2023-09-30-accounts - Cumbria Federation Of Young Farmers' Clubs - Northern District

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 10 2022 To 30 9 2023

Section A Reference and administration details

Charity name[CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS ] NORTHERN DISTRICT

Other names charity is known by Registered charity number (if any) 504832

Charity's principal address CUMBRIA YFC C0UNTY OFFICE

CIVIL STORES LTD, BARBARY PLAINS, EDENHALL, PENRITH, CUMBRIA Postcode CA11 8SR

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
ELLA BATEY Northern District Chair ELECTED AT THE CUMBRIA FEDERATION OF
1 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
MEGAN HARRISON Northern District Vice Chair ELECTED AT THE CUMBRIA FEDERATION OF
2 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
3 STUART MOUNSEY ELECTED AT CLUB AGM
4 ERIN TILLEY ELECTED AT CLUB AGM
5 ADAM GARGETT ELECTED AT CLUB AGM
6 KATIE MAUGHAN ELECTED AT CLUB AGM
7 JOANNE RIDLEY ELECTED AT CLUB AGM
8 ELLEN ELLIOTT ELECTED AT CLUB AGM
9 LOUIS METCALFE ELECTED AT CLUB AGM
10 MEGAN BENDLE ELECTED AT CLUB AGM
11 HOLLIE SIMCOCK ELECTED AT CLUB AGM
12 ELLIE NAYLOR ELECTED AT CLUB AGM
13 ROBBIE BEATY ELECTED AT CLUB AGM
14 PHILIPPA HALL ELECTED AT CLUB AGM
15 EMMA JOHNSTONE ELECTED AT CLUB AGM
16 RACHEL ARMSTRONG ELECTED AT CLUB AGM
17 ALEXIA MCMANUS ELECTED AT CLUB AGM
18 SYDNEY SIMPSON ELECTED AT CLUB AGM
19 KATE SHIPTON-SMITH ELECTED AT CLUB AGM
20 JOHN STORY ELECTED AT CLUB AGM
21 EMMA BLAYLOCK ELECTED AT CLUB AGM
22 KATIE LIDDLE ELECTED AT CLUB AGM
23 MURRAY CRAIG ELECTED AT CLUB AGM
24 ABIGAIL FISHER ELECTED AT CLUB AGM
25 EMMA MCCUNE ELECTED AT CLUB AGM
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26 JOSIE MITCHINSON ELECTED AT CLUB AGM
27 EDWARD WATTS ELECTED AT CLUB AGM
28 REBECCA GRIERSON ELECTED AT CLUB AGM
29 ABIGAIL GRAHAM ELECTED AT CLUB AGM
30 AMY NICHOLSON
31 ISAAC COLLINS
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Name

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address




Name of chief executive or names of senior staff members (Optional information)
JOANNE MILLS (CHIEF OFFICER)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document (eg. trust deed, constitution) BY THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS How the charity is constituted NORTHERN DISTRICT MANAGEMENT COMMITTEE (eg. trust, association, company) BY ELECTION WITHIN CLUBS Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

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You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.



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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	• To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and • In the interests of the social welfare of such members of the public to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self- reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
	In setting objectives and planning activities, events, competitions and training for the members of the Cumbria Federation of Young Farmers’ Clubs Northern District, the Trustees gave careful consideration to the Charity Commission’s Public Benefit guidance. • Membership of Cumbria YFC is open to anyone aged 10 – 28 years of age. Membership is not restricted to those from within a farming background and clubs actively recruit for new members from within schools, at shows and via their social media. This enables the organisation to have a broad reach and be of public benefit, not only to the young people of Cumbria, but to the broader communities that they are linked to. • All young farmer clubs take part in annual voluntary work within their local communities. This not only provides much needed help and support to the broader community, but also gives the young farmers opportunity to strengthen links and play an integral part within these communities. Voluntary work undertaken has included, rebuilding church walls, clearing school playgrounds, re-hedging common land, painting village halls and tidying up village greens.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

• To advance the education of young members of the public at large in
agriculture, home crafts, country life and related subjects; and
• In the interests of the social welfare of such members of the public to
provide and promote the provision of facilities for recreation and other
leisure time occupations, being facilities which will improve their
conditions of life and will assist in the development of their spiritual and
mental capacities, self- reliance and individual responsibility so that they
may grow to full maturity as individuals and members of the community.

In setting objectives and planning activities, events, competitions and
training for the members of the Cumbria Federation of Young Farmers’
Clubs Northern District, the Trustees gave careful consideration to the
Charity Commission’s Public Benefit guidance.
• Membership of Cumbria YFC is open to anyone aged 10 – 28 years of
age. Membership is not restricted to those from within a farming
background and clubs actively recruit for new members from within
schools, at shows and via their social media. This enables the
organisation to have a broad reach and be of public benefit, not only to
the young people of Cumbria, but to the broader communities that they
are linked to.
• All young farmer clubs take part in annual voluntary work within their
local communities. This not only provides much needed help and support
to the broader community, but also gives the young farmers opportunity
to strengthen links and play an integral part within these communities.
Voluntary work undertaken has included, rebuilding church walls, clearing
school playgrounds, re-hedging common land, painting village halls and
tidying up village greens.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Membership:

Summary of the main achievements of the charity For the purposes of this report, the figures given for the annual total will during the year be those up to the end of July 2023, when the membership year came to a close. The Northern District of Cumbria YFC had a total of 985 members (excluding Advisory Members and Club Leaders) across 15 clubs. This is a slight decrease of 5%. It was good to see that our smallest club, Egremont YFC achieved a 5% increase and now has 23 members and our largest club, Raughton Head YFC has 116 members, a 9% increase Year to Date. As a long-standing democratic organisation, the Northern District of Cumbria YFC encourages all of its members to help mentor the next generation of young farmers, ensuring that skills and knowledge is passed on to ensure the survival of clubs. Competitions: This year was a great year in terms of competitions with young farmers from the Northern District taking part in a whole host of speaking, stock judging, performing arts and sports competitions throughout the autumn and into the spring. Competitions and events are an important part of the young farmer experience and it was vital for the district to prioritise these activities in the first full young farmer year following the pandemic restrictions and lockdowns.

