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2024-03-31-accounts

Annual Report 2023 - 2024

Charity Number: 505004 Hereford and Worcester Scout County

Hereford & Worcester Scout County

Contents of the Financial Statements for the Year Ended 31st March 2024

Page
**Report of the Trustees ** 1 to 23
Independent Examiner's Report 24
Statement of Financial Activities 25
Balance Sheet 26
Cash Flow Statement 27
Notes to the Cash Flow Statement 28
Notes to the Financial Statements 29 to 38

Welcome from Harry!

I am thrilled to begin this report by expressing our collective awe and admiration for the remarkable journey of Scouting in our county over the past five years. It is with great pride and joy that we share with you the outstanding accomplishments of our young people and the invaluable contributions they have made to our community.

Reflecting on the past five years, we have witnessed incredible milestones, starting with the unforgettable Shirejam County Camps in 2019 and 2023. These camps were more than just gatherings; they were vibrant celebrations of Scouting spirit, camaraderie, and adventure. Our Scouts demonstrated their enthusiasm and dedication, making these events truly memorable.

In addition to these major events, our young leaders have been at the forefront of various forums and camps, showcasing their skills and passion. They have represented Scouts with distinction, engaging in meaningful discussions, and contributing to the growth and development of our community. The support and guidance provided during these forums have been instrumental in shaping their leadership qualities and empowering them to take on greater responsibilities.

We have also had the privilege of embarking on extraordinary trips, such as our journey to Norway. These experiences have not only broadened the horizons of our Scouts but have also strengthened their bonds and enriched their understanding of different cultures and environments.

Throughout these years, Scouting in our county has been in full swing, with our youth displaying extraordinary dedication, resilience, and commitment to making a positive impact in our society. Their involvement in significant national events, such as Jubilees, the late Queen’s funeral, and the coronation of our new King, has showcased their unwavering commitment to service and community.

The incredible youth forums have been a testament to the creativity, passion, and maturity of our Scouts. Their ideas, perspectives, and dreams for our county highlight their limitless potential and the bright future they will help shape in the coming years.

Through their participation in Scouting activities and programs, our youth have not only developed essential life skills but have also become compassionate, responsible, and empowered individuals. They are our community’s future leaders, and it is a privilege to witness their growth and journey towards becoming the change-makers our county needs.

None of this would be possible without the dedicated and passionate volunteers who tirelessly support our Scouts. Their unwavering commitment, guidance, and mentorship have been instrumental in empowering our young people and helping them discover their true potential.

As we reflect on the achievements of the past five years, let us celebrate the amazing youth we have in our midst. Their energy, enthusiasm, and drive continue to inspire us all and remind us of the limitless possibilities that lie ahead. Together, let us nurture and support these exceptional individuals as they shape our county and contribute to a brighter future for all.

Thank you for your continued support and belief in the power of Scouting.

Harry Bantham-Jones County Youth Lead

An Introduction from the Chair

Hello Scouts, Volunteers, and Friends!

Wow, what a year it has been! I’m immensely proud to have played my small part in a very big year of Scouting.

First off, a huge shout-out to our amazing Explorers, Scouts, Cubs, Beavers and Squirrels. You’ve rocked it this year! From earning badges to tackling adventurous projects, your spirit and determination have been phenomenal. Whether you were camping under the stars, mastering new skills, or helping out in your communities, you’ve shown what true Scouting is all about. Your resilience and positivity have made this year unforgettable. You’ve created memories and friendships that will last a lifetime. Keep shining!

None of this would have been possible without our fantastic volunteers. To our leaders, parents, and supporters, thank you from the bottom of my heart. Your dedication and enthusiasm have been the driving force behind our successes. You’ve spent countless hours planning, guiding, and cheering on our young people, ensuring they had the best experiences possible. You’ve helped create moments that change lives. You’re the best!

This year wasn’t without its challenges, including the widely reported difficulties at the World Scout Jamboree in South Korea. Several of our own County team were in Korea and rallied to support all the UK participants as well as our own contingent of young people. They faced the challenges head-on and came out stronger.

We also had some amazing events including the second Shirejam county camp and many other events organised by dedicated County and District teams. We will continue to build on these successes and hope to deliver more of the same in the future.

As we look ahead, there’s so much to be excited about. We’re planning even more awesome activities, new adventures, and opportunities for growth. Together, we’ll continue to make a positive impact.

Thank you all for an incredible year. Here’s to more fun, adventure, and success in the year to come!

Community Impact

Since the launch of our social action campaign, A Million Hands, in 2015, over 250,000 young people have had the opportunity to take part in high quality social action on four big issues of our time. The campaign won ‘Cross-Sector Partnership of the Year’ at the Charity Times Awards in 2016.

By 2025::

As a result of supporting the UK Visions the County as a result will:

Supporting the Strategy

To support the UK strategy the County has prepared and is implementing an orbit plan, detailed on the next page. Which sets out targets and priorities.

