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2023-01-31-accounts

Registered Charity Number 504611

YORK MUSICAL SOCIETY

Trustees' Report and

Unaudited Financial Statements

for the year ended 31 January 2023

HPH Chartered Accountants

54 Bootham YORK YO30 7XZ

YORK MUSICAL SOCIETY

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023

CONTENTS page
Annual Report of the Directors and Trustees 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 14
Detailed Income and Expenditure Accounts 15

YORK MUSICAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023

The trustees of the Society submit their annual report and accounts for the Society for the year ended 31 January 2023.

The financial statement is prepared to comply with the Charities Act 2011, the Statement of Recommended Practice for Charities, in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) Financial Reporting Standard 102, and with the Society’s governing documents.

OBJECTIVES

The objectives of the Society are:

a) To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the charity trustees see fit, including through the presentation of public concerts and recitals;

b) To further such charitable purpose or purposes as the said charity trustees in their absolute discretion shall think fit but in particular through the making of grants and donations.

ACTIVITIES DURING THE YEAR

Concerts

During the period covered by the annual accounts the Society presented the following concerts:

Workshops

There were two very well attended workshops during the year:

1

YORK MUSICAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023

ACTIVITIES DURING THE YEAR CONTINUED…

Rehearsals

Throughout the year rehearsals were held in the Shepherd Hall at St Peter’s School.

Charitable benefit

The trustees have reviewed the guidance on ensuring that a charity’s aims are for public benefit. They believe that in presenting and preserving choral works, providing public access to those works and making specific efforts to include the wider community, particularly young people, both as audience members and, where possible, as active participants in making music, the Society is providing clear benefits associated to its charitable aims. No harm caused by the achievement of these benefits has been identified. Subscriptions and ticket prices are reasonable, concessionary rates are available and public rehearsals are held so that access to these benefits is not unreasonably restricted.

All the Society’s expenditure contributes to achievement of its objectives and no specific private benefit has been identified.

Community and youth outreach

In planning the Society’s activities the trustees make every effort to ensure it reaches out to the wider community and particularly to young people. Very low rates are charged to students and young people who attend concerts. The annual Workshop has, in recent years, proved to be an excellent way of bringing music making opportunities to the wider community and allowing others to benefit from the high quality musical leadership that members enjoy. All York Minster concerts are preceded by public rehearsals that can be enjoyed by any visitors to the Minster that afternoon.

FINANCIAL REVIEW

The Society has recovered well from the disruption caused by the Coronavirus Pandemic and is in a sound financial position. To keep pace with rising costs membership subscriptions were raised by vote of the members at the 2022 AGM.

The trustees will continue to organise a programme that meets the Society’s objectives while remaining financially prudent. Care is taken to ensure a varied and balanced repertoire and to maintain a high quality standard. Concerts involving large choirs and orchestras in prestigious settings are expensive undertakings. The trustees will ensure that the Society only takes on events that are within its budget.

2

YORK MUSICAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023

FINANCIAL REVIEW CONTINUED…

Sources of Funds

The principal source of funds is membership subscriptions. As noted above, the standard rate was raised last year. Despite this, current membership as at the time of writing is 158, which higher than it was before the pandemic. Many choral societies have seen significant loss of members over this period so this is pleasing for artistic and financial reasons.

In addition to subscription income we have received some very welcome donations from patrons, members and ‘Friends’.

Expenditure

The Society has core expenditure to meet even when no rehearsals or other activities are taking place and concert related expenditure has risen significantly, largely due to increased performance venue charges, particularly at York Minster. Last year’s increase in subscriptions has enabled the Society to keep pace with this and to ensure that there are always sufficient funds available to meet the financial commitments involved in putting on large musical events.

Investment policy and objectives

The funds of the Society are held in two accounts, an account held with Virgin Bank (formerly Yorkshire Bank) to fund day-to-day activities and a deposit account held with the COIF Charities Deposit Fund. At current interest levels earnings on the deposit account are limited; however it is the policy of the trustees to maintain a reserve that would enable it to cover any uninsured losses or concert cancellation costs.

Reserves Policy

Whilst costs of presenting concerts are always increasing the trustees are pleased to note that monies have been set aside to allow the Society to enter the necessary commitments with performers for future performances with continuing confidence. For the year ending 31 January 2023, a reserve of £16,314 (2022: £12,000) was held to ensure that there is sufficient income to cover costs and that contractual obligations could be met in case of uninsured losses on cancellation of a concert.

