Trustees Annual Report
For the period
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|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | ||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
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| HagleyRamblers Scout Group | ||||||||||||
| 5 0 4 6 4 1 |
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| Hagey Scout Hut C/O 44 Hall Lane, Hagley | ||||||||||||
| Postcode | D | Y | 9 | 9 | L |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regula
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Sue Corlett | GSL | ||
| Alison Akers | Treasurer | ||
| Edmund Coles | Chair | ||
| Isabel Fogliatti | Secretary | ||
| David Sheppard |
Wychbury Section Leade | ||
| David Crump | Walton Section Leader | ||
Peter Billington |
Wolf cub Section Leade | 1.4.23-31.8.23 | |
| Anna Carpenter | Bear cub section leader | ||
| Suren Arul | Beaver section leader | ||
| Jim Austin | Explorer leader | ||
| Simon Beal | Quartermaster | ||
| Robert Jones | |||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name A
1 LT700001 (27 February 2024)
| Section B | Structure, governance and management | |
|---|---|---|
| Description of the charity’s trusts | ||
| Type of governing document | The Group's governing documents are those of The | |
| Scout Association. They consist of a Royal Charter, wh | ||
| turn gives authority to the Bye Laws of the Association | ||
| The Policy, Organisation and Rules of The Scout | ||
| Association. | ||
| (e.g. trust deed, constitution) | ||
| How the charity is constituted | ||
| The Group is a trust established under its rules which a | ||
| (e.g. trust, association, company) | ||
| Trustee selection methods | The Trustees are appointed in accordance with the Pol | |
| (e.g. appointed by, elected by) | Association. | |
| Additional governance issues (optional information but encouraged as best practice) | ||
| You may choose to include additional | The Group is managed by the Group Trustee Board, th | |
| information, where relevant, about: | Trustees’ of the Scout Group which is an educational c | |
| As charity trustees they are responsible for complying w | ||
| includes the registration, keeping proper accounts and | ||
| as appropriate. | ||
| Policies and procedures adopted for: | The Committee consists of 3 independent representativ together with the Group Scout Leader, individual sectio |
|
| responsibility), parent’s representation and meets ever | ||
| Members of the Group Trustee Board complete 'Essen | ||
| a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them | training within the first 5 months of joining the committe | |
| recommended or mandated by the Scout Association a | ||
| and Rules). | ||
| The Group Trustee Board exists to support the Group S | ||
| responsibilities of the appointments and is responsible | ||
| - Overseeing the adoption and implementation of the S | ||
| and Procedures ("POR"); | ||
| - The group's risk assessment and oversight of associa | ||
| - The maintenance of Group property; | ||
| Th i i f f d d th d i i t ti f G f |
2 LT700001 (27 February 2024)
- The raising of funds and the administration of Group f - The insurance of persons, property and equipment; - Group public occasions and events; - Assisting in the recruitment of leaders and other adult - Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other t
| Section B | Structure, governance and management (continued |
|---|---|
| Risk and Internal Control | |
| The Group Trustee Board has identified the major risks | |
| exposed, these have been reviewed and systems have | |
| them. The main areas of concern that have been identi | |
| Damage to the building, property and equipment. The G | |
| property and equipment from neighbouring organisation | |
| and other Scout Groups. Similar reciprocal arrangemen | |
| Group has sufficient buildings and contents insurance i | |
| loss. | |
| Injury to leaders, helpers, supporters and members. Th | |
| contributes to the Scout Associations national accident | |
| undertaken before all activities. | |
| Reduced income from fund raising. The Group is prima | |
| subscriptions and fundraising. The group does hold a re | |
| should there be a major reduction in income. The Board | |
| increase the income to the group on an ongoing basis, | |
| Reduction or loss of leaders. The group is totally reliant | |
| activities of the group. If there was a reduction in the nu | |
| in a particular section or the group as a whole then ther | |
| consolidation or closure of a section. In the worst case | |
| Group. | |
| Reduction or loss of members. The Group provides act | |
| th d ti i b hi i ti l |
3 LT700001 (27 February 2024)
there was a reduction in membership in a particular sec would have to be a contraction, consolidation or closure the complete closure of the Group.
The group has in place systems of internal controls tha assurance against material mismanagement or loss, th and a comprehensive insurance policies to ensure that
| Section C | Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young p empowering them to make a positive contribution to so The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustwo Respect -We have self-respect and respect for others Care -We support others and take care of the world in Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-o The Scout Method Scouting takes place when young people, in partnership values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young p empowering them to make a positive contribution to so The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustwo Respect -We have self-respect and respect for others Care -We support others and take care of the world in Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- The Scout Method Scouting takes place when young people, in partnershi values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
4 LT700001 (27 February 2024)
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best pra
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
|
|---|---|
| The Group meets the Charity Commission's public ben education and the advancement of citizenship or comm |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| Section E Financial Review |
Section E Financial Review |
|---|---|
| Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient reso of the group should income and fundraising activities fa considers that the group should hold a sum equivalent |
5 LT700001 (27 February 2024)
The Group held reserves of approximately £15,000 aga level required for operating expenses.