24 Months Plan

Where we will GROW over the next
year…
- Squirrels
- Explorers
- Volunteer Drives
- More collaboration
- Transformation
- Leaders Weekend		 On the plan to support in the next 2
years….
- Skill fade
- Volunteer Apathy
- Governance on Events, Safety and
Adventure
- Drop in Cub Numbers
Do we need to add anything?
What we are good at!
- Positive Teams
- Positive Programme
- Awards coming Through
- Increase in Top Awards
- Positive Growth from Census
- Driving Compliance		 Problems that we will face into…
- Rural Barriers
- Activity Provision within the County
- 10% Of our groups do not have GLV

Census & Membership

Avon Vale, with 7 colonies and 9 packs, has 570 total members, a slight overall increase. Bromsgrove, having a significant number of sections across all categories, recorded 961 total members, showing substantial growth, particularly in the Beaver and Scout sections. Redditch, with 554 total members, also saw a notable increase, especially in Squirrels and Explorers.

Ross On Wye’s figures are modest, with only 167 total members, but there’s steady participation across all sections. South Marches boasts strong numbers, particularly in Cubs and Scouts, contributing to a total of 974 members. The Malverns, with a similar section spread, has 813 members, indicating stable growth.

The Shire and Worcester demonstrate varying trends; Worcester, with the highest total of 1693 members, showed a significant increase in Beavers and Cubs. Wyre Forest also stands out with a large membership of 1543, particularly strong in the younger sections.

Overall, the total number of youth members aged 4-18 is 5502, with a total membership of 7407. Year-on-year comparisons indicate positive changes, with a 3% increase from 2023 and a 9% rise from 2022. However, there’s a notable 10% decrease compared to 2019, reflecting broader challenges in maintaining growth over a longer period.

*Numbers of Young People highlighted when the average is 12 or fewer per section

Adult Awards Congratulations to all our members listed here. All of whom fully deserve the recongnition they have recieved. Nicola Dean Bar to the Award for Merit Kathryn Farr Award for Merit David Fish Award for Merit Nigel Roy Harris Award for Merit Suzanne Packwood Award for Merit Jennifer Louise Robson Silver Acorn Matthew Mario Vas Award for Merit wvYyYy 7

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The Money

Financial Review:

The Charity's principal income sources are members subscriptions, events and campsite fees.

Overall membership increased as did income from Kinver Campsite.

As well as the usual events, 40 members went to the 25th World Scout Jamboree in South Korea, 3,500 attended Shirejam 2023, and there was a trip to Poland in 2024. These three events significantly increased overall income and expenditure , which were twice the level of the previous year.

(income £603k up from £297k, Expenditure £654k up from £325k).

Full details are set out in the Financial Statements for the year ending 31st March 2024..

Reserves:

At the 31st March 2024, the charity held (net current assets) £164,615, equivalent to nine months of running costs.

The Trustees policy is to work to increase this to the equivalent of 12 months of running costs to be able to continue its charitable activities should income and fundraising fall short.

Investment Policy

It is the Trustees' policy to invest funds in interest bearing bank accounts and in low risk charity income funds.

Why volunteering at Scouts is

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Scouting by the County Lead Volunteer

The Scout County’s development plan is aligned directly with The Scout Association’s vision that by 2025 we will have prepared more young people with skills for life, supported by amazing leaders delivering an inspiring programme. As a County we will support this wider vision:

Growth

We will be growing, be more inclusive, and be shaped by young people, making a bigger impact in our communities.

As a movement, we have grown for the last 13 years. We want to continue that positive trend, bringing skills for life to more young people across the UK.

By 2025, in the UK we will have:

Inclusivity

Scouts is open to all. We now have over 102,000 girls and have started 834 sections in areas of deprivation since 2013. We believe it’s a priority to reflect the diversity of the communities we are in.

By 2025:

Youth Shaped

Over the last four years, there has been a growing momentum to ensure young people are shaping their experiences and taking on leadership roles at Scouts. We want to continue to build on this.

By 2025:

There are a number of challenges to overcome to make these aims a reality; the key one of which is finding and recruiting the right adult volunteers.

Our People

Simplifying Roles and Structures is a crucial step towards clarity and efficiency within our organisation. By aligning with Charity Commission structures, we will transition to calling our committee the Board of Trustees, with individual members referred to as Trustees. While most executive roles will remain the same, such as Chair and Treasurer, we will streamline the governance focus of the Board, allowing operational teams to handle tasks like fundraising. To improve understanding and attract new volunteers, we will update role titles to accurately reflect the associated responsibilities, addressing the confusion identified through external research.

In order to foster More Engaging Learning for our Trustees, we are implementing accessible and personalised learning pathways. Trustees will have easy access to required modules and will receive specific learning opportunities tailored to their role. We aim to make learning more accessible and relevant, acknowledging that our current training matrix is outdated after 20 years.

The introduction of New Digital Tools and Support will enhance the overall experience for our Trustees. By accessing Welcome, Membership, and Learning systems through a single log-in on scouts.org.uk, our volunteers will enjoy seamless access across multiple devices. These tools have been extensively tested by our own volunteers to ensure user-friendliness and reliability.

Through these initiatives, we are committed to strengthening our organisation by simplifying roles and structures, providing engaging learning opportunities, and leveraging digital tools for support. These improvements will enhance the efficiency, effectiveness, and overall experience of our dedicated Trustees and volunteers, enabling us to continue positively impacting the lives of young people in our community.

Trustee Support

By working together, and following our Scouts values, we’ll make sure everyone has a positive, safe and rewarding experience.

The Scout County provides:

We have been briefing changes for the upcoming transformation changes to ensure that alongside each District Commissioner, together form the County Leadership Team.

