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2025-03-31-accounts

Annual General Meeting Monday, 28[th] April 2025

Annual Report

Page 1 of 27

Contents:

Report Page
1. Chair’s Report and Overview of the year 3
2. Treasurers Report 5
3. Secretary’s Report 12
4. Grant Ofcer’s Report 15
5. Parish Council Link Ofcer’s Report 15
6. Website and Social Media Report 16
7. Booking Ofcer’s Report 16
8. Regular Users’ Reports 17

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AGM Report Weston Village Hall April 2025

1. Chair’s Report of 2025 / Overview of the year:

I would like to take this opportunity to reflect upon another successful year of our Village Hall operating for our community. I am pleased to report that a new member of the Committee joined us after last year’s AGM - welcome Jon Maine.

in

conjunction with the TAMS team has been a successful part of maintaining the Hall.

board.

the

Football area and to re-arrange doors so that the bar area of the Hall can operate independently whilst the main Hall is being used by other parties, i.e. Wombats play

group.

Thank you to everyone who worked hard on these grant applications.

1.2 Fundraising:

The Village community was invited to help with the Annual Fete. A wonderful response was made which ultimately led to a successful Fete being held last June with some new games and the return of old favourites. Money raised went towards matching the grant applications to enable the successful completion of essential updates to the building.

Finally, I would like to end my report by asking members of the Village community to come forward and join the Committee in maintaining this wonderful Village Hall – it is here for

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AGM Report Weston Village Hall April 2025

the benefit of all of us and needs your support.

I would also like to formally acknowledge the hard work that the members of the Committee give to this Hall, it is very much appreciated, not only by me but the rest of the community. Thank you all.

Angela Martin, Chair.

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AGM Report Weston Village Hall April 2025

2. Treasurer’s Report

The purpose of this report is to provide the Annual General Meeting of the Management Committee of Weston Village Hall with information concerning the Hall’s financial position as at the end of the financial year – 31[st] March 2025.

The financial report has been prepared by Alison Elsmore, Treasurer.

The Financial records have been independently checked and scrutinised by a qualified accountant in preparation for this AGM.

2.1 Financial Overview:

Extract from the Constitution:

“3. Objects The charity’s objects (‘the objects’) are for the purposes of a village hall for the use of the inhabitants of the Parish of Weston Staffordshire without distinction of sex, sexual orientation, age, disability, nationality, race, political, religious or other opinions, including the use of the property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants. [Nothing in this constitution shall authorise an application of the property of the charity for purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and/or section 2 of the Charities Act (Northern Ireland) 2008.]”

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AGM Report Weston Village Hall April 2025

Fig. I Proft & Loss Account
for fnancial year ended to31st March 2025
2023/24
2024/25
£
INCOME
12,399.02
Regular Users
13,643.44
5,745.75
Occasional Users
6,336.25
18,144.77
Subtotal of hiring income
19,979.69
562.50
Christmas Fete
524.67
50.00
Donatons
120.00
340.00
Farm Boy
0.00
Grants
8524.00
Piano Man
1602.50
442.35
Soup / Cofee mornings
1,138.28
964.01
Utlites refund
0.00
4,559.78
Village Fete
5,940.53
6,918.64
Sub total Other Income
17,849.98
861.44
Interest received
634.4
25924.85
TOTAL INCOME		 19,979.69
17,849.98
634.40
38,464.07

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AGM Report Weston Village Hall April 2025

Fig. 1 Continued…

EXPENDITURE
50.00
Auditor
Bank Charges
4,780.10
Cleaning
3,869.71
Compliance
0
Equipment
2,918.82
Gas & Electric
1,692.90
Insurance
823.68
Licenses
5,874.22
Maintenance
19.80
Security
23.00
Statonery, Postage etc.
23.10
Training
566.35
Water
170.00
Website / Media
713.63
WIFI
21,525.31
Overheads - sub total
93.45
Christmas Event
9,705.39
Furniture & Equipment
48.00
Gifs & Hospitality
Grant Expenditure
1,200.00
Legal work for New Lease
Open Day
Piano Man
175.50
Refunds to occ. letees
20.00
Remembrance Wreath
20.49
Cofee Mornings
1,007.73
Summer Fete
12270.56
SUB TOTAL
33795.87
TOTAL EXPENDITURE
-£7,871.02
Proft/loss for year ended 31st
March		 50.00
55.65
5,418.48
2,346.15
0.00
3,326.77
3,004.75
872.11
11,881.73
51.49
0.00
0.00
607.59
220.00
941.22		 £42,775.7
9
28,775.94
182.27
0.00
210.00
12,024.00
12.60
5.45
857.78
80.00
19.50
60.46
547.79
0.00
13,999.85
42,775.79
-£4,311.72

