## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1 10 2024 **To** 30 9 2025 **From** **To** ## Section A Reference and administration details **Charity name** CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS **Other names charity is known by Registered charity number (if any)** 504834 **Charity's principal address** CUMBRIA YFC C0UNTY OFFICE CIVILS STORE, BARBARY PLAINS, EDENHALL, PENRITH CUMBRIA **Postcode** CA11 8SR ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 ABIGAIL GRAHAM COUNTY CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM
2 HECTOR MEANWELL COUNTY VICE CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM
JACK JENKINSON NORTHERN DISTRICT ELECTED AT THE CUMBRIA FEDERATION OF
3 CHAIR YOUNG FARMERS’ CLUBS NORTHERN DISTRICT AGM
RACHEL ARMSTRONG NORTHERN DISTRICT ELECTED AT THE CUMBRIA FEDERATION OF
4 VICE CHAIR YOUNG FARMERS’ CLUBS NORTHERN DISTRICT AGM
5 TOLSON CARRUTHERS ELECTED AT CLUB AGM
6 ANNA HARRISON ELECTED AT CLUB AGM
7 JOE GODDARD ELECTED AT CLUB AGM
8 KATIE MAUGHAN ELECTED AT CLUB AGM
9 ZOE GLENDINNING ELECTED AT CLUB AGM
10 REBECCA WHITFIELD ELECTED AT CLUB AGM
11 JAMES READ ELECTED AT CLUB AGM
12 THALIA CHAMPKINS ELECTED AT CLUB AGM
13 BILLY SIBBALD ELECTED AT CLUB AGM
14 ROSIE PRATT ELECTED AT CLUB AGM
15 ROBBIE BEATY ELECTED AT CLUB AGM
16 HANNAH FARRER ELECTED AT CLUB AGM
17 HANNAH RICHARDSON ELECTED AT CLUB AGM
18 KATE ARMSTRONG ELECTED AT CLUB AGM
19 ALEXIA MCMANUS ELECTED AT CLUB AGM
20 ROBYN BOWKER ELECTED AT CLUB AGM
21 JAMES WILSON ELECTED AT CLUB AGM
22 ELLIE STAMPER ELECTED AT CLUB AGM
23 RORY BEARD ELECTED AT CLUB AGM
24 KATIE LIDDLE ELECTED AT CLUB AGM
25 JACKSON TWENTYMAN ELECTED AT CLUB AGM
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March **2012** **TAR** 1 **----- Start of picture text -----**
26 VICTORIA TWENTYMAN ELECTED AT CLUB AGM
27 RYAN ARMSTRONG ELECTED AT CLUB AGM
28 SARAH ROBINSON ELECTED AT CLUB AGM
29 ROBERT MORLEY ELECTED AT CLUB AGM
30 ELLIE MATTOCKS ELECTED AT CLUB AGM
31 EBONY TELFORD ELECTED AT CLUB AGM
32 CHARLOTTE GRAHAM ELECTED AT CLUB AGM
33 JOE WILLS ELECTED AT CLUB AGM
34 CHLOE BROUGH ELECTED AT CLUB AGM
35 ALICE REID ELECTED AT CLUB AGM
BROGAN JACKSON SOUTHERN DISTRICT ELECTED AT THE CUMBRIA FEDERATION OF
36 CHAIR YOUNG FARMERS’ CLUB SOUTHERN DISTRICT AGM
MATTHEW KING SOUTHERN DISTRICT ELECTED AT THE CUMBRIA FEDERATION OF
37 VICE CHAIR YOUNG FARMERS’ CLUB SOUTHERN DISTRICT AGM
38 JOHNNY WOODHOUSE ELECTED AT CLUB AGM
39 MOLLY STABLE ELECTED AT CLUB AGM
40 ADAM LOMAS ELECTED AT CLUB AGM
KIASTEN ELECTED AT CLUB AGM
41
COWPERTHWAITE
42 MATTHEW WRIGHT ELECTED AT CLUB AGM
43 LOLA ARMITSTEAD ELECTED AT CLUB AGM
44 HECTOR MEANWELL ELECTED AT CLUB AGM
45 HARRIET JOHNSTON ELECTED AT CLUB AGM
46 BROGAN JACKSON ELECTED AT CLUB AGM
47 ADAM ARMISTEAD ELECTED AT CLUB AGM
48 CALLUM ELLIS ELECTED AT CLUB AGM
49 MARTHA GALBRAITH ELECTED AT CLUB AGM
50 BEN HANDLEY ELECTED AT CLUB AGM
51 EVE BLAND ELECTED AT CLUB AGM
52 HAYLEY SIMPSON ELECTED AT CLUB AGM
53 ISABEL WILSON ELECTED AT CLUB AGM
54 CALLUM SIMPSON ELECTED AT CLUB AGM
55 REBECCA BALMER ELECTED AT CLUB AGM
56 GEORGIA HUNTER ELECTED AT CLUB AGM
57 PHOEBE WHARTON ELECTED AT CLUB AGM
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 2 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Joanne Mills (Chief Officer) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution. Type of governing document (eg. trust deed, constitution) By the Cumbria Federation of Young Farmers’ Clubs (Cumbria YFC). How the charity is constituted (eg. trust, association, company) By election within Cumbria YFC either at club, district or county level. Trustee selection methods - (eg. trust, association, company) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; Elected officers undergo officer training annually, following guidance and training plans developed by our Governing Body, the National Federation of Young Farmers’ Clubs (NFYFC). Included in this training is guidance on Public Benefit and the responsibilities that officers have as Trustees to ensure that Cumbria YFC’s obligations and duties in terms of Public Benefit are met. In addition, elected officers are now asked to complete an online safeguarding module, devised by NFYFC to help them understand their safeguarding and GDPR responsibilities. Training and guidance on behaviour and conduct and the responsibilities of representing a charitable youth organisation are also included. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them.  March **2012** **TAR** 3 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|• To advance the education of young members of the public at large in
agriculture, home crafts, country life and related subjects; and
• In the interests of the social welfare of such members of the public to