Young Leaders

The Young Leaders’ Scheme is a programme of 10 training modules and four missions (projects) designed to help and support those aged between 14 to 18 who work with a section (Beaver Scouts, Cub Scouts and Scouts) as a Young Leader. It gives Young Leaders the skills and knowledge to act as part of the section leadership team, and covers subjects such as a balanced, quality programme, Child Protection, First Aid and leadership skills.

Completion of the Young Leaders’ Scheme modules are based on attendance. The Missions are where this learning can be put into practice (a similar concept to validation in the Adult Training Scheme).

The Young Leaders’ Scheme is designed to help Young Leaders to develop the knowledge, skills and understanding needed in their current role, which can be built on if they decide to take out an adult appointment.

Our county is incredibly fortunate to have a remarkable group of young leaders who are truly the future of our scouting community. Their dedication, passion, and enthusiasm are commendable, and their contributions have made a significant impact on the youth-led focus we strive for. These young leaders embody the values of scouting and serve as inspiring role models for their peers.

We have recently organised several training camps that have garnered exceptional attendance, further highlighting the commitment and eagerness of our young leaders. One such example is the First Aid Training Weekend held at our esteemed Kinver Campsite. This weekend provided an invaluable opportunity for our young leaders to enhance their skills in first aid, equipping them with the knowledge and confidence to handle emergency situations. The event was met with enthusiasm and participation, a testament to the dedication of our young leaders to continuously improve and expand their abilities.

It is through initiatives like these that we nurture and empower our young leaders, providing them with the necessary tools to lead and guide their fellow scouts. Their enthusiasm for learning, growth, and service is truly inspiring, and their impact on our scouting community is immeasurable. We are immensely proud of our young leaders and are confident that they will continue to positively shape the future of scouting in our county.

Kinver

Kinver's income for 2023-24 has been generated by bookings from Scouts, Girlguiding, 3rdparty providers, schools, DofE, LARPs (Live Action Role-Playing), Compa Hall hirers, activity/ training courses and other youth/charity organisations.

The total income for the year including donations was £119,911.

This figure includes revenue from the campsite shop and is the highest income Kinver has ever had.

The County has benefited directly from free site bookings (valued at £320), freestorage facilities, and equipment loans. Furthermore, Kinver was a sponsor of ShireJam2023 giving £10,000 to support the event, as well as providing extensive ongoing storage for ShireJam equipment.The campsite continues to support District events with hosting and activities.

In the past year we have focused on improving the security on the campsite. New fencing has been installed in certain areas as well as more outdoor lighting. We have also taken steps to follow the County Climate Declaration by, for example, changing lighting to LEDs and planting more native trees to create hedgerows.

\ / We would like to thank all the volunteers and groups who have taken the time to help with projects and general maintenance around the campsite in the past year. Adults and young people worked ofp a k ‘} rol bs iv together to repaint the outside of buildings, repair/replace wooden fencing, redo the campfire circle outside of the Chief's Lodge, create new benches, clear the memorial area and campsites, clear an area for the new tomahawk range, do litter picking, plant trees in our designated coppice area and much more! Ae. Veale Bo 2 ge The estate is facing challenges and it is evident that further investment is required, but with Meg’s dedicated efforts, a support team is being built to address these needs. By investing in Kinver we can preserve and enhance its facilities, ensuring that future generations of Scouts and visitors can |f continue to benefit from the unique and enriching experiences it offers. Through Fme« a i 4- = ah4 collaborative efforts and strategic planning, we are confident in securing a / bright future for Kinver and maintaining its status as a valuable asset for our community. ~ fo a, helaah, _- KINVER2 ~ r =" he

Pride

Scouts embraces and welcomes individuals of all gender identities and sexual orientations. We take great pride in celebrating the values of inclusivity and diversity. Therefore, we are delighted to announce our active involvement in supporting and participating in Pride events throughout the nation in 2023.

Scouts Hereford and Worcester wholeheartedly supports all Pride events, including the one held in Worcester. It was a tremendous success, with our Jamboree unit and numerous leaders from across the county attending to show their support for our youth members and the wider LGBTQ+ community. We are committed to fostering an environment where everyone feels valued and accepted, and our presence at Pride events is a testament to this commitment.

Inclusion This year has seen challenges for all leaders, considering how to keep their programmes inclusive, both whilst being virtual and when returning face to face under the restrictions. Common queries have focussed on how to explain the new rules, clarity around having additional adults attending for 1:1 support, and the perennial questions around making adjustments to badge criteria to balance accessibility with equal levels of challenge. Some groups have also made use of the time to focus on their Inclusivity RAGs and action plans, with support given to facilitate that discussion with the full leader team. Scouts is an inclusive, values based movement. Membership is open to all those who share our fundamental values. The Equal Opportunities Policy outlines what we do to ensure the movement is open and accessible; and that people are treated equally and with respect. This policy is reflective of the ethos of Scouts, expressed by our fundamental values (integrity, care, co-operation, respect and belief) and our commitment to delivering Scouts for all. By removing any real or perceived barriers to participation, we can ensure that even more young people can enjoy the adventure of Scouts and that Scouts will be as diverse as the communities in which we live. o_o * | He

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2024
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This second ShireHike event was truly amazing, with an impressive turnout of over 500 young people. It received exceptional support from various organizations, including our local BP Guild, which added to the overall success and excitement of the occasion.

