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2026-03-31-accounts

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages		 Weston Village Hall
31 March 2026 Charity no
(if any)		 504511
10.11 and 12 of the Annual Report to the AGM
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 March 2026.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
 J de Wet 07/04/2026
Johan de Wet
ACCA
30 Trent Close
Stafford ST17 9EP

Page 1 of 34

Fig I Profit & Loss Account

for financial year ended to 31st March 2026

2024/25
£
INCOME
13,643.44
Regular Users
6,336.25
Occasional Users
19,979.69
Sub total of hiring income
Bank Charge refund
524.67
Christmas Fete
120.00
Donations
8524.00
Grants
1602.50
Piano Man
Piano Man Oct 2026
0.00
Refund on chair sample
1,138.28
Soup / Coffee mornings
5,940.53
Village Fete
17,849.98
Sub total Other Income
634.40
Interest received
38464.07
TOTAL INCOME
EXPENDITURE
50.00
Auditor
55.65
Bank Charges
5,418.48
Cleaning
2,346.15
Compliance
3,326.77
Gas & Electric
3,004.75
Insurance
872.11
Licenses
11,881.73
Maintenance
On Line Booking System
51.49
Security
0.00
Stationery, Postage etc
0.00
Training
607.59
Water
220.00
Website / Media
941.22
Wi-Fi
28,775.94
Overheads - sub total
182.27
Christmas Event
60.46
Coffee Mornings
0.00
Furniture & Equipment
210.00
Gifts & Hospitality		 2025/26
12,131.27
6,643.50		 18,774.77
9,727.05
536.08
18,774.77
21.96
1,001.00
0.00
0.00
1379.00
648.00
54.00
940.06
5,683.03
9,727.05
536.08
50.00
34.14
5,216.44
4,730.15
2,982.42
1,580.07
485.59
6,283.86
253.00
29.99
34.56
0.00
580.79
200.00
1,098.43
29,037.90
23,559.44
483.73
0.00
4,995.68
77.48

AGM Report Weston Village Hall April 2026

Page 2 of 34

12,024.00
Grant Expenditure
12.60
Legal work for New Lease
5.45
Open Day
857.78
Piano Man
80.00
Refunds to occ lettees
19.50
Remembrance Wreath
547.79
Summer Fete
13999.85
SUB TOTAL
42775.79
TOTAL EXPENDITURE
-£4,311.72
Profit/loss for year ended 31st March		 0.00
0.00
0.00
875.88
231.50
40.00
1,472.61
8,176.88
31,736.32 £31,736.32
-£2,698.42

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AGM Report Weston Village Hall April 2026

FIG 2

Balance Sheet

Financial Year ended 31st March 2026

2025
Fixed Assets
0.00
0.00
Current Assets
Bank Account 1
10,763.68

Savings Account
26,630.50
Petty Cash
91.10
37,485.28
Creditors
0.00
0.0
0
0.00
0.0
0
Current Assets / Liabilities
37,485.28
Total Assets less Liabilities
37,485.28
Prepared by Alison Elsmore – Treasurer
AMElsmore
Checked by Johan de Wet – Auditor
JdeWet
April 2026		 2026
0.00
0.00
7,555.18
27,166.58
65.10
34,786.86
£34,786.86
£34,786.86

Page 4 of 34

AGM Report Weston Village Hall April 2026

Annual General Meeting

Monday, 27[th] April 2026

Annual Report

Page 5 of 34

AGM Report Weston Village Hall April 2026

Contents:

Report Page
1. Chair’s Report and Overview of the year 3
2. Treasurers Report 5
3. Secretary’s Report 13
4. Organisational Officer’s Report 16
5. Parish Council Link Officer’s Report 17
6. Website and Social Media Report 17
7. Booking Officer’s Report 18
8. Regular Users’Reports 18
9. Development Plan 24

Page 6 of 34

AGM Report Weston Village Hall April 2026

1. Chair’s Report of 2026 / Overview of the year:

WESTON VILLAGE HALL COMMITTEE Chairperson’s Report, 2026

Good evening and welcome to Weston Village Hall’s AGM. Thank you all for coming tonight. For those

who don’t know me, I’m Jon Mayne and I stepped in as Acting Chair of the Village Hall Committee after Angela Martin stepped down for personal reasons earlier this year.

However, Angela remains closely involved in Village Hall Activity and supporting the committee whenever possible, and has offered her thanks to all the committee members for the hard work they do volunteering on behalf of the community of Weston. In return we wish to formally acknowledge the significant work that Angela has done over many years in supporting the Village Hall, and I know she continues to support a number of activities in the community.

