2021-09-30-accounts - Cumbria Federation Of Young Farmers Clubs - Southern District

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 10 2020 To 30 09 2021

Section A Reference and administration details

Charity name[CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS ] SOUTHERN DISTRICT

Other names charity is known by Registered charity number (if any) 504833

Charity's principal address CUMBRIA YFC COUNTY OFFICE,

CIVILS STORE, BARBARY PLAINS, EDENHALL, PENRITH, CUMBRIA Postcode CA11 8SR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
EMILY ARMER	DISTRICT CHAIR	ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS SOUTHERN DISTRICT AGM
CHLOE DAWSON	DISTRICT VICE CHAIR	ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS SOUTHERN DISTRICT AGM
EMMA WOODHOUSE		ELECTED AT CLUB AGM
BRADLEY TROUGHTON		ELECTED AT CLUB AGM
ADAM LOMAS		ELECTED AT CLUB AGM
LUCY DICKINSON		ELECTED AT CLUB AGM
AMY WOOD		ELECTED AT CLUB AGM
MEL GORST		ELECTED AT CLUB AGM
JACK SOWERBY		ELECTED AT CLUB AGM
JADE PEARSON		ELECTED AT CLUB AGM
JACK FISHER		ELECTED AT CLUB AGM
BROGAN JACKSON		ELECTED AT CLUB AGM
WILLIAM LONGMIRE		ELECTED AT CLUB AGM
ANTHONY BARNES		ELECTED AT CLUB AGM
ROBBIE HUTCHINSON		ELECTED AT CLUB AGM
WILLIAM KNIPE		ELECTED AT CLUB AGM
HANNAH HODGSON		ELECTED AT CLUB AGM
SOPHIE WALLER		ELECTED AT CLUB AGM
AMBER WILSON		ELECTED AT CLUB AGM
SHAUN HALL		ELECTED AT CLUB AGM
GEORGIE HUNTER		ELECTED AT CLUB AGM

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

JOANNE MILLS (CHIEF OFFICER)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document (eg. trust deed, constitution) BY THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS How the charity is constituted SOUTHERN DISTRICT (eg. trust, association, company) BY ELECTION WITHIN CLUBS Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage

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them.

Section C Objectives and activities

• To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and • In the interests of the social welfare of such members of the public to Summary of the objects of the provide and promote the provision of facilities for recreation and other charity set out in its leisure time occupations, being facilities which will improve their governing document conditions of life and will assist in the development of their spiritual and mental capacities, self- reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. In setting objectives and planning activities, events, competitions and training for the members of the Cumbria Federation of Young Farmers’ Clubs Southern District, the Trustees gave careful consideration to the Charity Commission’s Public Benefit guidance. • Membership of the Southern District of Cumbria YFC is open to anyone aged 10 – 28 years of age. Membership is not restricted to those from within a farming background and clubs actively recruit for new members from within schools, at shows and via their social media. This enables the Summary of the main organisation to have a broad reach and be of public benefit, not only to activities undertaken for the the young people of Cumbria, but to the broader communities that they public benefit in relation to are linked to. these objects (include within this section the statutory • This benefit was especially felt during the recent pandemic, when young declaration that trustees have farmers were active within their local communities, helping out at covid had regard to the guidance clinics, providing shopping services for the vulnerable and helping out issued by the Charity where needed. Commission on public benefit) • All young farmer clubs take part in annual voluntary work within their local communities. This not only provides much needed help and support to the broader community, but also gives the young farmers opportunity to strengthen links and play an integral part within these communities. Voluntary work undertaken has included, rebuilding church walls, clearing school playgrounds, re-hedging common land, painting village halls and tidying up village greens.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and erformance p

