Scouts 237th Birmingham 1st Castle Bromwich Trustees, Annual Report and Accounts 2023-2024 Registered charity no 504710 Scout Association registration no 14234 Trustees, Annual Report For the perlod 111 April 2023 to 31 It March 2024 Section A- Reference and administration details Name of Charity 237° Birmingham (1x Castle Bromwich) Scout Group Reglstered Charity No 504710 Scout Associatlon reglstratlon No 14234 Charlty's principal address Scout HQ Brownsover Close Castle Bromwich Bimiingham 836 9EF Address for correspondence Paul Brettell Assistant Group Scout Leader 237th Birmingham Scout Group Five Gables School Lane Hopwas Tamworth Staffordshire B78 3AD Emall: info 237scouts.or .uk Website: www.237scouts.or p*Je2￿3 23P Bimiingham1l* C85U8 BrO￿￿chI ScJJrt Grt TrLk81ees' Annual & Accounts 2¢)2>2024 Names of Trustees who managed the charity in 2023-24 Trustee Name Office (rf any) Dates acted If not for whole year Laura-marie Millward Phili Barrie Jackson lan Yeomans Paul Anthon Brettell Mark Bostock Richard Hands Amelia Victoria Connoll Elizab8th O'Donnell Justine Whittaker Lewis James Millward Jeffre Cross Elaine Patricia Cha lain Lindse Jane Harverson Keith Charles Stock Robert Cattell Derek Bamett Anthon Bamett Rathel Austin Kate Ta or David James Willetts Adrian Miles Samantha Miles Lead Volunteer Chair Treasurer AGSL I GLV From 25th ril 2023 From 4th October 2023 From 4th October 2023 From ￿ October 2023 Until 4th October 2023 Until 4th October 2023 Until 4" October 2023 Until 4" October 2023 Until 4" October 2023 Until 4th October 2023 Until 4th October 2023 Until 4th October 2023 Until 4th October 2023 Unlil 4th October 2023 Until 4" October 2023 Untsl 4th October 2023 Pag83d3 23Tr Bumlryham11" Castle Brnnwithl (¥Np Section B - Structure, governance and management The Group's governlng documents are thos8 of the S￿ut Association. They consist of a Royal Charter, whlch in tum gives authority to the Bye Laws of the Assoclation and The Pollcy. Organlsatlon and Rules of the Scout Association. The Group is a tru￿ established under its rules whlch are common to all Scout Groups. The Group Scout Council consists of all parents.18aders and others as defined In the Group's constitution. It meets once a year at the Annual General Meeting {AGM). It has no Trustee responsibilities. The Group's constltutlon is based on guidance from the Scout Assoclation and is fomially adopted by Ihe Group Scout Council at the AGM. The Group Is managed by the Group's Trustee Board. As charlty trustees they are responslble for complylng wlth leglslation appllcable to charitles. Thls Includes the reg15tratlon, keeping proper accounts and maklng returns to the Charity Cornmlsslon as approprlate. The Trust883 are 8ppolnted in 8c¢ordance wlth th8 PolScy, Organisatlon and Rul83 of Thè Scout Association and Charity Commlssion Guidance. They are appolnted by the Group Scout Council at the Annual General Meeting (AGM) The Trustee Board conslsts of one ex•officlo member8. the group Lead Volunteer and up to elght elecied and C(￿opled members, During 202&24, It Met every month, except August. Members of the Trustee Board complete 'Essentlal Infom7atlon for Executlve Commlttee. tralning wlthln the first 5 months of Jolnlng the Board. They also complete safety and safeguarding and GDPR tralnlng. Thls Trustee Board exlsts to support the Group Lead Volunteer In meeting Ihe rgsponslblllties of the appolntments and Is rasponslble for. The m8lntenance of Group property; The management of the Group's funds; Th8 Insurance of persons, property and equipment; Assisting in the racrultrnent of leaders and other adult support; Appointing any sub commlttees that may be requlred; Appointlng Group Admlnistrators and Advlsors other than those who are elected. Following the 2023 Annual General Meetlng, the Group reduced the number of trustees In Ilne with Charity Cornmlsslon and Scout Assoclatlon guldance. Some of the exisllng trustees stepped down from th8 Board but remained as members of support teams. Rlsk and Internal Control The Trustee Board has identified Ihe major rlsks to whlch they belleve the Group Is exposed, these have been revlewed and systems have been establlshed to mitigate against them. The main areas of concem that have been identified are: Damage to the bulldlng¥ property and equlpment. We receive requests for the use of bulldings, propety and equlpment from nelghbourlng organisatlons such as local churches, communlty groups and other Scout Groups. Similar reclprocal arrangements exlst wilh these organisations. We maintain sufficient buildings and contents insurance in place to mitigate against pernianent loss. Injury to leaders. holpern. supporters and m•mbars, and clalms for negllgence etc. The Group Is covered by the Scout Assoclation's natlonal Insurance policy. Risk Assessments are undertaken before all activities. All leaders, trustee5 and other adults are vetted through the DBS process and are trained in safety and safeguarding in line with the requirements of the Scout Association. Reduced income from