This exciting event continued from last year's success, using the freedom to venture outside and explore our stunning Area of Outstanding Natural Beauty (AONB). A hiking challenge designed to captivate and engage participants of all ages.

So, embracing the mud, on Saturday 9th March, the Malvern Hills and surrounding areas were awash with Scouts of all ages, equipped with maps, tracking devices and warm clothing, not to mention a lot of sandwiches and sugary snacks.

A range of thrilling trails were on offer, providing diverse options for all participants.

The 37km and 21km hikes were open to Scouts, Explorers, and Network members and presented a challenging opportunity to undertake a long-distance hike along the picturesque Malvern Hills and the lower elevations to the west. Teams left Colwall in the dark and returned in the dark after a full day on the hills.

For Cubs and Scouts, the 12km Day Hike Challenge enabled our Young People to explore the Malvern Hills and the lower elevations, giving both physical and navigational challenges.

Even our younger members, including Cubs, Beavers and Squirrels, were not left out. The 5km Adventure, tailored for their age group, was an introduction to hiking and we hope that all participants are looking forward to increasing their challenge and distances at our next event.

county ski trip to polAnd FEbruAry 202LI IÈ

Our Governance

Constitution

The full name of the charity is ‘Hereford and Worcester Scout County’ and the charity registration number is 505004. The charity is an educational charity established in accordance with the Policy, Organisation and Rules (POR) of The Scout Association. The County is registered with The Scout Association, number 16100. The County Scout Council has adopted the standard constitution recommended in chapter 5 of POR and adopted the necessary associated resolutions, e.g. quorum for meetings.

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

As defined in POR, Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Trustees

Ex Officio

Robert Sidley - County Lead Volunteer Jamie Sandison - Chair Ian Newman - Treasurer Jo Turnbull - Secretary (Until 27th September 2024) Harry Bantham-Jones - County Youth Lead (Until 31st March 2024)

Elected

Callum Walters Abbie McFarlane Ellen Cockram

Nominated

Felicity Jones (Nominated 27th September 2023) Tom Palmer (Nominated 27th September 2024) Robert Williams Alan Lane (Until 27th September 2024)

Our Governance

Other Key Roles during the year:

Team People Lead Team Perception Lead Team 14-25 Lead Team Programme Lead Team Activities Lead Team Leader Kinver County Youth Lead

Vacant Peter Dodman Lauren Wheeldon Rob Williams Vacant Vacant Harry Bantham-Jones

International Adviser Young Leaders Support Explorer Team Leader Network Team Leader Inclusion T Leam eader Pride Team Leader Exec. Support Team Leader County Training Administrator Count Activate SAS Manager County BushScout SAS Manager County Appointments Chair County Appointments & Awards Secretary County Safeguarding Advisor County Safety Adviser County Legal Adviser County MAPS County Badge Secretary County Presidents

Ann Clark Vacant Vacant Vacant Andy Hopkins Phil Lacey John Day & Dr Derek Barnes Mark Strain Vacant Lee Russell Alan Lane Gareth Roberts Val Leddington Paul Howard Mike Thompson Rob Williams Jacky Green To be appointed

Structure, Governance and Management

Scouting in the United Kingdom is organised in Scout Groups, Scout Districts, Scout Counties and Country Headquarters. These ‘units’ of Scouting provide:

As a Scout County, Hereford and Worcester is comprised of nine Scout Districts, two County Scout Active Support Units and a County Team. Scouting in the County is run by the County Team lead by the County Commissioner and supported by the County Executive (the Trustees).

Trustees comprise 3 County Officers, the County Commissioner, the County Youth Commissioner, up to 4 persons nominated by the County Commissioner and approved by the County Scout Council plus up to 4 persons elected by members of the County Scout Council at the annual meeting. Proposals are invited prior to the annual meeting for elected trustees. The number of nominated trustees may not exceed the number of elected trustees.

Our Governance

The County Executive Committee manage the County infrastructure and support services, meeting four times a year. The Executive Committee exists to support the County Commissioner in meeting the responsibilities of the appointment.

Members of the Executive Committee act collectively as charity Trustees of the Scout County, and in the best interests of its members to:

The Executive Committee also:

Our Governance

Risk and Internal Controls

The County has in place systems of internal controls that are designed to provide good assurance against material mismanagement or loss. These include two independent authorisers for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

The Trustees regularly review the risks to which they might be exposed and systems have been established to mitigate those risks. The Trustees updated the County risk management approach developed by The Scout Association. This involves initial review, dedicated risk assessment workshops and further review and iteration leading to a comprehensive risk register with mitigating actions and responsibilities which is regularly reviewed by the Trustees.

The County has a well-established Safeguarding Coordinator, working in conjunction with the County Commissioner. A number of training initiative and updates have taken place including the revision of The Scout Association’s yellow card policy.

Contribution of Volunteers

Scouting across Hereford & Worcester County is entirely dependent on the combined resources of thousands of adult volunteers to lead, manage, administer and support Scouting. The County greatly appreciates the generosity, time and effort given by these volunteers (and their families) and the fantastic impact that they have on delivering the fun, challenge and everyday adventure that is Scouting.

Nevertheless, the County is limited in the amount of Scouting that it can provide (directly or indirectly) by the number of adult volunteers that it has. We are therefore constantly on the lookout and proactively recruiting additional volunteers (to whom we provide full training).

