Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1 10 2023 To 30 9 2024
Section A Reference and administration details ~~Se~~
Charity name[CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS ] NORTHERN DISTRICT
Other names charity is known by Registered charity number (if any) 504832
Charity's principal address CUMBRIA YFC C0UNTY OFFICE
CIVIL STORES LTD, BARBARY PLAINS,
EDENHALL, PENRITH, CUMBRIA
Postcode CA11 8SR
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) ~~a~~ year to appoint trustee (if any) MEGAN HARRISON Northern District Chair ELECTED AT THE CUMBRIA FEDERATION OF 1 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT AGM ~~a~~ JACK JENKINSON Northern District Vice Chair ELECTED AT THE CUMBRIA FEDERATION OF 2 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT AGM ~~a eeee~~ 3 ERIN TILLEY ELECTED AT CLUB AGM ~~aa~~ 4 KAYE BEATY ELECTED AT CLUB AGM ~~aa~~ 5 ADAM GARGETT ELECTED AT CLUB AGM ~~a~~ 6 KATIE MAUGHAN ELECTED AT CLUB AGM ~~a a~~ 7 ALEX BLAND ELECTED AT CLUB AGM ~~aa~~ 8 REBECCA WHITFIELD ELECTED AT CLUB AGM ~~aa~~ 9 JAMES READ ELECTED AT CLUB AGM ~~aa~~ 10 MEGAN BENDLE ELECTED AT CLUB AGM ~~aa~~ 11 ROSIE PRATT ELECTED AT CLUB AGM ~~aa~~ 12 SAM PRATT ELECTED AT CLUB AGM ~~aa~~ 13 ROBBIE BEATY ELECTED AT CLUB AGM ~~aa~~ 14 HANNAH FARRER ELECTED AT CLUB AGM ~~aa~~ 15 EMMA JOHNSTONE ELECTED AT CLUB AGM ~~aa~~ 16 AMY LANGCAKE ELECTED AT CLUB AGM ~~aa~~ 17 ALEXIA MCMANUS ELECTED AT CLUB AGM ~~aa~~ 18 ROBYN BOWKER ELECTED AT CLUB AGM ~~aa~~ 19 SYDNEY SIMPSON ELECTED AT CLUB AGM ~~aa~~ 20 JAMES WILSON ELECTED AT CLUB AGM ~~aa~~ 21 RORY BEARD ELECTED AT CLUB AGM ~~aa~~ 22 KATIE LIDDLE ELECTED AT CLUB AGM ~~aa~~ 23 EMILY FISHER ELECTED AT CLUB AGM ~~aa~~ 24 SOPHIE JONES ELECTED AT CLUB AGM ~~aa~~ 25 NATHAN ARMSTRONG ELECTED AT CLUB AGM ~~a a~~
March 2012
TAR
1
----- Start of picture text -----
26 KATE ROWLAND ELECTED AT CLUB AGM
27 JOSH WADE ELECTED AT CLUB AGM
28 REBECCA GRIERSON ELECTED AT CLUB AGM
29 CHLOE DODD ELECTED AT CLUB AGM
30 THEA MAIDWELL ELECTED AT CLUB AGM
31 KATIE MCKIE ELECTED AT CLUB AGM
32 SAMANTHA LONG ELECTED AT CLUB AGM
----- End of picture text -----
Name
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
JOANNE MILLS (CHIEF OFFICER)
Section B Structure, governance and management
Description of the charity’s trusts
CONSTITUTION Type of governing document (eg. trust deed, constitution) BY THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS How the charity is constituted NORTHERN DISTRICT MANAGEMENT COMMITTEE (eg. trust, association, company) BY ELECTION WITHIN CLUBS Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
March 2012
TAR
2
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
March 2012
TAR
3
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
• To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and • In the interests of the social welfare of such members of the public to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self- reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. |
|---|---|
| In setting objectives and planning activities, events, competitions and training for the members of the Cumbria Federation of Young Farmers’ Clubs Northern District, the Trustees gave careful consideration to the Charity Commission’s Public Benefit guidance. • Membership of Cumbria YFC Northern District is open to anyone aged 10 – 28 years of age. Membership is not restricted to those from a farming background and clubs actively recruit new members from within schools, at shows and via their social media. This enables the organisation to have a broad reach and be of public benefit, not only to the young people of Cumbria, but to the broader communities that they are linked to. • All young farmer clubs take part in annual voluntary work within their local communities. This provides much needed help and support to the community and also gives our members the opportunity to strengthen links and play an integral part within these communities. Voluntary work undertaken has included, rebuilding church walls, clearing school playgrounds, re-hedging common land, painting village halls and tidying up village greens. |
Additional details of objectives and activities (Optional information)
March 2012
TAR
4
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
March 2012
TAR
5
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Membership: For the purposes of this report, the figures given for the annual total will be those up to the end of July 2024, when the membership year came to a close. The Northern District of Cumbria YFC had a total of 882 members (excluding Advisory Members and Club Leaders) across 15 clubs, a disappointing decrease of 10% on the previous year. Our smallest club, Lampugh YFC has 21 members and our largest club, Skelton YFC has 97 members, an 11% increase Year to Date. To ensure continuity of the district, senior members are encouraged to mentor the junior members, ensuring that skills and knowledge are passed on to the next cohort of young farmers. Competitions: This was another fantastic year of competition for the Northern District, with members taking part in a whole host of speaking, stock judging, performing arts and sports competitions throughout the autumn and into the spring. Competitions are an incredibly important part of the young farmer experience and give those taking part the opportunity to develop skills and confidence in a safe and supported environment. It is wonderful to see how our members progress through their competition journey and as an organisation, we are immensely proud of the work that we do in this area. Training and Standards: Officer training is held annually in order to ensure that club Chairs, Secretaries and Treasurers have the necessary skills to run their clubs safely and successfully. In addition, training is also given in safeguarding, running bars and events and preparing risk assessments. This ensures that our club and district officers have a full understanding of their responsibilities and are equipped with the tools and knowledge to carry out these responsibilities. Community and Fund Raising: Community continues to be very important to the young farmers of the Northern District with clubs taking part in the annual Club Community Challenge. The Challenge see clubs taking part in repairing walls and fences, painting village halls and schools, planting hedges, and making and flower displays to local care homes. Fundraising activities also continued to thrive with £46,294.27 raised by the district in 2023 – 2024 for a number of both local and national charities. Fundraising and community challenges help to develop and strengthen team spirit within clubs, embedding a sense of achievement and pride and re-emphasising the importance of helping others. The Future: The Northern District is looking forward to the coming year and will concentrate on the following core objectives: • Continuing to increase membership figures. • Ensuring that elected club officers are given training and support to fulfil their roles and run clubs safely and effectively. • Encouraging members to take part in competitions at club, district, county, area and national level.
