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2022-09-30-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 1 10 2021 To 30 9 2022

From

To

Section A Reference and administration details

Charity name CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS Other names charity is known by Registered charity number (if any) 504834

Charity's principal address CUMBRIA YFC C0UNTY OFFICE

CIVILS STORE, BARBARY PLAINS, EDENHALL, PENRITH CUMBRIA

Postcode

CA11 8SR

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 WILLIAM LONGMIRE COUNTY CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM
2 CHARLOTTE WILSON COUNTY VICE CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM
ABIGAIL GRAHAM ELECTED AT THE CUMBRIA FEDERATION OF
3 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
ELLA BATEY ELECTED AT THE CUMBRIA FEDERATION OF
4 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
5 AMBER RIDDICK ELECTED AT CLUB AGM
6 KATIE MAUGHAN ELECTED AT CLUB AGM
7 JAMIE LIGHTFOOT ELECTED AT CLUB AGM
8 MOLLY STEADMAN ELECTED AT CLUB AGM
9 ISAAC COLLINS ELECTED AT CLUB AGM
10 RICHARD GRAHAM ELECTED AT CLUB AGM
11 ELLIE NAYLOR ELECTED AT CLUB AGM
12 ROSIE PRATT ELECTED AT CLUB AGM
13 JACK JENKINSON ELECTED AT CLUB AGM
14 LAURA FOWLER ELECTED AT CLUB AGM
15 MATTHEW FEARON ELECTED AT CLUB AGM
16 RACHEL ARMSTRONG ELECTED AT CLUB AGM
17 BRADLEY MCMANUS ELECTED AT CLUB AGM
18 LUCY WINTER ELECTED AT CLUB AGM
19 SYDNEY SIMPSON ELECTED AT CLUB AGM
20 LAURA PALMER ELECTED AT CLUB AGM
21 JOHN STORY ELECTED AT CLUB AGM
22 EMMA BLAYLOCK ELECTED AT CLUB AGM
23 TOM KIRK ELECTED AT CLUB AGM
24 ABIGAIL FISHER ELECTED AT CLUB AGM
25 AMY BLAMIRE ELECTED AT CLUB AGM
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26 JOSIE MITCHINSON ELECTED AT CLUB AGM
27 KATIE FOSTER ELECTED AT CLUB AGM
28 MEGAN HARRISON ELECTED AT CLUB AGM
29 CHLOE DODD ELECTED AT CLUB AGM
30 LEE MITCHINSON ELECTED AT CLUB AGM
31 JADE HAUGHAN ELECTED AT CLUB AGM
32 CHLOE BROUGH ELECTED AT CLUB AGM
CHLOE DAWSON ELECTED AT THE CUMBRIA FEDERATION OF
33 YOUNG FARMERS’ CLUB SOUTHERN DISTRICT
AGM
GEORGIA HUNTER ELECTED AT THE CUMBRIA FEDERATION OF
34 YOUNG FARMERS’ CLUB SOUTHERN DISTRICT
AGM
35 BRADLEY TROUGHTON ELECTED AT CLUB AGM
36 LIUSAIDH MCMASTER ELECTED AT CLUB AGM
37 STEVEN HODGSON ELECTED AT CLUB AGM
38 WILL ROGERSON ELECTED AT CLUB AGM
39 JADE PEARSON ELECTED AT CLUB AGM
40 JACK FISHER ELECTED AT CLUB AGM
41 BROGAN JACKSON ELECTED AT CLUB AGM
42 JOHN HANDLEY ELECTED AT CLUB AGM
43 ELLIE BURROW ELECTED AT CLUB AGM
44 CHRIS CALDER ELECTED AT CLUB AGM
45 REBECCA DENNEY ELECTED AT CLUB AGM
46 BEN COOPER ELECTED AT CLUB AGM
47 HAYLEY SIMPSON ELECTED AT CLUB AGM
48 SHAUN HALL ELECTED AT CLUB AGM
49 REBECCA BALMER ELECTED AT CLUB AGM
50 JOHN WOOF ELECTED AT CLUB AGM
51 MELISSA HARTLEY ELECTED AT CLUB AGM
52 JAMES CASSON ELECTED AT CLUB AGM
53 DOROTHY GIBBONS ELECTED AT CLUB AGM
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Joanne Mills (Chief Officer)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution.

By the Cumbria Federation of Young Farmers’ Clubs (Cumbria YFC). How the charity is constituted (eg. trust, association, company) By election within Cumbria YFC either at club, district or county level. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Elected officers undergo training annually, following guidance and training plans developed by our Governing Body, the National Federation of Young Farmers’ Clubs (NFYFC). Included in this training is guidance on Public Benefit and the responsibilities that officers have as Trustees to ensure that Cumbria YFC’s obligations and duties in terms of Public Benefit are met.

