Ampleforth Village Hall Trustees, Annual Report 1st April 2023-31St March 2024 Charlty contact information Ampleforth Village Hall Charity Number: 504776 Address: Arnpleforth Village Hall, West End, Ampleforth, N Yorks Postcode: Y062 4DU Telephone: 07549 775 971 Email address: ampleforthvillagehall@gmail.com Website.. www.ampleforthvillagehall.org Instagram: am leforthvilla ehall Charity Trustees Charlotte Doucet, Chair Pamela Staton, Secretary Jonathan Staton, Treasurer Eilidh Newton, Events Secretary Ed Carter, Building Management Pat Scott Mary Borrett Jeanette Green John Green Josie Thrower Brona Marken Independent Examiner Madalyn Hughes:. Treasurer of the Yorkshire Garden Trust. Objectives and activities Ampleforth Village Hall provides facilities to the villagers of Ampleforth and surrounding areas for the benefit of all inhabitants regardless of sex, sexual orientation, age, disability, nationality, race, religion or political affiliation. The aim is to improve the quality of life of all the village's inhabitants, including the young, the old and people with disabilities Structure, governance and management The charty is operated under the rules of a Conveyan￿ of Trust, dated November 1975, which govems re-election of trustees, governan￿ of the hall including financial reporting. Trustee recruitment and appointment Trustees are elected at the annual general m￿tIng which is usually held at the end of May or June each year. All existing trustees must resign, and elections carried (xrt to elect or re*lect committee members. The aim is to have members of user groups on the committee as well as a member of the local parish council. Achievements and performance The village hall provides a library and jigsaw lending seNice to inhabitants Weekly coffee mornings where people can socialise. A chair exercise class as well as Yoga and Pilates classes now take place. Local gardening club, historical society, the youth church Winter Warm Spaces providing a bit of warmth and a square meal during winter months once a week. Craft sessions for senior members of the community. Parish council Polling station. Christening events, wedding receptions, children's parties, and funeral wakes. Hall hire alone does not supply sufficient funds and special fund-raising events such as concerts and pantomimes which benefit the local community and raise revenue. These have enjoyed great success. Some money has been donated to local causes. Funding strategy Events will continue to supplement hall revenue and woposed hall improvements will be funded by grants and money provided by events Financial position as at 31 March 2024 The acC￿ntS show a surplus of £7,172 for the year. (2023 - 2024), largely as a result of hall improvement grants beiro recesved prior to the associated expenditure beir¥J dispersed. Future plans Existing hall uses will be maintained as in the previous section to benefit the community. Efforts will be made to grow the facilities the hall provides to gain additional user groups Over the past 2 years hall improvement programmes have been undertaken including a new kitchen, replacement double glazing panels, roof insulation, new guttering and external painting. Much of this has been paid for by various grants and the hall's financial reserves. Further work will be undertaken in the next financial year including refurbishment of the toilet areas, roof repair and updating the hall's heating system if grants can be obtained to assist with the cost. The hall requires new seating as existing seating is coming to the end of its useful life. The building will require internal redecorating in the next two years Statement of the charity's policy on reserves Current reserves stand at £43,428. The Trustees aim to retain a minimum financial resen4e of £15,000 to cover any unforeseen costs. Surplus funds of £23,300 will be needed to cover the cost of the next batch of hall improvements. A further £5000 will need to be set aside towards new seating for the hall. Declaration The Irustees declare that they have approved the trustees, report. Signed on behalf of the charity's trustees. Charlotte Doucet Jonathan Staton Chair Treasurer Dated Dated Ii_oq- Independent examiner's report to the trustees of Ampleforth Village Hall for the year ending 31st March 2024 I report to the trustees on my examination of the of Ampleforth Village Hall for the year ending 31st March 2024. Under the charities Act the Trustees are responsible for preparing accounts in accordance with Charities Act 2011. 1 report in respect of the charity's accounts carried out under section 145 of the 2011 act Independent Examiner's statement I have completed may examination. I confirm that na matters have come to my attention in connection with the examination giving me cause to believe that: 1 . Proper accounting records were not made in accordance with the act 2. Accounts and accounting records didn't comply with the accounting requirements of the act I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn. Signed Madalyn Hughes Date 14- 24 3W13 ]0£8 42&YJ 4JQZOI JS7175 Grdnts Hall Imryrjrtmnt Cs)sts Costof Hal de￿Ing 26Xtyl.51 46.39 L￿.￿2 Lry7 J(N)S4 977.05 7.15 Evtnts IC*1 rn5 rnn 1153.46 75 4>3 .43 Watrr 3X) 132 XQOI 240.54 3554L3 27fft29 Q27 46 atcost 52