This year has seen highs and lows in the hall. We were sad to see the departure of both the Football Team and Weston Wombats during the last 12 months who have both had a strong connection to the hall for many years. But there have been an increasingly diverse range of groups and individuals hiring the Hall which you will hear more about later in the meeting, and I would like to thank our regular hirers for their continued support.

The committee continues to ensure that the Hall is maintained to a very high standard to enable it to be an asset that is both safe in terms of meeting statutory requirements, but also well maintained so that it remains somewhere that people want to come to hold their events. Notably this has recently seen that replacement of the external facias and guttering and internally a refresh of the decoration.

Last years’ Village Fete was once again very successful and remains a highlight of the village calendar. We did have a great turnout on the day to assist setting up but the Woolpack is often more of a draw at the end of the day, and my plea is that this year the word is spread for all those who have enjoyed the day to please lend a hand, and take a tactical pause, and put down their pint for 30 minutes of help. So, for anyone wanting to assist at the Fete who wasn’t able to attend the meeting on the 13th April please reach out to let us know how you might be willing to help.

As well as the routine social events such as coffee mornings, there have been other successful oneoff events such as the Christmas Fayre and the second night of performance from the Roger Parks Piano Man, with another performance planned for later in the year. We will also repeat the same format of The Christmas Shopping Evening, with Santa already secured for a return visit!

Looking ahead we welcome the input of the community for their ideas on how the hall can be enhanced. In particular the area in the back third of the building previously used primarily as a changing area for the football team. In the next year we will be working with Parish Council to look at options for this development, so if anyone has any thoughts on this, then please let us know.

Finally, I would like to end my report by asking members of the Village community to come forward and join the Committee in maintaining this wonderful Village Hall – it is here for the benefit of all of us and needs your support, and a lot of the burden is taken by a few which could be shared even if the time you can give is small.

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AGM Report Weston Village Hall April 2026

The Hall is a tremendous asset to the village, and it needs the support of the community to ensure it continues to thrive.

I would like to formally acknowledge the hard work that the members of the Committee give to this Hall, as it takes real commitment to ensure that this asset is successfully, safely and profitably run, and this could not happen without the significant time they give up as volunteers.

Thank you to all.

Jon Mayne Chair of Weston Village Hall Management Committee

Page 8 of 34

AGM Report Weston Village Hall April 2026

2. Treasurer’s Report to 2026 AGM

The purpose of this report is to provide the Annual General Meeting of the Management Committee of Weston Village Hall with information concerning the Hall’s financial position as at the end of the financial year – 31[st] March 2026.

Management of the hall’s finances is in line with the Financial Policy and Procedures and is administered by the Treasurer.

The financial report has been prepared by Alison Elsmore, Treasurer.

The Financial records have been independently checked and scrutinised by J DeWet a qualified accountant in preparation for this AGM.

2.1 Financial Overview:

Bank Reconciliation Bank Reconciliation Bank Reconciliation Bank Reconciliation
Balance as shown on online rep
31.03.26		 £7,555.18
Unpresented cheques and credits to
date		 Dr Cr
Current Account Balance
£0.00
£0.00
£7,555.18
Current Account Cashbook Balance
£7,529.18
32 day notice savings account
18271703- On line balance 31.12.25
£27,166.58
Deposit Account Cashbook Balance
£27,166.58
Petty Cash
£65.10

Extract from the Constitution:

“3. Objects The charity’s objects (‘the objects’) are for the purposes of a village hall for the use of the inhabitants of the Parish of Weston Staffordshire without distinction of sex, sexual orientation, age, disability, nationality, race, political, religious or other opinions, including the use of the property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants. [Nothing in this constitution shall authorise an application of the property of the charity for purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and/or section 2 of the Charities Act (Northern Ireland) 2008.]”

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AGM Report Weston Village Hall April 2026

2.2 Total Income £29,037.90

2.2.1 Total hirings of the Hall - £18,774.77

The hall is a vibrant place and is being used in line with the objectives of our Charitable Status – see item 1.1.3.

• Regular Hirers - £12,131.27:

Our regular hirers ensure that our village hall is in use by a wide range of groups, all ages and abilities, throughout the week, both during the day and evenings.

These groups and clubs provide a range of activities to our community including: -

During 2025/26 the long-standing pre-school provision provided by Wombats finished trading. The Weston football club also closed. Both groups supported our community and will be sadly missed. Both used bespoke parts of our hall with the Nursery having its own outside play area and store shed and the football having their own changing rooms and showers. The challenge for the management committee is to replace this loss of income but also to consider how these areas of the hall can be adapted/ utilised to enable future use.

• Occasional Hirings - £6,643.50

The hall continues to be a popular venue for occasional bookings.

