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2023-09-30-accounts

Trustees' Annual Report for the period

Period start date Day Month Year 01 10 2022

Period end date Day Month Year 30 09 2023

From

To

Section A Reference and administration details

Charity name[CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS ] SOUTHERN DISTRICT

Other names charity is known by Registered charity number (if any) 504833

Charity's principal address CUMBRIA YFC COUNTY OFFICE,

CIVILS STORE, BARBARY PLAINS, EDENHALL, PENRITH, CUMBRIA Postcode CA11 8SR

Names of the charity trustees who manage the charity

----- Start of picture text -----
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
GEORGIA HUNTER DISTRICT CHAIR ELECTED AT THE CUMBRIA FEDERATION OF
1 YOUNG FARMERS’ CLUBS SOUTHERN DISTRICT
AGM
REBECCA DENNEY DISTRICT VICE CHAIR ELECTED AT THE CUMBRIA FEDERATION OF
2 YOUNG FARMERS’ CLUBS SOUTHERN DISTRICT
AGM
3 JAMIE MCQUIRE ELECTED AT CLUB AGM
4 MOLLY STABLE ELECTED AT CLUB AGM
5 JAMES CASSON ELECTED AT CLUB AGM
6 LUCY DICKINSON ELECTED AT CLUB AGM
7 KELSEY CORDUKES ELECTED AT CLUB AGM
8 JESS BLACK ELECTED AT CLUB AGM
9 HECTOR MEANWELL ELECTED AT CLUB AGM
10 JOANNE HARRISON ELECTED AT CLUB AGM
11 BANJO BAXTER ELECTED AT CLUB AGM
12 BROGAN JACKSON ELECTED AT CLUB AGM
13 MATTHEW KING ELECTED AT CLUB AGM
14 LUCY GIBSON ELECTED AT CLUB AGM
15 LUKE ROBINSON ELECTED AT CLUB AGM
16 ELLIE NICHOLSON ELECTED AT CLUB AGM
17 LUKE HODGSON ELECTED AT CLUB AGM
18 ISABEL WILSON ELECTED AT CLUB AGM
19 CHELSEA WALTON ELECTED AT CLUB AGM
20 ALICE FAWCETT ELECTED AT CLUB AGM
21 ELLIE JACKSON ELECTED AT CLUB AGM
22 MELISSA HARTLEY ELECTED AT CLUB AGM
----- End of picture text -----

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

JOANNE MILLS (CHIEF OFFICER)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document

(eg. trust deed, constitution) BY THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS How the charity is constituted SOUTHERN DISTRICT (eg. trust, association, company) BY ELECTION WITHIN CLUBS Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

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Section C Objectives and activities

• To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and • In the interests of the social welfare of such members of the public to Summary of the objects of the provide and promote the provision of facilities for recreation and other charity set out in its leisure time occupations, being facilities which will improve their governing document conditions of life and will assist in the development of their spiritual and mental capacities, self- reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. In setting objectives and planning activities, events, competitions and training for the members of the Cumbria Federation of Young Farmers’ Clubs Southern District, the Trustees gave careful consideration to the Charity Commission’s Public Benefit guidance. • Membership of the Southern District of Cumbria YFC is open to anyone aged 10 – 28 years of age. Membership is not restricted to those from within a farming background and clubs actively recruit for new members from within schools, at shows and via their social media. This enables the Summary of the main organisation to have a broad reach and be of public benefit, not only to activities undertaken for the the young people of Cumbria, but to the broader communities that they public benefit in relation to are linked to. these objects (include within this section the statutory • All young farmer clubs take part in annual voluntary work within their declaration that trustees have local communities. This not only provides much needed help and support had regard to the guidance to the broader community, but also gives the young farmers opportunity issued by the Charity to strengthen links and play an integral part within these communities. Commission on public Voluntary work undertaken has included, rebuilding church walls, clearing benefit) school playgrounds, re-hedging common land, painting village halls and tidying up village greens.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Membership: For the purposes of this report, the figures given for the annual total will be those up to the end of July 2023, when the membership year came to a close. The Southern District of Cumbria YFC (YFCSD), has had a good year, with a total of 699 members (excluding Advisory Members and Club Leaders) across 10 clubs which is a 5% decrease year to date. The District’s smallest club, Cartmel YFC has 41 members (a decrease of 20% on last year) and Kent Estuary YFC, the largest club in the district has 97 members, an 18% increase in membership on the previous year. The Southern District of Cumbria YFC clubs operate as a democratic charitable organisation for young people living in rural areas. Individual clubs within the district elect their own club officers and plan club events, activities and socials throughout the year. As noted in previous reports, becoming a young farmer today does not mean that you must be a farmer. Members come from a variety of back grounds however they all have the common interests of community, rural life and agriculture in general as well as farming in particular. The district’s young farmers have careers in a wide variety of disciplines including teaching, medicine, finance and farming to name but a few. Our members have in common an understanding of the importance of being part of a youth organisation that supports and celebrates the county, its young people and rural life in general. The Southern District continues to work hard to ensure that their competitions and field days embrace and promote this ethos. Competitions: The Southern District has once again had an extremely successful year competing at club, district, county, regional and national levels. The standard of both competition and participation levels continue to rise year on year. Our young farmers have taken part in over 50 competitions in the last year, including; Public Speaking, After Dinner Speaking, Junior Reading, Situations Vacant (interviews), Just A Minute, Call My Bluff, Cookery, ATV Handling, Flower Arranging, Cake Decorating, Fencing, Entertainments and Clay Pigeon Shooting to name but a few. Competitions such as Hedging, Walling, Auctioneering and Hand Sheep Shearing, which take place within the Southern District annually, help to keep the rural traditions and country skills alive for future generations to come. This year’s Field Day was hosted by Crook YFC at the J36 Rural Auction Centre. It was a great day, enjoyed by all those that attended. The Field Day Committee did a fantastic job organising the day and showcasing the very best of young farmer activities and skills. The Chair and Organising Committee liaised with the local Council, Fire Brigade, Police and Licensing Officer to ensure that the day ran smoothly and safely. Learning how to plan a large event and dance put all their skills to the test and taught them how to put together risk assessments, timetables, schedules and site plans. Another great success in the year was the Southern District Junior and Senior Rallies organised by the Chair and Vice Chair of the district. Young farmers took part in an evening of fun competitions and team