fundralslng. We rely on income from subscriptions and fundraising. We hold a r8serv8 to ensure the continuity of activlties should there be a major reduction in income. The Trustee Board could, and occasionally do. al80 false the value of subscriptions to increase our income on an ongoing basis. either temporarfly or pemianently. Pag94￿3 23P 81M￿l￿jhaM (la CasUB BrotYf4vIth) Sc¢utGmJp Trust8es'Annual ReFthi 20￿2024 Reductlon or loss of leaders. We ar6 totslly reliant on volunteers to run and administer the activities of the group. If Ihere was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole, there would have to be a contraciion. consolidation or dosure of a section. In the worst-case scenario, the cornplete closure of the Group. Reductlon or loss of mombers. The Group provides actlvities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole there would have lo be a contractlon, consolidation, or closure of a section. In the worst-case scenario, the complete closure of the Group. Reduction of financial loss. The group has in place systems of intemal controls that are designed to provide reasonable assurance against Material mismanagement or loss. these include iwo signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Equals cards have been introduced so that electronic transfer of funds can be made to section leaders instead of handling cash. Pw5of3 23Tr BlrNarffjham {1ll Cath Brom￿chI Sc•ut Gmup TN•e8s' Annual Rwrt &hm)unls 202&2024 Section C - Objectives and activities The Purpose of Scoutlng Our purpose is to actively engage and support young people In thelr personal development, empowering them to make a positive contribution io society. The Value8 of Scoutlng As Scouts we are guided by these values: Integrlty - We act with integrity: we are honest. trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world In whlch we Ilve. Bellef - We explore our faiths, beliets and attitudes. CO￿0p?ratlon - We make a positive difference; we co￿perate with other8 and make friends. Th• Scout Method ScoutSng tskes place when young people, in parthershlp wSth adults, work together based on th8 values of Scouting and: - enjoy what they are dolng and have fun - tak8 part in 8Ctlviti8s indoors and outdoors leam by doing share in spiritual reflection take responsiblllty and make choices undertake new and challenglng activStSes make and live by their Promise. Our Scout Group We have age speclfic sectlons, which meet at separate tlmes In the Y￿8k. (1 Squlrrel Drey. 2 Beaver Colonies, 3 Cub Packs and 3 Scout Troops). The Squirrel Drey Is a new sectlon for 4-6 year olds whith opened in October 2022. There are two Explorer Units whlch meet at our headquarters and work closely wlth tha Group. Each section runs a balanced programme conslstlng of weekly meetings, with team building games and trainlng, outside 8¢tivitl6s and vislts. The sections also run camps and weekends away. These are complemented by actlvldes and camp8 run at Group, Olstrld, County and natlonal level. We meet at our own. brick bullt, headquarters in Brownsover Close, Castle Bromwlch. Pollclos on grant maklng and Invostménts In general, we do not make grants. We will occasEonally support Indlvldu81 members wlth grants for speclfic expeditlons. Each application is consid8red indlvldually by the Trustee Board. The Group does not make Investments. Staff The Group 59 run by volunteers. There are no pald staff. Publlc benefit statement The Trustees confirni that the Group meats the Charlty Cornmlssion's publlc benefit criteria und8r both the advancement of educatSon and the advancernent of citizenship or communlty development headings. Pag•6of3 23P BIm￿nghaM(1* C88tt8 SO)￿ Group T￿￿, Annu81 Rwrt & Ac(¥yJnts 202>2024 Section D - Achievements and Performance Our first Squirrel Drey for four to six year olds, which we opened in 2022123 is proving extremely popular. The Drey is now full and has a waiting list and a plan is to open a second drey when volunteers can be sought. For this a recruitment specific event will be considered using the current parents on the waiting list and any adults already in the group if they wish to support a younger section as well as the one they currently support. The numbers in the other sections have continued to recover following the Covid-19 pandemic. We now have about 90/0 more young people than before Covid. We are Gurrenuy the largest group within the Spiffire District and proud to have this status. This chart shows the numbers recorded on the Scout Association annual census, which is completed at the end of January each year. Explorers are officially part of District Scouting. In line with previous years, our numbers include Explorer Scouts (14-18yr olds) and their leaders which meet at the Group HQ. 350 237 Birmingham Scout Group 300 250 200 11 Squirrels 8eavers t Cubs Scout5 Explorers Adults 150 loo 50 We had two young people and one adult leader attending the World Scout Jamboree in Korea in August 2023 and if you saw the news. they didn't ex8clly get the experience we expected they would. but the