Our Bookings Secretary, Derek Gair, is managing these. He has provided a more detailed report for this area within the full report.

We are pleased to confirm that we do continue to receive enquiries for both regular and occasional hirings.

We thank you all for your continued support of our hall.

2.2.2 Additional income raised £9,727.05.

Additional income is needed to support the various development projects for our hall. By continuing to plan for improvements to the hall, we can ensure that the building remains a

Page 10 of 34

AGM Report Weston Village Hall April 2026

safe and attractive place to be. The Development Plan is reviewed annually and supports this ambition.

Additional income has been generated by various fund-raising events and donations throughout the year including.

We would not be able to stage these events without the support of a wide team of

volunteers and of course the engagement of our community. Thank you to all our supporters for their valuable contributions.

2.2.3 Savings Income - £536.08:

Funds reserved in our savings account provide this additional income.

2.3 Total Expenditure - £31,736.32

This is a reduction of £11,039.47, primarily because no grant work was undertaken during this financial year.

• Overheads - £23,559.44:

Expenditure on the operating overheads for the village hall remains significant. The committee have been informed, in regular financial reports throughout the year, of the various costs incurred running the hall. The hall is operated in a safe and compliant manner, providing a pleasant space for our community to use.

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AGM Report Weston Village Hall April 2026

Curtain poles

This system is intended to streamline our booking arrangements, provide

I sincerely thank all concerned with this for your patience and support.

• Other expenditure - £8,176.88

Several areas detailed should be offset against income e.g. Christmas event, Piano Man, and village fete etc.

Furniture & Equipment: £4,995.68 is for new chairs.

2.4 Conclusion for 2025/26 accounts:

The profit and loss account indicates an in-year loss of £2,698.42

This includes for the purchase of new chairs, £4,995.68, as previously mentioned to improve our hall.

This loss has reduced the reserves of the hall from £37,485.28 to £34,786.86 as illustrated in the Balance Sheet – Fig 2.

2.5 Financial Risk:

Managing the finances of the hall is the responsibility of the Treasurer and all the committee. Regular financial reports are provided to the committee during the year, and a budget is presented and approved towards the end of the year in readiness for the following financial year.

In 2024/25 the charges for the hall were increased. It was the ambition of the committee to retain those charges for two years. Careful budgeting for 2026/27 has enabled this to happen whilst ensuring that Weston Village Hall is a going concern.

Income and expenditure will continue to be monitored and reported on monthly to ensure that this remains so.

2.6 Summary:

The hall has had a very busy year with changes to our regular hirers, challenges with the maintenance of the building – leaking roof and lighting updates etc-, implementing the online booking system and fundraising events.

The hall continues to be maintained in a safe and compliant manner and to be developed in line with the development plan, with the purchase of new chairs, curtain poles and lighting.

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AGM Report Weston Village Hall April 2026

I would like to thank all the committee members (and their spouses) for their commitment to the hall and for their support and work in the undertaking of these projects.

I would also like to thank our regular hirers for their support and understanding and accommodating the various works and system changes.

Finally, I would like to thank Johan De Wet for the time he has taken to scrutinise these accounts and to support the robust management of the hall’s finances.

Alison Elsmore

Treasurer.

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AGM Report Weston Village Hall April 2026

Fig I Profit & Loss Account
for Financial year ended to31st March 2026
2024/25 2025/26
£ INCOME
13,643.44 Regular Users 12,131.27
6,336.25 Occasional Users 6,643.50
19,979.69 Sub total of hiring income 18,774.77 18,774.77
Bank Charge refund 21.96
524.67 Christmas Fete 1,001.00
120.00 Donations 0.00
8524.00 Grants 0.00
1602.50 Piano Man 1379.00
Piano Man Oct 2026 648.00
0.00 Refund on chair sample 54.00
1,138.28 Soup /Coffee mornings 940.06
5,940.53 Village Fete 5,683.03
17,849.98 Sub total Other Income 9,727.05 9,727.05
634.40 Interest received 536.08 536.08
38464.07 TOTAL INCOME 29,037.90

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AGM Report Weston Village Hall April 2026