Membership: Summary of the main achievements of the charity For the purposes of this report, the figures given for the annual total will during the year be those up to the end of July 2021, when the membership year came to a close. The Southern District of Cumbria YFC (YFCSD), has managed, despite a difficult year to keep running, with a total of 398 members (excluding Advisory Members and Club Leaders) across 10 clubs. This is a -24% decrease year to date. This decrease was not unexpected as clubs were still building back during a year that saw covid restrictions still in place. Despite the repercussion of the pandemic still being felt, Grayrigg YFC achieved a 9% increase to their membership. The Southern District of Cumbria YFC is a democratic charitable organisation for young people living in rural areas. YFCSD encourages its members to take part in community challenges and fund raising and there is a strong ethos of involvement and community awareness within its clubs. This community spirit was never more visible than during the pandemic, when all 10 clubs from within the Southern District helped out at covid clinics, setting up rooms, moving furniture, directing traffic and managing queues. As noted in previous reports, becoming a young farmer in the 21[st] century does not mean that you must be a farmer. Members come from a variety of back grounds however they all have the common interests of community, rural life and agriculture in general as well as farming in particular. The district’s young farmers have careers in a wide variety of disciplines including teaching, medicine, finance and farming to name but a few. Our members have in common an understanding of the importance of being part of a youth organisation that supports and celebrates the county, its young people and rural life in general. The Southern District continues to work hard to ensure that their competitions and field days embrace and promote this ethos. Competitions: Despite some restrictions still being in place at the start of the young farmer year, the Southern District continued to work hard to reengage members and to organise activities and events. The young farmers took part in all of the speaking competitions and achieved great success. Southern District officers were also very proactive in helping to organise and take part in stock judging tug of war competitions. The cancellation of the Southern District Field Day for a second year running was a huge disappointment, but with great resilience and resourcefulness, the District took the lead in organising the Virtual County Field Day, which was enjoyed by many. Fundraising, Community and Charity Work: Although fundraising activities were largely put in hold over the last 2 years, one of the Southern District’s great successes was the sponsored sky dive, organised by then County Chairman, William Longmire. Two years in the planning and re-scheduled 3 times due to the pandemic, the sky dive was a great success and raised some much needed funds for the Southern District and the Calvert Trust. A total of £6866.49 was

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Section D Achievements and erformance p

raised with £4,000 raised for the Lake District Calvert Trust and the remainder of the money going to the Southern District of Cumbria YFC.

The Coming Year:

The aims for the Southern District for the coming year continue to be centred around the development of our young farmers; The last two years have impacted on our young farmers and it is important that the Southern District puts a full calendar of training, activities, competitions and events in place, to support and help get members re engaged and back on track. To help achieve these goals, the following objectives will be centre stage in the coming year:

Increasing membership to pre-pandemic figures.
Ensuring that elected club officers are given training and support to fulfil their roles.
Encouraging members to take part in competitions at club, district, county, area and national level.
Hosting a successful Field Day.
Encouraging members to plan fundraising and volunteering activities.

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Section E Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit

1. Dissolution of the County Federation
If in the event of the dissolution of the County Federation there remains
after the satisfaction of all its debts and liabilities any property or funds
whatsoever to which it is beneficially entitled, the same shall be
transferred to the National Federation of Young Farmers’ Clubs to be
held on trust by the National Federation at its discretion and used for the
benefit of the Young Farmers’ Clubs organisation in the area concerned
and shall not be distributed among the Member Clubs of the County
Federation unless the said National Federation is no longer in being at
the time of dissolution.
2. Restricted Reserves
The restricted reserves are:
-
Monies received from closed clubs is restricted for 7 years during
which it will be transferred back to the said club if any point during
this period it reforms. After this period, it will be transferred to the
unrestricted reserves.
-
Monies received from Friends of Cumbria is restricted to the
specific use it was originally provided for. If, after a period of 3
years, from when the monies were originally transferred, there are
remaining funds, these may be transferred to the unrestricted
reserves with the agreement of the finance and general-purpose
committee. If, during the 3-year period, it becomes apparent the
original use of the funds is no longer appropriate, the finance and
general-purpose committee may redesignate the funds to a
different purpose.
-
Monies received from organisations is restricted to the specific
use or event if was originally provided for. If, after the specific use
or event has been delivered, there are remaining funds, these
may be transferred to the unrestricted reserves or any other
restricted reserve with the agreement of the finance and general-
purpose committee.
3. Unrestricted Reserves
The unrestricted reserves are available for the general operating
expenditure of the charity. The charities reserve policy is to maintain
freely available reserves equivalent to 12 months of budgeted operating
expenditure, based on previous 6-year average. The trustees consider
that unrestricted reserves of at least £110,277 should be maintained for
the Cumbria Federation of Yong Farmers’ Clubs as a whole.
This will be reviewed at each finance and general-purpose committee
meeting. Action will be taken to maintain the level of reserves by the
finance and general-purpose committee.