Membership: Summary of the main achievements of the charity For the purposes of this report, the figures given for the annual total will during the year be those up to the end of July 2023, when the membership year came to a close. The Southern District of Cumbria YFC (YFCSD), has had a good year, with a total of 699 members (excluding Advisory Members and Club Leaders) across 10 clubs which is a 5% decrease year to date. The District’s smallest club, Cartmel YFC has 41 members (a decrease of 20% on last year) and Kent Estuary YFC, the largest club in the district has 97 members, an 18% increase in membership on the previous year.

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Section D Achievements and performance building and prizes were kindly donated by local businesses. The night was a great success enjoyed by all those who attended. Training and Standards:

The young farmers held their annual officer training in both the Northern and Southern Districts at the beginning of the autumn. This training focused on giving the club Chairs, Secretaries and Treasurers the necessary tools to carry out their roles and run their clubs safely and effectively. An additional training session was also carried out for Advisory Members to help them understand the importance of safeguarding within the organisation. NFYFC has also devised an online safeguarding course for all elected officers to take when they take up position. Cumbria YFC hosted the NFYFC “Train the Trainer” training in Penrith, enabling young farmers, not only from the Southern District, but also from the other five Northern Area counties to access training locally rather than travelling to Stafford. This training enables counties to deliver the NFYFC Curve Modules and is especially important in helping to maintain standards within clubs. In addition, this year, three Drugs and Alcohol Awareness Sessions delivered by The Well Communities to young farmers aged 14 plus took place. Five Driver Awareness Sessions for those aged 17 plus were also delivered to 172 young farmers at fire stations around the county by Cumbria Fire and Rescue Service and Cumbria Constabulary. Cumbria YFC worked closely with Cumbria Neighbourhood Watch to develop and trial a new Farm Crime Safety Initiative which was eventually developed by NFYFC into a Curve Module for delivery throughout young farmers clubs throughout the UK. Training is also provided on Bars and Licensing to enable the young farmers to run their events and dances safely. Fundraising, Community and Charity Work:

The Southern District pulled together throughout the year to raise £21923.48 for local and national charities and the Southern District of Cumbria YFC. Clubs also undertook a number of activities to raise the funds including holding BBQs, bingo nights and auctions. Community is also important to the Southern District young farmers and clubs take part annually in the Club Community Challenge, clearing play parks, rebuilding walls and painting village halls within their local communities.

The Coming Year: The aims for the Southern District of Cumbria YFC for the coming year will focus on sustainability with the financial security of the district being key. Looking to the future and the needs of our members in terms of training, activities and support will also be a priority with work undertaken to ensure that we remain relevant and engaged with our membership.

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Section D Achievements and performance

Our objectives will be to: • Ensure that elected club officers are given training and support to fulfil their roles and safeguarding responsibilities and run their clubs successfully. • Encourage members to take part in competitions at club, district, county, area and national level.

