the year -
hosting the youth group, toddler group,
football/ cricket clubs, fitness groups,
garden club, monthly film nights, annual
Fete, village show, local weddings/family
birthdays, over 60s lunches, elections,
council/public meetings etc. For the 2022-
23 year, our key project was fundraising to
redevelop the Playground and outdoor
space to benefit our community, across
families, toddlers, young people, older
members and a wide spectrum of Hall user
groups. We successfully met our
fundraising target for the Playground
Project in the 2022-23 year and works
commenced in February 2023.
Statement confirming Para 1.18 The Trustees have had regard to the
whether the trustees have guidance on public benefit in planning our
had regard to the guidance activities for the year, in particular the
issued by the Charity Playground redevelopment project.
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Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making N/A No grants are made.
Para 1.38
Policy on social investment N/A No investments are made.
including program related
investment
We are very grateful for the valuable
Para 1.38 contribution from volunteers who have
Contribution made by spent time planning and hosting events,
volunteers helping with maintenance at the Hall, and
fundraising for improvements and upkeep
of the Hall. This year we are particularly
grateful for help from across the community
in fundraising for the Playground Project.
Without the volunteers' energy and time we
would not have been able to bring the
Playground Project to fruition.
Other
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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our main achievement this year has been to successfully fundraise sufficient funds (in excess of £55,000) for the redevelopment of the Playground and outdoor space and to meet that target in less than 12 months. We obtained grants from a range of grant- givers (local and national) and benefited from a great deal of fundraising efforts involving our local community, for which we are very grateful. Following successful fundraising, the Playground works commenced in February 2023 (at the end of the financial year). The level of community engagement in the fundraising and in our 'working party' days (for painting and gardening) demonstrates the strong support from across our village for the Playground Project. The Hall arranged very well attended community events this year, including a village Jubilee Party in June 2022 (free-to-

attend) and, subsequently, a community gathering for the broadcast of HM Queen Elizabeth II's Funeral in September 2022. Our annual community Halloween Spooktacular Party, Easter Bingo, Christmas Bingo and Valentines Disco were very successful this year, and contributed substantially to fundraising for the Playground Project whilst also providing activities for local residents. We also arranged a Spring Craft Fair and Christmas Craft Fair, which were both fully booked for stalls and very popular. The Hall hosted the tearoom and bar at the annual Village Fete, which is typically attended by 1,000-2,000 guests. In 2022-23, the Hall has continued to be regularly used as the meeting place for a wide variety of local community groups and classes. This year we hosted four weekly fitness groups (pilates, zumba and yoga), plus two weekly badminton groups, in line with our objective of improving opportunities for leisure activities for locals and guests. On Monday evenings, the local village youth club (CLCGBrigade) meets weekly in the Hall and is now regularly attended by 30 or more children. In addition, we host Garden Club's monthly meetings and Annual Village Show, and Tintern Film Nights' monthly film shows typically attracts up to 50 local guests. Tintern Abbey Sports Club has also begun to use the Hall more regularly for its own social events and fundraising activities (e.g. Quiz Night, Darts Tournament). As the improvements have been carried out to the Hall (inside and out) over the past few years, the Hall has become more regularly booked for local family birthday parties or gatherings, and wedding celebrations. We have also attracted increasing 'one-off' events by groups from further afield, which benefit the community. These included a 'Meet the Contractor & Information Day' organised for the public to understand the construction works to Tintern Wireworks Bridge; training days/classes for an educational group for education professionals; and the 'Dinky Drivers' children group play sessions.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	For 2022-23, our key objective was to undertake a redevelopment of our Village Hall playground (the Playground Project). We successfully achieved that target within the year with the works commenced in February 2023.
Performance of fundraising activities against objectives set	Para 1.41	For the Playground Project, our objective was to raise in excess of £55,000 for the core improvements/new equipment. We successfully achieved and exceeded that target within the year.
Investment performance against objectives	Para 1.41	N/A No investments are made.
Other

Financial Review

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Review of the Para 1.21 At the end of the period, the charity's
financial position at the end financial position is strong. The cash held at
of the period bank is £58,694. The substantial funds held
relate to the fundraising which took place
for the Playground Project and the works
commenced in February 2023, just before
the end of the financial year. This level of
income and/or cash held is NOT typical for
the charity. The level of funds held will
reduce immediately upon completion of
works and payment to the playground
contractors (approx.£55,000).
Statement explaining the Para 1.22 Our policy is to hold a minimum of £3,000
policy for holding reserves in reserves. The Trustees consider this is
stating why they are held sufficient to meet operational costs and in
the event of short-term deficits from
potential reductions in income from hall
user rents and/or fundraising activities.
Amount of reserves held Para 1.22 £3,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 No uncertainties. The charity is a going
uncertainties about the concern.
charity continuing as a going
concern
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Additional information (optional)
You may choose to include further statements where relevant about:
Our main source of funds is typically hire
fees (from users of the Hall) and
fundraising from events (bingo, craft fairs,
sources of funds (including Para 1.47 book sales, Halloween parties, tearoom at
any fundraising) fete etc), with the income applied to the
maintenance and upkeep of the Hall. We
typically receive some grants from Wye
Valley Community Council (as owner of the
site) as contributions to upkeep (£1,662 this
year).
This year we have undertaken significant
successful application for grants and
donations in order to raise funds for our
Playground Project to redevelop the
outdoor space. The level of grants
(£42,850) and donations (£1,372) obtained
this year for the Playground Project is not
typical for this charity.
Investment policy and N/A No investments are made.
objectives including any Para 1.46
social investment policy
adopted
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A description of the principal risks facing the charity	Para 1.46	The key risks are short-term deficits from potential reductions in income from hall user rents and/or fundraising activities.
Other

