2022-09-30-accounts - Cumbria Federation Of Young Farmers Clubs - Southern District

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 10 2021 To 30 09 2022

Section A Reference and administration details

Charity name[CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS ] SOUTHERN DISTRICT

Other names charity is known by Registered charity number (if any) 504833

Charity's principal address CUMBRIA YFC COUNTY OFFICE,

CIVILS STORE, BARBARY PLAINS, EDENHALL, PENRITH, CUMBRIA Postcode CA11 8SR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
CHLOE DAWSON	DISTRICT CHAIR	ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS SOUTHERN DISTRICT AGM
GEORGIA HUNTER	DISTRICT VICE CHAIR	ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS SOUTHERN DISTRICT AGM
BRADLEY TROUGHTON		ELECTED AT CLUB AGM
LIUSAIDH MCMASTER		ELECTED AT CLUB AGM
STEVEN HODGSON		ELECTED AT CLUB AGM
WILL ROGERSON		ELECTED AT CLUB AGM
JADE PEARSON		ELECTED AT CLUB AGM
JACK FISHER		ELECTED AT CLUB AGM
BROGAN JACKSON		ELECTED AT CLUB AGM
JOHN HANDLEY		ELECTED AT CLUB AGM
ELLIE BURROW		ELECTED AT CLUB AGM
CHRIS CALDER		ELECTED AT CLUB AGM
REBECCA DENNEY		ELECTED AT CLUB AGM
BEN COOPER		ELECTED AT CLUB AGM
HAYLEY SIMPSON		ELECTED AT CLUB AGM
SHAUN HALL		ELECTED AT CLUB AGM
REBECCA BALMER		ELECTED AT CLUB AGM
JOHN WOOF		ELECTED AT CLUB AGM
MELISSA HARTLEY		ELECTED AT CLUB AGM
JAMES CASSON		ELECTED AT CLUB AGM
LUCY DICKINSON		ELECTED AT CLUB AGM
JENNY WOOD		ELECTED AT CLUB AGM

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March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

JOANNE MILLS (CHIEF OFFICER)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document (eg. trust deed, constitution) BY THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS How the charity is constituted SOUTHERN DISTRICT (eg. trust, association, company) BY ELECTION WITHIN CLUBS Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

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March 2012

Section C Objectives and activities

• To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and • In the interests of the social welfare of such members of the public to Summary of the objects of the provide and promote the provision of facilities for recreation and other charity set out in its leisure time occupations, being facilities which will improve their governing document conditions of life and will assist in the development of their spiritual and mental capacities, self- reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. In setting objectives and planning activities, events, competitions and training for the members of the Cumbria Federation of Young Farmers’ Clubs Southern District, the Trustees gave careful consideration to the Charity Commission’s Public Benefit guidance. • Membership of the Southern District of Cumbria YFC is open to anyone aged 10 – 28 years of age. Membership is not restricted to those from within a farming background and clubs actively recruit for new members from within schools, at shows and via their social media. This enables the Summary of the main organisation to have a broad reach and be of public benefit, not only to activities undertaken for the the young people of Cumbria, but to the broader communities that they public benefit in relation to are linked to. these objects (include within this section the statutory • All young farmer clubs take part in annual voluntary work within their declaration that trustees have local communities. This not only provides much needed help and support had regard to the guidance to the broader community, but also gives the young farmers opportunity issued by the Charity to strengthen links and play an integral part within these communities. Commission on public Voluntary work undertaken has included, rebuilding church walls, clearing benefit) school playgrounds, re-hedging common land, painting village halls and tidying up village greens.

Additional details of objectives and activities (Optional information)

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March 2012

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Membership:

For the purposes of this report, the figures given for the annual total will be those up to the end of July 2022, when the membership year came to a close. The Southern District of Cumbria YFC (YFCSD), has had a very positive year, with membership returning to pre-pandemic levels with a total of 735 members (excluding Advisory Members and Club Leaders) across 10 clubs. This is an 85% increase year to date which the Southern District are incredibly proud to have achieved.