provide and promote the provision of facilities for recreation and other
leisure time occupations, being facilities which will improve their
conditions of life and will assist in the development of their spiritual and
mental capacities, self- reliance and individual responsibility so that they
may grow to full maturity as individuals and members of the community.| |---|---| ||In setting objectives and planning activities, events, competitions and
training for the members of the Cumbria Federation of Young Farmers’
Clubs, the Trustees gave careful consideration and diligence to the
Charity Commission’s Public Benefit guidance.
• Membership of Cumbria YFC is open to young people aged 10 – 28
years of age. Membership is not restricted to those from within a farming
background and clubs actively recruit for new members from within
schools, at shows and via their social media. This enables the
organisation to have a broad reach and be of public benefit, not only to
the young people of Cumbria, but to the broader communities that they
are linked to.
• All 25 young farmer clubs take part in annual voluntary work within their
local communities. Our young farmers recognise the importance of
community and are proud to play an active part in ensuring that their local
communities not only survive but thrive and build resilience.
Our young farmers provide much needed help and support to their
broader communities, enabling them to make a real difference and build
strong and lasting relationships and links within the places where they
live and work.
Voluntary work undertaken has included, upgrading school play areas,
rebuilding dry stone walls, planting hedges, fencing and clearing rivers
and river banks.| March **2012** **TAR** 4 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 5 ## Section D Achievements and performance March **2012** **TAR** 6 ## Section D Achievements and performance **Membership: Summary of the main achievements of the** For the purposes of this report, the figures given for the annual **charity during the year** total will be those up to the end of July 2025, when the membership year came to a close. Cumbria YFC as an organisation continues to focus on encouraging members to take part in training, skills-based competitions, club activities and events. We finished the year end with a total of 1424 members (excluding Advisory Members and Club Leaders) across 25 clubs. This was a decrease of 2% on the previous year, which was a reduction on the previous year’s decrease. Our elected club officers continue to work hard to maintain current members and also to attract new members. Our smallest club is Egremont YFC with 21 members and our largest club, Raughton Head YFC has 102 members. Carlisle YFC had a membership increase of 58% (11 new members this year). Cumbria YFC operates as a democratic youth organisation. Clubs are actively encouraged to develop strong links with their local communities, working on community projects and activities and events that will bring benefit to the communities in which they live and work. Mentoring within clubs is a key aspect of the role of both elected officers and general members. Teaching and learning within a safe, secure and supported environment is essential to the survival and continuity of clubs and the organisation as a whole. As noted in previous reports, members do not need to come from a farming or agricultural background to become young farmers. Members come from a broad range of backgrounds sharing in the common interest of community, rural life and agriculture. Young farmers understand the importance of being part of a youth organisation that supports and celebrates Cumbria and its young people and as a successful youth organisation, Cumbria YFC works hard to ensure that it embraces and builds on this longestablished ethos. **Competitions:** This has been another very successful year for Cumbria YFC, with members taking part in a whole host of competitions, events and activities. Our young farmers continue to be very competitive and through taking part in 3 rounds of competitions (preliminary, district and county rounds) our members are able to develop skills and knowledge that enable them to achieve great success not only within the county, but also at area and national rounds of competitions. Our young farmers triumphed at the Northern Area Weekend, taking a well deserved 1[st] , 2[nd] and 4[th] place for the 13[th] consecutive year! The Northern Area Field Day this year, hosted by Cumbria YFC at the Ernest Cook Trust at Low Beckside Farm Mungrisdale also saw a jubilant Cumbria take 1[st] , 2[nd] and 4[th] place against the other Northern Area counties. March **2012** **TAR** 7 Section D Achievements and performance As in