In addition, the Making of life-long friends, developing of skills, undertaking training to build on and broaden personal and collective skills set and generally enrich the lives of our members will continue to be a priority in all we do and we will work hard to ensure that this continues.

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Section D Achievements and performance

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Section E Financial review

1. Dissolution of the County Federation Brief statement of the charity’s policy on reserves If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution. 2. Restricted Reserves

The restricted reserves are:

3. Unrestricted Reserves

The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained for the Cumbria Federation of Yong Farmers’ Clubs as a whole.

This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee.

Details of any funds materially in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 18/6/2024

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THE CUMBRIA FEDERATION OF YOUNG FARMERS' CLUBS - SOUTHERN DISTRICT

Income and Expenditure Account for the Year Ending 30 September 2023

INCOME
Field Day '24
Field Day '23
Field Day '22
Soapbox Challenge
Competitions
Bar Stock (glasses)
Club Challenge
Donations
Bank Interest
Sundry Income
Friends of Cumbria YFC
Miscellaneous
Social Account Surplus
INCOME
Mystery Bus Tour
Clubland
Field Day Dance
Westmorland Show Dance '23
Westmorland Show Dance '22
Westmorland Show Dance '21
Bongo Bingo
Balances as at 30 September 2022
Bank Account - Current
Business Reserve Account
Cumberland Building Society
Cash in Hand
Excess of Income over Expenditure		 2023
-
5,410.00
200.00
1,535.00
1,994.50
-
2,200.00
168.00
302.55
-
1,200.00
-
34,653.49
47,663.54
£47,663.54
-
-
22,162.00
31,509.00
32,077.00
-
85,748.00
£85,748.00
Statement
10,161.82
256.89
50,354.98
696.00
61,469.69
10,240.90
£71,710.59		 2022
EXPENDITURE
-
Field Day '24
-
Field Day '23
5,850.00
Field Day '22
-
Soapbox Challenge
87.00
Competitions
213.00
Bar Stock (glasses)
1,800.00
Club Challenge
AGM Expenses '22
AGM Expenses '23
-
Blood Cancer UK
217.52
Hire of Rooms and Fields
-
Training and Promotion
-
Office Expenses
Contribution to Officers' Expenses
Contribution to County Staff Fund
Miscellaneous
-
Bank Charges
11,661.53
19,829.05
Excess of Income over Expenditure
£19,829.05
Social Account
EXPENDITURE
2,320.00
Mystery Bus Tour
10,768.00
Clubland
22,885.53
Field Day Dance
-
Westmorland Show Dance '23
1,068.00
Westmorland Show Dance '22
1,938.87
Westmorland Show Dance '21
-
Bongo Bingo
38,980.40
Excess of Income over Expenditure
£38,980.40
of Funds as at 30 September 2023
Balances as at 30 September 2023
Bank Account - Current
Business Reserve Account
Cumberland Building Society
Cash in Hand		 2023
2022
40.00
-
11,028.75
-
-
9884.56
460.00
-
1495.49
597.04
-
2157.46
1,000.00
-
-
997.50
495.64
100.00
-
500.00
925.00
540.00
754.56
200.36
83.10
-
1100.00
900.00
20000.00
8000.00
40.10
-
-
-
37,422.64
23,876.92
10,240.90
-4,047.87
£47,663.54
£19,829.05
-
1,565.00
-
9,950.51
14,695.20
10,362.57
19,571.11
-
16,828.20
5,043.35
-
-
-
397.44
51,094.51
27,318.87
34,653.49
11,661.53
£85,748.00
£38,980.40
20,796.17
259.46
50,654.96
-
71,710.59
£71,710.59
C A KnipeFRAgS, FRASE
23-Jan-24		 2022
-
-
9884.56
-
597.04
2157.46
-
997.50
100.00
500.00
540.00
200.36
-
900.00
8000.00
-
-
23,876.92
-4,047.87
£19,829.05
1,565.00
9,950.51
10,362.57
-
5,043.35
-
397.44
27,318.87
11,661.53
£38,980.40

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Cumbria Federation of Young Farmers Clubs – Southern District

On accounts for the year 30 September 2023 Charity no 504833 ended (if any)

Set out on pages

1

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2023.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 23 January 2024

Name: CHRISTINE A KNIPE FRAgS FRASE

Relevant professional qualification(s) or body (if any):

Address: HIGH CARLINGILL

TEBAY, PENRITH

CUMBRIA CA10 3XX

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Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

No areas of concern.

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