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Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 • To advance the education of young members of the public at large in
agriculture, home crafts, country life and related subjects; and
• In the interests of the social welfare of such members of the public to
provide and promote the provision of facilities for recreation and other
leisure time occupations, being facilities which will improve their
conditions of life and will assist in the development of their spiritual and
mental capacities, self- reliance and individual responsibility so that they
may grow to full maturity as individuals and members of the community.
In setting objectives and planning activities, events, competitions and
training for the members of the Cumbria Federation of Young Farmers’
Clubs, the Trustees gave careful consideration and diligence to the
Charity Commission’s Public Benefit guidance.
• Membership of Cumbria YFC is open to anyone aged 10 – 28 years of
age. Membership is not restricted to those from within a farming
background and clubs actively recruit for new members from within
schools, at shows and via their social media. This enables the
organisation to have a broad reach and be of public benefit, not only to
the young people of Cumbria, but to the broader communities that they
are linked to.
• All young farmer clubs take part in annual voluntary work within their
local communities. This not only provides much needed help and support
to the broader community, but also gives the young farmers opportunity
to strengthen links and play an integral part within these communities.
Voluntary work undertaken has included, rebuilding church walls, clearing
school playgrounds, re-hedging common land, painting village halls and
tidying up village greens.

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Membership:

For the purposes of this report, the figures given for the annual total will be those up to the end of July 2022, when the membership year came to a close. Cumbria YFC worked hard as an organisation to encourage members to return to club activities and events and we were delighted to finish the year end with a total of 1773 members (excluding Advisory Members and Club Leaders) across 25 clubs. This was an increase of 92% on the previous year’s membership figures which were affected by the ongoing pandemic lock downs and restrictions. Elected county, district and club officers were committed to getting Cumbria YFC back on track and concentrated on ensuring that members were engaged and had access to a full range of exciting opportunities, activities and competitions. Operating as a democratic organisation, Cumbria YFC continues to encourage all its clubs to develop a strong ethos of involvement and community awareness with community projects and fundraising continuing to play an important part in club programmes. Mentoring within clubs is key, with older members taking on Club Officer roles and mentoring younger members to ensure that skills and knowledge are passed on from year to year. As noted in previous reports, becoming a young farmer does not mean that potential members have to be from within the farming community. Our members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates the county and its young people. Cumbria YFC works hard to ensure that all aspects of the organisation embrace and build on this long-established ethos. Competitions and Meetings: This year has been incredibly successful in terms of competitions, with more young farmers entering the autumn speaking competitions than recorded annually in the previous 10 years. The Cumbrian young farmers are fiercely competitive and taking part in competitions is a huge part of what being a young farmer is all about. Competitive at all levels, the clubs come together as a county to compete against other counties and areas with great success. Cumbria YFC hosted a very successful Northern Area Weekend in February 2022, organising a whole host of speaking, sporting and performing arts competitions for the 6 Northern Area counties to take part in. Not only was a fantastic weekend had by all, but Cumbria YFC triumphed with the A and B teams placed 1[st] and 2[nd] overall. The successes continued with Cumbria YFC County Chairman, Robbie Tuer taking first place in the prestigious NFYFC national final of the Senior Member of the Year Competition, Wigton YFC taking 1[st] in the Cheer Leading national finals and Greysouthen YFC taking 1[st] in the hockey national finals.

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Section D Achievements and performance

The culmination of a very successful year was Cumbria YFC beating all other counties to win the national NFU Trophy awarded to the county scoring the most points in competitions for 2021 – 2022! Training and Standards: The young farmers held their annual officer training in both the Northern and Southern Districts at the beginning of the autumn. This training is focused on giving the club chairs, secretaries and treasurers the necessary tools to carry out their roles and run their clubs safely and effectively. We are delighted that despite the difficulties of the last two years, all 25 clubs are still up and running, providing friendship, training and support for their members. Training is also provided in Bars and Licensing to enable the youg farmers to run their events and dances safely. Fundraising, Community and Charity Work: Fundraising continues to be an important activity for Cumbria YFC with a total of almost £44,000 raised for local and national charities throughout the year. Fundraising takes many forms, with sponsored events, cake sales, games nights and duck races proving especially popular! Our members also continue to help out in their local communities, with all clubs completing the Club Community Challenge every year. Play areas are tidied, walls re-built, war memorials are repainted and fences repaired. The award for the club carrying out the best community project is awarded by the High Sheriff of Cumbria at the Cumbria YFC AGM in November of each year. The Coming Year: The aims for Cumbria YFC for the coming year will be centred on continuing to re-build the organisation following the pandemic. Reengaging with our members continues to be a priority as is training to ensure that elected officers can run clubs effectively. Fund raising in order to replenish our reserves will also be an important part of what we do in the coming year. Our objectives will be to: • Ensure that elected club officers are given training and support to fulfil their roles and run their clubs successfully. • Encourage members to take part in competitions at club, district, county, area and national level. • Host 2 successful District Field Days. • Encourage members to plan fundraising and volunteering activities. In addition, the Making of life-long friends, developing of skills, undertaking training to build on and broaden personal and collective skills set and generally enrich the lives of our members will continue to be a priority in all we do and we will work hard to ensure that this continues.