3

YORK MUSICAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023

FUTURE PLANS

The trustees have worked with the Society’s Musical Director to plan a programme of events for the 2023 / 2024 year as follows:

Concert since financial year end

Since the end of the financial year covered by the accounts one concert has taken place, namely on 11 March 2023 at York Minster, Faure Requiem and Michael Haydn Requiem was performed with the YMS Orchestra and the Soloists Brittany King, Marie Elliott, Robert Anthony Gardiner and Felix Kemp.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governance

York Musical Society was founded in 1876. Its previous Constitution was replaced by a new Constitution adopted on 30 June 2015 and amended on 21 June 2016 and 5 July 2021. It is registered with the Charity Commission and operates under the name of “YMS”.

Appointment of Trustees

Trustees are members of the Society and are elected by members at a General Meeting. Their term is for one year in all cases. All trustees, including the Chairman, Secretary and Treasurer are eligible for re-election for a normal maximum of six consecutive years, with extension to maximum 8 years in exceptional circumstances. Making Music (formerly the National Federation of Musical Societies, NFMS) is entitled to appoint one trustee of the Society.

4

YORK MUSICAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT CONTINUED…

Organisation and Management

The Society is administered by the trustees who hold regular minuted meetings. The Musical Director has the right to attend all meetings except where their position is being discussed. The Treasurer administers financial affairs. Volunteer members of the Society assist the trustees with specified tasks.

Trustee induction and training

The Society has a policy of recruiting some new trustees every year in order to give new trustees the opportunity to learn from more experienced ones and to ensure continuity of organisational knowledge. The Chairman is responsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administrative procedures, and the history of the Society. A new trustee would receive copies of the previous year’s annual report and accounts and a copy of the Charity Commission leaflet ‘The Essential Trustee: What You Need to Know’.

Risk management

The trustees maintain and review annually a formal risk register. Key risks include cancellation of performances, loss of concert and rehearsal venues and loss of key personnel. The trustees consider that they have taken steps to mitigate these risks where possible. Funds are held in reserve to cover unexpected expenses resulting from risks of this kind and the Society holds an insurance policy which should cover concert cancellation costs in most circumstances.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity number Principal address
504611 c/o Mrs Pamela Johnson
Brooklands,
Selby Road,
YORK YO19 4RD

5

YORK MUSICAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023

REFERENCE AND ADMINISTRATIVE DETAILS CONTINUED…

Trustees

The following are the trustees, including the principal officers, for the period from 1 February 2022 to date:

Chair to
04/07/2022
Irene Plaistowe
Chair from
04/07/2022
Pamela Johnson
Secretary
Val Corder
Treasurer
Caroline Mozley
Karen Lockley
Clare Willis
Barbara Prokop
Lesley Peatfield
Anita Wiggins
Ian Cuthbertson
Lynn Bradshaw		 Appointment
30/06/2015
02/07/2018
02/07/2018
05/07/2021
05/07/2021
21/06/2016
01/07/2017
10/07/2017
05/07/2021
04/07/2022
04/07/2022		 Retired
04/07/2022
04/07/2022
04/07/2022

Independent examiner

Adrian Rodaway BA, BFP, FCA, DChA HPH, Chartered Accountants 54 Bootham YORK YO30 7XZ

Approved by order of the board of trustees on 24 May 2023 and signed on its behalf by:

Pamela Johnson (Chairman)

6

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF YORK MUSICAL SOCIETY

I report to the trustees on my examination of the accounts of the York Musical Society for the year ended 31 January 2023.

This report is made solely to the Charity's Trustees, as a body, in accordance with Section 154 of the Charities Act 2011. My independent examination work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my independent examination work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Adrian Rodaway BA, BFP, FCA, DChA HPH, Chartered Accountants 54 Bootham, YORK, YO30 7XZ

Date: 24 May 2023

7

YORK MUSICAL SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 JANUARY 2023

Note
INCOME
Donations and legacies
3
Other trading activities
4
Investments
5
TOTAL INCOME
EXPENDITURE
Overheads
6
TOTAL EXPENDITURE
Net movement in funds
Reconciliation of funds
Total funds brought forward
9
Total funds carried forward
9		 Unrestricted
funds
£
36,897
45,021
164
82,082
62,642
62,642
19,440
73,269
£ 92,709		 Year ended
31 January
2023
£
36,897
45,021
164
82,082
62,642
62,642
19,440
73,269
£ 92,709		 Year ended
31 January
2022
£
28,133
222
1
28,356
12,643
12,643
15,713
57,556
£ 73,269

All activities derive from continuing operations.