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); Investment Service. • how expenditure has supported the key objectives of the charity;
The Group's Income and Expenditure is very small and sufficient funds to invest in longer-term investments suc therefore adopted a low risk strategy to the investment using only mainstream banks or building societies or Th Investment Service. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels received to ensure the group obtains maximum value a arrangements. Occasionally this may involve using an a before funds may be withdrawn, before doing so the Gr flow requirements. • investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
6 LT700001 (27 February 2024)
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) ~~a~~ Deborah Susan Corlett Alison Debra Helen Ak Position (eg Secretary, Chair) Group Scout Leader Group Treasurer ~~a~~ Date 2 4 0 9 2 4 27.09.202 ~~CTT~~
7 LT700001 (27 February 2024)
,tor) Address 8 LT700001127 February 2024)
ich in and
are common to all Scouts.
icy, Organisation and Rules of The Scout
he members of which are the ‘Charity harity.
with legislation applicable to charities. This making returns to the Charity Commission ves (Chair, Treasurer and Secretary) n leaders (if opted to take on the ry 3 months. tial Information for Executive Committee' ee, and additional training as as part of its POR (Policies, Organisation Scout Leader in meeting the for: cout Associations Policies, Organisation ated mitigations and controls;
fi
9 LT700001 (27 February 2024)
finance; support; han those who are elected.
d)
s to which they believe the Group is e been established to mitigate against fied are: Group would request the use of buildings, ns such as the church, community centre nts exist with these organisations. The n place to mitigate against permanent he Group through the capitation fees insurance policy. Risk Assessments are arily reliant upon income from eserve to ensure the continuity of activities d could raise the value of subscriptions to either temporarily or permanently. t upon volunteers to run and administer the umber of leaders to an unacceptable level re would have to be a contraction, scenario the complete closure of the
tivities for all young people aged 4 to 18. If ti th h l th th
10 LT700001 (27 February 2024)
ction or the group as whole then there e of a section. In the worst case scenario
t are designed to provide reasonable hese include 2 signatories for all payments insurable risks are covered.
people in their personal development, ciety. orthy and loyal. . which we live. operate with others and make friends. p with adults, work together based on the
11 LT700001 (27 February 2024)
ctice)
efit criteria under both the advancement of munity development headings.
ources to continue the charitable activities all short. The Group Trustee Board to 12 months running costs, circa £8,000
12 LT700001 (27 February 2024)
ainst this at year end. This is above the
d as a consequence does not have ch as stocks and shares. The Group has of its funds. All funds are held in cash he Scout Association's Short Term
of bank balances and the interest rates and income from its banking account that requires a period of notice roup Trustee Board considers the cash
13 LT700001 (27 February 2024)
14 LT700001 {27 February 20241
Hagley Ramblers Scout Group (Charity no. 504641) Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
1.4.23 | To | 31.3.24 | |
| Receipts and payments | ||||
| Receipts | 2023/24 Unrestricted funds £ |
2022/23 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
Membership subscriptions |
20,014 | 19,953 | ||
| Donations | 337 | 366 | ||
| Legacies | - | |||
| GiftAid | 3,449 | 4,806 | ||
| Minibusincome | 280 | 640 | ||
| Sub total | 24,079 | 25,766 | ||
| Grants | ||||
| Maintenenace grant | - | - | ||
| Othergrants- Karen MayWCC | 500 | |||
| Sub total | 500 | - | ||
| Fundraising events(gross) | ||||
| Bonfire2022 | 34,887 | |||
| Explorer incomezettle/Gift aid | 4,688 | 1,705 | ||
| Shirejam 2023 | 5,663 | 2,952 | ||
| Group campincome | 8,764 | 4,813 | ||
| Group activitiesincome | 364 | 1,119 | ||
| Other fundraising activities | - | |||
| Sub total | 19,480 | 45,476 | ||
| Scout hut income | ||||
| Hire ofbuilding | 9,443 | 9,070 | ||
| Hire of equipment | - | - | ||
| Hut deposits- refundable | 1,745 | 3,000 | ||
| Sub total | 11,188 | 12,070 | ||
| Investment income | ||||
| Bank interest | 676 | 49 | ||
| Building Society interest | - | - | ||
| The ScoutAssociationShortTerm Investment Service | - | - | ||
| Other investmentincome | - | - | ||
| Sub total | 676 | 49 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 83,360 | ||||
| - | ||||
| 55,923 | 83,360 |
1 of 3
LT700002 (July 2021)
Hagley Ramblers Scout Group (Charity no. 504641) Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
1.4.23 | To | 31.3.24 | |
