## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1 10 2022 **To** 30 9 2023 **From** **To** ## Section A Reference and administration details **Charity name** CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS **Other names charity is known by Registered charity number (if any)** 504834 **Charity's principal address** CUMBRIA YFC C0UNTY OFFICE CIVILS STORE, BARBARY PLAINS, EDENHALL, PENRITH CUMBRIA **Postcode** CA11 8SR ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 CHARLOTTE WILSON COUNTY CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM
2 JACK SOWERBY COUNTY VICE CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM
ELLA BATEY ELECTED AT THE CUMBRIA FEDERATION OF
3 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
MEGAN HARRISON ELECTED AT THE CUMBRIA FEDERATION OF
4 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
5 STUART MOUNSEY ELECTED AT CLUB AGM
6 ERIN TILLEY ELECTED AT CLUB AGM
7 ADAM GARGETT ELECTED AT CLUB AGM
8 KATIE MAUGHAN ELECTED AT CLUB AGM
9 JOANNE RIDLEY ELECTED AT CLUB AGM
10 ELLEN ELLIOTT ELECTED AT CLUB AGM
11 LOUIS METCALFE ELECTED AT CLUB AGM
12 MEGAN BENDLE ELECTED AT CLUB AGM
13 HOLLIE SIMCOCK ELECTED AT CLUB AGM
14 ELLIE NAYLOR ELECTED AT CLUB AGM
15 ROBBIE BEATY ELECTED AT CLUB AGM
16 MELISSA HARTLEY ELECTED AT CLUB AGM
17 EMMA JOHNSTONE ELECTED AT CLUB AGM
18 RACHEL ARMSTRONG ELECTED AT CLUB AGM
19 ALEXIA MCMANUS ELECTED AT CLUB AGM
20 ELLIE JACKSON ELECTED AT CLUB AGM
21 SYDNEY SIMPSON ELECTED AT CLUB AGM
22 KATE SHIPTON-SMITH ELECTED AT CLUB AGM
23 JOHN STORY ELECTED AT CLUB AGM
24 EMMA BLAYLOCK ELECTED AT CLUB AGM
25 KATIE LIDDLE ELECTED AT CLUB AGM
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March **2012** **TAR** 1 **----- Start of picture text -----**
26 MURRAY CRAIG ELECTED AT CLUB AGM
27 ABIGAIL FISHER ELECTED AT CLUB AGM
28 EMMA MCCUNE ELECTED AT CLUB AGM
29 JOSIE MITCHINSON ELECTED AT CLUB AGM
30 EDWARD WATTS ELECTED AT CLUB AGM
31 REBECCA GRIERSON ELECTED AT CLUB AGM
32 ABIGAIL GRAHAM ELECTED AT CLUB AGM
33 CHLOE DODD ELECTED AT CLUB AGM
34 ISAAC COLLINS ELECTED AT CLUB AGM
35 PHILIPPA HALL ELECTED AT CLUB AGM
GEORGIA HUNTER ELECTED AT THE CUMBRIA FEDERATION OF
36 YOUNG FARMERS’ CLUB SOUTHERN DISTRICT
AGM
REBECCA DENNEY ELECTED AT THE CUMBRIA FEDERATION OF
37 YOUNG FARMERS’ CLUB SOUTHERN DISTRICT
AGM
38 MOLLY STABLE ELECTED AT CLUB AGM
39 JAMIE MCQUIRE ELECTED AT CLUB AGM
40 JAMES CASSON ELECTED AT CLUB AGM
41 LUCY DICKINSON ELECTED AT CLUB AGM
42 KELSEY CORDUKES ELECTED AT CLUB AGM
43 JESSICA BLACK ELECTED AT CLUB AGM
44 HECTOR MEANWELL ELECTED AT CLUB AGM
45 JOANNE HARRISON ELECTED AT CLUB AGM
46 BANJO BAXTER ELECTED AT CLUB AGM
47 BROGAN JACKSON ELECTED AT CLUB AGM
48 MATTHEW KING ELECTED AT CLUB AGM
49 LUCY GIBSON ELECTED AT CLUB AGM
50 LUKE ROBINSON ELECTED AT CLUB AGM
51 ELLIE NICHOLSON ELECTED AT CLUB AGM
52 LUKE HODGSON ELECTED AT CLUB AGM
53 ISABEL WILSON ELECTED AT CLUB AGM
54 CHELSEA WALTON ELECTED AT CLUB AGM
55 ALICE FAWCETT ELECTED AT CLUB AGM
56
57
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** March **2012** **TAR** 2 **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Joanne Mills (Chief Officer) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution. Type of governing document (eg. trust deed, constitution) By the Cumbria Federation of Young Farmers’ Clubs (Cumbria YFC). How the charity is constituted (eg. trust, association, company) By election within Cumbria YFC either at club, district or county level. Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Elected officers undergo officer training annually, following guidance and You **may choose** to include training plans developed by our Governing Body, the National Federation additional information, where of Young Farmers’ Clubs (NFYFC). Included in this training is guidance on relevant, about: Public Benefit and the responsibilities that officers have as Trustees to  policies and procedures policies and procedures ensure that Cumbria YFC’s obligations and duties in terms of Public Benefit are met. - policies and procedures policies and procedures adopted for the induction and training of trustees; - In addition, elected officers are now asked to complete an online -  the charity’s organisational safeguarding module, devised by NFYFC to help them understand their structure and any wider safeguarding responsibilities. network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them.  