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AGM Report Weston Village Hall April 2025

FIG. 2

Fixed Assets

Current Assets Bank Account 1 Savings Account Petty Cash

Creditors

Current Assets / Liabilities

Total Assets less Liabilities

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AGM Report Weston Village Hall April 2025

2.2 Total Income £38,464.07

This is an increase of £12,539.22 on 2023/24 income is primarily due to the successful application for grants along with a new fund-raising activity – the Piano Man. Julie Gair was instrumental in organising this event and in co-ordinating the Parish Council and myself to obtain the grants, the committee appreciate Julie’s work and commitment.

2.2.1 Hirings of the Hall - £19,979.69

Our regular hirers ensure that our village hall is in use by a wide range of groups, all ages and abilities, throughout the week, both during the day and evenings. The hall is a vibrant place and is being used in line with the objectives of our Charitable Status – see item 2.2.3. We thank you all for your continued support of our hall.

We are pleased to confirm that we do continue to receive enquiries for both regular and occasional hirings. Our Bookings Secretary, Derek Gair, is managing this process and is always happy to help.

From September 2024 the charges for the use of the hall were increased. There are no plans to increase our charges in 2025/26.

2.2.2 Additional income raised £17,849.98.

Additional income is needed to support the various development projects for our hall. By continuing to plan for improvements to the hall, we are able to ensure that the building remains a safe and attractive place to be.

This has been provided by various fund-raising events, donations and grants throughout the year. Thank you to all our supporters for their valuable contributions.

2.2.3 Savings Income – 634.40:

Funds reserved in our savings account provide this additional income.

2.3 Total Expenditure - £42,775.79

This is an increase of £8,979.99 on last year but in line with the increase in activity .

2.3.1 Overheads - £28,775.94:

Expenditure on the operating overheads for the village hall remains significant. The committee have been informed, in regular financial reports throughout the year, of the

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AGM Report Weston Village Hall April 2025

various costs incurred running the hall. The hall is operated in a safe and compliant manner, providing a pleasant space for our community to use.

rooms.

2.3.2 Other expenditure - £13,999.85

Several areas detailed should be offset against income e.g. Christmas event, Piano Man, and village fete etc.

Two of our trustees are continuing to work with our solicitors and the Parish Council to finalise a new lease for the hall.

2.3.2 Grants:

The table below details the grants received during the year along with how the monies were used.

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AGM Report Weston Village Hall April 2025

Income
Date Details Company Amount
05/09/2024 Severn Trent Grant Severn Trent Water £6,500.00
12/11/2024 Acre Grant Acre £2,024.00
£8,524.00
Expenditure
08/10/2024 Circuit Board replacement etc GEI Electrical Ltd £2,850.00
08/10/2024 Bar Area Lights GEI Electrical Ltd £780.00
31/10/2024 Entrance hall and kitchen
foorings		 Advanced Flooring Solutons £1,680.00
20/11/2024 Exit doors to Hall and Kitchen Severn Valley Windows £6,714.00
£12,024.00
-£3,500.00

2.4 Conclusion for 2024/25 accounts:

The hall has had a very busy year with the committee managing to complete several capital projects which have improved the building. I would like to thank all of the committee members (and their spouses) for their commitment to the hall and for their support and work in the undertaking of these projects, particularly Julie and Derek Gair. I would also like to thank our regular hirers for their understanding and flexibility in accommodating the various works.

The profit and loss account indicates an in-year loss of £4,311.72 .

This includes for the capital works as previously mentioned, being undertaken to improve our hall.

2.5 Summary:

So, a busy year with costs being monitored and contained. Capital projects have been executed, in line with our plans and reported upon to the Parish Council and to the community, via our minutes and link officers. Reserves are being used to improve the facility, as agreed.

The role of Treasurer is a busy one. It was my ambition to raise invoices to our regular users monthly. However, the pressures of my own work, other voluntary commitments, and family commitments, have meant that I have not always been able to do this. However, invoices have been raised regularly throughout the year, which reduces the risk of a hirer running up a bill and then not paying. It also improves our cashflow. I am a great advocator of using processes to protect individuals and to improve efficiency. On that basis I continue to explore an online booking system which would automate the process.