Our Paid Staff

The County currently has three members of staff. The pensions provsion is provided for by the Scouts Association.

County Administrator ; full time part time hours contract

Operations Manager for Kinver ; full time fixed term contract.

Growth & Development Officer; full time fixed term contract.

Financial

The Trustees confirm that they have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance on public benefit published by the Charity Commission when reviewing the charity’s objectives and in planning future activities.’

Our Governance

County Office

Hereford & Worcester Scout County Kinver Outdoors, The Compa, Kinver DY6 7HR e-mail: heretohelp@scoutshw.org.uk Website: www.scoutshw.org.uk

Indop•ndent ExamIn9￿$ Report to th• Trustees of Harnford & Worcostsr Scout County Independent examlnerf• report to the trust￿¥ of Hergford & Worcostsr Scout County I report to the charity trustees on my examination of the accounts of Hereford & wOr￿ster Scout County (the Trust) for the year ended 31st March 2024. Ruponslbllhles and basls of report As the tharity trustees of thè Trust you are responsible for the preparation of the accounts in arxordanca wlth the requirements of the Charilles Act 2011 ('the Acf). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in Carrying OLrt my examination I have follow&J all applicable Directions given by the Charity Commission under Sertion 145(5)(b) ofthe Independent examlnefs 5tstem¢nt Since your charity's gross income exceeded £250,000 your examiner must be a member of a tisted body. I can confirm that l am qualified to undertak• the examlnalion because l am a member of the Institute of Chartered Accountants in England and Wales. which 1$ one ofthe listed bodies. I have cornp￿ted my examination. I confimi that no material matteTS have come to my atténtion In connection with th9 examination giving me cause to believe that in any material respect" accounting records vRre not kept in respect of the Trust as required by Sedion 130 of tho Act or the accounts do not accord with those records; or the accounts do not comply with the applicablè roquirements ￿ncerning the fom and content of accounts set out in th6 Charities (Accounts and Reports) Regulation$ 2008 other than any Tequirement that ￿ acwunts give true and fair view vthith is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to v•hith attention should b& drawn in this report in order tri enable a propgr understanding ofthe accounts to be reached. Melissa G¢)dwin ACA ACCA The Institute of Chartered Accountants in England and Wales Tho Richards Sandy Partnership Thomeloe House 25 Barbourne Road Worcester WorcestershiTe V4R11RU Date...,.U41xl,LLF................. P8g8 24

Hereford & Worcester Scout County

Statement of Financial Activities

for the Year Ended 31st March 2024

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS
FROM
Donations and legacies
4
66,691
Charitable activities
7
Events and activities
412,096
Kinver campsite
-
Admin training and support
-
Other trading activities
5
-
Investment income
6
4,268
Total
483,055
EXPENDITURE ON
Raising funds
8
-
Charitable activities
9
Events and activities
429,988
Kinver campsite
-
Admin training and support
64,324
Total
494,312
Net gains/(losses) on
investments
1,857
NET INCOME/(EXPENDITURE)
(9,400)
Transfers between funds
20
17,070
Net movement in funds
7,670
RECONCILIATION OF FUNDS
Total funds brought forward
89,138
TOTAL FUNDS CARRIED
FORWARD
96,808		 Kinver
designated
fund
£
661
-
101,228
-
18,022
-
119,911
2,320
-
157,758
-
160,078
-
(40,167)
(9,570)
(49,737)
371,028
321,291		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(7,500)
(7,500)
14,500
7,000		 2024
Total
funds
£
67,352
412,096
101,228
-
18,022
4,268
602,966
2,320
429,988
157,758
64,324
654,390
1,857
(49,567)
-
(49,567)
474,666
425,099		 2023
Total
funds
£
59,662
121,814
92,353
2,543
18,505
2,297
297,174
2,954
119,670
130,797
72,352
325,773
(3,768)
(32,367)
-
(32,367)
507,033
474,666

The notes form part of these financial statements

Page 25

Hereford & Worcester Scout County

Balance Sheet 31st March 2024

2024 2023
Kinver
Unrestricted designated Restricted Total Total
funds fund funds funds funds funds
Notes £ £ £ £ £
FIXED ASSETS
Tangible assets 15 1,920 214,414 - 216,334 266,724
Investments 16 37,150 - - 37,150 34,363
39,070 214,414 - 253,484 301,087
CURRENT ASSETS
Stocks 17 - 1,231 - 1,231 374
Debtors 18 76,418 8,916 - 85,334 182,376
Cash at bank 636,510 102,092 7,000 745,602 517,639
712,928 112,239 7,000 832,167 700,389
CREDITORS
Amounts falling due within one
year 19 (655,190) (5,362) - (660,552) (526,810)
NET CURRENT ASSETS 57,738 106,877 7,000 171,615 173,579
TOTAL ASSETS LESS
CURRENT LIABILITIES 96,808 321,291 7,000 425,099 474,666
NET ASSETS 96,808 321,291 7,000 425,099 474,666
FUNDS 20
Unrestricted funds 418,099 460,166
Restricted funds 7,000 14,500
TOTAL FUNDS 425,099 474,666

The financial statements were approved by the Board of Trustees and authorised for issue on ...11 July 2024............ and were signed on its behalf by: ............................................. - J Sandison, Chair

