## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**0**||to end date|to end date|to end date|**3**|**1**|**0**|**3**|**2**|**1**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A**|||**Reference and**||||**administration details**|||||||||| |Charity name||||||||HagleyRamblers Scout Group||||||||| |Other names the charity is known|by|||||||||||||||| |Registered charity number (if any)|||5|0|4||6|4|1|||||||| |||||||||||||||||| |HQ registration number||||||||||||||||| |||||||||||||||||| |Charity’s principal address||||Hagley Scout||||Hut||||||||| |||||Hall|Lane|||||||||||| |||||Hagley||||||||||||| |||||||Postcode||||D|Y|9||9|L|L| |Names of the charity trustees who manage|||the charity|||||||||||||| |**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---| |Deborah Sue Corlett|Group Scout Leader|| |Alison Akers|Treasurer|| |GillCollins|Secretary|stopped 31.8.20| |EdwinColes|Chair|| |Gulraj Suren Arul|BeaverSection Leader|| |Peter Billington|Cub Section Leader|| |Balbir Atkar|Cub Section Leader|stopped 31.3.21| |David Crump|Scout Section Leader|| |David Sheppard|Scout Section Leader|| |Jonathan Dyke||| |Andrew Gowthorpe||| |RichardDavid JamesAustin|ExplorerScoutLeader
|| |Simon Beal|Quartermaster|| |isabel fogliatti|Secretary|1.9.20 onwards| |||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. ## Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) The Committee consists of 3 independent representatives, trustee' consideration of major risks and Chair, Treasurer and Secretary together with the Group Scout the systems and procedures to manage Leader, individual section leaders (if opted to take on the them responsibility) and parent’s representation and meets every 2- 3 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. **Section B** **Structure, governance and management (continued)** 2 LT700001 (3rd December 2018) **Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. ## **Section C** **Objectives and activities** **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, Summary of the objects of the charity set out in its governing document 3 LT700001 (3rd December 2018) empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-operate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Regular meetings and fundraising activities Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The Scout Group has continued to operate through a Global| 4 LT700001 (3rd December 2018) g Pandemic. The Group moved to on-line activities swiftly in April 2020 and continued to deliver these up to the return to face to face scouting in the summer of 2020. The Group then delivered a hybrid mixture of on-line and face to face scouting depending on the various restrictions imposed. The flexibility and innovation shown by the leaders during this time was a fantastic example of Scouting Values in action. They were a shining beacon of innovation and resilience within the community. |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income
and
fundraising
activities
fall short.
The
Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £5000
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
**Investment Policy (Specimen 2)**
• the charity’s principal sources of funds
(including any fundraising);|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income
and
fundraising
activities
fall short.
The
Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £5000| ||| ||| ||

**Investment Policy (Specimen 2)**
| 5 LT700001 (3rd December 2018) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F** ## **Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |
Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||||||||| ||Alison DH Akers||||||Deborah Corlett| ||||||||| ||Treasurer||||||GroupScout Leader| ||1
8
0
8
2
1||||||| ||1|8|0|8|2|1|| 6 LT700001 (3rd December 2018) Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tha tru$t••$l members of Hagley Ramblers Scout Group On accounts for the year ended 31.3.21 Charity no lif any) 504641 Set out on pages I report to the trustees on my examination of the accounts of the above ¢harity ('the Trust'l for the year ended 3110312021. Responsibilities and basis of roport As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 Iyhe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charily Commission under section 14515llbl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's ststement Come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance wrth section 130 of the Charrties Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IA¢¢ounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. Ihavenoc rns and have come across no other matters in connection with xa ation to which attention should be drawn in this report in le a proper understanding of the accounts to be reached. Signed: Date.. 13 July 2021 Name: Algn Logan Relevant profe$3ional qualificationls) or body lif anyl: Chartered Global Management Accountant Member of Association of Accounting Technicians Addre88'. 24 Cuty Sark Drive Stourport-on-severn Worcs. DY13 9RP IER Oct 2018 Section B Disclosure Only complete If the examinei needs lo highligkil nialerial iiiatlers ol concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 ## **Hagley Ramblers Scout Group Receipts and Payments Account** Year start date ||**For the year**