Finally, I would like to thank Johan De Wet for the time he has taken to scrutinise these accounts and to support the robust management of the hall’s finances.

Alison Elsmore

Treasurer.

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AGM Report Weston Village Hall April 2025

3.0 Secretary’s Report:

This report is to inform those attending the 2025 AGM, of activities and actions undertaken by the Secretary on behalf of the Weston Village Hall Management Committee during the year April 2024 to March 2025.

3.1. Membership of the Weston Village Hall Management Committee :

We would like to formally thank the people who work to keep Weston Village Hall operating including: -

3.1.1 Resignations:

During the year there have been no resignations from the committee.

3.1.2 Recruitment:

We are pleased to welcome Jon Maine to the management committee. He has a range of skills to offer, amongst which is the ability to manage the Health and Safety element of the hall management.

1.4 Structure:

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AGM Report Weston Village Hall April 2025

The committee is made up of the following roles: -

Officers work as a team and support each other whenever necessary. J Gair in particular, has undertaken considerable work on behalf of the committee, to secure grants as detailed in section 8 of the report.

It is anticipated that the existing committee members should be able to continue to run the Village Hall, thus ensuring that it remains open for community use. But the need to recruit additional support remains high.

The committee has the unofficial support of spouses, without which the job would become exceedingly difficult indeed. Their contributions towards the maintenance and running of the hall are immensely valued and appreciated by all.

3.2 Compliance, Cyclical Servicing and Risk Management

During the 2024/25 year the committee continue to work together to ensure that the building operates in a safe compliant manner.

3.2.1 Compliance and Cyclical Servicing :

The Service Level Agreement with Entrust Ltd is working well. The agreement ensures that all necessary servicing is undertaken in a timely manner and by suitable qualified engineers. The monthly Legionella water testing and recording thereof, is undertaken by a qualified engineer, rather than relying upon someone on the committee to do this.

Evidence of servicing is uploaded onto the online management system.

Under the Entrust SLA the hall has access to the Staffordshire County Council approved contractor lists and rates. The committee carry out detailed procurement processes when procuring goods and services for the hall, in line with our Finance Policy. Having access to the approved contractor list has been helpful. However, this did not restrict us from obtaining quotations from other contractors too, whilst being mindful of the risks involved.

Weston Village Hall is a pilot for this scheme and continue to work with Entrust officers in its development.

3.2.2 Risk management:

Risks continue to be identified and managed by the committee.

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AGM Report Weston Village Hall April 2025

Risk Assessments / Risk Register:

The committee continue to prepare risk assessments for all activities and to work closely with contractors in this area.

Last year the committee asked all regular users of the hall to provide evidence of their risk assessments, which they did – thank you all.

This will be an annual exercise to ensure that the hall’s risk register is relevant.

3.3.0 Insurance: The hall is insured with the appropriate cover with Zurich Insurance until the end of March 2026. Details of the insurance are displayed in the entrance hall.

3.4.0 Policies :

The following policies have been reviewed, or are in the process of review: -

We will continue to work together to develop and prepare policies and procedures to support the compliant operation of the hall. Support Staffordshire and ACRE provide guidance and knowledge to the committee in this key area.

3.3

Lease Agreement:

The VHMC lease the hall from the Parish Council. The lease was created in 1973 for 60 years. There are now less than 10 years left to run.

Two of our Trustees, Angela Martin and I are working with our Solicitors, Nowell Mellor, to prepare a new lease. This will be based on a Charitable Incorporated Organisation (CIO). We are being guided by our solicitor on this complex journey.

3.4 Support Staffordshire :

We are members of Support Staffordshire, which affords the opportunity to attend networking meetings with other village hall volunteers and also to have access to ACRE and other volunteer groups.

Our officers have attended several networking meetings this year, these sessions provide opportunities to learn how other hall are managed, learn from their experiences. We were able to host the October 24 meeting in our hall and the committee were proud to showcase all that is good about our hall.

3.5 Development Plan:

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AGM Report Weston Village Hall April 2025

The 2023 – 2026 Development Plan - see Appendix 1 - is still relevant. The 2025/26 committee will need to review this to reflect the work that has been completed and any new developments to be planned. A copy of the plan will be available at the AGM and upon request.

Alison Elsmore

Secretary

4.0 Grant Officer’s Report:

In 2024 the Committee were successful in obtaining two grants – £6,500 from Severn Trent Community Fund and £2,000 from the Platinum Jubilee Fund via ACRE (Action with Communities in Rural England).