March 2012
TAR
6
Section D Achievements and performance
-
Hosting a successful Field Day.
-
Looking at ways to encourage and increase membership • Encouraging members to plan fundraising and volunteering activities. • Reviewing District finances to ensure that the district is offering value for money and is sustainable in the longer term.
March 2012
TAR
7
Section D Achievements and performance
March 2012
TAR
8
Section E Financial review
1. Dissolution of the County Federation Brief statement of the charity’s policy on reserves If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution. 2. Restricted Reserves
The restricted reserves are:
- Monies received from closed clubs is restricted for 7 years during which it will be transferred back to the said club if any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. - Monies received from Friends of Cumbria is restricted to the specific use it was originally provided for. If, after a period of 3 years, from when the monies were originally transferred, there are remaining funds, these may be transferred to the unrestricted reserves with the agreement of the finance and general-purpose committee. If, during the 3-year period, it becomes apparent the original use of the funds is no longer appropriate, the finance and general-purpose committee may redesignate the funds to a different purpose. - Monies received from organisations is restricted to the specific use or event if was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the finance and generalpurpose committee.
3. Unrestricted Reserves
The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained for Cumbria YFC as an organisation in its entirety.
This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee.
Details of any funds materially in deficit
Further financial review details (Optional information)
March 2012
TAR
9
You may choose to include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. ~~_~~ Section F Other optional information Section G Declaration ~~___~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 7/7/2025 ~~==~~ TAR 10 March 2012
March 2012
NORTHERN DISTRICT OF THE CUMBRIA FEDERATION OF YOUNG FARMEIIS, CLUB5 PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2024 2024 2023 2024 2023 Expenditure Chalrman5 & Treasurers Expenses Dlstrltt Office Expenses Travel Expenses Dlstrlct AGM Challenge night Bank charges Income Field Day Less Expenses J,200 1,927 1.189 371 115 210 1.2(K 1,222 1.557 483 36,060 25,247 34,590 28,753 5,837 10,813 Afternoon tea Distiict social Entertainments tuck shop & raffle Bingo ntght Cumberland show Friends of Cumbrla donatlon Club £50 ChallÈnge Calendar Fa5hlon show Agri expo bar Sahara trek donatlon Cumbrla way don3tlon West Cumbrla rally bar Skelton YFC donatlon AGTaham donation Christening bar Other Incoffle Bank Interest recelved 1,859 1,957 568 490 273 1,600 232 2.700 868 1,863 633 1,501 1.400 186 800 150 58 25 2,450 Stafflng Costs 16.000 14.000 Extra contrlbution to County 4,000 Net profltl Ilossl 4.014 2,523 483 20,998 16,171 20,998 14,971 BALANCE SHEET FOR THE YEAR ENDED 30 SEPTEMBER 2024 A¢cumulated Fund Balance brought forward Add Excess of Income Over Expenditure 2024 38,081 202 40,604 Current Assets Cash In Hand Current 6ank Account HSBC Savlngs Account Debtors 254 34.870 90 188 40,272 88 540 4,014 2,523 34,067 38,081 Current Ilabllltles Creditors Loan A Graham to help clubs Educatlon & Dev Fund 607 607 528 200 34,674 2,218 34.674 38.688 38.688 INDEPENDENT EXAMINER'S AEPORTTO THE MEMBERS OF THE NORTHERN DISTRICT OFTHE CUMBRIA FEDERATION OF YOUNG FARMERS, CLUBS I have examined the accounting records of the al)ove organi5ation to the best of my abllltyi for the yearto 30 September 2024.1 conflrm that the accounts produced are in agreement with the books and records provided by the Treasurer. Mrs S A Bell 0810112025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trusteesl members of C'L&¢ QK(¥ FL O LQPrTicyKS OF F AthiQS C On accounts for the year ended Charity no (if any> 30 SopL lolL¥ Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 30 c)q IoLLt . Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of rny examinalion of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material malters have come to rny attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: E &LL . Relevant professlonal qualification{s) or body (if any): ACA Address: CQokf Fpd ?Ef4(INAth- IER October 2018
S.ectio.n.B.. - D.Is.closur.e. .---.---..---. .-.-.-.-.-------..-.--.--__.---.--.....-.-........-....--.... .-...----...- Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018