Trustees' Annual Report
For the period
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name HagleyRamblers Scout Group Other names the charity is known by Registered charity number (if any) 5 0 4 6 4 1 HQ registration number Charity’s principal address Hagley Scout Hut Hall Lane Hagley Postcode D Y 9 9 L L 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) started Jan 2022 Scout Section Leader ExplorerScoutLeader Quartermaster Secretary Chair BeaverSection Leader Cub Section Leader Cub Section Leader Scout Section Leader David Sheppard Jonathan Dyke Andrew Gowthorpe RichardDavid JamesAustin Simon Beal Dates acted if not for whole year Office (if any) Anna Carpenter David Crump EdwinColes Gulraj Suren Arul Peter Billington Group ScoutLeader DeborahSue Corlett Alison Akers Isabel Fogliatti Treasurer Trustee Name |
HagleyRamblers Scout Group 5 0 4 6 4 1 |
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| Hagley Scout Hut | |||||||||||||
| Hall Lane | |||||||||||||
| Hagley | |||||||||||||
| Postcode | D | Y | 9 | 9 | L | L |
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for: a) the induction and training of trustees; b) The Committee consists of 3 independent representatives, trustee' consideration of major risks and Chair, Treasurer and Secretary together with the Group Scout the systems and procedures to manage Leader, individual section leaders (if opted to take on the them responsibility) and parent’s representation and meets every 2- 3 months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
2 LT700001 (3rd December 2018)
Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Objectives and activities
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,
Summary of the objects of the charity set out in its governing document 3 LT700001 (3rd December 2018)
empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Regular meetings and fundraising activities
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
Section D Achievements and performance
Summary of the main achievements of the charity during the year
4 LT700001 (3rd December 2018)
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £7000 |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; Investment Policy (Specimen 2)
5 LT700001 (3rd December 2018)
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F
Plans for future periods (details of any significant activities planned to achieve them)
Other Optional Information Restarting the Hagley Scouts Village Bonfire Nov 2022
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
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|---|---|---|---|---|---|---|---|
| Alison DH Akers | Deborah Corlett | ||||||
| Treasurer | GroupScout Leader | ||||||
| 0 8 0 9 2 2 |
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| 0 | 8 | 0 | 9 | 2 | 2 |
6 LT700001 (3rd December 2018)
Hagley ramblers Scout Group Scout Group (Charlty no. 504641) Receipts and payments account For the year frorn 1.&21 To 31.3.22 Receipts and payments 2021122 2020121 Unrestricted funds Unrèstricted funds ts DonatiQDs 19 acie5 and similar inGL¥ne Membershi subscri In$ t>onalion5 ac Gift Aid Iwlinibu3 Incgme 18.469 1.1Z5 15.946 5.704 240 Sub ioiol Gran Mainienena rant Oiber ranus- co¥1 Other rartts- ?NHB 7.000 Sub total )S5 Fundraisin Easter E Bcnfire 2020 orer Belt oelll Cam Income A¢ii¥illes sncome 8vents 160 tote Nen to Scoll Urmt 302 2.311 699 146 Sub total Scout hul incorng Hire of buiWin Hire of Hut hire de 5.950 Is 2.400 Sub loial Investm8ni Incomg Bank Iniefesl Socie ini¥est Tne Scovl Association Shori Term In¥esirneni SeTr OIMeE Invesimeni income Toral Gross Income Asset and Inv•sthitni salts. e¢¢. Total receipts LT700002 (July 20211 1 013