The notes form part of these financial statements

Page 26

Hereford & Worcester Scout County

Cash Flow Statement

for the Year Ended 31st March 2024

Notes
Cash flows from operating activities
Cash generated from operations
1
Net cash provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Purchase of fixed asset investments
Interest received
Net cash provided by/(used in) investing activities
Change in cash and cash equivalents in
the reporting period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the end of
the reporting period		 2024
£
224,625
224,625
-
(930)
4,268
3,338
227,963
517,639
745,602		 2023
£
121,595
121,595
(2,400)
(1,316)
2,297
(1,419)
120,176
397,463
517,639

The notes form part of these financial statements

Page 27

Hereford & Worcester Scout County

Notes to the Cash Flow Statement for the Year Ended 31st March 2024

1. RECONCILIATION OF NET EXPENDITURE TO NET CASH FLOW FROM OPERATING ACTIVITIES

2.

ACTIVITIES
2024 2023
£ £
Net expenditure for the reporting period (as per the Statement of
Financial Activities) (49,567) (32,367)
Adjustments for:
Depreciation charges 50,390 52,007
(Gain)/losses on investments (1,857) 3,768
Interest received (4,268) (2,297)
(Increase)/decrease in stocks (857) 303
Decrease/(increase) in debtors 97,042 (98,576)
Increase in creditors 133,742 198,757
Net cash provided by operations 224,625 121,595
ANALYSIS OF CHANGES IN NET FUNDS
At 1.4.23 Cash flow At 31.3.24
£ £ £
Net cash
Cash at bank 517,639 227,963 745,602
517,639 227,963 745,602
Total 517,639 227,963 745,602

The notes form part of these financial statements

Page 28

Hereford & Worcester Scout County

Notes to the Financial Statements for the Year Ended 31st March 2024

1. STATUTORY INFORMATION

Hereford & Worcester Scout County is an unincorporated charity registered with the Charity Commission for England and Wales. The charity's principal address is 16 Northwick Close, Worcester, WR3 7EF.

2. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from grants and donations is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income from grants is only deferred when the charity has to fulfil conditions not yet met before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Membership subscriptions are considered to be, in substance, donations rather than payment for services. Membership subscriptions are recognised over the subscription period on a straight-line basis.

Amounts collected by the charity as agent on behalf of The Scout Association are not accounted for as income of the charity.

Legacies are recognised when probate is granted and there is sufficient information to measure them. Where there is insufficient information to reliably measure any outstanding legacies, these are instead treated as contingent assets (and details of any such legacies will be disclosed in the notes to these financial statements).

Income relating to services provided in the course of undertaking direct charitable activities represents the value of services provided to the extent that there is a right to consideration and is recorded at the fair value of the consideration received or receivable.

Rental income is measured on a straight line basis over the period of the lease.

Investment income is recognised when the relating investments issue notice of distribution to its investors.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

GRANTS PAYABLE

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - land - not depreciated Freehold property - buildings and static caravans - 10% on cost Scouting equipment - 10% on cost

Assets costing less than £500 are not capitalised.

Page 29

continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

2. ACCOUNTING POLICIES - continued

TANGIBLE FIXED ASSETS

Property of the charity held by Custodian

The freehold land and buildings are held by The Scout Association Trust Corporation.

INVESTMENTS

Listed investments are stated at market value. Increases/(decreases) on revaluations of listed investments are transferred to/(from) the Statement of Financial Activities.

STOCKS

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

TAXATION

The charity is exempt from tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

PENSION COSTS

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

FINANCIAL INSTRUMENTS

The charity has elected to apply the provisions of Section 11' Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all of its financial instruments.

Financial instruments are recognised when the charity becomes party to contractual provisions of the instrument.

Financial assets are offset, with the net amounts presented in the accounts where there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic Financial Assets

Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.

Basic Financial Liabilities

Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of future receipts, discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of the operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction cost.

Page 30

continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

3. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY

Accounting estimates and judgement are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical accounting judgements - tangible fixed asset depreciation policies

Freehold property includes land which is not depreciated and buildings and static caravans which are depreciated at an annual depreciation rate of 10% on cost.

The charity first adopted FRS 102 in the year ended 31 March 2019, prior to which it prepared financial statements on the receipts and payments methodology. On first time adoption of FRS 102 the charity elected to depreciate freehold buildings and static caravans from the date of transition and did not provide for any depreciation on this sub-class of tangible fixed assets for periods prior to the date of transition to FRS 102, on the basis that the charity undertook significant annual maintenance work of the buildings and static caravans (a depreciation policy that is not consistent with FRS 102).

Critical accounting judgements - agency transactions re The Scout Association

The charity collects a single combined membership fee which includes an element deemed payable to the charity and an element deemed payable to The Scout Association. The element of membership income deemed payable to The Scout Association has been accounted for as an agency transaction and has been netted against gross subscription income received, rather than shown as an expense of the charity.

4. DONATIONS AND LEGACIES

Donations
Gift aid
Gross subscriptions received (including amounts payable to The Scout
Association)
Subscriptions paid over to The Scout Association
(		 2024
£
1,221
220
256,085
190,174)
(
67,352		 2023
£
872
218
230,175
171,603)
59,662

A proportion of subscription income collected by the charity is deemed to be collected on behalf of The Scout Association. Under FRS 102 this is considered an agency transaction and is not revenue of the charity. However in the above disclosure gross receipts and element of those receipts subsequently paid over to The Scout Association have been disclosed separately in order to provide an analysis of funds received and paid by the charity as agent.

