2021-09-30-accounts - The Cumbria Federation Of Young Farmers Clubs

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 1 10 2020 To 30 9 2021

From

Section A Reference and administration details

Charity name CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS

Other names charity is known by Registered charity number (if any) 504834 Charity's principal address CUMBRIA YFC C0UNTY OFFICE

CIVILS STORE, BARBARY PLAINS, EDENHALL, PENRITH CUMBRIA

Postcode CA11 8SR

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 ROBERT TUER COUNTY CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM
2 WILLIAM LONGMIRE COUNTY VICE CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM
EMMA BLAYLOCK ELECTED AT THE CUMBRIA FEDERATION OF
3 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
ABIGAIL GRAHAM ELECTED AT THE CUMBRIA FEDERATION OF
4 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
5 STUART MOUNSEY ELECTED AT CLUB AGM
6 ERIN TILLEY ELECTED AT CLUB AGM
7 AMY TELFORD ELECTED AT CLUB AGM
8 KATIE MAUGHAN ELECTED AT CLUB AGM
9 JAMIE LIGHTFOOT ELECTED AT CLUB AGM
10 ZOE GLENDINNING ELECTED AT CLUB AGM
11 RICHARD GRAHAM ELECTED AT CLUB AGM
12 LOUISE BROUGH ELECTED AT CLUB AGM
13 CHARLOTTE NICHOL ELECTED AT CLUB AGM
14 ELLA BATEY ELECTED AT CLUB AGM
15 JACK JENKINSON ELECTED AT CLUB AGM
16 JO BEATTIE ELECTED AT CLUB AGM
17 MATTHEW FEARON ELECTED AT CLUB AGM
18 STEPHANIE JARMAN ELECTED AT CLUB AGM
19 SAM HODGSON ELECTED AT CLUB AGM
20 EMMA SMITH ELECTED AT CLUB AGM
21 JAMES WILSON ELECTED AT CLUB AGM
22 ELLIE STAMPER ELECTED AT CLUB AGM
23 GEORGIE HUNTER ELECTED AT CLUB AGM
GEORGINA ELECTED AT CLUB AGM
24
CARRUTHERS
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25 PAUL GARDNER ELECTED AT CLUB AGM
26 LIAM STONG ELECTED AT CLUB AGM
27 CALLUM BRUCE ELECTED AT CLUB AGM
28 ALISTAIR GAITSKELL ELECTED AT CLUB AGM
29 EMMA HETHERINGTON ELECTED AT CLUB AGM
30 ZAC WALSH ELECTED AT CLUB AGM
31 MEGAN HARRISON ELECTED AT CLUB AGM
32 AMY NICHOLSON ELECTED AT CLUB AGM
33 CHLOE DODD ELECTED AT CLUB AGM
EMILY ARMER ELECTED AT THE CUMBRIA FEDERATION OF
34 YOUNG FARMERS’ CLUB SOUTHERN DISTRICT
AGM
CHLOE DAWSON ELECTED AT THE CUMBRIA FEDERATION OF
35 YOUNG FARMERS’ CLUB SOUTHERN DISTRICT
AGM
36 EMMA WOODHOUSE ELECTED AT CLUB AGM
37 BRADLEY TROUGHTON ELECTED AT CLUB AGM
38 ADAM LOMAS ELECTED AT CLUB AGM
39 LUCY DICKINSON ELECTED AT CLUB AGM
40 AMY WOOD ELECTED AT CLUB AGM
41 MELISSA GORST ELECTED AT CLUB AGM
42 JACK SOWERBY ELECTED AT CLUB AGM
43 JADE PEARSON ELECTED AT CLUB AGM
44 JACK FISHER ELECTED AT CLUB AGM
45 BROGAN JACKSON ELECTED AT CLUB AGM
46 SHAUN HALL ELECTED AT CLUB AGM
47 ANTHONY BARNES ELECTED AT CLUB AGM
48 ROBBIE HUTCHINSON ELECTED AT CLUB AGM
49 WILLIAM KNIPE ELECTED AT CLUB AGM
50 HANNAH HODGSON ELECTED AT CLUB AGM
51 SOPHIE WALLER ELECTED AT CLUB AGM
52 AMBER WILSON ELECTED AT CLUB AGM
53
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Joanne Mills (Chief Officer)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution.