The Southern District of Cumbria YFC clubs operate as a democratic charitable organisation for young people living in rural areas. Individual clubs within the district elect their own club officers and plan club events, activities and socials throughout the year.

As noted in previous reports, becoming a young farmer in the 21[st] century does not mean that you must be a farmer. Members come from a variety of back grounds however they all have the common interests of community, rural life and agriculture in general as well as farming in particular. The district’s young farmers have careers in a wide variety of disciplines including teaching, medicine, finance and farming to name but a few. Our members have in common an understanding of the importance of being part of a youth organisation that supports and celebrates the county, its young people and rural life in general. The Southern District continues to work hard to ensure that their competitions and field days embrace and promote this ethos.

Competitions:

Despite some restrictions still being in place at the start of the young farmer year, the Southern District continued to work hard to reengage members and to organise activities and events.

The young farmers took part in all of the speaking competitions and achieved great success. Southern District officers were also very proactive in helping to organise and take part in stock judging tug of war competitions.

A successful Field Day also took place, the first since 2019 with all the Southern District clubs taking part and working very hard to ensure that the day was a great success.

Fundraising, Community and Charity Work:

Club and district fundraising activities returned to full strength in 2021 – 2022 with the Southern District raising an incredible £30,766.31 for local and national charities. Crook YFC raised an outstanding £18,000 for the North West Air Ambulance, Blood Cancer UK and the Christie NHS Foundation Trust. The club undertook a number of activities to raise the funds including a 3 peaks challenge a summer sports day and a grand draw.

Community is also important to the Southern District young farmers and clubs take part annually in the Club Community Challenge. The High Sheriff of Cumbria presents an annual award for the Best Community Project annually at the Cumbria YFC County AGM and in January 2022, the award was presented to Cartmel YFC for their work at a local care

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March 2012

Section D Achievements and erformance p

home. The Cartmel young farmers had visited the care home to find out if they needed any jobs doing and it was highlighted that the grounds and gardens needed tidying up and the hedges cut back so that the residents could once again see the spectacular views surrounding their home. After 3 weekends of hard work, the garden was back to its former glory and the residents were very grateful to the young farmers for their help.

The Coming Year:

The aims for the Southern District for the coming year will continue to concentrate the development of the district’s young farmers. The district is back to full strength and is already working on a full calendar of events, training and activities for the coming year. To help achieve these goals, the following objectives are in place:

• Continue to increase membership.

Ensure that elected club officers are given training and support to fulfil their roles and run clubs safely and effectively.

• Encourage members to take part in competitions at club, district, county, area and national level and to take pride in representing their district.

Host a successful Field Day.

• Continue to encourage members to plan fundraising and volunteering activities.

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March 2012

Section E Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit

1. Dissolution of the County Federation
If in the event of the dissolution of the County Federation there remains
after the satisfaction of all its debts and liabilities any property or funds
whatsoever to which it is beneficially entitled, the same shall be
transferred to the National Federation of Young Farmers’ Clubs to be
held on trust by the National Federation at its discretion and used for the
benefit of the Young Farmers’ Clubs organisation in the area concerned
and shall not be distributed among the Member Clubs of the County
Federation unless the said National Federation is no longer in being at
the time of dissolution.
2. Restricted Reserves
The restricted reserves are:
-
Monies received from closed clubs is restricted for 7 years during
which it will be transferred back to the said club if any point during
this period it reforms. After this period, it will be transferred to the
unrestricted reserves.
-
Monies received from Friends of Cumbria is restricted to the
specific use it was originally provided for. If, after a period of 3
years, from when the monies were originally transferred, there are
remaining funds, these may be transferred to the unrestricted
reserves with the agreement of the finance and general-purpose
committee. If, during the 3-year period, it becomes apparent the
original use of the funds is no longer appropriate, the finance and
general-purpose committee may redesignate the funds to a
different purpose.
-
Monies received from organisations is restricted to the specific
use or event if was originally provided for. If, after the specific use
or event has been delivered, there are remaining funds, these
may be transferred to the unrestricted reserves or any other
restricted reserve with the agreement of the finance and general-
purpose committee.
3. Unrestricted Reserves
The unrestricted reserves are available for the general operating
expenditure of the charity. The charities reserve policy is to maintain
freely available reserves equivalent to 12 months of budgeted operating
expenditure, based on previous 6-year average. The trustees consider
that unrestricted reserves of at least £110,277 should be maintained for
the Cumbria Federation of Yong Farmers’ Clubs as a whole.
This will be reviewed at each finance and general-purpose committee
meeting. Action will be taken to maintain the level of reserves by the
finance and general-purpose committee.

