## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3 Section A Reference and administration details** Charity name Hagley Ramblers Scout Group Other names the charity is known by Registered charity number (if any) 5 0 4 6 4 1 HQ registration number Charity’s principal address Hagley Scout Hut c/o 44 Hall Lane, Hagley, Worcs Postcode D Y 9 9 L H ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Sue Corlett|Group Scout Leader|| ||Alison Akers|Treasurer|| ||Edmund Coles|Chair|| ||Isabel Fogliatti|Secretary|| ||David Sheppard
|Wychbury Section Leade|| ||David Crump|Walton Section Leader|| ||Peter Billington|Wolf Cub Leader|| ||Anna Carpenter|Bear Cub Leader|| ||Suren Arul|Beaver Leader|| ||Jim Austin|Explorer Leader|| ||Simon Beal|Quartermaster|| ||Robert Jones||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Structure, governance and management** ## **Section B** Description of the charity’s trusts |(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| |---|---| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) **Section B Structure, governance and management (continued) Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (3rd December 2018) ## **Section D Achievements and performance** Summary of the main achievements of the charity during the year |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs, circa
£8,000
Brief statement of the charity’s policy on
reserves
The Group held reserves of approximately £10,000 against
this at year end. This is above the level required for
operating expenses.
**Reserves Policy**|The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs, circa
£8,000
The Group held reserves of approximately £10,000 against
this at year end. This is above the level required for
operating expenses.
**Reserves Policy**| ||| ||| |You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);|
**Investment Policy (Specimen 1)**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.| |---|---| 5 LT700001 (3rd December 2018) - how expenditure has supported the key The Group Executive regularly monitors the levels of bank - objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. - • investment policy and objectives; ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Sue Corlett **Alison Akers** Position (eg Secretary, Chair) Group Scout Leader **Group Treasurer** Date D M **1** M **1** Y **2** Y **3** 6 LT700001 (3rd December 2018) H8gley Ramblers Scout Group Icharty no. 5046411 Receipts and payments account For the 1A22 31.&23 Receipts and payments 2022123 2021122 LI)nall￿ i *les 4rvJ L￿nal￿n5 AthThbJsir*>)me Gvants maiTrtÈ￿ rarts rdrt Svbtth Fundwalsln Ea5tere trail 3￿1 117 Gro a¢tiwl*s f￿ra1¥ a¢*vibes Subtr S(￿t hut Inco Hire ofbuibj al btL B8nk irtErest irterest TotaTre¢*Tpts Hagley Ramblers Scout Group (Charity no. 604641) Receipts and payments account Forthe 1.&2t 31.3.23 eceipts and payinentS 2021122 Charltaue mbershi Ytrjth tafflmE aL#ibit ulsu rt hai ReN- ￿3$ear￿j W8t8r* Eknc Jon 713 250 1.115 2JO Gas RepaIrSar￿ Rere*a¥. wakn•rd tx Maier*Lsa 701 Corrt(IbL¢iW 10 ¢am Unifoim$- arwj ba Atsm and trth*K 11$ LT7C￿AWQ 1rf2 19,5 exputhW•ar￿ in5 btrtal F￿rA1 Shifeam 1723 rerSzOtt￿ Grtl aky Cxtrei fu￿ra 2•1 blthl C*b bJNJs last •ThJ 31,m Hagley Ramblers Scout Group (Charlty no. 504$411 Receipts and payments account Far thtrjwr 1.&22 31.3.23 Statement o( assets and liabilities al the end of the year 31s1 Mar 2023 31st Mar 2022 Cash luTrJs 8ènk ¢urrert 8ankd sav Bank￿￿￿25$ aLXOUrt kKrt TL** cash frjndi ra¥c￿M tkbtsduefrom tr* CoLfl thim sUtst￿ In*stment assets Imtsbnent Qwted Inveamert Oiher Investmerts. dda Subt(* estts btd Lfj*t41W50s ¥)ns Loan. dda &Jbld Tolal n¢t#ssets th￿[ by nature Pnth Nan . £ CL*L vfT 4LÈ LT7fJx*Y2 I&tyXQ11 2of2 LT700006 - Independent Examinerfs Report to the Trustees (July 2019) England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of Hagley Ramblers Scout Group Scout Council I report to the trustees on my examination of the accounts of the Hagley Ramblers Scout Groui) for the year ended 3 1", March 2023 Responsibilities and basis of report As the charity trustees of the HagLey RambLers Scout Groui) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Hagley Ramblers Scout GroLirJ accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Dirertions given by the Charity Commission under section 145(5)(b> of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Hagley Ramblers Scout Group as required by section 130 of the Act: or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orde enable a proper understanding of the accounts to be reached. Signed: Name: Alan Logan Relevant professional qualification or membership of professional bodies (if any): Chartered Management Accountant Address: 24 Cutty Sark Drive, Stourport On Severn, Worcestershire. DY13 9RP. Date: 19" September 2023 #SkillsForLife