## **Trustees' Annual Report for the period** Period start date Period end date 1[st] April 2023 31[st] March 2024 **From** **To** ## Section A Reference and administration details **Charity name** Awsworth Recreation Ground and Village Hall **Other names charity is known by** Awsworth Village Hall |**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**504732
**Charity's principal address**
60 The Lane
Awsworth
Nottingham
**Postcode**
**NG16 2QQ**
~~ss~~|**Registered charity number (if any)**504732
**Charity's principal address**
60 The Lane
Awsworth
Nottingham
**Postcode**
**NG16 2QQ**
~~ss~~|**Registered charity number (if any)**504732
**Charity's principal address**
60 The Lane
Awsworth
Nottingham
**Postcode**
**NG16 2QQ**
~~ss~~|| |---|---|---|---|---|---|---| |**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|||||| ||**Trustee name**|**Office (if any)**|**Office (if any)**
**Dates acted if not for whole**
**year **||**Name of person (or body) entitled**
**to appoint trustee (ifany)**|| |1|Jacqueline
Spencer|Chair|||Awsworth Village Hall
Management Committee|| |2|John Mortimer|Vice Chair|||Awsworth Parish Council as
Custodian Trustees|| |3 Graham S|3 Graham Spencer|Treasurer|||Awsworth Village Hall MC|e Hall MC| |4 Carol Harmer|4 Carol Harmer||||Awsworth Village Hall MC|e Hall MC| |5 Mand|5 MandyGentry||||Awsworth Village Hall MC|e Hall MC| |6|Richard Paxton||||Awsworth Parish Council as
Custodian Trustees|| ## **Names of the charity trustees who manage the charity** **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** Awsworth Parish Council (Custodian Trustees) ~~——~~ **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) 2 Members of Awsworth Parish Council elected to Management Trustee selection methods Committee annually and all other Trustees elected at AGM (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|THE PROVISION AND MAINTENANCE OF A RECREATION GROUND
AND VILLAGE HALL FOR THE USE OF THE INHABITANTS OF THE
PARISH OF AWSWORTH WITHOUT DISTINCTION OF POLITICAL,
RELIGIONS OR OTHER OPINIONS, INCLUDING USE FOR
MEETINGS, LECTURES AND CLASSES, AND FOR OTHER FORMS
OF RECREATION AND LEISURE-TIME OCCUPATIONS, WITH THE
OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID
INHABITANTS.| |---|---| ||• General Charitable Purposes
• Education / training
• The Advancement Of Health Or Saving Of Lives
• Disability
• Religious Activities
• Arts / culture / science
• Amateur Sport
• Environment / conservation / heritage
• Economic / community Development / employment
The recreation ground is used formally by Awsworth Bowls Club and
Awsworth Cricket Club. Both organisations have programmes for young
people to learn the required skills. We also have informal football,
basketball and skateboarding. The recreation ground is also used by the
general public for picnics, exercise and general relaxation.
The recreation ground is maintained primarily by Awsworth Parish
Council.
Awsworth Village Hall underwent a large refurbishment a few years ago
and this has helped to encourage more people/usergroups to base their
activities in the hall.
The Village Hall Manager continues to promote the hall positively
resulting in even more regular bookings.
We have now purchased a Bouncy Castle and offer this in a children’s
party package. This too has increased the usage of the hall.
There is more to do, but with 3 / 4 fundraising events in the hall every
year and improvements with the Bar facility which allows us to have more
weddings, engagements, birthdays etc we can reinvest to make the
facility even better.
In planning the future activities, the trustees reviewed the guidance on
public benefit at their trustees meeting to ensure everything we do abides
by this guidance.| ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
•policy on grantmaking;
•policy programme related
investment.
•contribution made by
volunteers.|We do not provide grants.
Our programme of events for the year allows us to reinvest in the facility.
Each year we intend to provide different/more events to keep it fresh and
provide more funds for reinvestment.