Structure, Governance and Management

trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed 22 March 1974
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are volunteers and appointed at annual AGM. Constitution provides that regular hall user groups are entitled to appoint a representative.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other

Reference and Administrative details

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Charity name Tintern Recreation Centre And Village Hall
Other name the charity uses Tintern Village Hall
Registered charity number 505037
Tintern Village Hall
Tintern
Monmouthshire
NP16 6SZ
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Helen Carter Chair
2 Delcie Simkin Secretary
3 Noelyn Allen Bookings Secretary
4 Nicola Creswick
5 Lindsay Cobb Treasurer
6 Alan Carter
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole year
N/A
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Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian Details of arrangements for N/A safe custody and segregation of such assets assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser
N/A
Name of chief executive or names of senior staff members (Optional information)
N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

Signed

Signature(s) Full name(s) Lindsay Clare Cobb Position (eg Secretary, Treasurer Chair, etc) Date 18 January 2024

Charity Name No (if any) Tintern Recreation Centre And Village Hall 505037 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2022 31/03/2023

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Rental Income 5,023 - - 5,023 3,152
Donations 1,372 - - 1,372 130
Fundraising 5,315 - - 5,315 1,151
Grants (WVCC insurance, rates, tree works) 1,662 - - 1,662 2,984
Grants (playground project) 42,850 - - 42,850 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 56,222 - - 56,222 7,417
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 56,222 - - 56,222 7,417
A3 Payments
Gas supplies 2,169 - - 2,169 1,025
Electricity supplies 1,301 - - 1,301 494
Water rates 259 - - 259 374
MCC Rates - - - - 227
Insurance 1,034 - - 1,034 984
HSBC Bank Charges 79 - - 79 24
BT wifi charges 440 - - 440 431
PRS licence 139 - - 139 84
TV licence 159 - - 159 -
Fire safety checks/repairs 121 - - 121 66
Maintenance and heating checks/repairs 648 - - 648 822
Covid-19 supplies/measures - - - - 35
Roof repairs/Locksmith/Electrical/Treework 1,150 - - 1,150 882
Hall mobile phone/invoice book/diary 206 - - 206 -
Cleaner 545 - - 545 -
Playground supplies (benches/paint/signs etc) 2,401 - - 2,401 502
Shower Room Benches 1,200 - - 1,200 -
Misc (supplies for kitchen, cleaning, events,
banners) 1,670 - - 1,670 926
Sub total [ 13,521 ] - - 13,521 6,876
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 13,521 ] - - 13,521 6,876
Net of receipts/(payments) 42,701 - - 42,701 541
A5 Transfers between funds - - - - -
A6 Cash funds last year end 15,994 - - 15,994 15,453
Cash funds this year end 58,695 - - 58,695 15,994
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CCXX R1 accounts (SS)

29/01/2024

1

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Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Cash at bank (current account) 58,695 - -
- -
- - -
Total cash funds 58,695 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets Bank savings account 3,161 - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
- -
own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of all Date of
the trustees Signature Print Name approval
Lindsay Clare Cobb
18-Jan-24
2 29/01/2024
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CCXX R2 accounts (SS)

29/01/2024

Independent Examinerfs report to ttie Trustees of Tlntern Recreatlon Centre And Vlllage Hall I report to the trustees on my examinakn'on of the accounts of Tintem Recreation Centre And Village Hall ('Ihe Ttusl.) for the year ended 31°, March 2023. Responsibllltles and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in aC£Ordan￿ with the requirements of the Charities Act 2011 {'the Act.). I report in ￿Spect of my examinab'on of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have follthved all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examlnerfs statement I have completed my examination. I confimi that no material matters have come to my attention in connectton with the examinats'on giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to ena￿e a proper understsnding of the accounts to be reached. Signed.. Name.. Marts"n James ford Relevant professional qualificab'onlmembership: Retired qualified member of Chartered Institute of Public Finance & Accountsncy (CIPFA). Address.. Woodside, The Fedw, Devauden. Chepstow, Monmouthshire, NP16 6PH Date.. 22nd February 2024