2022-09-30-accounts - Cumbria Federation Of Young Farmers' Clubs - Northern District

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 10 2021 To 30 9 2022

Section A Reference and administration details

Charity name[CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS ] NORTHERN DISTRICT

Other names charity is known by Registered charity number (if any) 504832

Charity's principal address CUMBRIA YFC C0UNTY OFFICE

CIVIL STORES LTD, BARBARY PLAINS, EDENHALL, PENRITH, CUMBRIA Postcode CA11 8SR

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
ABIGAIL GRAHAM Northern District Chair ELECTED AT THE CUMBRIA FEDERATION OF
1 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
ELLA BATEY Northern District Vice Chair ELECTED AT THE CUMBRIA FEDERATION OF
2 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT
AGM
3 AMBER RIDDICK ELECTED AT CLUB AGM
4 KATIE MAUGHAN ELECTED AT CLUB AGM
5 JAMIE LIGHTFOOT ELECTED AT CLUB AGM
6 MOLLY STEADMAN ELECTED AT CLUB AGM
7 ISAAC COLLINS ELECTED AT CLUB AGM
8 RICHARD GRAHAM ELECTED AT CLUB AGM
9 ELLIE NAYLOR ELECTED AT CLUB AGM
10 ROSIE PRATT ELECTED AT CLUB AGM
11 JACK JENKINSON ELECTED AT CLUB AGM
12 LAURA FOWLER ELECTED AT CLUB AGM
13 MATTHEW FEARON ELECTED AT CLUB AGM
14 RACHEL ARMSTRONG ELECTED AT CLUB AGM
15 BRADLEY MCMANUS ELECTED AT CLUB AGM
16 LUCY WINTER ELECTED AT CLUB AGM
17 SYDNEY SIMPSON ELECTED AT CLUB AGM
18 LAURA PALMER ELECTED AT CLUB AGM
19 JOHN STORY ELECTED AT CLUB AGM
20 EMMA BLAYLOCK ELECTED AT CLUB AGM
21 TOM KIRK ELECTED AT CLUB AGM
22 ABIGAIL FISHER ELECTED AT CLUB AGM
23 AMY BLAMIRE ELECTED AT CLUB AGM
24 JOSIE MITCHINSON ELECTED AT CLUB AGM
25 KATIE FOSTER ELECTED AT CLUB AGM
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26 MEGAN HARRISON ELECTED AT CLUB AGM
27 CHLOE DODD ELECTED AT CLUB AGM
28 LEE MITCHINSON ELECTED AT CLUB AGM
29 JADE HAUGHAN ELECTED AT CLUB AGM
30 CHLOE BROUGH ELECTED AT CLUB AGM
31
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Name

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address




Name of chief executive or names of senior staff members (Optional information)
JOANNE MILLS (CHIEF OFFICER)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document (eg. trust deed, constitution) BY THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS How the charity is constituted NORTHERN DISTRICT MANAGEMENT COMMITTEE (eg. trust, association, company) BY ELECTION WITHIN CLUBS Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

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You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.



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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	• To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and • In the interests of the social welfare of such members of the public to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self- reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
	In setting objectives and planning activities, events, competitions and training for the members of the Cumbria Federation of Young Farmers’ Clubs Northern District, the Trustees gave careful consideration to the Charity Commission’s Public Benefit guidance. • Membership of Cumbria YFC is open to anyone aged 10 – 28 years of age. Membership is not restricted to those from within a farming background and clubs actively recruit for new members from within schools, at shows and via their social media. This enables the organisation to have a broad reach and be of public benefit, not only to the young people of Cumbria, but to the broader communities that they are linked to. • All young farmer clubs take part in annual voluntary work within their local communities. This not only provides much needed help and support to the broader community, but also gives the young farmers opportunity to strengthen links and play an integral part within these communities. Voluntary work undertaken has included, rebuilding church walls, clearing school playgrounds, re-hedging common land, painting village halls and tidying up village greens.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

• To advance the education of young members of the public at large in
agriculture, home crafts, country life and related subjects; and
• In the interests of the social welfare of such members of the public to
provide and promote the provision of facilities for recreation and other
leisure time occupations, being facilities which will improve their
conditions of life and will assist in the development of their spiritual and
mental capacities, self- reliance and individual responsibility so that they
may grow to full maturity as individuals and members of the community.

In setting objectives and planning activities, events, competitions and
training for the members of the Cumbria Federation of Young Farmers’
Clubs Northern District, the Trustees gave careful consideration to the
Charity Commission’s Public Benefit guidance.
• Membership of Cumbria YFC is open to anyone aged 10 – 28 years of
age. Membership is not restricted to those from within a farming
background and clubs actively recruit for new members from within
schools, at shows and via their social media. This enables the
organisation to have a broad reach and be of public benefit, not only to
the young people of Cumbria, but to the broader communities that they
are linked to.
• All young farmer clubs take part in annual voluntary work within their
local communities. This not only provides much needed help and support
to the broader community, but also gives the young farmers opportunity
to strengthen links and play an integral part within these communities.
Voluntary work undertaken has included, rebuilding church walls, clearing
school playgrounds, re-hedging common land, painting village halls and
tidying up village greens.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Membership:

For the purposes of this report, the figures given for the annual total will be those up to the end of July 2022, when the membership year came to a close. The Northern District of Cumbria YFC had a total of 1038 members (excluding Advisory Members and Club Leaders) across 15 clubs. This is an increase of 85% which the district were delighted with. As a democratic organisation, the Northern District encourages all of its clubs to develop a strong ethos of involvement and community awareness within its clubs. Younger members are mentored by older members, with knowledge and skills being passed on continuously, ensuring the successful survival of clubs.