Fig I Profit & Loss Account for Financial year ended to 31st March 2026

----- Start of picture text -----
2024/25 2025/26
EXPENDITURE
50.00 Auditor 50.00
55.65 Bank Charges 34.14
5,418.48 Cleaning 5,216.44
2,346.15 Compliance 4,730.15
3,326.77 Gas & Electric 2,982.42
3,004.75 Insurance 1,580.07
872.11 Licenses 485.59
11,881.73 Maintenance 6,283.86
On Line Booking System 253.00
51.49 Security 29.99
0.00 Stationery, Postage etc 34.56
0.00 Training 0.00
607.59 Water 580.79
220.00 Website / Media 200.00
941.22 Wiifii 1,098.43
28,775.94 Overheads - sub total 23,559.44
182.27 Christmas Event 483.73
60.46 Coffee Mornings 0.00
0.00 Furniture & Equipment 4,995.68
210.00 Gifts & Hospitality 77.48
12,024.00 Grant Expenditure 0.00
12.60 Legal work for New Lease 0.00
5.45 Open Day 0.00
857.78 Piano Man 875.88
80.00 Refunds to occ lettees 231.50
19.50 Remembrance Wreath 40.00
547.79 Summer Fete 1,472.61
13999.85 SUB TOTAL 8,176.88
42775.79 TOTAL EXPENDITURE 31,736.32 £31,736.32
Profit/loss for year ended 31st
-£4,311.72
March -£2,698.42
----- End of picture text -----

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AGM Report Weston Village Hall April 2026

FIG 2
Balance Sheet
Financial Year ended 31st March 2026
2025 2026
Fixed Assets
0.00 0.00
0.00 0.00
Current Assets
Bank Account 1 10,763.68 7,555.18
Savings Account 26,630.50 27,166.58
PettyCash 91.10 65.10
37,485.28 34,786.86
Creditors
0.00 0.00
0.00 0.00
Current Assets/Liabilities 37,485.28 £34,786.86
Total Assets less Liabilities 37,485.28 £34,786.86

Page 16 of 34

AGM Report Weston Village Hall April 2026

3.0 Secretary’s Report:

This report is to inform those attending the 2026 AGM, of activities and actions undertaken by the Secretary on behalf of the Weston Village Hall Management Committee during the year April 2025 to March 2026.

3.1. Membership of the Weston Village Hall Management Committee :

We would like to formally thank the people who work to keep Weston Village Hall operating including: -

3.1.1 Resignations:

During the year there have been no resignations from the committee. However, A Martin stood down as Chair and J Mayne took on this role mid-year.

3.1.2 Recruitment:

During the year we were unable to recruit any new members of the management committee.

1.4 Structure:

The committee is made up of the following roles: -

(Helen Fergus undertakes social media on behalf of the committee -many thanks Helen)

It is anticipated that the existing committee members should be able to continue to run the Village Hall, thus ensuring that it remains open for community use and is a going concern, but the need to recruit additional support remains high.

The committee has the unofficial support of spouses, without which the job would become exceedingly difficult indeed. Their contributions towards the maintenance and running of the hall are immensely valued and appreciated by all.

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AGM Report Weston Village Hall April 2026

During the year Julie Gair suggested that we encourage supporters of our hall to become “Friends” of the hall. This would enable us to have their details so that we can contact them if we need help for example if someone can do woodwork and we need a minor repair carryout.

Bearing this suggestion in mind. We have prepared Newsletters and email to all “Friends” that we have details for as well as displaying them around the village and in the Compass magazine. These inform our community of the work being undertaken at the hall and provide details of forthcoming events and the opportunity to join us. They have been well received so far, even though it became apparent that some people thought the committee were paid for their work!! This has been clarified in the next edition which emphasised that we are all volunteers!!

3.2 Compliance, Cyclical Servicing and Risk Management

During the 2025/26 year the committee continue to work together to ensure that the building operates in a safe compliant manner.

3.2.1 Compliance and Cyclical Servicing :

The Service Level Agreement with Entrust Ltd is working well. The agreement ensures that all necessary servicing is undertaken in a timely manner and by suitable qualified engineers. The monthly Legionella water testing and recording thereof, continues to be undertaken by a qualified engineer, rather than relying upon someone on the committee to do this. Evidence of servicing is uploaded onto the online management system.

Under the Entrust SLA the hall has access to the Staffordshire County Council approved contractor lists and rates. The committee carry out detailed procurement processes when procuring goods and services for the hall, in line with our Finance Policy. Having access to the approved contractor list has been helpful. However, this did not restrict us from obtaining quotations from other contractors too, whilst being mindful of the risks involved.

3.2.2 Risk management:

Risks continue to be identified and managed by the committee.

3.3.0 Insurance: The hall is insured with the appropriate cover with Zurich Insurance until the end of March 2027. Details of the insurance are displayed in the entrance hall.

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AGM Report Weston Village Hall April 2026

3.4.0 Policies :

The following policies have been reviewed, or are in the process of review: -

We will continue to work together to develop and prepare policies and procedures to support the compliant operation of the hall. Support Staffordshire and ACRE provide guidance and knowledge to the committee in this key area.