Hagley Ramblers Scout Group (Charity no. 504641) Receipts and payments account For the >ear from 1.4.21 To 31.3.22 Receipts and payments 2021122 2020121 Unr¢stricted luThJs Unrestricted funds Pa mènis Charitable Pa rnerbt5 lemberbli. ubbcri lions Youlh ro ratrvne and avIbeS ull SU rt ané Lraini Rent Waier arf Se¥yer Electrici and Gas Insurance Ro Ils arf Rene¢ffjl$ NlaterNBls ment Prinbn and holoGO Coniribulion 10 cam Un5fofmS and b ¢$ AGM ané Wus¢ce ox Hul ¢TrIn Hul tnenl ul hire refund d Hul sId costs Minjbjs Naiwallthn IAreaQ4strKt 6,6% 338 55 2M 1,227 1.489 248 1.173 1.359 BOO 701 cos 1.605 1,164 501 1.236 2.561 2,1QO 19,500 350 452 $84 552 125 n5e5 13.776 Sub total Fundraisln Carol si nses Dec21 l-tobe iven Scfjtt Un 281 Sub tolal rotal Gross Expenditure Asset and In4wstment purchases. elc. Tal payments Net of receipt51(payments) Cash lunds last year •nd Cash funds this ye•r end LT70(hX)2 lJuly 20211 2of3
Hagley Ramblers Scout Group {Charity no. $04641) Receipts and payments account F¢y th• at Irom 1.4.21 To 31.3.22 Statement of assets and liabilities at the end of the ar 31st Mar¢h 2022 Unrestricted funtls 31st March 2021 Unre$trlcted funds Cash funds 8Jnk curre1 ac¢wnt Bttnkde $118ccounl Bu51ness S2ver account The Scout Assoct)n Short Term Investrneni Sece Cash,'Float5 5.71J 7.195 Total cash funds r moneta Tax daiffl Deb15 eue from lh¢ Cou Insuiance daKn a55ets lArelISt¢GrQ Sub lotal Invèsimani asseis Invesimeni io Quoiee InYesimen15 Oiher Inve51rTrent5- dela dera51 Sub toial a$sots for eharl Non mon•ta Ba¢J e Stock Sho stock Other siock Land and buildin Moior vehides Seouli Olhor s own us• rnenl. hjrnilufe eic Sub ¢QEal Llabllltles Ac£ounis not enses Incuffed but noi fft¥oitad Subscr In5 rol el id Loan- detsil Sub total Total ngt 8SSèts The abo¥ rocoipts and paymènls x¢ount and statement ol assets and liabilitkes w•r• approv•d by th• Trnstees on Xth X 200X (the dale of the Executive Committee meeling that approved th¢ a¢countsl and 519nèd on ih•lr bahalf by nuro Print Name Cthr A b ki.vl¥Lt QS Treasurer Lf1002 lthjly 20211 3of3
Independent examiner's report on the accounts Section A Independent Examine5 Report Report lo the trusteesl members of Hagley Ramblers Scout Group On accounts for tho year 31.3.2022 ended Charity no 504641 (if any) Sèt out on page5 I report lo the Iruslees on my examinalion of the accounts of the above charity I'the Trust-} for the year ended 311312022. Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounls in accordance with the requiremenls of the Charities Act 2011 ( the Act ). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directs'ons given by the Charity Commission under seclion 14515)(b) of the Acl_ Independent I have completed my exarninalion. I confirm that no material mallers have examlner's statement come to my attention in connection with the examination which gives rne cause lo believe that in, any rnalerial respect.. the accounting records We nol kept in accordance with section 130 of the Charities Act.. or the accounts did not accord with the accounting records: or the accounts did nol comply with Ihe applicable requirements concerning the fomi and ¢onlenl of accounls sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement Ihat the accounts give a 'lrue and fair, view which is nol a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination lo whi¢h attention should be érawn in this report in order t ia a proper understanding of the accounts lo be reached. e the words in the brackets if they do nol apply. Signed: Date: 141612022 Name: Alan Logan Relevanl professional Chartered Institute of Management A¢countanls qualrficationlsl or body {rf any): Address: 24 Culty Sark Drive Stourport-on-severn Oct 2018