These grants enabled us to complete the following projects: (i) New flooring in the entrance hall and kitchen (ii) Replace and upgrade the external doors in the kitchen and main hall with stronger and more secure aluminium doors (iii) The installation of a new 24way distribution board and upgrade the lighting in the bar area

These capital project improvements will mean the Village Hall will continue to be well maintained, safe and fit for purpose. This 2024 investment project will now provide our community with the legacy of a sustainable facility for years to come. One of the conditions of the grants was that an Open Day, showcasing the Village Hall and the improvements that had been undertaken, had to be held. This took place in February 2025 and was a successful event which the community supported. This event was also supported by many of our regular users – table tennis; bowls; FSD Dance; badminton and Pilates for which we were very grateful.

Julie Gair

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AGM Report Weston Village Hall April 2025

2.4.25

5.0 Parish Council Link Officer’s Report:

Parish Council report to Weston Village Hall AGM April 28th 2025

Prepared by Gail Wray

In my role as a Parish councillor I represent Weston Village Hall Committee and report on the activities associated within the Village Hall.

The Parish council usually meet on the second Tuesday of each month, after which

I report back to the village hall committee which tries to meet on the fourth Monday of each month.

These monthly meetings ensure that both the Parish councillors and the Village hall committee members receive up to date information, and also that we maintain a good working relationship, the success of a grant application recently shows positive proof of this. Minutes from the meetings can be viewed on the notice board on the Green for the Parish Council and by the main entrance to the Village Hall, also available on line.

6.0 Website / Social Media / Communications:

We have not been able to recruit a website officer, this remains a concern to the committee as this medium is important to showcase our hall in a positive light.

Helen Fergus has actively been promoting events via her own Facebook page on behalf of the committee. Helen has submitted this report: -

“ The Facebook posts were well received for the promotion of the Village Fete last June. Following the suggestion for the children of St. Andrew's School to design posters, I managed to use them all on this platform as well as to laminate and display some around the village. This seemed to be welcomed, and I had lots of comments about this great idea. It was nice to include our village children.

The Facebook posts also had a positive contribution to help on the day. I've continued to promote the Coffee mornings every first and third Monday of the month. I'm not sure what the impact of these posts has been as I haven't had any feedback about it… The Roger Parkes Piano Man evening definitely benefitted from being promoted on social media and was a great event. I had lots of enquiries about the event and could have sold ” more tickets ….

Issues with our own Facebook page are being resolved with the help of M Willing. Many thanks for both Helen and Matt for your support with this important element of our communication.

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AGM Report Weston Village Hall April 2025

We do make good use of the Compass magazine, having a page included every month which details the groups using the hall along with more detailed adverts as appropriate to events.

7.0 Booking Officer’s Report:

It’s the first winter when the heating thermostats for the hall and entrance/toilets area have been connected the correct way around and this has made it much easier to get the correct heating for each event.

The replacement of the external bar door and now having keys to open and lock the door externally has made it much easier to use this area separately, especially when Wombats are in the hall. As an example, the bar area will be used all day for the election polling station on 2[nd] May when Wombats are in the main hall. The polling officers with be able to use toilets in the football area.

The hall is still well used by regular users during the week and Yoga lessons have increased this year by an additional evening.

Occasional users are still mainly from outside of Weston. We do get many compliments on the cleanliness, facilities, size of the hall and car park.

The Parish Council agreed to a Stafford Falcons girls' team using the village green for games played on Saturday mornings during the football season. The Village Hall Management Committee supported this initiative by allowing access to our changing rooms and the car park. It was agreed that no charge would be levied in the first year.

Derek Gair

Bookings Officer

8.0 Regular Users’ Reports:

Thank you to those representatives who have provided an update on their group or club, these have been included below.

8.1 Easy Steps:

No formal report received.

8.2 Football Club:

No formal report received.

8.3 FSD Dance Group:

FSD is currently hiring Weston Village Hall on Tuesdays and Fridays for weekly dance classes, as well as hosting rehearsals on Saturdays in preparation for our exciting upcoming trip to Disneyland Paris this summer!

We are incredibly thankful for the fantastic facilities at Weston, which continue to support and inspire our young dancers in the local community.

FSD currently has 249 pupils and we’re proud to be growing every term!

Thank you for your continued support,

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AGM Report Weston Village Hall April 2025

Liv

8.4 Indoor Bowls Group:

The bowls club has a membership of about twenty people. The club provides a very friendly social atmosphere for all those that attend. It helps those with variable abilities / disabilities to improve their confidence in self-esteem. The club as recently invested in a mat storage unit, which has made it a lot easier to roll out the mats and to wind them up at the end of the session.