The notes on pages 10 to 14 form part of these financial statements.

8

YORK MUSICAL SOCIETY

BALANCE SHEET AS AT 31 JANUARY 2023

Note
CURRENT ASSETS
Debtors
7
Cash at Bank and in hand
LIABILITIES: amounts falling
due within one year
8
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
THE FUNDS OF THE CHARITY
Restricted Funds
Unrestricted Funds
- Designated Concert Funds
9
- Undesignated Funds
9
TOTAL FUNDS
10		 £
£
6,200
88,504
94,704
(1,995)
92,709
92,709
£ 92,709
-
16,314
76,395
£ 92,709
31 January 2023		 £
£
4,841
73,228
78,069
(4,800)
73,269
73,269
£ 73,269
-
12,000
61,269
£ 73,269
31 January 2022		 £
£
4,841
73,228
78,069
(4,800)
73,269
73,269
£ 73,269
-
12,000
61,269
£ 73,269
31 January 2022
94,704
(1,995)		 78,069
(4,800)
73,269
£ 73,269
-
12,000
61,269
£ 73,269

Approved by the Trustees of the York Musical Society on 24 May 2023 and signed on its behalf by:

Pamela Johnson (Chairman)

The notes on pages 10 to 14 form part of these financial statements.

9

YORK MUSICAL SOCIETY

NOTES TO THE ACCOUNTS

FOR YEAR ENDED 31 JANUARY 2023

1 ACCOUNTING POLICIES

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

1.1 Basis of preparation

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The financial statements have been prepared under the historical cost convention.

1.2 Preparation of the accounts on a going concern basis

The trustees have a reasonable expectation that the Charity has adequate resources to continue in existence for the foreseeable future. They continue to believe the going concern basis of accounting is appropriate in preparing the financial statements.

1.3 Income recognition

Income is recognised when the Charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

1.4 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.5 Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Designated funds are unrestricted funds which are earmarked by the Trustees for particular purposes within the objectives of the charity.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

1.6 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

10

YORK MUSICAL SOCIETY

NOTES TO THE ACCOUNTS FOR YEAR ENDED 31 JANUARY 2023

1 ACCOUNTING POLICIES (continued)

1.7 Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.8 Creditors and provisions

Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.9 Taxation

As a registered charity,York Musical Society is exempt from tax on income and gains to the extent that these are applied to its charitable objects. No charges have arisen during the year.

2
NET INCOME/EXPENDITURE FOR THE YEAR
Net income/expenditure for the year are stated after charging:
Independent Examiner's Fee
Unrestricted
Funds
3
DONATIONS AND LEGACIES
£
Donations
3,035
Subscriptions income
28,850
Gift Aid
5,012
£ 36,897		 Total
2023
£
1,995
Total
2023
£
3,035
28,850
5,012
£ 36,897		 Total
2022
£
1,920
Total
2022
£
3,537
20,948
3,648
£ 28,133

In 2022, no income from donations and legacies related to restricted funds.

4
OTHER TRADING ACTIVITIES
Fundraising events
Concerts
Music folders and score hire		 Unrestricted
Funds
£
4,034
39,061
1,926
£ 45,021		 Total
2023
£
4,034
39,061
1,926
£ 45,021		 Total
2022
£
222
-
-
£ 222

In 2022, no income from other trading activities related to restricted funds.

11

YORK MUSICAL SOCIETY

NOTES TO THE ACCOUNTS

FOR YEAR ENDED 31 JANUARY 2023

5
INVESTMENT INCOME
2023
Bank interest received
£ 164
In 2022, no income from investments related to restricted funds.		 2022
£ 1
Unrestricted
Total
Funds
2023
6
Overheads
£
£
Honoraria
9,393
9,393
Making Music subscription
365
365
Room rent
3,913
3,913
Publicity
1,374
1,374
Soloists
9,100
9,100
Orchestra fees
10,413
10,413
Organ costs
170
170
Music score / hire
3,025
3,025
Programme printing
1,019
1,019
Concert venue costs
14,519
14,519
Refreshments
67
67
Commission on ticket sales
3,377
3,377
Insurance
143
143
Other expenses
571
571
Independent Examiner's fee
1,995
1,995
Accountancy fees
382
382
Travel costs
1,111
1,111
Administration expenses
304
304
Tickets Friends
1,132
1,132
Bank charges
269
269
£ 62,642
£ 62,642
In 2022, no expenditure on charitable activities related to restricted funds.
Unrestricted
Total
Funds
2023
7
DEBTORS
£
£
Gift Aid
6,200
6,200
£ 6,200
£ 6,200		 Total
2022
£
8,665
365
105
-
-
-
-
-
-
-
-
-
137
359
1,920
720
226
146
-
-
£ 12,643
Total
2022
£
4,841
£ 4,841

In 2022, no debtors related to restricted funds.