3.3 Lease Agreement:

The VHMC lease the hall from the Parish Council. The lease was created in 1973 for 60 years. There are now less than 10 years left to run.

Two of our Trustees, Angela Martin and I are working with our Solicitors, Nowell Mellor, to prepare a new lease. This will be based on a Charitable Incorporated Organisation (CIO). The initial approval to continue operating as a charity is currently with the charities commission, we await their decision before moving to the next stage.

3.4 Support Staffordshire :

We are members of Support Staffordshire, which affords the opportunity to attend networking meetings with other village hall volunteers and also to have access to ACRE and other volunteer groups.

Our officers do try to attend networking meetings, these sessions provide opportunities to learn how other hall are managed, learn from their experiences.

3.5 Development Plan:

The 2023 – 2026 Development Plan has been updated - see Appendix 1.

Alison Elsmore

Secretary

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AGM Report Weston Village Hall April 2026

4.0 Organisational Report:

Whilst my primary responsibility on the committee is that of Minute Secretary, my involvement extends beyond this. I take an active role in organising social events and also serve as the main point of contact for the cleaners engaged to maintain the hall’s cleanliness.

In October 2025, we welcomed back the Piano Man musical show to the Village Hall for a second time and this proved to be just as successful as the first event attracting a diverse audience ranging in age from 20 to 80 years of age, everyone was intent on having a good time. Alison will provide a detailed financial summary, but it is worth noting that the event generated a profit, which is vital for the continued upkeep and maintenance of the hall for the benefit of all users. Due to its popularity, the Piano Man is scheduled to return in October 2026, tickets are limited, so if you would like some, don’t delay.

Traditionally, a Christmas Shopping Event is held in November or December. However, last year we decided on a new approach and introduced a Festive Evening. The Healing Voices choir, who rehearse in our hall every Monday, kindly agreed to perform and their choral festive singing was greatly appreciated by those in attendance.

A highlight of the evening was the special appearance by Santa and Mrs Elf. This was made possible thanks to the creativity and hard work of Duncan Leake and Hilary Hart, both Parish Councillors, who designed and built a truly impressive Santa’s grotto; it had to be seen to be believed. Special thanks go to Mrs Elf (Hilary Hart) and Santa (Mike Pyatt), with Mike displaying a genuine gift for engaging with the children in his role as Santa. The Village Hall Management Committee were also grateful for the support of the Parish Council who purchased the selection boxes which were given to the children as a gift from Santa. Although this is more of a community event rather than a fund-raising event it is always an added bonus when you do make a profit.

Up until February 2026, the Village Hall Management Committee employed two selfemployed cleaners to carry out weekly cleaning duties. Unfortunately, one cleaner resigned in early February as the work was getting too much for her. Finding someone interested in working only three to four hours per week proved challenging, so we approached a local cleaning company to take on the additional hours required. Volunteering at the hall can be both demanding and time-consuming, but it is also highly rewarding. Looking ahead, it would be encouraging to see some of the younger residents of the village getting involved in supporting the hall and its activities.

Julie Gair Organisational Officer

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AGM Report Weston Village Hall April 2026

5.0 Parish Council Link Officer’s Report:

Parish Council Link Officer’s Report to Weston Village Hall AGM on 27 April 2026

Prepared by Julie Gair

In my capacity as a Parish Councillor, I serve as the representative for the Weston Village Hall Committee. My responsibilities include reporting on activities related to the Village Hall to the Parish Council and, in turn, relaying relevant Parish Council updates back to the Village Hall Committee.

The Parish Council meets on the second Tuesday of every month. Following these meetings, I provide updates to the Village Hall Committee which tries to meet the fourth Monday of each month. This regular schedule ensures that information is exchanged promptly between both groups, promoting effective communication and collaboration. The Parish Council’s ongoing support for Village Hall events, such as the Summer Fete and the Christmas Festive Evening, exemplifies the positive working relationship between the two bodies. These activities highlight the value of our constructive partnership and the shared commitment to community engagement.

Agendas and items discussed at Parish Council meetings are made accessible to the public via the Village Hall notice board and the Parish Council website. This transparency helps to keep the community informed about local governance and activities.

6.0 Website / Social Media / Communications:

We have not been able to recruit a website officer, this remains a concern to the committee as this medium is important to showcase our hall in a positive light. As an interim measure we are paying the consultant who set up the website, to update it as and when required. This is particularly important as we now have our online bookings system in use which shows the scheduler for the hall.

Helen Fergus continues to actively promote events via her own Facebook page on behalf of the committee. We thank her for her support and work.

We have now been able to access the Weston Village Hall Facebook page and are able to publicise events etc, via that medium.