| Receipts and payments | ||||
| Payments | 2023/24 Unrestricted funds £ 5,512 2,567 72 291 2,921 1,858 2,231 3,611 1,133 9,713 685 1,197 1,301 1,997 1,745 1,700 38,533 7,635 4,588 178 12,401 50,934 - 50,934 4,988 58,375 63,363 |
2022/23 Unrestricted funds £ |
||
| Charitable Payments | ||||
Membership subscriptions paid on(National/County/Area/District) |
5,512 | 6,084 | ||
| Youth programme and activities | 2,567 | 4,713 | ||
| Adult support and training | 37 | |||
| Rent- landlease andland upkeep | 72 | 2,802 | ||
| Waterand Sewerage | 291 | 250 | ||
| Electricity and Gas | 2,921 | 1,815 | ||
| Insurance- hut andPAME | 1,858 | 1,638 | ||
| Repairs and Renewals - inc alarm and servicing hut expenses |
2,231 | 1,445 | ||
| Materials and equipment-group equipment | 3,611 | 1,224 | ||
| Defib | 1,133 | - | ||
| Contributionto camp costs. 23/24 -camp expenditure | 9,713 | 6,598 | ||
| Uniforms-and badges | 685 | 1,755 | ||
| AGM and trustee expenses | 1,197 | 293 | ||
| Hut cleaning | 1,301 | 1,269 | ||
| Hut equipment | 1,997 | 116 | ||
| Hut hire refund deposits | 1,745 | 3,150 | ||
| Hut build costs Minibus expenditure and ins Sub total |
500 | |||
| 1,700 | 2,671 | |||
| 38,533 | 36,360 | |||
| Fundraising expenses | ||||
| Bonfire2022 | 16,089 | |||
| Shirejam 2023 | 7,635 | |||
| Explorerszettle and Gift aid | 4,588 | 1,726 | ||
| Donations to others | 178 | - | ||
| Sub total | 12,401 | 17,815 | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 54,174 | ||||
| - | ||||
| 54,174 | ||||
| 4,988 | 29,186 | |||
| 58,375 | 29,189 | |||
| 63,363 | 58,375 |
2 of 3
LT700002 (July 2021)
Hagley Ramblers Scout Group (Charity no. 504641) Receipts and payments account
| Year start date | Year end date | ||
|---|---|---|---|
| For the year from |
1.4.23 | To | 31.3.24 |
| Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | ||
| 31st Mar 2024 | 31st Mar 2023 | ||
| Unrestricted funds | Unrestricted funds | ||
| £ | £ | ||
| Cash funds Bankcurrent account 938 6,906 Bankdeposit account saver 46,259 39,757 Bank business account hut 16,166 11,712 The ScoutAssociationShortTerm Investment Service - - Cash/Floats - - Total cash funds 63,363 58,375 (agree balances with receipts andpayments account) ok ok Other monetary assets Tax claim - - Debts duefromthe County/Area/District/Group - - Insurance claim - - Sub total - - Investment assets Investment property-detail - - Quotedinvestments - - Other investments - detail - - Sub total - - Non monetary assets for charity's own use Badge stock - - Shop stock - - Other stock - - Land and buildings - - Motor vehicles - - Scouting equipment,furniture etc - - Other - - Sub total - - Liabilities Accounts not yet paid - - Expensesincurred butnotinvoiced - - Subscriptionsnot yet paid - - Loan -detail - - Other liabilities - - Sub total - - ~~=~~ |
|||
| Total net assets | 63,363 | 58,375 | |
| The above receipts and payments account and statement of assets and liabilities were approved by the | |||
| Trustees on 25 September 2024 (the date of the Trustee Board meeting that approved the accounts) and signed | |||
| on their behalf by |
| Signature | Print Name | ||
|---|---|---|---|
| Group Scout Leader | |||
| Treasurer |
3 of 3
LT700002 (July 2021)
LT700006 - knd•p•nd•nt Ex•min•es Report to th• Trnstees Vuly 20191 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or less in the relevant financial year Independent examinerfs port to the trustees of Hagley Ramblers Scout Gmup Scout Counul I report to the trustees on my examination of the accounts of the Hagiey Ramblers Scout Group for the yEar ended 31" March 2024 Responsibilities and basis of report As the charity trustees of the Hagley Ramblers Scout you are responsible for the preparatK>n of the accounts in accordance with the requirements of the Charities Act 2011 IY)e A£tl. I report in respect of my exarr4nation of the Hagley Ramblers Scout Group accounts carried out under section 145 of the 2011 Act and in carTring out my exarrination I have foLlOw all the applicable tjrecbons given bythe Charty Commissi under section 14515}Ib} of the ACL Independent examinerfs ststement I have completed my examination. I confimi that no material matters ha come to attention in connection wth the examination giving me cause to believe that in any material respect accounting records Vre not kept in respect of the Hagley Ramblers Scout Group as required by seLtion 130 of theArtor Z the accounts do not accord wth those record& I have Th) concerns and come across no other matters in conneLtion wth the examination to which attention sknuLd be drawn in this rewrt in order to enatre a woper understandiThJ of the accounts to be reached. Signed: Naff: Alan Logan Relevant profeSonaL qualification or Memrship of wofessional tKMJies rrf any): Chartered Management Accountant Address 24 Cutty Sark DrNq stourport.On.STh worcestershi DY13 9RP. Date 3" September 2024