(eg. trust deed, constitution)

By the Cumbria Federation of Young Farmers’ Clubs (Cumbria YFC). How the charity is constituted

(eg. trust, association, company)

By election within Cumbria YFC either at club, district or county level. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

Elected officers undergo training annually, following guidance and training plans developed by our Governing Body, the National Federation of Young Farmers’ Clubs (NFYFC). Included in this training is guidance on Public Benefit and the responsibilities that officers have as Trustees to ensure that Cumbria YFC’s obligations and duties in terms of Public Benefit are met.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.



Section C Objectives and activities

To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and

Summary of the objects of the • In the interests of the social welfare of such members of the public to charity set out in its provide and promote the provision of facilities for recreation and other governing document leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self- reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.

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In setting objectives and planning activities, events, competitions and training for the members of the Cumbria Federation of Young Farmers’ Clubs, the Trustees gave careful consideration and diligence to the Charity Commission’s Public Benefit guidance.

Membership of Cumbria YFC is open to anyone aged 10 – 28 years of age. Membership is not restricted to those from within a farming background and clubs actively recruit for new members from within schools, at shows and via their social media. This enables the organisation to have a broad reach and be of public benefit, not only to
Summary of the main the young people of Cumbria, but to the broader communities that they activities undertaken for the are linked to. public benefit in relation to these objects (include within • This benefit was especially felt during the recent pandemic, when young this section the statutory farmers were active within their local communities, helping out at covid declaration that trustees have clinics, providing shopping services for the vulnerable and helping out had regard to the guidance where needed. issued by the Charity Commission on public • All young farmer clubs take part in annual voluntary work within their benefit) local communities. This not only provides much needed help and support to the broader community, but also gives the young farmers opportunity to strengthen links and play an integral part within these communities. Voluntary work undertaken has included, rebuilding church walls, clearing school playgrounds, re-hedging common land, painting village halls and tidying up village greens.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Membership:

For the purposes of this report, the figures given for the annual total will be those up to the end of July 2021, when the membership year came to a close. Cumbria YFC held its own during the pandemic with a total of 957 members (excluding Advisory Members and Club Leaders) across 25 clubs. This is a 71 % retention rate on the previous year’s membership figures. Cumbria YFC worked exceptionally hard over the last year to keep members engaged and in touch with each other. The organisation had the most members out of any county in the UK and led the way in continuing to hold meetings virtually when it was not possible to meet in person due to covid restrictions.

Operating as a democratic organisation, Cumbria YFC continues to encourage all of its clubs to develop a strong ethos of involvement and community awareness with community projects and fundraising playing an important part in the club programmes. Following on from the devastation of the pandemic, this has never been more important. Older members take on Club Officer roles and mentor younger members, ensuring that skills and knowledge are passed on from year to year and encouraging them to be proactive members of both their clubs and their local communities.

As noted in previous reports, becoming a young farmer does not mean that potential members have to be from within the farming community. Our members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Our members understand the importance of becoming part of a youth organisation that supports and celebrates the county and its young people. Cumbria YFC works hard to ensure that all aspects of the organisation embrace and build on this long-established ethos.

Competitions and Meetings:

Although activities continued to be somewhat curtailed by the pandemic, our young farmers were able to participate in a blended combination of virtual and covid secure in-person competitions and meetings throughout the year. Cumbria YFC was the first young farmer county to embrace the virtual competition format with a full calendar of speaking competitions. Members worked hard to find ways of continuing with their usual activities and enjoyed the novelty of taking part in a Virtual Christmas Crafts Competition, Virtual Stock Judging and a Virtual Field Day (for the second year running!)