Competitions:

This year was a great year in terms of competitions with young farmers from the Northern District taking part in a whole host of speaking, stock judging, performing arts and sports competitions throughout the autumn and into the spring. Competitions and events are an important part of the young farmer experience and it was vital for the district to prioritise these activities in the first full young farmer year following the pandemic restrictions and lockdowns. Community and Fund Raising:

Community is very important to the young farmers of the Northern District and the district clubs have once again taken part in the Club Community Challenge with clubs undertaking a variety of activities to support and help their local communities. These have included tidying playgrounds, painting village halls, planting hedges and fixing fences.

Fundraising activities continued from strength to strength with £12,891 raised by the district in 2021 – 2022 for a number of both local and national charities. Fundraising and community challenges help to foster and strengthen team spirit within clubs and also results in a sense of achievement and pride in helping others.

The Future:

The Northern District is looking forward to the coming year and will concentrate on the following core activities: • Continuing to increase membership figures. • Ensuring that elected club officers are given training and support to fulfil their roles and run clubs safely and effectively. • Encouraging members to take part in competitions at club, district, county, area and national level. • Hosting a successful Field Day. • Encouraging members to plan fundraising and volunteering activities.

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Section D Achievements and performance

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Section E Financial review

1. Dissolution of the County Federation Brief statement of the charity’s policy on reserves If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution. 2. Restricted Reserves

The restricted reserves are:

Monies received from closed clubs is restricted for 7 years during which it will be transferred back to the said club if any point during this period it reforms. After this period, it will be transferred to the unrestricted reserves. - Monies received from Friends of Cumbria is restricted to the specific use it was originally provided for. If, after a period of 3 years, from when the monies were originally transferred, there are remaining funds, these may be transferred to the unrestricted reserves with the agreement of the finance and general-purpose committee. If, during the 3-year period, it becomes apparent the original use of the funds is no longer appropriate, the finance and general-purpose committee may redesignate the funds to a different purpose. - Monies received from organisations is restricted to the specific use or event if was originally provided for. If, after the specific use or event has been delivered, there are remaining funds, these may be transferred to the unrestricted reserves or any other restricted reserve with the agreement of the finance and generalpurpose committee.

3. Unrestricted Reserves

The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained for Cumbria YFC as an organisation in its entirety.

This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee.

Details of any funds materially in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 21/6/2023

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ORThERN DIS RicfoFTHE MBRIA FÉDERATION OF YOUNG FA MERS, CLUBS ROFIT AND tOSS ACCOUNT FOR TH AR ENOEg O SEPTEMBER 202 20 21 Expendlture Chalrmans &Treasurers ExpÈnses Distrlttothce Expenses Travel Expenses DlstrlctAGM challenge nlght Bank chèrge5 Income Dlstrkt sla1 less Expenses I,i(K) 691 500 9,991 9.835 364 374 424 103 160 156 15 Fleld Dav . less E¥penses 20.716 15.304 5,412 Summer Dance .Less Expenses Xmas rfance le55 Expense5 Club £50 U)allenge 200 NFYFC contrlbutlon to Insurance & levy 14.370 Staffing Costs 8.ODO 8.000 Savlngs Interest 156 Net profltl Ik>ssl 5,195 22,893 5.657 356 5,657 356 AiANCE SHEET FOR THE YEAR ENDED ao SEPTEMBER 2022 Ac¢unwlated Fund Balance brought forward Add Excess of Incorne Ovei Ewendlture 2022 45,799 2021 68.692 Currenl Assets Cash In Hand Current1sankAccount H56C SavlngsAccount Cumb Savlngs Account Debtors 2022 25,939 87 28,140 672 30,544 87 23.051 790 5,195 22.893 40.604 45,799 Current Llabiiiiles Credltrirs Education & Dev Fund 607 607 8.633 8,072 41,211 46,406 41,211 46,406 INDEPENDENT EXAMINER.'S REPORTTOTHE MEMBERS OFTHE NORT ERN DISTRICT OF YHE CUMBRIA FEDERATION OFYOUNG FARMERS, CLUBS I have examined the accountlng records of the above or8an15atlon to the best of my ablllty. lorthe yeai to 30 septernr 2022.1 confSrm that the acceunts prOdUd ale In agreement wlth the books gnd reco¥ds provlded by the Treasurer. Mrs H Llttle IyoV2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl mombers of Charily Naftie On accounts for the year ended 30 &e (£(& 1011 Charity no lif any) 0*&31 Set out on pages Irernen)ber lo incliide the page numbers ol addilion31 sheelsl I report to the trustees on my examination of the accounts of the above charity {"the Trusl") for the year ended.8,o loci ,1202'3. Responsibilities and As Ihe charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in a¢cordance with the requirements of the Charilies Act 2011 1"the Act.). I report in respect of my examinalion of Ihe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(51{b} of the Act. I have completed my examination. I confirm that no material mallers have come to my attention (other than that disclosed below ') in connection with the examinalion which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounling records Independent examiner's statement I have no concerns and have come across no other matters in connection with Ihe examination to which attention should be drawn in order to enable proper understanding oflhe accounts to be reached. Please delete the words in Ihe brackets if they do not apply. Signed: Dato: Iqlo Name: L ITfL Relevant professional qualification(s) or body lif any): Address: DALSl0,J 4rtLI SLÉ IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.- direclions and guidance for examiners). Give here brief detai15 of any items that the examiner wishes to disclose. IER Octobor 2018