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2025-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 4 4 3 1 0 3 2 5
Section A Reference and administration details
Char
Othe
Regi
HQ r
Char
Nam
(These
1
2
3
4
5
6
7		 ity name
HAGLEY RAMBLERS SCOUT GROUP
r names the charity is known by
stered charity number (if any)
5
0
4
6
4
1
egistration number
ity’s principal address
Hagley Scout Hut
C/O 44, Hall Lane
Hagley
Postcode
D
Y
9
9
L
H
es of the charity trustees who manage the charity
will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name
Office (if any)
Dates acted if not for
whole year
Sue Corlett
Lead Volunteer
Alison Akers
Treasurer
Paul Collins
Chair
29/9/2024 -
Isabel Fogliatti
Secretary
Stephen Pearsall
Co-Treasurer
28/9/2024 - 30/9/2025
Matthew Carpenter
Trustee
28/9/2024 -		 HAGLEY RAMBLERS SCOUT GROUP
5
0
4
6
4
1
Hagley Scout Hut
C/O 44, Hall Lane
Hagley
Postcode D Y 9 9 L H
Trustee Name Office (if any) Dates acted if not for
whole year
Sue Corlett Lead Volunteer
Alison Akers Treasurer
Paul Collins Chair 29/9/2024 -
Isabel Fogliatti Secretary
Stephen Pearsall Co-Treasurer 28/9/2024 - 30/9/2025
Matthew Carpenter Trustee 28/9/2024 -

1 LT700001 (14 September 2024)

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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

Type of advisor Name Name Name Address
Section B Structure, governance and management
Desc
Type
(e.g.
How
(e.g.
Trust
(e.		 ription of the charity’s trusts
of governing document
trust deed, constitution)
the charity is constituted
trust, association, company)
ee selection methods
g. appointed by, elected by)
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to
all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation
and Rules of The Scout Association.
ional governance issues (optional information but encouraged as best practice)

Additional governance issues (optional information but encouraged as best practice)

2 LT700001 (14 September 2024)

You may choose to include additional
information, where relevant, about:		 The Group is managed by the Group Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 3 Trustees and
Policies and procedures adopted for:
a) the induction and training of trustees; b) truste		 meets every 3 months.
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and equipment
are in good working order, and everyone follows legal requirements
and the organisation's policies and rules. Their support helps other
volunteers run high-quality and safe programmes that gives young
people skills for life.
e
Section B Structure, governance and management (continued)
Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to which they
believe the Grou is exosedthese have been reviewed and sstems

Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed these have been reviewed and systems

3 LT700001 (14 September 2024)

believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment, most especially the Scout Hut. In the event of a loss of access / use to the Scout Hut, the Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

4 LT700001 (14 September 2024)

Section C Objectives and activities Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends.

5 LT700001 (14 September 2024)

The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

6 LT700001 (14 September 2024)

Section D Achievements and performance Achievements and performance Achievements and performance
Summary of the main achievements of Ongoing delivery of an excellent scouting programme across beavers
(6-8 years old), cubs (8-10 years old), and scouts (10-14 years),
increasing membership, and diversifying membership.
the charity during the year
Ongoing delivery of an excellent scouting programme across beavers
(6-8 years old), cubs (8-10 years old), and scouts (10-14 years),
increasing membership, and diversifying membership.
Section E Financial Review
Brief statement of the charity’s policy on
reserves
Quantify and explain any designations		 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Trustee Board considers that
the group should hold a sum equivalent to 12 months running costs.
The Group held reserves of approximately £96,000 against this at year
end, of which around £30,000 is allocated for further building work on
the Scout Hut. The remainder is above the level required for operating
expenses. The Group will continue to build a reserves fund to cover
operating expenses and a provision for significant maintenance and/or
building costs associated with the Scout Hut.

