## **Trustees' Annual Report for the period** Period start date Period end date 1[st] April 2020 31[st] March 2021 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 504732 Awsworth Recreation Ground and Village Hall Awsworth Village Hall **Charity's principal address** 60 The Lane Awsworth Nottingham **Postcode NG16 2QQ** ## **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jacqueline
Spencer|Chair||Awsworth Village Hall
Management Committee| ||John Mortimer|Vice Chair||Awsworth Parish Council as
Custodian Trustees| ||Graham Spencer|Treasurer||Awsworth Village Hall MC| ||TracyRose|||Awsworth Village Hall MC| ||Michael Smith|||Awsworth Parish Council as
Custodian Trustees| ||Richard Paxton|||Awsworth Village Hall MC| ||Carol Harmer|||Awsworth Village Hall MC| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |Awsworth Parish Council (Custodian
Trustees)|| ||| ||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) 2 Members of Awsworth Parish Council elected to Management Trustee selection methods Committee annually and all other Trustees elected at AGM (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|THE PROVISION AND MAINTENANCE OF A RECREATION GROUND
AND VILLAGE HALL FOR THE USE OF THE INHABITANTS OF THE
PARISH OF AWSWORTH WITHOUT DISTINCTION OF POLITICAL,
RELIGIONS OR OTHER OPINIONS, INCLUDING USE FOR
MEETINGS, LECTURES AND CLASSES, AND FOR OTHER FORMS
OF RECREATION AND LEISURE-TIME OCCUPATIONS, WITH THE
OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID
INHABITANTS.| |---|---| ||• General Charitable Purposes
• Education / training
• The Advancement Of Health Or Saving Of Lives
• Disability
• Religious Activities
• Arts / culture / science
• Amateur Sport
• Environment / conservation / heritage
• Economic / community Development / employment
The recreation ground is used formally by Awsworth Bowls Club and
Awsworth Cricket Club. Both organisations have programmes for young
people to learn the required skills. We also have informal football,
basketball and skateboarding. The recreation ground is also used by the
general public for picnics, exercise and general relaxation.
The recreation ground is maintained primarily by Awsworth Parish
Council.
Awsworth Village Hall underwent a large refurbishment a few years ago
and this has helped to encourage more people/usergroups to base their
activities in the hall.
The Village Hall Manager continues to promote the hall positively
resulting in even more regular bookings.
We have now purchased a Bouncy Castle and offer this in a children’s
party package. This too has increased the usage of the hall.
There is more to do, but with 3 / 4 fundraising events in the hall every
year and improvements with the Bar facility which allows us to have more
weddings, engagements, birthdays etc we can reinvest to make the
facility even better.
In planning the future activities, the trustees reviewed the guidance on
public benefit at their trustees meeting to ensure everything we do abides
by this guidance.| ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
•policy on grantmaking;
•policy programme related
investment;
•contribution made by
volunteers.|We do not provide grants.
Our programme of events for the year allow us to reinvest in the facility.
Each year we intend to provide different/more events to keep it fresh and
provide more funds for reinvestment.
Apart from the Village Hall Manager, all members of the management
committee are volunteers. Their involvement in the management of the
hall and assistance with events is a tremendous help and assists with
cutting costs.| |---|---| **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The last year has been totally affected by the Covid-19 pandemic, which has seen minimal activity in the hall. We have been fortunate enough to receive covid -19 grants and furlough monies from the local borough council which has helped greatly, and we have re-invested some of that money into replacing all windows and fire doors, fitted LED emergency lighting in all toilets and sound proofing in the main hall. ## **Section E Financial review** At present we do not have a policy on reserves, mainly due to the hall **Brief statement of the** losing money over the last few years and the poor condition. Our main **charity’s policy on reserves** aim at present is to restore the village hall to a well-used facility for the village and local area which will allow us to start to make a profit which can then go into a reserve fund allowing us to be self-supporting. At present Awsworth Parish Council are acting as a small reserve to allow us to build up these funds. Covid-19 grants has allowed us to gain a small reserve. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The charity receives its funds by hiring out the hall to regular users and individuals for special events (Weddings, Engagements, birthdays etc) and having its own fundraising events (3 / 4 a year). We receive a grant from Awsworth Parish Council. Our intention is to continue to invest our profits into providing even better facilities. We would like to provide conference facilities soon. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Covid-19 has had a massive effect on the village hall as we have had to close. We have furloughed the Village Hall Manager but kept the Caretaker busy doing odd jobs. We have received a business support grant from our local borough council and will be using this to fund replacement of the windows and fire doors in the main hall and to provide financial security until we are allowed to re-open. **TAR** March **2012** 4 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**||| |---|---|---| ||Jacqueline Mary Spencer|Graham Spencer| ||
Chair|Treasurer| ||18thJune 2021|| ||18thJune 2021|| **TAR** March **2012** 5 FINAL 2020-2021 ACCOUNT5 Income £2,813.00 Expenses Regular Hire B'ar Hire Kids Party Covid Grant Utility ref & Dther sites Furlough scheme Grant E24,920.42 £2.413.48 £7.849.84 El,000.00 £38,996.74 Electric Gas Water Wages £2,346.27 £497.31 £245.17 £11.272.29 £127.51 £390.00 £1,047.00 £1.642.00 £1,239.34 £767.87 £575.92 £357.30 £3(M).L2 £169.IX) £503.55 £847.50 E6,183.33 £216.00 £17.60 .Payroll Bouncy castle Maintainancelrepairs Llcences Wifi & website & zoom Refuse Collection Sundries HMRC T&NI &. pension Vacuum Insuran SeNicing Doorslwindows Refunds Expenses Total £28,745.08 £10.251.66 Deflclt Bar Income Bar Hulding Stock Bar Expenses Bar Wastage Bar Surplus £0.00 E66'1.73 £0.00 £283.06 £378.67 Overall Surplus £10,630.33 4Qe•tr.￿￿4ILkn