We do make good use of the Compass magazine, having a page included every month which details the groups using the hall along with more detailed adverts as appropriate to events.

We now produce a Newsletter periodically throughout the year which is also summarised in the Compass magazine and as such reaches all homes in the area. The newsletter is electronically circulated to all supporters of our hall as well as being shown in noticeboards etc.

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AGM Report Weston Village Hall April 2026

7.0 Booking Officer’s Report:

We still have a very busy hall in weekdays with regular users although we have lost our largest user Weston Wombats Preschool Playgroup.

We have gained

We have had a reasonable amount of weekend bookings from Weston and all-around Staffordshire.

Derek Gair

Bookings Officer

8.0 Regular Users’ Reports:

Thank you to those representatives who have provided an update on their group or club, these have been included below.

8.1 FSD Dance – AGM Report

FSD Dance runs children’s dance classes across Stafford and Stone, with our main branch based at Weston Village Hall. We have proudly been part of the hall for the past six years, providing a wide range of dance classes for local children in a variety of styles.

We currently hire the hall on Tuesdays, Fridays, and selected weekends for classes, rehearsals, and children’s parties and events. Across the school, we now teach over 250 pupils, with our Weston classes offering fantastic accessibility for local families—being within walking distance for many, while also providing an out-of-town option for surrounding villages.

Our presence at the hall continues to have a positive impact on the local community. We work closely with local primary schools and regularly take part in village fetes and spring fairs. Over the past year, we’ve also provided our dancers with incredible performance opportunities, including trips to Disneyland Paris and His Majesty’s Theatre in London. We are now looking forward to our upcoming annual show at the Gatehouse Theatre.

The facilities at Weston Village Hall are fantastic. The space is modern, clean, and welcoming, with great parking and ongoing support from the committee. It truly is a happy place for both our dancers and staff.

We would like to say a sincere thank you to the committee and all the volunteers at Weston Village Hall for your continued support.

Kind regards

Olivia Falsone

8.2 Indoor Bowls Group:

The indoor bowls group has a core membership of about 20 people.

AGM Report Weston Village Hall April 2026

Page 22 of 34

Members of various retirement ages come along and enjoy a nice sociable get together and play bowls in a noncompetitive way.

Some of the members live on their own, and attending the bowls club once a week helps them to have an enjoyable time ,and gives them a feeling of wellbeing , and helps to raise their confidence in taking part in a sociable sport.

Overall the club plays an important part of the village activities,

and supports the village of Weston on organised events throughout the year.

Regards

Dave Hadley

Weston bowls club.

8.3 LADIES MONDAY AFTERNOON BADMINTON (REPORT FOR 2025/2026 AGM OF WESTON VILLAGE HALL)

Numbers attending the Monday afternoon session of Badminton have

increased significantly and now stand at 12.

We play most Monday afternoons (apart from some Bank Holidays and the occasional whole day booking).

The ladies are grateful for information that the Committee pass on to them – risk assessments, emergency evacuation of building, etc.

Our players don’t take themselves too seriously – there are occasions when hysterical laughter erupts, difficulties in remembering who served last and what the score is still happen – but it all adds to the fun of the afternoon and the relaxed atmosphere in which we play.

Angela Martin

8.4 Pilates

As of 2008 I have held my Strength in Movement class at the hall every Wednesday night at 6.15pm. I am grateful and pleased to report that the class is still doing well and is open to the residents of the village and surrounding areas.

The hall is a great venue for what we need and I’m hoping this next year will be as good if not better than previous years.

The class is designed for all ages and abilities and it’s great that young and older generations working on their strength and movement together.

Sincerely

LUCY LAINTON

8.5 Roger Parkes Vocal Group:

We are a local music production group who use the village hall on a weekly basis for rehearsals in preparation for our upcoming theatre shows. As our vocalists are based across different areas, the

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AGM Report Weston Village Hall April 2026

hall provides us with an invaluable space to come together regularly, collaborate, and develop our productions.

Over the past couple of years, we have also performed an annual show, bringing the community together for live entertainment and helping to support local arts and engagement. We have another planned in October this year.

The hall continues to be an important part of our creative process, giving us a consistent and welcoming environment to rehearse and get together as a group.

Thank you again for your continued support, we really do appreciate being able to use the space.

Unfortunately, we won’t be able to attend the AGM this time as we’ll be rehearsing in the hall that evening for our upcoming show, which is coming up very soon but we hope it goes really well and appreciate all the work that goes into organising it.

Kind regards, Kelly

8.6 Weston Table Tennis -Season 2025-2026

During in the season 2025-2026 and as in the previous year, Weston Table Tennis Club entered three teams into the local Stafford Table Tennis League. They all successfully completed their league campaigns with Weston Apollo finishing the highest of the teams in sixth position. Weston Pioneers were eighth and Weston Voyagers tenth in a highly competitive league.