March **2012** **TAR** 3 ## **Section C Objectives and activities** • To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and **Summary of the objects of the** • In the interests of the social welfare of such members of the public to **charity set out in its** provide and promote the provision of facilities for recreation and other **governing document** leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self- reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. In setting objectives and planning activities, events, competitions and training for the members of the Cumbria Federation of Young Farmers’ Clubs, the Trustees gave careful consideration and diligence to the Charity Commission’s Public Benefit guidance. • Membership of Cumbria YFC is open to young people aged 10 – 28 years of age. Membership is not restricted to those from within a farming background and clubs actively recruit for new members from within schools, at shows and via their social media. This enables the organisation to have a broad reach and be of public benefit, not only to **Summary of the main** the young people of Cumbria, but to the broader communities that they **activities undertaken for the** are linked to. **public benefit in relation to these objects (include within** • All 25 young farmer clubs take part in annual voluntary work within their **this section the statutory** local communities. This not only provides much needed help and support **declaration that trustees have** to the broader community, but also gives the young farmers the **had regard to the guidance** opportunity to strengthen links and make a real difference within these **issued by the Charity** communities. Voluntary work undertaken has included, painting schools **Commission on public** and village halls, creating sensory areas for school children and elderly **benefit)** people, mending fences and walls and clearing storm damage. March **2012** **TAR** 4 **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 5 Section D Achievements and performance **Membership: Summary of the main achievements of the** For the purposes of this report, the figures given for the annual **charity during the year** total will be those up to the end of July 2023, when the membership year came to a close. Cumbria YFC as an organisation continues to focus on encouraging members to take part in club activities and events and we were pleased to finish the year end with a total of 1684 members (excluding Advisory Members and Club Leaders) across 25 clubs. This was a decrease of 5% on the previous year. Our smallest club, Egremont YFC, increased its membership by 5% and now has 23 members and our largest club, Raughton Head YFC saw an increase of 9%, with 116 members in total. Operating as a democratic organisation, Cumbria YFC continues to encourage all its clubs to develop a strong ethos of involvement and community awareness with community projects and fundraising continuing to play an important part in club programmes. Mentoring within clubs is key, with older members taking on club officer roles and mentoring younger members within a safe and supportive environment to ensure that skills and knowledge are passed on from year to year. As noted in previous reports, becoming a young farmer does not mean that potential members have to be from within the farming community. Our members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates Cumbria and its young people. Cumbria YFC works hard to ensure that all aspects of the organisation embrace and build on this long-established ethos. **Competitions:** This has been another very successful year for Cumbria YFC, with members taking part in a whole host of competitions, events and activities. Our young farmers are incredibly competitive and taking part in competitions at preliminary, district and county rounds gives members the opportunity to practice their competition skills to an exceptionally high standard, enabling Cumbria YFC to triumph at both area and national rounds of competitions. The Northern Area Weekend this year was held in Hull with Cumbria showcasing talent in the public speaking competitions, entertainments and sports resulting in Cumbria A taking a welldeserved 1[st ] place, Cumbria B placed 3rd and Cumbria C 5th. A fantastic result with several Cumbria YFC members qualifying for National Finals. The much-anticipated annual Quiz once again saw over 400 young farmers compete on the same evening in different village halls around the county. Our young farmers have taken part in over 50 competitions in the March **2012** **TAR** 6 Section D Achievements and performance last year, including; Public Speaking, Debating, Junior Reading, Situations Vacant (interviews), Just A Minute, Cookery, ATV Handling, Flower Arranging, Cake Decorating, Fencing, Drama and Clay Pigeon Shooting to name but a few. Competitions such as Fencing, Hedging, Walling, Auctioneering and Hand Sheep Shearing, which take place annually, help to keep the rural traditions and country skills alive for future generations to come. **Training and Standards:** The young farmers held their annual officer training in both the Northern and Southern Districts at the beginning of the autumn. This training focused on giving the