The Cumbrian young farmers are fiercely competitive and taking part in competitions is a huge part of what being a young farmer is all about, so they were delighted to be able to continue taking part in this new format. Tenacity and the willingness to embrace new ways of doing things paid off with Cumbria YFC continuing their success at area level by winning the Northern Area Stockman, Northern Area Weekend and Northern Area Field Day competitions

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Section D Achievements and performance

Training and Standards:

With the lifting of covid restrictions, the young farmers were able to carry out their officer training in both the Northern and Southern Districts. This furnished the club chairs, secretaries and treasurers with the necessary tools to carry out their roles and helped them to get their clubs back on track. We are delighted to note that despite the difficulties of the last two years, all 25 clubs are still up and running, providing friendship, training and support for their members.

Cumbria YFC also completed the NFYFC County on Track accreditation tool in the spring and summer of 2021 with great success. Covering programmes and activities, membership, staff and volunteers, communication, partnerships, leadership and governance, planning ahead, finance and policies and guides, Cumbria YFC scored highly achieving 5 golden wellies and 5 green wellies for their work practices and developments in these areas.

Fundraising, Community and Charity Work:

The young farmers managed to continue with fundraising activities during the pandemic, with the Southern District organising a sponsored sky dive to raise funds for both Cumbria YFC and the Calvert Trust. This was an incredible feat, with the date of the sky dive being rescheduled 3 times due to covid restrictions. Drigg YFC from the Northern District organised a very successful tractor run to raise funds for the NHS and to bring cheer to their local community.

Outside of fund raising, our members continued to help out in their communities, with all 10 clubs from the Southern District helping with the setting up, queue management and car parking of covid clinics. On a smaller but equally important scale, young farmers helped out vulnerable people living in their local areas, shopping, collecting medication and checking that they were ok.

The Coming Year:

The aims for Cumbria YFC for the coming year will be centred on continuing to re-build the organisation following the pandemic. Reengaging with our members and being able to run events, competitions and activities will be of great importance as will fund raising in order to replenish our reserves.

Our objectives will be to:

• Increase membership to pre-pandemic figures. • Ensure that elected club officers are given training and support to fulfil their roles. • Encourage members to take part in competitions at club, district, county, area and national level. • Host 2 successful District Field Days. • Encourage members to plan fundraising and volunteering activities.

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Section D Achievements and performance

In addition, the Making of life-long friends, developing of skills, undertaking training to build on and broaden personal and collective skills set and generally enriching the lives of our members is what being a young farmer is all about and we will work hard to ensure that this continues.

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Section D Achievements and performance

Section E Financial review

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Brief statement of the charity’s policy on reserves

1. Dissolution of the County Federation

If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution.

2. Restricted Reserves

The restricted reserves are:

Monies received from closed clubs is restricted for 7 years during which it will be transferred back to the said club if any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves.
Monies received from Friends of Cumbria is restricted to the specific use it was originally provided for. If, after a period of 3 years, from when the monies were originally transferred, there are remaining funds, these may be transferred to the unrestricted reserves with the agreement of the finance and general-purpose committee. If, during the 3-year period, it becomes apparent the original use of the funds is no longer appropriate, the finance and general-purpose committee may redesignate the funds to a different purpose.
Monies received from organisations is restricted to the specific use or event if was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the finance and generalpurpose committee.

3. Unrestricted Reserves

The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained.

This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee.