Worceslershire. DY13 9RP. Section B Disclosure Only complete if the examiner needs lo highlight malefial mallers of concern (see CC32. Independent examination of chanly accounts: directions and gLsidance for examiners). Give here brief detalls of any items that the examiner wishes to disclose. IER Oct 2018
Hagley ramblers Scout Group Scout Group (Charity no. 5046411 Receipts and payments account For yaar 1.4.21 To 31.3.22 Receipts and payments 2021122 2020121 Unrestrtcted fund8 Unr•strict•d funds Recel ts Oonaiions le Men?bershi subscri Oonaiion5 a¢ies Gift Apd Minibus Ino)me and similar income 18,469 1.12S 1S.946 5.704 240 Sub totsi Grant5 ainienenace rani Oii'.er iarLS- Cavrt1 Oiher ranLs. ?NHB Sub total ross Fundralsin events Easier E tr3112021 Bonfire 2020 lor¢r Bèll fLelU81 117 al. io bÈ en Scott Unil 302 2.311 699 Actr1e5 ncnme 146 Sub total Scoui hul incoffl Hire ol bu lein Hire ol meni Hul hire de 2.400 Sub total Investment Incom* Bap,k Iniefè81 Sotye Iniere$i The Scout Associalion Short Terrn Invèsbn•nl Oiher Inwestrn@ni Income roial Gross Iorne Aswt Investsmnt sales. ei¢. Total receipts LT70? (July 20211 1013
Hagley Ramblers Scout Group (Charity no. 504641) Receipts and payments account For the year from 1.4.21 31.3.22 Receipts and payments 2021122 2020J21 Unrestricted fLtrnds Unrestricted Pa monis ChaTi¢abte Pa ments lemDersi)i? bubscri In5 Idon Youih Tamrne and acb¥ibes Adull SU rt and Irainin Rent Vlaler and sera El8drio and Gas Insurance R¢ irs aftd R¢ne.al$ laleria15 an rnent and holoco Conlribvlion to ¢am Uniforrns and ba es AGLI and truslec c Hul clcanin Hul trient Hul hire refvnd de Hul build costs Iinibus Naionavcoun ealDksty 6.656 2.940 55 6,005 238 230 1.227 1.489 1.648 701 248 1,173 1,359 sts 1,605 1.164 501 1,236 350 52 onses 552 125 zit 2.100 19.500 13,776 Sub total FundralsFn nses Carg151n Dec21 lor¢r 8¢11 Q¢lU 50 281 l-¢obe Iven io Scoti UTht Sub to1 Total Gross Exp@ndltur• Ass•i and Inv•sthi•nt purchases. •tc. Tot81 paymènts Nel ol receipls/(paymentsJ Cash funds last 5•4r •nd Cash funds this year end LT701JQ02 (July 20211 2of3
Hagley Ramblers Scout Group (Charity no. 504641} Receipts and payments account For th• y•ar from 1.4.21 To 31.3.22 Statement of assets and liabilities at the end of the ar 31st March 2022 Unrestrlcted funds 31st March 2021 Unrestrlcted funds Cash funds Bank curFent account ank de sil account siness Savef a¢couni The 5coul A550tsaDon Shon Tem) Investrnertl Seryte Ca5h.fRoats 5.662 16.332 7.195 5,713 Tolal cash lunds ok Other moneta Tax dJim f)etsig CUÈ from the Coun Insurance dairn assets IAre'Diiri¢tsGr Sub iolAI Invèstmènt ass•ts Invesiffleri ro Quote¢ investments Other In¥e51rnents- deta - delal Sub to*al assets for cha Non moneta e 51oKk Slio sioc Oiher siock Lan¢J ané Ouildi Moior veh..¥es Stoutrn Other 's own use meni. fwrnture eic Sub ¢¢)tal Uabllltl•$ Acc¢unis not ei nses ITrtyrr noi InvoThd Sutr.SCII lions not L03ll - Oet311 Sub tOTal Total net a55ets Th abo¥• rèc•lpts and paym•nts account and stst•mont ol ass•ts and liabllitles w•ro approved by th4 TTLlStees on Xth X 200X (th• d•t• of th• Ex•culiv• Committ•• m••ting that appfov•d thè acceuntsl and $ignod on their behalf by atL¥e Print Name Chair Treasurer LT700002 (July 20211 3013