7 LT700001 (14 September 2024)

Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Youmay chooseto include additional
information, where relevant, about: Investment Policy (Specimen 1)
• the charity’s principal sources of funds
(including any fundraising);
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies.
• how expenditure has supported the key
objectives of the charity;
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a period
of notice before funds may be withdrawn, before doing so the Group
Trustee Board considers the cash flow requirements.
• investment policy and objectives;
Investment Policy (Specimen 2)
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.		 Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Youmay chooseto include additional
information, where relevant, about: Investment Policy (Specimen 1)
• the charity’s principal sources of funds
(including any fundraising);
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies.
• how expenditure has supported the key
objectives of the charity;
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a period
of notice before funds may be withdrawn, before doing so the Group
Trustee Board considers the cash flow requirements.
• investment policy and objectives;
Investment Policy (Specimen 2)
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.		 Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Youmay chooseto include additional
information, where relevant, about: Investment Policy (Specimen 1)
• the charity’s principal sources of funds
(including any fundraising);
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies.
• how expenditure has supported the key
objectives of the charity;
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a period
of notice before funds may be withdrawn, before doing so the Group
Trustee Board considers the cash flow requirements.
• investment policy and objectives;
Investment Policy (Specimen 2)
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.		 Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Youmay chooseto include additional
information, where relevant, about: Investment Policy (Specimen 1)
• the charity’s principal sources of funds
(including any fundraising);
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies.
• how expenditure has supported the key
objectives of the charity;
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a period
of notice before funds may be withdrawn, before doing so the Group
Trustee Board considers the cash flow requirements.
• investment policy and objectives;
Investment Policy (Specimen 2)
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
on)
Investment Policy (Specimen 1)
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies.
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a period
of notice before funds may be withdrawn, before doing so the Group
Trustee Board considers the cash flow requirements.
Investment Policy (Specimen 2)
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
Section F Other Optional Information

8 LT700001 (14 September 2024)

Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s) Paul Collins
Position (eg Secretary, Chair) Chair
Date 1 1 1 2 2 5

9 LT700001 (14 September 2024)

Hagley Ramblers Scout Group (Charity no. 504641) Receipts and Payments Account

For the year from

Year start date

1-Apr-24

Year end date To 3/31/2025

Receipts and payments

For the year
from
1-Apr-24
To
3/31/2025
Receipts and payments		 For the year
from
1-Apr-24
To
3/31/2025
Receipts and payments		 For the year
from
1-Apr-24
To
3/31/2025
Receipts and payments		 For the year
from
1-Apr-24
To
3/31/2025
Receipts and payments		 For the year
from
1-Apr-24
To
3/31/2025
Receipts and payments		 For the year
from
1-Apr-24
To
3/31/2025
Receipts and payments
Receipts Unrestricted
funds
£
19,089
(6,755)
0
0
6,109
160
18,603
0
0
0
2,051
0
10,100
867
216
13,233
8,051
0
1,650
9,701
1,029
0
0
0
1,029
42,565
0
42,565		 2024/25
Restricted funds
Endowment
funds
£
£
0
0
0
0
0
0
44,896
0
0
0
0
0
44,896
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
44,896
0
0
0
44,896
0		 Total funds
£
19,089
(6,755)
0
44,896
6,109
160
63,499
0
0
0
2,051
0
10,100
867
216
13,233
8,051
0
1,650
9,701
1,029
0
0
0
1,029
87,462
0
87,462		 2023/24
Total funds
£
Donations, legacies and similar income
Membership subscriptions 19,089 0 20,014
Less: Membership subscriptions paid on
(National/County/Area/District)		 (6,755) 0 (5,512)
Donations 0 0 337
Legacies 0 0 0
Gift Aid 6,109 0 3,449
Minibus income 160 0
0		 280
18,568
Sub total 18,603
Grants
Maintenenace grant 0 0 0
Other grants 0 0
0		 500
500
Sub total 0
Fundraising events (gross)
Explorer income 2,051 0 4,688
Shirejam 2023 0 0 5,663
Group camp income 10,100 0 8,764
Group activities income 867 0 364
Other fundraising activities 216 0
0		 0
19,479
Sub total 13,233
Scout hut income
Hire of building 8,051 0 9,443
Hire of equipment 0 0 0
Hut deposits - refundable 1,650 0
0		 1,745
11,188
Sub total 9,701
Investment income
Bank interest 1,029 0 676
Building Society interest 0 0 0
The Scout Association Short Term
Investment Service		 0 0 0
Other investment income 0 0
0		 0
676
Sub total
Total Gross Income
Asset and investment sales, etc.
Total receipts		 1,029
0 50,411
0 0
42,565 0 50,411
Hagley Ramblers Scout Group (Charity no. 504641)
Receipts and Payments Account
Year start date Year end date
31-Mar-25
For the year
from		 1-Apr-24 To
Receipts and payments
Payments Unrestricted
funds
£		 2024/25
Restricted funds
Endowment
funds
£
£		 Total funds
£		 2023/24
Total funds
£
Charitable Payments

Hagley Ramblers Scout Group (Charity no. 504641) Receipts and Payments Account

Year start date Year end date
For the year
from		 1-Apr-24 To 31-Mar-25
Receipts and payments
2024/25 2023/24
Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds Total funds
£ £ £ £ £
Payments
Charitable Payments