Community and Fund Raising:

Community is very important to the young farmers of the Northern District and the district clubs have once again taken part in the Club Community Challenge with clubs undertaking a variety of activities to support and help their local communities. These have included decorating the Wigton town centre War Memorial with knitted poppies, painting village halls and school, planting hedges, fixing fences and making flower displays to donate to local care homes. Fundraising activities continued from strength to strength with £15,862 raised by the district in 2022 – 2023 for a number of both local and national charities and the Northern District of Cumbria YFC. Fundraising and community challenges help to foster and strengthen team spirit within clubs and also results in a sense of achievement and pride in helping others. The Future: The Northern District is looking forward to the coming year and will concentrate on the following core activities: • Continuing to increase membership figures. • Ensuring that elected club officers are given training and support to fulfil their roles and run clubs safely and effectively. • Encouraging members to take part in competitions at club, district, county, area and national level. • Hosting a successful Field Day. • Encouraging members to plan fundraising and volunteering activities. • Review District finances to ensure that the district is offering value for money and is sustainable in the longer term. .

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Section D Achievements and performance

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Section E Financial review

1. Dissolution of the County Federation Brief statement of the charity’s policy on reserves If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution. 2. Restricted Reserves

The restricted reserves are:

Monies received from closed clubs is restricted for 7 years during which it will be transferred back to the said club if any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. - Monies received from Friends of Cumbria is restricted to the specific use it was originally provided for. If, after a period of 3 years, from when the monies were originally transferred, there are remaining funds, these may be transferred to the unrestricted reserves with the agreement of the finance and general-purpose committee. If, during the 3-year period, it becomes apparent the original use of the funds is no longer appropriate, the finance and general-purpose committee may redesignate the funds to a different purpose. - Monies received from organisations is restricted to the specific use or event if was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the finance and generalpurpose committee.

3. Unrestricted Reserves

The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained for Cumbria YFC as an organisation in its entirety.

This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee.

Details of any funds materially in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 25/6/2024

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NORTHERN DISTRICT OF THE CUMBRIA FEDERATION OF YOUNG FARMERS. CLUBS PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2023 2023 2022 Empendlture Chalimans &Treaslre¥S Expenses District olhce Expense5 Travel Expenses District AGM Clialler¢ge nLqht Bank charges Income Field Dav Less Expenses 1.200 1,222 l.S57 483 I,ioo 691 374 424 103 160 34,590 28.7S3 20,716 15,304 5.412 5,837 Afternoon tea 1,859 232 1.957 156 Entertainmenis tuck shop & faflle Bln80 nlght 490 Club £50 Challenge 1,2(X) Calendar Sponsorship 2,450 Cumberland show 273 Staffing Cost5 14,0(M) 8.000 Frlends of Cumbria don8tlon Net prolitl Ilossl 2,523 5,195 Bank interest recelved 483 89 16,171 5,657 16,171 5,657 BALANCE SHEETFOR THE YEAR ENDED 30 SEPTEMBER 2023 Accurnulated Fund Balance brought forward Add Excess ol Income Over Expenditure 2023 40.604 2022 45.799 Current Assets Cash In Hand Current BankAccount HSBC 5avlTrgs Account Curnb Savings Account Debtors 023 2022 40.272 25.939 87 23,140 672 2,523 5,195 540 38,081 40,604 Current Liabllilles Creditors Educatlon & Dev Fund 607 607 2,218 8.633 38,688 41.211 38.688 41,211 INDEPENDENT EXAMINER'S REPORTTO THE MEMBERS OF THE NORYHERN DISTRICT OF THE CUMBRIA FEDERATION OF YOUNG FARMERS, CLUBS I have examlned the accounting records of the above oiganisation to the best of my ablllty. for the year to 30 September 2023.1 conflrm that the accounts produced are In agreement with the books antl records provlded by the Treasurer. Mrs H Llttle 1110112024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Se¢tlon A Independent Examiner's Report Report to the trustees CUMBRIA FEDERATION OF YOUNG FARMERS. CLUBS - NORTHERN DISTRICT On accounts for the year ended 30.09.2023 Charity no lif any) 504832 Set out on pages I report lo the trustees on my examination of the accounts of the above charity ("Ihe Trust") for the year ended 30 1091 %Vp.2023 As the charity's trustees, you are responsible for the preparation of the accounls in accordance with the requirements of the Charities Act 2011 I'the Act"). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts cartied out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b} of Ihe Act. Independent examiner's statement I have completed my examination. I confirm that no material mallers have come lo my allenlion in connection with the examination lolher than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were nol kept in accordance with section 130 of the Charities Act., or Ihe accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of awounls set out in Ihe Charities {Accounls and Reports) Regulations 2008 other than any requirement that the ac¢ounts give a 'lrue and fair, view which is nol a matter considered as parl of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. P18as8 d818te the words in the brackets if they do not apply. Signed: Date: 24.07.2024 Name: Helen Little Relevant professional quallficatlonlsl or body {if any): ICAEVV IER Oct 2018

Address.. Buckabank House Dalston CA5 7AA Sectlon B Disclosure Only complete. if the examiner needs lo liighlighl nialp.I"ial Inallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any Items that the examiner wishes to disclose. IER Oct 2018