previous years, our young farmers have taken part in over 60 competitions, including Public Speaking, Debating, Junior Reading, Situations Vacant (interviews), Just A Minute, Cookery, Tractor Handling, Flower Arranging, Baking and Clay Pigeon Shooting to name but a few. Competitions such as Fencing, Hedging, Walling, Auctioneering and Hand Sheep Shearing help to maintain the rural traditions and country skills which are an important part of farming heritage and tradition. **Training and Standards:** Annual officer training for both districts held during the autumn, focused on giving Chairs, Secretaries and Treasurers the necessary tools and knowledge to carry out their roles and run their clubs safely and effectively. Additional training sessions were carried out for Advisory Members to help them understand the importance of safeguarding, health and safety and risk assessments within the organisation and specifically within clubs. All elected officers must complete the NFYFC online safeguarding course within the first 2 months of taking up office. Training is also provided on Bars and Licensing to enable the young farmers to run their events and dances safely. **Fundraising, Community and Charity Work:** Fundraising continues to be an important activity for Cumbria YFC with a total of £155,866.73 raised for local and national charities and Cumbria YFC throughout the year. Fundraising continues to take many forms, with sponsored events, car pushes, tractor pulls, sponsored walks, curry nights, beetle drives, afternoon teas and bingo nights proving ever popular! Drigg YFC raised over £100,000 for the Great North Air Ambulance Service (GNAAS), pushing and pulling a replica helicopter from Drigg to the GNAAS base in Langwathby. Raughton Head YFC raised over £28,000 with their Many Mountains for MNDA fundraiser which saw them complete all of the Wainwrights in a 24 hour period. **The Coming Year:** The aims for Cumbria YFC for the coming year will continue to focus on the sustainability of the organisation with financial security continuing to be key. Looking to the future needs of our members in terms of training, activities and support will also be a priority with work undertaken to ensure that we remain relevant and engaged with our membership. Our objectives will be to: • Ensure that elected club officers are trained and supported and able to fulfil their roles and safeguarding responsibilities and run March **2012** **TAR** 8 Section D Achievements and performance their clubs successfully. • Encourage members to take part in training and competitions at club, district, county, area and national level. • Host 2 successful District Field Days. • Reivew our organisational finances to ensure that we continue to provide value for money and exciting and fulfilling opportunities for our members. • Encourage members to plan fundraising and volunteering activities and to become active and valued members of their local communities. In addition, the Making of life-long friends, developing of skills, undertaking training to build on and broaden personal and collective skills set and generally enrich the lives of our members will continue to be a priority in all we do and we will work hard to ensure that this continues. March **2012** **TAR** 9 ## Section D Achievements and performance March **2012** **TAR** 10 ## **Section E Financial review** **1. Dissolution of the County Federation Brief statement of the charity’s policy on reserves** If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution. **2. Restricted Reserves** The restricted reserves are: - Monies received from closed clubs is restricted for 7 years during which it will be transferred back to the said club if any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. - Monies received from Friends of Cumbria is restricted to the specific use it was originally provided for. If, after a period of 3 years, from when the monies were originally transferred, there are remaining funds, these may be transferred to the unrestricted reserves with the agreement of the finance and general-purpose committee. If, during the 3-year period, it becomes apparent the original use of the funds is no longer appropriate, the finance and general-purpose committee may redesignate the funds to a different purpose. - Monies received from organisations is restricted to the specific use or event if was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the finance and generalpurpose committee. ## **3. Unrestricted Reserves** The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained. This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee. **Details of any funds materially in deficit** **Further financial review details (Optional information)** March **2012** **TAR** 11 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** JOANNE MILLS **Position (eg Secretary, Chair,** CHIEF OFFICER **etc) Date** 021/7/2026 March **2012** **TAR** 12 **The Cumbria Federation of Young Farmers' Clubs** ## **Financial Statements for the Year** **Ended 30 September 2025** ## **The Cumbria Federation of Young Farmers' Clubs** ## **Charity Information for the Year Ended 30 September 2025** |PRESIDENT|M Burbury| |---|---| |CHAIRMAN|J Sowerby| |TREASURER|K Batty| |CHIEF OFFICER|J Veitch| |ADDRESS|Civils Store| ||Barbary Plains| ||Eden Hall, Penrith| ||CA11 8SR| |CHARITY NUMBER|504834| |BANKERS|HSBC| ||Market Square| ||Penrith| ||Cumbria| ||CA11 7SN| |AUDITOR|C Winspear| **The Cumbria Federation of Young Farmers' Clubs** ## **Statement of Financial Activities 30 September 2025** |**INCOMING**
**RESOURCES**
CCC Service level agreement
Club levies
N & S Contributions
N & S Social Contributions
Competition, course fees, raffles, office & sports entries
Bar & dance takings
Entertainment/Drama takings
Northern Area income
Year book sponsorship
Bank interest
Friends of Cumbria
North West Farmers Trust
Voluntary Action Cumbria
Francis C Scott Charitable Trust
Total Incoming Resources
**RESOURCES**
**EXPENDED**
Wages, social security & pensions
Training & DBS costs
Chairman's honorarium
Treasurer's honorarium
Office expenses
Rent
Competition & meeting expenses
Year book
National levy & associated costs
Bar & dance expenses
Entertainment/Drama expenses
Insurance
Northern Area expenses
National expenses
Tug of War expenses
Bank charges
Drug Awareness Training
Total Resources Expended
**Net Incoming Resources**
Fund balances brought forward
**Balances carried forward**|**Unrestricted**
**funds**
20,000
105,268
32,000
8,000
2,439
16,950
620
15,964
1,500
4,253
-
-
-
-
206,994
70,084
893
1,250
550
5,560
1,700
7,429
2,634
45,470
7,285
729
10,577
8,436
440
248
275
-
163,560
**43,434**
145,551
**188,985**|**Restricted**
**funds**
**_Note 1_**
-
-
-
-
-
-
-
-
-
-
-
-
-
12,400
12,400
12,400
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
12,400
**-**
-
**-**|**Total**
**30.9.2025**
20,000
105,268
32,000
8,000
2,439
16,950
620
15,964
1,500
4,253
-
-
-
12,400
219,394
82,484
893
1,250
550
5,560
1,700
7,429
2,634
45,470
7,285
729
10,577
8,436
440
248
275
-
175,960
**43,434**
145,551
**188,985**|**Total**
**30.9.2024**
20,000
74,526
32,000
8,000
1,829
23,700
28
-
1,315
4,024
1,999
1,000
1,400
-
169,821
79,058
1,037
1,250
500
7,962
1,700
11,461
2,000
44,739
17,653
938
10,305
397
20
420
260
5,065
184,765
**14,944**
**-**
160,495
**145,551**| |---|---|---|---|---| **The Cumbria Federation of Young Farmers' Clubs** ## **Balance Sheet 30 September 2025** |**CURRENT ASSETS**
Clothing stocks
Sundry debtors
Current account
Cash in hand
Cumberland BS deposit
**CURRENT LIABILITIES**
Accrual_(Rent, Year Book & HMRC Sept PAYE)_
Leadership Training Grant 25/26
**NET CURRENT ASSETS**
**TOTAL ASSETS**
**FINANCED BY:**
Reserves brought forward
Surplus / (Deficit) for the year|**30.09.25**
175
32,000
47,367
0
119,897
199,439
2,954
7,500
10,454
188,985
188,985
145,551
43,434
188,985|**30.09.24**
175
22,000
19,800
90
105,258
147,323
1,772
1,772
145,551
145,551
160,495
(14,944)
145,551| |---|---|---| Treasurer Kevin Batty Auditor C Winspear ## **Note 1 RESTRICTED FUNDS** £ Nil - {if any): Address: Winterburn. Low Hesket. Carlisle, CA4 OHG Section B Disclosure Only complete il the exaniiiier needs lo highlight material mallers ol concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brlef detalls of any items that the examiner wlshes to disclose. IER. Oct 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees The Cumbria Federation of Young Farmers Clubs On accounts for the year ended 30 September 2025 Charity no (If any) 504834 Set out on pages I report to the trustees on my examination of the accounts of the above charily {'the Trust.) for the year ended l 9 9 9 Lols. Responsibilltles and basls of report As the charitws trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. Independent examinor's staten).ent undert applicabl harity's g the ey3 listed bod s income ceeded 0,000 a 31ion bv e.bng a qua Ip.d mem l D8lete l ] rfnot applicable. lamqu r of linq ified to rt name of I have completed my examination. I confim that no material matters have come to my attenlion in connection with the examination (other than that disclosed below ') which gives me cause to believe Ihet in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conceming the form and Gonlent of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding afthe accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: CHRISTOPH NSPEAR Relevant professional qualificationls) or body Associate of Chartered Institute of Bankers IER Oct 2018