Details of any funds materially in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 29/7/2022

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The Cumbria Federation of Young Farmers' Clubs

Financial Statements for the Year

Ended 30 September 2021

The Cumbria Federation of Young Farmers' Clubs

Charity Information for the Year Ended 30 September 2021

PRESIDENT J Emmott CHAIRMAN N Curr TREASURER K Batty CHIEF OFFICER J Mills ADDRESS Civils Store Barbary Plains Eden Hall, Penrith CA11 8SR CHARITY NUMBER 504834 BANKERS HSBC Market Square Penrith Cumbria CA11 7SN AUDITOR R Smith, HSBC

The Cumbria Federation of Young Farmers' Clubs

Statement of Financial Activities 30 September 2021

INCOMING RESOURCES CCC Service level agreement Club levies N & S Contributions N & S Levy Contributions Competition, course fees, raffles, office & sports entries Cumberland & Westmorland Show Entertainment/Drama takings Northern Area income Year book sponsorship Bank interest Donations Cumbria Community Foundation Francis C Scott Charitable Trust Total Incoming Resources RESOURCES EXPENDED Wages, social security & pensions Travel & staff expenses Training & DBS costs Club Training Chairman's honorarium 2021 Chairman's honorarium 2020 Treasurer's honorarium Office expenses Rent Competition & meeting expenses Year book National levy & associated costs Bar & dance expenses Entertainment/Drama expenses Insurance Northern Area expenses National expenses Tug of War expenses Bank charges Total Resources Expended Net Incoming Resources Fund balances brought forward Balances carried forward	Unrestricted funds 20,000 - 16,000 28,760 - 6,000 - - 320 1,450 - - - 72,530 27,881 - - - 1,000 1,000 - 4,824 - 1,701 325 33,442 - - 9,669 - 978 80 63 80,963 8,433 - 137,758 129,325	Restricted funds *Note 1* - - - - - - - - - - - - 22,500 22,500 7,302 - - - - - - 2,528 200 - - - - - - - - - - 10,030 12,470 10,701 23,171	Total 30.9.2021 20,000 - 16,000 28,760 - 6,000 - - 320 1,450 - - 22,500 95,030 35,183 - - - 1,000 1,000 - 7,352 200 1,701 325 33,442 - - 9,669 - 978 80 63 90,993 4,037 148,459 152,496	Total 30.9.2020 20,000 55,505 32,000 - 310 - 232 319 1,090 1,577 128 5,500 - 116,661 51,556 1,057 88 150 - - - 14,117 - 3,866 814 40,256 655 32 10,375 572 977 180 65 124,760 8,099 - 156,558 148,459

The Cumbria Federation of Young Farmers' Clubs

Balance Sheet 30 September 2021

CURRENT ASSETS Clothing stocks Sundry debtors Current account Cash in hand Cumberland BS deposit Prepayments CURRENT LIABILITIES Sundry creditors NET CURRENT ASSETS TOTAL ASSETS FINANCED BY: Reserves brought forward Surplus / (Deficit) for the year Treasurer Kevin Batty Auditor Richard Smith, HSBC	30.09.21 800 22,000 26,874 252 99,590 3,180 152,696 200 152,496 152,496 148,459 4,037 152,496	30.09.20 800 0 29,798 52 108,140 9,669 148,459 0 148,459 148,459 156,558 (8,099) 148,459

Note 1

RESTRICTED FUNDS Officer & Member training Lazonby YFC closed funds Abbeytown YFC closed funds National Youth forum Office technology fund Francis C Scott Charitable Trust	£ - 1,719 5,284 380 790 14,998 23,171

CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trust•esl members of The Cumbria Federation of Young Famiers Clubs On accounts for the year ended 30 September 2021 Charity no {If any) 504834 Set out on pagos I report to the trustees on my examination of the accounts of the above charity ('the Trust'} for the year ended 3010912021. Responslbllities and basis of report As the charity's Irustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5)(bl of the Act. Independent •xaminer's statement I have completed my examination. l confim that no material matters have come to my attention in connection with the examination (elttr ") which gives me Cause to believe that in, any material respect.. the accounting records were not kept in accordan with section 130 of the Charities Art; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Fyease delete the words in the brackets rf they do not apply. Signed: Date". LV Name: RICHARD SMITH Relevant profasslonal qualificationls) or body (if any): Address: 2q CALDtvL LLO IER Oct 2018

P(LE g-foa Section B Disclosure Only complete if Ihe examiner needs to highlight material matters of conrn (see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018