5. OTHER TRADING ACTIVITIES

6.

Shop income
Kinver hall rental income
INVESTMENT INCOME
Bank interest
Investment income		 2024
£
1,967
16,055
18,022
2024
£
3,338
930
4,268		 2023
£
3,214
15,291
18,505
2023
£
982
1,315
2,297

Page 31

continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued

for the Year Ended 31st March 2024

7. INCOME FROM CHARITABLE ACTIVITIES

Activity
Activate Scout Support Unit
Events and activities
Young Leaders Camps
Events and activities
Operation Bald Eagle
Events and activities
World Scout Jamboree
Events and activities
Shirejam
Events and activities
Duke of Edinburgh
Events and activities
Explorer Scouts
Events and activities
Shire District Camp
Events and activities
Norway / Nepal
Events and activities
Hillwalking weekend
Events and activities
Scotland
Events and activities
Poland
Events and activities
Shirehike
Events and activities
Kinver Camping & Activity
Kinver campsite
Courses
Kinver campsite
Shire District Camp
Admin training and support
Inclusions, Pride and YL
Admin training and support
Trooping the Colour
Admin training and support
8.
RAISING FUNDS
OTHER TRADING ACTIVITIES
Purchases
9.
CHARITABLE ACTIVITIES COSTS
Direct
Costs
£
Events and activities
404,463
Kinver campsite
120,089
Admin training and support
52,174
576,726
10.
GRANTS PAYABLE
Events and activities
The total grants paid to institutions during the year was as follows:
Grants to institutions
The total grants paid to individuals during the year was as follows:
Grants to individuals		 Grant
funding of
activities
(see note
10)
£
25,525
-
-
25,525		 2024
£
-
3,168
11,194
160,992
189,521
1,856
3,711
-
155
3,705
550
34,344
2,900
96,521
4,707
-
-
-
513,324
2024
£
2,320
Support
costs (see
note 11)
£
-
37,669
12,150
49,819
2024
£
25,525
2024
£
1,435
2024
£
24,090		 2023
£
1,628
-
10,125
-
-
1,585
-
2,181
93,910
2,735
9,650
-
-
90,186
2,167
1,973
310
260
216,710
2023
£
2,954
Totals
£
429,988
157,758
64,324
652,070
2023
£
3,500
2023
£
-
2023
£
3,500

Page 32

continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

11. SUPPORT COSTS

Management
£
Kinver campsite
36,261
Admin training and support
10,008
46,269
Support costs, included in the above, are as follows:
Kinver
campsite
£
Telephone
595
Postage and stationery
-
Meetings and conference
-
Maintenance and repairs
35,666
Computer and website
-
Professional fees
-
Bank charges
1,408
Independent examination
-
37,669		 Governance
Finance
costs
£
£
1,408
-
312
1,830
1,720
1,830
2024
Admin
training
and
Total
support
activities
£
£
-
595
1,566
1,566
3,012
3,012
-
35,666
3,270
3,270
2,160
2,160
312
1,720
1,830
1,830
12,150
49,819		 Totals
£
37,669
12,150
49,819
2023
Total
activities
£
675
1,807
4,431
19,054
2,762
2,580
1,205
1,746
34,260

12. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2024 nor for the year ended 31st March 2023.

TRUSTEES' EXPENSES

During the year the charity reimbursed 4 (2023 - 3) trustees expenses relating to travel costs totalling £2,259 (2023 - £1,066).

During the year the charity advanced R Sidley (Trustee) a total of £10,537.50 to pay later overseas costs associated with arranging and attending overseas scouting trips.

13. STAFF COSTS

STAFF COSTS
Wages and salaries
Other pension costs
The average monthly number of employees during the year was as follows:
Kinver staff		 2024
£
53,558
1,372
54,930		 2023
£
50,301
1,273
51,574
2023
3
2024
3

No employees received emoluments in excess of £60,000.

Page 33

continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

14. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
59,140
Charitable activities
Events and activities
121,814
Kinver campsite
-
Admin training and support
2,543
Other trading activities
-
Investment income
2,226
Total
185,723
EXPENDITURE ON
Raising funds
-
Charitable activities
Events and activities
118,170
Kinver campsite
-
Admin training and support
72,352
Total
190,522
Net gains/(losses) on investments
(3,768)
NET INCOME/(EXPENDITURE)
(8,567)
RECONCILIATION OF FUNDS
Total funds brought forward
97,705
TOTAL FUNDS CARRIED FORWARD
89,138
15.
TANGIBLE FIXED ASSETS
COST
At 1st April 2023 and 31st March 2024
DEPRECIATION
At 1st April 2023
Charge for year
At 31st March 2024
NET BOOK VALUE
At 31st March 2024
At 31st March 2023		 Kinver
designated
fund
£
522
-
92,353
-
18,505
71
111,451
2,954
-
130,374
-
133,328
-
(21,877)
392,905
371,028
Freehold
property
£
531,483
266,919
50,150
317,069
214,414
264,564		 Restricted
funds
£
-
-
-
-
-
-
-
-
1,500
423
-
1,923
-
(1,923)
16,423
14,500
Scouting
equipment
£
2,400
240
240
480
1,920
2,160		 Total
funds
£
59,662
121,814
92,353
2,543
18,505
2,297
297,174
2,954
119,670
130,797
72,352
325,773
(3,768)
(32,367)
507,033
474,666
Totals
£
533,883
267,159
50,390
317,549
216,334
266,724