Apart from the Village Hall Manager, all members of the management
committee are volunteers. Their involvement in the management of the
hall and assistance with events is a tremendous help and assists with
cutting costs.| |---|---| **TAR** March **2012** 3 ## Section D Achievements and performance In the last year the usage of the village hall has improved greatly, and we **Summary of the main** are probably now close to 85/90% usage. We have replaced the main **achievements of the charity** Electrical Control Panel and built a new electrical cupboard. We have **during the year** provided additional Activities like wrestling and Ferret Racing to widen our audience. We have purchased new chairs. We are having an Energy Review shortly to see how we can provide efficient and Environmentally friendly heating. ## **Section E Financial review** At present we do not have a policy on reserves, mainly due to the hall **Brief statement of the** losing money over the last few years and the poor condition. Our main **charity’s policy on reserves** aim at present is to restore the village hall to a well-used facility for the village and local area which will allow us to start to make a profit which can then go into a reserve fund allowing us to be self-supporting. At present Awsworth Parish Council are acting as a small reserve to allow us to build up these funds. Covid-19 grants have allowed us to gain a small reserve. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The charity receives its funds by hiring out the hall to regular users and individuals for special events (Weddings, Engagements, birthdays etc) and having its own fundraising events (3 / 4 a year). We used to receive a grant from Awsworth Parish Council, but that has now stopped due to our ongoing success. Our intention is to continue to invest our profits into providing even better facilities. We can now provide conference facilities. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** We have invested the Covid-19 grants and profits from hiring out the Village Hall to improve the facilities yet again and will continue to do so. We are also in the process of applying for planning permission to build an extension to provide a Community Café. **TAR** March **2012** 4 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
jf|-|| |---|---|---| |||7| |**Full name(s)**Jacqueline Mary Spencer||Graham Spencer| |**Position (eg Secretary,**
**Chair, etc) **Chair||Treasurer| |||| |**Date** 8thJanuary 2025||| **TAR** March **2012** 5 3010312024 Income £28,507.75 £1,948.00 £4,319.75 Expenses Regular Hire Function5 Kids Party Conferences Our events Tea Coffee Utility from other sites Chairs £2,197.60 £112.05 £4,493.71 £500.00 £42,078.86 Electric Gas Water Wages Phone Payroll Donation Maintainancelrepairs Licences Wifi Refuse Collection Sundries HMRCT&NI & pension curtain. LAP TOP. RAMP, XMAS TREE, PROJECTOR Insurance Entertainment Alarm Hive Fuseboard & cupboard Milk Sanitary bins & santiser Refunds Expenses £9,161.97 £1,411.48 £2,807.51 £14,571.17 £195.83 £258.00 £1,000.00 £2.707.48 £397.00 £515.20 £556.40 £672.96 £468.65 £1,854.18 £576.56 £1.171.02 £316.20 £278.00 £4,318.00 £50.45 £329.50 £427.98 £289.41 Total ProfitlLos5 £44,334.95 -£2,256.09 BAR Bar Income Bar Expenses Bar Holding Stock Bar Wastage Bar Surplus Overall £12.231.23 £8.414.03 £1.444.59 £248.71 £5,013.08 £2,756.99 BANK BAL4NCE CASH HELD CHQ HELD £24.340.48 £0 £38.00 £24,378.48 3010312024 Income £28,507.75 £1,948.00 £4,319.75 Expenses Regular Hire Function5 Kids Party Conferences Our events Tea Coffee Utility from other sites Chairs £2,197.60 £112.05 £4,493.71 £500.00 £42,078.86 Electric Gas Water Wages Phone Payroll Donation Maintainancelrepairs Licences Wifi Refuse Collection Sundries HMRCT&NI & pension curtain. LAP TOP. RAMP, XMAS TREE, PROJECTOR Insurance Entertainment Alarm Hive Fuseboard & cupboard Milk Sanitary bins & santiser Refunds Expenses £9,161.97 £1,411.48 £2,807.51 £14,571.17 £195.83 £258.00 £1,000.00 £2.707.48 £397.00 £515.20 £556.40 £672.96 £468.65 £1,854.18 £576.56 £1.171.02 £316.20 £278.00 £4,318.00 £50.45 £329.50 £427.98 £289.41 Total ProfitlLos5 £44,334.95 -£2,256.09 BAR Bar Income Bar Expenses Bar Holding Stock Bar Wastage Bar Surplus Overall £12.231.23 £8.414.03 £1.444.59 £248.71 £5,013.08 £2,756.99 BANK BAL4NCE CASH HELD CHQ HELD £24.340.48 £0 £38.00 £24,378.48