club Chairs, Secretaries and Treasurers the necessary tools to carry out their roles and run their clubs safely and effectively. An additional training session was carried out for Advisory Members to help them understand the importance of safeguarding within the organisation. NFYFC has also devised an online safeguarding course for all elected officers to complete when they take up position. Cumbria YFC hosted the NFYFC “Train the Trainer” training in Penrith, enabling young farmers from the other five Northern Area counties to access training locally rather than travelling to Stafford. This training enables counties to deliver the NFYFC Curve Modules and is especially important in helping to maintain standards within clubs. In addition, this year, three Drugs and Alcohol Awareness Sessions delivered by The Well Communities to young farmers aged 14 plus took place. The session has been delivered to 576 young farmers since the start of the programme in 2019. Five Driver Awareness Sessions for those aged 17 plus were also delivered to 172 young farmers at fire stations around the county by Cumbria Fire and Rescue Service and Cumbria Constabulary. Cumbria YFC worked closely with Cumbria Neighbourhood Watch to develop and trial a new Farm Crime Safety Initiative which was eventually developed by NFYFC into a Curve Module for delivery throughout young farmers’ clubs throughout the UK. Training is also provided on Bars and Licensing to enable the young farmers to run their events and dances safely. **Fundraising, Community and Charity Work:** Fundraising continues to be an important activity for Cumbria YFC with a total of £67026.51 raised for local and national charities and Cumbria YFC throughout the year. Fundraising takes many forms, with sponsored events, car pushes, tractor pulls, sponsored walks, cake sales, pudding and curry nights and afternoon teas proving especially popular! As mentioned previously, our members also continue to help out in their local communities, with all clubs completing the Club Community Challenge every year. The award for the club carrying out the best community project is awarded by the High Sheriff of Cumbria at the Cumbria YFC AGM in November of each year. March **2012** **TAR** 7 Section D Achievements and performance **The Coming Year:** The aims for Cumbria YFC for the coming year will focus on sustainability with the financial security of the organisation being key. Looking to the future and the needs of our members in terms of training, activities and support will also be a priority with work undertaken to ensure that we remain relevant and engaged with our membership. Our objectives will be to: • Ensure that elected club officers are given training and support to fulfil their roles and safeguarding responsibilities and run their clubs successfully. • Encourage members to take part in competitions at club, district, county, area and national level. • Host 2 successful District Field Days. • Reivew our organisational finances to ensure that we provide value for money for our members. • Encourage members to plan fundraising and volunteering activities. In addition, the Making of life-long friends, developing of skills, undertaking training to build on and broaden personal and collective skills set and generally enrich the lives of our members will continue to be a priority in all we do and we will work hard to ensure that this continues. March **2012** **TAR** 8 ## Section D Achievements and performance March **2012** **TAR** 9 ## **Section E Financial review** **1. Dissolution of the County Federation Brief statement of the charity’s policy on reserves** If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution. **2. Restricted Reserves** The restricted reserves are: - Monies received from closed clubs is restricted for 7 years during which it will be transferred back to the said club if any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. - Monies received from Friends of Cumbria is restricted to the specific use it was originally provided for. If, after a period of 3 years, from when the monies were originally transferred, there are remaining funds, these may be transferred to the unrestricted reserves with the agreement of the finance and general-purpose committee. If, during the 3-year period, it becomes apparent the original use of the funds is no longer appropriate, the finance and general-purpose committee may redesignate the funds to a different purpose. - Monies received from organisations is restricted to the specific use or event if was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the finance and generalpurpose committee. ## **3. Unrestricted Reserves** The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained. This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee. **Details of any funds materially in