Page 34

continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued

for the Year Ended 31st March 2024

16. FIXED ASSET INVESTMENTS

FIXED ASSET INVESTMENTS
Listed
investments
£
MARKET VALUE
At 1st April 2023 34,363
Additions 930
Revaluations 1,857
At 31st March 2024 37,150
NET BOOK VALUE
At 31st March 2024 37,150
At 31st March 2023 34,363
17.
STOCKS
Kinver shop stock
18.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
Accrued income
Prepayments
19.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Pensions
Deferred income
Accrued expenses
Deferred income
Gross subscription income relating to the next financial year
Event income relating to future events:
- collected in the year ended 31 March 2022
- collected in the year ended 31 March 2023
- collected in the year ended 31 March 2024		 2024
£
1,231
2024
£
2,883
7,214
75,237
85,334
2024
£
827
651,469
8,256
660,552
2024
£
278,613
-
99,002
273,854
651,469		 2023
£
374
2023
£
4,346
4,657
173,373
182,376
2023
£
2,212
517,137
7,461
526,810
2023
£
256,065
28,463
232,609
517,137

Gross subscription income includes a proportion deemed collected on behalf of The Scout Association.

The event income carried forward relates to Kanderstag 2024, Roverway and Costa Rica.

Page 35

continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

20. MOVEMENT IN FUNDS

MOVEMENT IN FUNDS
Unrestricted funds
General fund
Kinver designated fund
International fund
Hardship fund
Restricted funds
Mary Cotterell Trust
TOTAL FUNDS
Net movement in funds, included in the above are a
Unrestricted funds
General fund
Kinver designated fund
International fund
Hardship fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Kinver designated fund
International fund
Hardship fund
County Building Set Up fund
New Scout Logo - Group Signs fund
Restricted funds
Mary Cotterell Trust
South Staffordshire Water PLC fund
TOTAL FUNDS		 At 1.4.23
£
53,838
371,028
27,300
8,000
460,166
14,500
474,666		 Net
movement
in funds
£
11,745
(40,167)
(20,645)
(500)
(49,567)
-
(49,567)		 Transfers
between
funds
£
17,070
(9,570)
-
-
7,500
(7,500)
-
s follows:
Incoming
resources
£
483,055
119,911
-
-
602,966
602,966		 Resources
expended
£
(473,167)
(160,078)
(20,645)
(500)
(654,390)
(654,390)
At 1.4.22
£
59,755
392,905
23,600
8,000
5,000
1,350
490,610
16,000
423
16,423
507,033		 Net
movement
in funds
£
(6,567)
(21,877)
(2,000)
-
-
-
(30,444)
(1,500)
(423)
(1,923)
(32,367)		 Transfers
between
funds
£
650
-
5,700
-
(5,000)
(1,350)
-
-
-
-
-

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continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

20. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Kinver designated fund
International fund
Restricted funds
Mary Cotterell Trust
South Staffordshire Water PLC fund
TOTAL FUNDS		 Incoming
resources
£
185,723
111,451
-
297,174
-
-
-
297,174		 Resources
expended
£
(188,522)
(133,328)
(2,000)
(323,850)
(1,500)
(423)
(1,923)
(325,773)		 Gains and
Movement
losses
in funds
£
£
(3,768)
(6,567)
-
(21,877)
-
(2,000)
(3,768)
(30,444)
-
(1,500)
-
(423)
-
(1,923)
(3,768)
(32,367)

PURPOSE OF INDIVIDUAL FUNDS

Unrestricted funds (including designated funds)

General Fund

The unrestricted general fund can be used for any charitable purpose within the charity's objects and approved by the Trustees.

Kinver Fund

The Trustees have designated net proceeds from Kinver camp activities to be used to maintain and develop the County Campsite at Kinver.

International Fund

These are funds which have been designated for the purpose of supporting members attending Scouting events in other countries. Note that £800 of grants have been committed from this fund and have been put towards trips taking place in 2024/25.

Hardship fund

These are funds which have been designated for the purpose of supporting members to participate in Scouting events that they otherwise could not afford.

County Building Set Up fund

These are funds which have been designated for the purpose of equipping a suitable property as a County HQ.

New Scout Logo - Group Signs fund

These are funds which have been designated for the purpose of grants towards the cost of Scout Group HQ signs with the new Scout brand logo.

Restricted funds

Mary Cotterell Trust fund

This fund is restricted for the purpose of supporting children in Herefordshire as far as this may be possible.

South Staffordshire Water PLC fund

This fund is restricted for the purpose of landscaping at the Kinver Campsite.

TRANSFERS BETWEEN FUNDS

During the year £7,500 was transferred from the restricted Mary Cotterell Trust fund to the General Unrestricted fund to contribute towards the salary of the County Development Office (in support of Scouting development in Herefordshire).

Page 37

continued...

Hereford & Worcester Scout County

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

21. RELATED PARTY DISCLOSURES

During the year the charity received donations from trustees totalling £24 (2023 - £101).

Page 38