**from**|**1.4.20**|**To**| |---|---|---|---| ||||| |**Receipts and payments**|||| |**Receipts**||**2020/21**
**Unrestricted funds**
**£**
**15,946**
**- 6,005**
**9,942**
**1,049**
**-**
**2,420**
**-**
**13,411**
**1,500**
**19,431**
**20,931**
**160**
**-**
**146**
**-**
**306**
**2**
**-**
**-**
**3,093**
**-**
**3,094**|| |**Donations, legacies and similar income**|||| |Membership subscriptions||**15,946**|| |Less:Membership subscriptions paid on (National/County/Area/District)||**- 6,005**|| |Net membership subscriptions retained||**9,942**|| |Donations||**1,049**|| |Legacies||**-**|| |Gift Aid||**2,420**|| |Minibus||**-**|| |**Sub total**||**13,411**|| |**Grants**|||| |Maintenenace grant lottery||**1,500**|| |Other grants - Covid BDC grants||**19,431**|| |**Sub total**||**20,931**|| |**Fundraising (gross)**|||| |Bonfire 2020||**160**|| |Big bond bash 2020||**-**|| |Camps and activities||**146**|| |Other fundraising activities||**-**|| |**Sub total**||**306**|| |**Investment income**|||| |Bank interest||**2**|| |Building Society interest||**-**|| |The Scout Association Short Term Investment Service||**-**|| |Property Rent income||**3,093**|| |Other investment income||**-**|| |**Sub total**||**3,094**|| **37,742** _**Total Gross Income**_ 1 LT700002 (1st January 2017) **Asset and investment sales, etc.** ## _**Total receipts**_ **37,742** 2 LT700002 (1st January 2017) ## **Hagley Ramblers Scout Group Receipts and Payments Account** Year start date **For the year from** **1.4.20 To** ## **Receipts and payments** **2020/21 Unrestricted funds £** |**Receipts and payments**|**2020/21**
**Unrestricted funds**
**£**| |---|---| |**Payments**|| |**Charitable Payments**|| |Youth programme and activities|**338**| |Adult support and training|**-**| |Rent|**-**| |Water and Sewerage|**248**| |Electricity and Gas|**1,173**| |Insurance|**1,359**| |Repairs and Renewals hut|**800**| |Materials and equipment|**-**| |Printing and photocopying|**-**| |Contribution to camp costs|**350**| |Uniforms and badges|**452**| |AGM and trustee expenses|**584**| |Hut cleaning|**552**| |Hut equipment|**125**| |Hut hire refunds|**-**| |Hut build costs|**13,776**| |Minibus|**1,159**| |**Sub total**|**20,917**| |**Fundraising expenses**|| |Bonfire 2019|**-**| |Big bond bash 2020|**-**| |Hagley Stag Run 2019|**-**| |Other fundraising costs|**-**| |**Sub total**|**-**| |**_Total Gross Expenditure_**|| ||**20,917**| 3 LT700002 (1st January 2017) ## **Asset and investment purchases, etc.** ## _**Total payments**_ _**Net of receipts/(payments)**_ **Cash funds last year end** _**Cash funds this year end**_ **20,917 16,825 14,953 31,778** 4 LT700002 (1st January 2017) ## **Statement of assets and liabilities at the end of the year** ## **z** |**z**|**z**| |---|---| |**Unrestricted funds**
**£**|| |**Cash funds**|| |Bank current account|**5,727**| |Bank deposit account|**22,601**| |Business saver account|**3,465**| |The Scout Association Short Term Investment Service|**-**| |Cash/Floats|**-**| |**Total cash funds**|**31,792**| |**Other monetary assets**|| |Tax claim|**-**| |Debts due from the County/Area/District/Group|**-**| |Insurance claim|**-**| |**Sub total**|**-**| |**Investment assets**|| |Investment property - detail|**-**| |Quoted investments|**-**| |Other investments - detail|**-**| |**Sub total**|**-**| |**Non monetary assets for charity's own use**|| |Badge stock|**-**| |Shop stock|**-**| |Other stock|**-**| |Land and buildings|**-**| |Motor vehicles|**-**| |Scouting equipment, furniture etc|**-**| |Other|**-**| |**Sub total**|**-**| |**Liabilities**|| |Accounts not yet paid|**14**| |Expenses incurred but not invoiced|| |Subscriptions not yet paid|**-**| |Loan - detail|**-**| |Other liabilities|**-**| |**Sub total**|**14**| ## **Contingent liabilities and future obligations** 5 LT700002 (1st January 2017) **The above receipts and payments account and statement of assets and liabilities were approved b X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on t** Signature Print Name 6 LT700002 (1st January 2017) Year end date ## **31.3.21** ## **2019/20 Unrestricted funds** ## **£** **16,939 - 6,716 10,223 39,928 - 5,314 210 55,675 - 150,000 150,000 22,632 233 - - 22,865 375 - - 4,010 - 4,385 232,925** 7 LT700002 (1st January 2017) **232,925** 8 LT700002 (1st January 2017) ## Year end date ## **31.3.21** ## **2019/20 Unrestricted funds £** **4,104 - 834 233 1,133 1,026 484 2,052 - 2,087 1,631 48 842 2,546 725 372,913 1,238 391,897 11,443 240 12 - 11,695 403,592** 9 LT700002 (1st January 2017) **403,592 - 170,667 185,620 14,953** 10 LT700002 (1st January 2017) ## **31st March 2020** ## **Unrestricted funds** ## **£** **11,967 2,986 - - - 14,953 - - - - - - - - - - - - - - - - - - - - - -** 11 LT700002 (1st January 2017) ## **by the Trustees on Xth their behalf by** Chair Treasurer 12 LT700002 (1st January 2017)