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 21/6/2022

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THE CUMBRIA FEDERATION OF YOUNG FARMERS' CLUBS - SOUTHERN DISTRICT

Income and Expenditure Account for the Year Ending 30 September 2021

INCOME Field Day '20 Competitions Activities/Events Skydive Training & Promotion Donations Bank Interest Sundry Income Club Challenge Miscellaneous Social Account Surplus INCOME Pre AGM/AGM Disco Christmas Jumper Dance Fancy Dress Dance Field Day Dance Westmorland Show Dance '21 Westmorland Show Dance '20 Westmorland Show Dance '19 Balances as at 30 September 2020 Bank Account - Current Business Reserve Account Cumberland Building Society Cash in Hand Excess of Income over Expenditure	2021 - 138.00 6,866.49 - 449.42 200.00 200.00 7,586.73	2020 EXPENDITURE 2,580.00 Field Day '20 AGM Expenses 100.00 Competitions - Lake District Calvert Trust - Hire of Rooms and Fields 8.50 Training and Promotion 697.01 Office Expenses 10.45 Contribution to Officers' Expenses Contribution to County Staff Fund Contribution to National Levy 1,400.00 Club Challenge Miscellaneous Bank Charges -705.40 4,090.56 Excess of Income over Expenditure £4,090.56 Social Account EXPENDITURE 70.00 Pre AGM/AGM Disco 950.00 Christmas Jumper Dance 1,120.00 Fancy Dress Dance - Field Day Dance Westmorland Show Dance '21 1,500.00 Westmorland Show Dance '20 - Westmorland Show Dance '19 3,640.00 Excess of Income over Expenditure £3,640.00 of Funds as at 30 September 2021 Balances as at 30 September 2021 Bank Account - Current Business Reserve Account Cumberland Building Society Cash in Hand	2021 - - - 4,000.00 - - 120.32 850.00 0.00 14,370.00 500.00 - - 19,840.32 -4,399.68 £15,440.64 - - - - 23,986.27 - - 23,986.27 7,586.73 £31,573.00 14,936.21 256.72 50,137.63 187.00 65,517.56 £65,517.56	2020 596.31 487.73 265.80 - 367.00 182.60 370.43 850.00 16,000.00 - 246.00 -
	15,440.64			19,365.87 -15,275.31
	£15,440.64			£4,090.56
	- - - - 31,573.00 - -			1,178.20 621.00 600.00 235.00 1,500.00 211.20
	31,573.00			4,345.40 -705.40
	£31,573.00			£3,640.00
	Statement 13,972.31 256.67 55,688.26 0.00
	69,917.24 -4,399.68
	£65,517.56

05-Jan-22

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Cumbria Federation of Young Farmers Clubs – Southern District

On accounts for the year 30 September 2021 Charity no 504833 ended (if any) 1

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2021.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name: CHRISTINE A KNIPE FRAgS Relevant professional qualification(s) or body (if any):

Date: 5 January 2022

Address: HIGH CARLINGILL TEBAY, PENRITH CUMBRIA CA10 3XX

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

No areas of concern.

October 2018

IER