Our Tuesday TT sessions continue to be extremely popular and well attended and the standard of play continues to be of a high level. We still have a waiting list of people wishing to join our regular weekly sessions. Currently, our standard practice is to invite those on our waiting list to attend our sessions should one of our regular attendees be unavailable. This seems to be working well and all who attend enjoy our weekly sessions.

Many thanks to the Committee members and helpers who without, we would not have this facility available to us. Thank you.

Regards

Steve Gadsby on behalf of Weston TTC

8.7 Thursday Badminton Group:

Thursday badminton club is a mixed club for players who like to have competitive games. There are 12 members at present with a range age of 18-80+.

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AGM Report Weston Village Hall April 2026

Anyone who would like to come down is welcome to join us on a Thursday evening from 7.30pm to 9pm. The first session is free so you can give it a try!

My e-mail is in the Compass or just turn up on the night.

June Munden

8.8 U3A Table Tennis:

“ I organise and run a Table tennis group for U3a at this hall.

We have had a successful year at WVH with the excellent co-operation of the hall’s committee. The facilities are very good, and the atmosphere is friendly and welcoming. “

Carol Burnett U3A Group leader.

8.9 Yoga:

Elena Leoncelli’s Yoga class continues to grow in popularity. This is a comment from two of her students….

“ I have been attending Elena’s yoga classes for about three years now and have benefited enormously both physically and mentally. Physically I am so much stronger and more flexible, especially in my legs and hips and I can feel my muscle tone has improved. Mentally the classes help by taking me out of the house to spend time with a lovely group of people. Elena is a patient and dedicated teacher, and I’d really miss her classes if I couldn’t attend”

“I joined the Iyengar Yoga Group around 4 and a half years ago, in fact the first class! I have to admit exercise and I don't go together. However I found something that had me going back every week and since the start of 2025 I now attend twice a week! The Yoga practices are easily explained and demonstrated by Elena, there is always another version for those that may struggle, so you are never pushed out of your comfort zone. The group is a mixture of female and men from 25 to 70, all with different abilities. I am in better shape and can see the progress I have made. The other benefit is the friendships that I have made make it even more special. I find myself looking forward to the next class!”

8.10 WESTON VILLAGE HALL COFFEE MORNINGS (REPORT FOR 2025/2026 AGM OF WESTON VILLAGE HALL)

Coffee mornings are held in the bar area of the Village Hall on the first and third Mondays of the month.

The first Monday’s coffee morning is run by members of the Village Hall’s committee. The third Monday’s coffee morning is run by Hazel Evans and friends. Both mornings are very well attended – sometimes there is standing room only!

Those that attend are mostly from the Village, but we do have people from the surrounding area come along, even members of the U3A’s table tennis club that play on a Monday morning come along to enjoy a cuppa and cake after their matches.

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AGM Report Weston Village Hall April 2026

On two occasions children from St. Andrew’s primary school have visited the coffee morning and entertained us with their singing and also reading their favourite story. Occasions enjoyed by not only the children but those villagers at the coffee morning. More visits are planned for the future.

A lending library and jigsaw scheme is also open to all and is very popular with those that attend the coffee morning.

Donations are made and monies raised go to the Village Hall .

Angela Martin

8.11 Healing Voices Choir:

Our choir was formed in 2015 to inspire and support people affected by cancer. Following an unavoidable change of evening for our weekly rehearsals we moved to Weston Village Hall last June and we have been delighted with the excellent facilities the Hall provides.

We meet each Monday from 7.30 to 9.30 pm and currently have 35 members including two new recruits since moving to Weston.

The choir provides the opportunity to meet others who have been through or are going through similar cancer experiences and to enjoy the considerable fun we have from singing with a lovely group of friendly positive people.

We give performances from time to time at various venues, and we much enjoyed singing carols at the Festive Evening and Christmas Lights Switch-on in the Village Hall last November.

The Village Hall committee have been very supportive and helpful and we give them our grateful thanks.

Mark Dalton

The Village Hall Management Committee members would like to thank all our regular hirers for supporting our hall. The hall is for our community, run by volunteers and supported by our community without you the hall would be nothing.

Thank you.

Thank you for reading this report .

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AGM Report Weston Village Hall April 2026

AGM RÈport Weston VillagÈ Hall April 2026 Page 27 of 34

Appendix I

DEVELOPMENT PLAN

2026 to 2029

This Development Plan has been prepared by the Weston Village Hall Trustees and Management Committee to ensure the continued maintenance, compliance and development of this valued resource for the village of Weston, Stafford, Staffordshire.