LT700003 October 2024)

1 of

Youth programme and activities 4,299 0 0 4,299 2,567
Adult support and training 0 0 0 0 0
Rent 250 0 0 250 72
Water and Sewerage 322 0 0 322 291
Electricity and Gas 2,290 0 0 2,290 2,921
Insurance 1,615 0 0 1,615 1,858
Repairs and Renewals 3,222 0 0 3,222 2,231
Materials and equipment 511 0 0 511 3,611
Printing and photocopying 0 0 0 0 0
Contribution to camp costs 7,973 0 0 7,973 9,713
Uniforms 915 0 0 915 685
AGM and trustee expenses 0 0 0 0 1,197
Defibrillator 0 0 0 0 1,133
Hut cleaning 1,673 0 0 1,673 1,301
Hut equipment 0 0 0 0 1,997
Hut deposits - refundable 1,650 0 0 1,650 1,745
Minibus expenditure 5,358 0 0 5,358 1,700
Sub total 30,076 0 0 30,076 33,022
Fundraising expenses
Explorer income 2,051 0 0 2,051 4,588
Shirejam 2023 0 0 0 0 7,635
Detail 3 0 0 0 0 0
Other fundraising costs 55 0 0 55 178
Sub total 2,106 0 0 2,106 12,401
Total Gross Expenditure 32,182 0 0 32,182 45,423
Asset and investment purchases,
etc		 0 22,320 0 22,320 0
Total payments 32,182 22,320 0 54,502 45,423
Net of receipts/(payments) 10,384 22,576 0 32,960 4,988
Transfers between funds 0 0 0 0 0
Cash funds last year end 63,363 0 0 63,363 58,375
Cash funds this year end 73,747 22,576 0 96,323 63,363

Hagley Ramblers Scout Group (Charity no. 504641) Receipts and Payments Account

Ramblers Scout Group (Charity no. 504641)
Receipts and Payments Account		 Ramblers Scout Group (Charity no. 504641)
Receipts and Payments Account		 Ramblers Scout Group (Charity no. 504641)
Receipts and Payments Account
Year start date
Year end date
For the year
from
1-Apr-24
To
31-Mar-25
For the year
from		 1-Apr-24 To

Statement of assets and liabilities at the end of the year

2024/25 2024/25 2024/25 2024/25 2024/25 2023/24
Unrestricted Restricted funds Endowment Total funds Total funds
funds funds
£ £ £ £ £
Cash funds
Bank current account 4,635 0 0 4,635 938
Bank savings account 51,147 22,576 0 73,723 46,259
Bank savings account - hut 17,965 0 0 17,965 16,166
The Scout Association Short Term
Investment Service		 0 0 0 0 0
Cash/Floats 0 0 0 0 0
Total cash funds 73,747 22,576 0 96,323 63,363
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim 0 0 0 0 0
Debts due from the
County/Area/District/Group		 0 0 0 0 0
Insurance claim 0 0 0 0 0
Sub total 0 0 0 0 0
Investment assets

LT700003 October 2024)

2 of

Investment property - detail 0 0 0 0 0
Quoted investments 0 0 0 0 0
Other investments - detail 0 0 0 0 0
Sub total 0 0 0 0 0
Non monetary assets for charity's
own use
Badge stock		 0 0 0 0 0
Shop stock 0 0 0 0 0
Other stock 0 0 0 0 0
Land and buildings 475,828 0 0 475,828 0
Motor vehicles 0 0 0 0 0
Scouting equipment, furniture etc 0 0 0 0 0
Other 0 0 0 0 0
Sub total 475,828 0 0 475,828 0
Liabilities
Hut deposits - refundable 150 0 0 150 0
Expenses incurred but not invoiced 0 0 0 0 0
Subscriptions not yet paid 0 0 0 0 0
Loan - detail 0 0 0 0 0
Other liabilities 0 0 0 0 0
Sub total 150 0 0 150 0
Total net assets 549,725 22,576 0 572,301 63,363

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 4th September 2025 and signed on their behalf by

Signature Print Name
Paul Collins (Chair)

LT700003 October 2024)

3 of

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of On accounts for the year ended i ZoLg Charlty no (if any) 04-L4+1 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended? i ZQL Responsibillties and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records We￿ not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of th accounts to be reached. Please delete t word n the brackets rf they do not apply. Signed: Date: U)Lr Name: Relevant professlonal qualification(s) or body (if any): Address: If MILL 39 8YSL IER October 2018