deficit** **Further financial review details (Optional information)** March **2012** **TAR** 10 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** JOANNE MILLS **Position (eg Secretary, Chair,** CHIEF OFFICER **etc) Date** 18/6/2024 March **2012** **TAR** 11 ## **The Cumbria Federation of Young Farmers' Clubs** **Financial Statements for the Year** **Ended 30 September 2023** ## **The Cumbria Federation of Young Farmers' Clubs** ## **Charity Information for the Year Ended 30 September 2023** |PRESIDENT|A Sibbald| |---|---| |CHAIRMAN|W Longmire| |TREASURER|K Batty| |CHIEF OFFICER|J Mills| |ADDRESS|Civils Store| ||Barbary Plains| ||Eden Hall, Penrith| ||CA11 8SR| |CHARITY NUMBER|504834| |BANKERS|HSBC| ||Market Square| ||Penrith| ||Cumbria| ||CA11 7SN| |AUDITOR|C Winspear| **The Cumbria Federation of Young Farmers' Clubs** ## **Statement of Financial Activities 30 September 2023** |**INCOMING**
**RESOURCES**
CCC Service level agreement
Chairmans Ball
Club levies
N & S Contributions
N & S Social Contributions
Competition, course fees, raffles, office & sports entries
Cumbria Community Grant
Bar & dance takings
Entertainment/Drama takings
Northern Area income
Year book sponsorship
Bank interest
Clothing sales
Charity Boxing
Francis C Scott Charitable Trust
Total Incoming Resources
**RESOURCES**
**EXPENDED**
Wages, social security & pensions
Training & DBS costs
Chairman's honorarium
Treasurer's honorarium
Office expenses
Website
Rent
Competition & meeting expenses
Year book
National levy & associated costs
Bar & dance expenses
Charity Boxing
Insurance
Northern Area expenses
National expenses
Tug of War expenses
Bank charges
Chairmans Ball
Teenage Cancer Trust
Drug Awareness Training
Total Resources Expended
**Net Incoming Resources**
Fund balances brought forward
**Balances carried forward**|**Unrestricted**
**funds**
20,000
41,039
57,477
32,000
8,000
3,375
-
5,791
1,011
577
2,520
1,983
132
-
-
173,905
53,621
604
1,200
500
6,527
500
600
8,627
2,556
47,408
481
-
9,374
330
1,049
180
247
26,815
11,000
2,480
174,099
**194**
**-**
151,071
**150,877**|**Restricted**
**funds**
**_Note 1_**
-
-
-
-
-
-
2,500
-
-
-
-
-
-
-
9,618
12,118
9,711
-
-
-
-
-
600
-
-
-
-
-
-
-
-
-
-
-
-
2,500
12,811
**693**
**-**
10,311
**9,618**|**Total**
**30.9.2023**
20,000
41,039
57,477
32,000
8,000
3,375
2,500
5,791
1,011
577
2,520
1,983
132
-
9,618
186,023
63,332
604
1,200
500
6,527
500
1,200
8,627
2,556
47,408
481
-
9,374
330
1,049
180
247
26,815
11,000
4,980
186,910
**887**
**-**
161,382
**160,495**|**Total**
**30.9.2022**
20,000
30,637
24,000
-
2,770
2,330
-
6,898
1,293
61
584
10,000
15,500
122,246
51,958
421
1,100
500
6,399
1,200
7,284
1,194
9,809
1,945
6,426
3,969
11,082
1,514
155
231
-
-
113,360
**8,886**
152,496
**161,382**| |---|---|---|---|---| **The Cumbria Federation of Young Farmers' Clubs** ## **Balance Sheet 30 September 2023** |**CURRENT ASSETS**
Clothing stocks
Sundry debtors
Current account
Cash in hand
Cumberland BS deposit
Prepayments
**CURRENT LIABILITIES**
Rent Accrual
Bar & dance takings
Charity Bike Ride
**NET CURRENT ASSETS**
**TOTAL ASSETS**
**FINANCED BY:**
Reserves brought forward
Surplus / (Deficit) for the year|**30.09.23**
175
31,618
27,678
90
101,234
-
160,795
300
-
-
300
160,495
160,495
161,382
(887)
160,495|**30.09.22**
175
24,000
35,427
90
99,251
9,674
168,617
3,935
2,650
650
7,235
161,382
161,382
152,496
8,886
161,382| |---|---|---| Treasurer Kevin Batty Auditor C Winspear ## **Note 1 RESTRICTED FUNDS** £ Francis C Scott Charitable Trust 9,618 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Cumbria Federation of Young Famiers Clubs On accounts for the year ended 30 September 2023 Charity no (if any) 504834 Set out on pages Iremembei Io in=lurfts Ine page ol ad4rtlLiiiJI Sheei.- I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust.) for the year ended 3010912023. Rosponslbillties and As the charrty trustees of the TNst. you are responsible for the preparation ba*is of report of the accounts in accordance with the requirements of the Charitles Act 2011 ("the Act.). I report in resp8Ct of my examination of the Trust's accounts carrt8d out under settion 145 of the 2011 Act and in Carrying out my examination. I have followed the applicable Direcknons given by the Charty Commission under 8ection 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come lo my attention lother in connection with the examination which gives me cause to believe that in, any material respect.. accounting ￿CordS were r￿t kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner'8 •tatsment I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the br8ck8ls if they do not apply. Signed: Dat•: Name.. CHRISTOPHER V￿NsPEAR Relevant professional qualification(8) or l)ody (If any): Associate of Chartered Instrtute of Bankers Addre88.' Winterbum, Low Hesket. Carlisle, CA4 OHG IER October 2018