12

YORK MUSICAL SOCIETY

NOTES TO THE ACCOUNTS

FOR YEAR ENDED 31 JANUARY 2023

8
LIABILITIES: Amounts falling due within one year
Unrestricted
Funds
Trade Creditors
£ 1,995
In 2022, no creditors related to restricted funds.
9
UNRESTRICTED FUNDS
General
Fund
£
Balance at 1 February 2022
61,269
Income
81,918
Expenditure
(62,642)
Transfers between funds
(4,150)
Balance at 31 January 2023
£ 76,395
UNRESTRICTED FUNDS
General
Fund
£
Balance at 1 February 2021
45,556
Income
28,356
Expenditure
(12,643)
Balance at 31 January 2022
£ 61,269
10
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Current
assets
Current year
£
General fund
78,390
Designated Concert funds
16,314
Balance at 31 January 2023
£ 94,704
Current
assets
Comparative year
£
General fund
66,069
Designated Concert funds
12,000
Balance at 31 January 2022
£ 78,069
Comparative for movement in funds		 Total
2023
£ 1,995
Designated
Concert Fund
£
12,000
164
-
4,150
£ 16,314
Designated
Concert Fund
£
12,000
-
-
£ 12,000
Current
liabilities
£
(1,995)
-
£ (1,995)
Current
liabilities
£
(4,800)
-
£ (4,800)		 Total
2022
£ 4,800
Total
£
73,269
82,082
(62,642)
-
£ 92,709
Total
£
57,556
28,356
(12,643)
£ 73,269
Total
£
76,395
16,314
£ 92,709
Total
£
61,269
12,000
£ 73,269

13

YORK MUSICAL SOCIETY

NOTES TO THE ACCOUNTS

FOR YEAR ENDED 31 JANUARY 2023

11 CONTINGENT LIABILITIES

The Charity is committed to booking soloists, conductors and orchestras up to two years in advance, with fees chargeable at rates applicable at the time of the concert. This contingent liability was also in existence at 31 January 2022.

12 TRUSTEES' REMUNERATION, BENEFITS AND RELATED PARTY TRANSACTIONS

There were no trustees' remuneration, related party transactions or other benefits for the year ended 31 January 2023 (2022 - nil).

13 COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES

INCOME
Donations and legacies
Other trading activities
Investments
TOTAL INCOME
EXPENDITURE
Raising funds
Overheads
TOTAL EXPENDITURE
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Net income		 Unrestricted
funds
£
28,133
222
1
28,356
-
12,643
12,643
15,713
-
15,713
57,556
£ 73,269		 Year ended
31 January
2022
£
28,133
222
1
28,356
-
12,643
12,643
15,713
-
15,713
57,556
£ 73,269		 Year ended
31 January
2021
£
6,620
1,936
26
8,582
-
17,148
17,148
(8,566)
-
(8,566)
66,122
£ 57,556

14

The following pages do not form part of the statutory accounts.

YORK MUSICAL SOCIETY

DETAILED INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2023

TURNOVER
Donations
Friends' subscriptions
Members' subscriptions
Gift Aid
Other trading activities
Fundraising events
Concerts
Music folders and score hire
OTHER OPERATING INCOME
Interest received
Total incoming resources
OVERHEADS
Honoraria
Making Music subscription
Room rent
Publicity
Soloists
Orchestra fees
Organ costs
Music score / hire
Programme printing
Concert venue costs
Refreshments
Commission on ticket sales
Insurance
Other expenses
Independent Examiner's fee
Accountancy fees
Travel costs
Administration expenses
Bank charges
Tickets friends
Net surplus for the year		 2023
£
3,035
1,350
27,500
5,012
36,897
4,034
39,061
1,926
45,021
164
82,082
9,393
365
3,913
1,374
9,100
10,413
170
3,025
1,019
14,519
67
3,377
143
571
1,995
382
1,111
304
269
1,132
(62,642)
£ 19,440		 2022
£
3,537
460
20,488
3,648
28,133
222
-
-
222
1
28,356
8,665
365
105
-
-
-
-
-
-
-
-
-
137
359
1,920
720
226
146
-
-
(12,643)
£ 15,713

15