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Section D Achievements and performance

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Section E Financial review

1. Dissolution of the County Federation Brief statement of the charity’s policy on reserves If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution. 2. Restricted Reserves

The restricted reserves are:

3. Unrestricted Reserves

The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained.

This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee.

Details of any funds materially in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 20/6/2023

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The Cumbria Federation of Young Farmers' Clubs

Financial Statements for the Year

Ended 30 September 2022

The Cumbria Federation of Young Farmers' Clubs

Charity Information for the Year Ended 30 September 2022

PRESIDENT S Procter
CHAIRMAN R Tuer
TREASURER K Batty
CHIEF OFFICER J Mills
ADDRESS Civils Store
Barbary Plains
Eden Hall, Penrith
CA11 8SR
CHARITY NUMBER 504834
BANKERS HSBC
Market Square
Penrith
Cumbria
CA11 7SN
AUDITOR C Winspear

The Cumbria Federation of Young Farmers' Clubs

Statement of Financial Activities 30 September 2022

INCOMING
RESOURCES
CCC Service level agreement
Club levies
N & S Contributions
N & S Levy Contributions
Competition, course fees, raffles, office & sports entries
Bar & dance takings
Cumberland & Westmorland Show
Northern Area income
Year book sponsorship
Bank interest
Clothing sales
Charity Boxing
Francis C Scott Charitable Trust
Restricted funds transferred
Total Incoming Resources
RESOURCES
EXPENDED
Wages, social security & pensions
Training & DBS costs
Chairman's honorarium
Chairman's honorarium 2020
Treasurer's honorarium
Office expenses
Rent
Competition & meeting expenses
Year book
National levy & associated costs
Bar & dance expenses
Charity Boxing
Insurance
Northern Area expenses
National expenses
Tug of War expenses
Bank charges
Restricted funds transferred
Total Resources Expended
Net Incoming Resources
Fund balances brought forward
Balances carried forward		 Unrestricted
funds
20,000
30,637
24,000
-
2,770
2,330
-
6,898
1,293
61
584
10,000
-
8,173
106,746
34,812
421
1,100
-
500
3,758
800
7,284
1,194
9,809
1,945
6,426
3,969
11,082
1,514
155
231
-
85,000
21,746
129,325
151,071		 Restricted
funds
Note 1
-
-
-
-
-
-
-
-
-
-
-
-
15,500
-
15,500
17,146
-
-
-
-
2,641
400
-
-
-
-
-
-
-
-
-
-
8,173
28,360
12,860
-
23,171
10,311		 Total
30.9.2022
20,000
30,637
24,000
-
2,770
2,330
-
6,898
1,293
61
584
10,000
15,500
8,173
122,246
51,958
421
1,100
-
500
6,399
1,200
7,284
1,194
9,809
1,945
6,426
3,969
11,082
1,514
155
231
8,173
113,360
8,886
152,496
161,382		 Total
30.9.2021
20,000
-
16,000
28,760
-
-
6,000
-
320
1,450
-
-
22,500
-
95,030
35,183
-
1,000
1,000
-
7,352
200
1,701
325
33,442
-
-
9,669
-
978
80
63
-
90,993
4,037
148,459
152,496

The Cumbria Federation of Young Farmers' Clubs

Balance Sheet

30 September 2022

CURRENT ASSETS
Clothing stocks
Sundry debtors
Current account
Cash in hand
Cumberland BS deposit
Prepayments
CURRENT LIABILITIES
2022/23 Levies paid in advance
Bar & dance takings
Charity Bike Ride
NET CURRENT ASSETS
TOTAL ASSETS
FINANCED BY:
Reserves brought forward
Surplus / (Deficit) for the year		 30.09.22
175
24,000
35,427
90
99,251
9,674
168,617
3,935
2,650
650
7,235
161,382
161,382
152,496
8,886
161,382		 30.09.21
800
22,000
26,874
252
99,590
3,180
152,696
200
200
152,496
152,496
148,459
4,037
152,496

Treasurer

Kevin Batty

Auditor

C Winspear

Note 1 RESTRICTED FUNDS

£

Francis C Scott Charitable Trust

10,311

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounls.. directions and guidance for exarniners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Cumbria Federation of Young Farmers Clubs On accounts for the year ended 30 September 2022 Charity no lif any) 504834 Set out on pages I report to the trustees on my examination of the accounts oflhe above charity {"the Trust") for the year ended ) I MM I YY Responsibilities and As the charity trustees of Ihe Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 1"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have followed the applicable Directions given by the Charity Commission under section 145151{b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any malerial respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in conneclion wilh the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualification{sl or body {if any): Address: oHfr IER October 2018