young people experienced many new opportunities whilst attending the Jamboree and we enjoyed hearing about this from them when they retumed. We have continued to make improvements to our Headquarters during the year, mainly through the efforts of our volunteers and fantastic support maintenance team. We had two very large conifer trees removed from a neighbour's garden in order lo provide more light to the new gardening area which is now enjoyed by all the sections. We also do our best to support the community in Castle Bromwich. All our sections have carried out litter picks and they attended the Parish Remembrance Parade. Pgge7of3 23P BInningham11￿ Castle BrorNithl Scout Group Trusl88s' Annual Report & AC￿￿nIS 202&2024 Section E- Financial review Reserves Policy Our policy on reserves is to hold sufficient resources to continue the charilable activities of the group should income and fundraising activities fall short. We also hold reserves to cover specific future expenditure and to allow for unexpected repairs to the building. We held unrestricted reseNes of approximately £75,116 against this at year end. Funds in deficit There are no funds materially in deficit. Review of 2023-2024 The Group raises funds through quarterly subscriptions and a programme of fundraising events. The Group claim5 Gift Aid on subscriptions and donations where possible. The Group will apply for charitable grants to support specific projects. The Group had receipts of £51,556 net of Scout Association membership fee (Capitation). The Group had expenditure of £44,406 leaving a surplus in the year of £7.150. There are no outstanding liabilities. The Group's funds are used lo maintain the Group headquarters and to maintain and periodically replace the minibuses and equipment. The funds are also used to support camps and activities undertaken by the members and to cover the national membership fee. The accounts and the Examinerfs stalement are appended to this report. Section F- Other information Future Plans When leader resources pemit, we will look to open a second Squirrel Drey. We look to continue growing the group across all sections with both the recruitment of the Youn9 People and Adult Volunteers. We also plan to restructure our leadership teams in line with guidance from the Scout Association, a challenge we will overcome and enable us to provide fantastic scouting to the young people within the group. Page8of3 237" 8irrninghatn11" CasiJÈ Bro￿￿1￿) Scout Group Tru51ee5' Antsu& Report &Ac¢x)unty 202>2024 Section G - Declaration The trustees dedare that they have approved the trustees. report above Signed on behalf of the charitys trustees Signaturels) Full name(s> Laura-marie Millward Phili Barrie Jackson Group Lead Volunteer Posili Chair Date rJ￿￿L PwJa9rf3 237 cast￿ Brorn￿ch Scotrt Gro Recei ts and ments aGcounts For thè pgrlod from 0110412023 3110Y2024 Section A Receipts and ments Unrestrlcted funds Restrtcted funds Total funds Lastytrar loth• noarnJt£ lo Ihonear•5t Recel 15 Membershlp Subscri lion5 less Capitations pald on Net Sub5critions Gift 29.109 29108.51 11178.00 11.178 17,931 10¢28 17930.51 6816.35 15&72 73T2 Donalions 4641.40 4,641 5595 Other hcowe 170.18 170 117 Fund5 Malch 250 Fund Raisln 6324.81 6.325 4936 Covid Grant5 0.00 Jatr&)oree .00 lorers Ca Solar Buildin Ca sIPdivitie5 127 2488.72 0.00 12789.40 2178 12,789 51,034 17992 Sub tot81 51161.37 127 546T2 Bank Inttsrest 521.47 $21 rotal rècelpts 51.682.84 127 51.556 ments Canyslktivities Tralnin 76753.14 0.00 5588.17 16,753 23835 5.588 3.304 5,612 6,668 2,486 3,462 532 42¥,¥ Van C051S 3303.98 1777 Insurances 5611.56 5151 Repair5 & Mainlenanr Uniform5 & Badge5 eouipryent Mi Oversea5 Trip Building Total payments 666829 42211 2486.14 1541 3482.32 532.28 5359 513 0.00 4440&88 44,406 )f r￿lpt$/(paYmtntsj Tran51or5 betwetrn funds Cash funds last year eni funds this year end 7276.96 127 7.150 67840 75116.50 7,262 7.135 75,102 82,252 Page10of3 23P Bimiingham11. Castle Bronmiehl Scout Group Tru5tees' Annual Report & Accounts 2023-2024 Section B Statement of assets and liabilities at the end of the eriod Uniesliicted fvnds Resirictèd funds Total Fund5 Calegories Oetsl to rt¥tst£ neare￿£ Cash funds B8nk Cuffent k(thJnt 9.794.51 7.135 16.930 23,496 20.275 20,000 Bank Deposit fvLcount 32 Day Nouce P£count Fi¥Èd Notir* kxxytnl 23496.18 20275.07 200CKI.00 1.550.74 uab CardlC35h Totsi Ca51￿qualS ltsftd$ 75116.50 7.135 82,252 Details WryntV￿ Other monetary assets Investment assots Currtnt ¥alue 152.480 20.0 10.5(X) Current value Dpti115 Land & Buildin Motor Vehi¢les Tr3ilerlSdaf P3nds Tota Assets rtt#lned forth6 charbty'8 own use 152,480 20.000 10,500 Scouting Equiprent 35.OCKI 35.000 Fuffliture & FittiThJ5 Total 7.QOO 224.980 224.980 Totsl A8￿ts 300.097 7.135 307.232 Arnount due IhThen due Ootails Uabilitle5 Stgnature Print Narr Dat? of approval Page11 of3 23P Blrmiryham11- Caslle Bftmithl S(yyJl Gry)up Tru51ee5' Annual ReFort & Acrnunts 202>2024 Examiner's Letter M. LAWRENCE & CO. ICAQW CHARTERÉD ACCOUNTANTS CIIART£RED ACCOLKAT￿ys 213 .Sw14* RL¥d Sk2024