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The following key applies to the plan: -

Initial Name Committee Role
JM John Mayne Chair
AE Alison
Elsmore		 Trustee / Secretary / Treasurer / Regular
Lettings
DG Derek Gair Trustee / Occasional Lettings / Booking
Secretary
GW Gail Wray Trustee
JG Julie Gair Minutes Secretary / Operational / Projects
Officer
AM Angela
Martin		 Trustee

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AGM Report Weston Village Hall April 2026

----- Start of picture text -----
1 Strategic
Complete new lease agreement with Parish Council
1.1 2026 £2,000.00 AM & AE
including Charitable Status
Develop Continuity Planning for the Management Whole
1.2 Jul-26 nil
Committee Committee
Implement "Friends of Weston Village Hall" group to
1.3 support activities at the hall both fundraising and May-26 Nil JG / AE/ +?
maintenance.
----- End of picture text -----

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AGM Report Weston Village Hall April 2026

2 Premises Premises
2.1 Kitchen
2.1 Upgrade / replace Kitchen 2027 / 28 £10,000.00 TBA
2.2 External Structure
2.2.1 Act on advice to deal with settlement crack whilst
obtainingsupport from Parish Council		 Jul-26 £1,000.00 JG/AE
2.3 Changing Rooms
2.5.1 Working party to explore options to upgrade the hall
including the removal of the chainging rooms as no longer
used.		 2027 TBC Whole
Committee
and Parish
Council
2.4 External Area
2.4.1 Develop working party of volunteers to prepare planting
areas and plant and maintan including hanging baskets.		 May-26 £150.00 GW to lead
all members
to support
2.4.2 Have designated Disabled Parking bay marked. Sep-26 £500
Estime		 TBA
2.4.3 Obtain formal Report on the condition of the Car Park -
Dawkeswhilstliaisingwith landlord- Parish Council		 Jul-26 £500 Est TBA
2.4.4 Upgrade Signage of Hall Jul-26 £500 Est AE / JG
2.5 Heating and Hot water Systems
2.5.1 Split heating zones to enable individual control over each
area particularly the bar area and main hall being
separated. Utilising the boiler to the changing room area
should support this.		 Aug-26 £2,000.00 Whole
Committee
2.5.2 Remove hot water cylinder from changing room area. And
install over the sink heater for hand washing.		 Aug-26 £1,500.00 Whole
Committee
2.6 Toilets
2.6.1 Upgrade Ladies Toilets 2027 £5000
estimate		 TBA

2.6.2

Upgrade Gentlemens Toilets

AGM Report Weston V ~~illage Hall April 2026~~

~~Page~~ ~~31 of~~ ~~34~~

----- Start of picture text -----
3 Marketing / Communication
Continue development of communication with our
community:-
2.7.1 Quarterly Newsletter ongoing Nil AE
Website - Continue to explore options to manage this on
2.7.2 behalf of the committee ongoing Nil JG
Facebook - Continue to access and develop this as a
2.7.3 vehicle to inform our community ongoing Nil HF / AM
Noticeboards - Ensure they are relevant, professional and
2.7.4 engaging May-26 nil GW
----- End of picture text -----

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AGM Report Weston Village Hall April 2026

----- Start of picture text -----
4 Income
Whole
4.1 Lettings - continue to embrace new hirings of the hall. ongoing Nil
committee
Lettings - continue to develop and embrace the on line
4.2 booking system to support production of professional ongoing nil AE / DG
invoices.
4.3 Continue with coffee mornings and library / puzzle room ongoing nil AM
4.4 Explore grants that are available to community halls. ongoing Nil JG / AE
----- End of picture text -----

----- Start of picture text -----
IT
5
Install a smart screen / TV in the bar area to support
5.1 Jul-26 £1,000.00 JM / AE
meetings.
Purchase projector and screen to be used in the main hall
5.2 Jul-26 £500.00 JM / AE
for meetings, presentations etc.
----- End of picture text -----

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AGM Report Weston Village Hall April 2026

----- Start of picture text -----
6 Risk
6.1 Develop a Risk Register May-26 Nil AE
6.2 Explore securing of building following IT update. Aug-26 £1,000.00 JM / AE
6.3 Explore cameras for external of building. Aug-26 nil JM
7 Health & Safety
AGM April Whole
8.1 Appoint person responsible for H&S 2026 Nil Committee
8.2 Obtain formal Fire Risk Assessment May-26 £400.00 AE
Continue to develop use of TAMs system to manage
8.3 compliance ongoing Nil AE / JG
----- End of picture text -----

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AGM Report Weston Village Hall April 2026