Further financial review details (Optional information)

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March 2012

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 21/6/2023

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March 2012

THE CUMBRIA FEDERATION OF YOUNG FARMERS' CLUBS - SOUTHERN DISTRICT

Income and Expenditure Account for the Year Ending 30 September 2022

INCOME Field Day '22 Activities/Events Skydive Competitions Bar Stock (glasses) Club Challenge Donations Bank Interest Sundry Income Miscellaneous Social Account Surplus INCOME Mystery Bus Tour Clubland Field Day Dance Westmorland Show Dance '22 Westmorland Show Dance '21 Bongo Bingo Balances as at 30 September 2021 Bank Account - Current Business Reserve Account Cumberland Building Society Cash in Hand Excess of Income over Expenditure	2022 5,850.00 - 87.00 213.00 1,800.00 - 217.52 - 11,661.53 19,829.05 £19,829.05 2,320.00 10,768.00 22,885.53 1,068.00 1,938.87 - 38,980.40 £38,980.40 Statement 14,936.21 256.72 50,137.63 187.00 65,517.56 -4,047.87 £61,469.69	2021 EXPENDITURE - Field Day '22 6,866.49 AGM Expenses '22 AGM Expenses '23 138.00 Competitions Bar Stock (glasses) 200.00 Club Challenge - Blood Cancer UK 449.42 Lake District Calvert Trust Hire of Rooms and Fields Training and Promotion Office Expenses Contribution to Officers' Expenses Contribution to County Staff Fund Contribution to National Levy 200.00 Miscellaneous Bank Charges 7,586.73 15,440.64 Excess of Income over Expenditure £15,440.64 Social Account EXPENDITURE - Mystery Bus Tour - Clubland - Field Day Dance Westmorland Show Dance '22 31,573.00 Westmorland Show Dance '21 - Bongo Bingo 31,573.00 Excess of Income over Expenditure £31,573.00 of Funds as at 30 September 2022 Balances as at 30 September 2022 Bank Account - Current Business Reserve Account Cumberland Building Society Cash in Hand	2022 9,884.56 997.50 100.00 597.04 2157.46 - 500 - 540.00 200.36 - 900.00 8,000.00 - - - 23,876.92 -4,047.87 £19,829.05 1,565.00 9,950.51 10,362.57 5,043.35 - 397.44 27,318.87 11,661.53 £38,980.40 10,161.82 256.89 50,354.98 696.00 61,469.69 £61,469.69	2021 - - - 500.00 4,000.00 - - 120.32 850.00 0.00 14,370.00 - -
				19,840.32 -4,399.68
				£15,440.64
				- - - 23,986.27 -
				23,986.27 7,586.73
				£31,573.00

16-Jan-23

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Cumbria Federation of Young Farmers Clubs – Southern District

On accounts for the year 30 September 2022 Charity no 504833 ended (if any) 1

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2021.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name: CHRISTINE A KNIPE FRAgS Relevant professional qualification(s) or body (if any):

Date: 16 January 2023

Address: HIGH CARLINGILL TEBAY, PENRITH CUMBRIA CA10 3XX

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

No areas of concern.

October 2018

IER