To sum up, the club is very integrated into the activities of the village hall, and provides support in general throughout the year to make Weston village Hall. a proud place to be a member of.

Regards Dave Hadley

Weston bowls club.

8.5 Ladies Monday Badminton Group:

Numbers attending the Monday afternoon session of Badminton have increased and we are able to play nearly every Monday afternoon during the year (apart from some Bank Holidays and whole day bookings).

The ladies are grateful for information that the Committee pass on to them – risk assessments etc.

We still have problems remembering who served last and what the score is – but it all adds to the fun of the afternoon and we still don’t take ourselves too seriously.

Angela Martin

8.6 Pilates:

The group are well supported by members. They have their own insurance and complete their own risk assessments.

Happy with the hall over the last year. The heating has been fine and very pleased with the refurbished hall floor.

Lucy Lainton.

8.7 Roger Parkes Vocal Group:

No formal report received.

8.8 WESTON TABLE TENNIS CLUB 2024-25

Weston Table Tennis Club entered three teams into the Stafford TT league during the 2024-25 season which was the same as the previous year.

There is now only one division in the Stafford. However, there was an increase of a further two extra teams from last season. One of the Weston sides lost one of their long-standing members due to him relocating to a different area of the country. Luckily, we were able to replace him with someone who had attended our Tuesday TT sessions and wished to play at a more competitive level. In his first season he has achieved an extremely creditable win average of over 50%. (We

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AGM Report Weston Village Hall April 2025

must be doing something right at our Tuesday sessions!) Actually, he is a natural talented player who does excel at a number of different sporting activities.

Once again, our Tuesday TT sessions have been extremely popular and well attended, and we currently have numerous people on our waiting list. (Which I believe the U3A also have.) Opportunities to join don't occur too often and in the past eighteen months or so we have only taken on three new members, two of which actually live in the village. The standard of play continues to remain at a high level and is possibly one of the main reasons people enjoy attending the sessions. It's also rewarding to see players improve and increase their individual skill levels since they first started our sessions.

Our thanks go once again to the Village Hall Committee members and others that may assist in the smooth running of the hall and their constant dedication in the improvement of the venue facilities. Many thanks.

Regards

Steve Gadsby on behalf of Weston TTC

8.9 Thursday Badminton Group:

“The club runs every Thursday from 7.30pm to 9pm. There are twelve members at the moment which is the maximum we can have with one court. We do not have a waiting list at the present time.

It was decided that from the 24-25 season there would be an age limit, and we would not have anyone under the age of 18 years due to the safeguarding policy for children under that age. Effectively this means that a Thursday night is now adults only.”

June Munden

8.10 U3A Table Tennis:

“ WVH is a pleasant venue for myself and my U3A members to play table tennis. Everything works smoothly especially now that the floor has been resurfaced. We all enjoy our coffee mornings with your community. “

Carol Burnett U3A Group leader.

8.11 Wombats:

“ Hi Alison

thank you as always for your ongoing support and committee Karen and myself have completed first aid we currently have 10 children on register and hope to still have 8 in September Most off out children are from the travelling family’s which are probably keeping wombats going hoping we will have more enquiries in next couple of months again Karen and I would like to say a huge thank you to you and the village hall committee for their support regards Tina Karen thank you “

Tina Blackman

8.2 Yoga:

No formal report received.

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AGM Report Weston Village Hall April 2025

8.3 Thanks:

The Village Hall Management Committee members would like to thank all of our regular hirers for supporting our hall. The hall is for our community, run by volunteers and supported by our community without you the hall would be nothing.

Thank you.

Thank you for reading this report.

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AGM Report Weston Village Hall April 2025

Appendix I

DEVELOPMENT PLAN

2024 TO 2027

This Development Plan has been prepared by the Weston Village Hall Trustees and Management Committee to ensure the continued maintenance, compliance and development of this valued resource for the village of Weston, Stafford, Staffordshire.

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The following key applies to the plan:-

Inital Name Commitee Role
AM Angela Martn Trustee / Chair of Commitee /
Fund Raising
AE Alison Elsmore Trustee / Secretary / Treasurer /
**Regular Letngs **
DG Derek Gair Trustee / Occasional Letngs /
Booking Secretary
GW Gail Wray Trustee / Parish Council
Representatve
JG Julie Gair Minutes Secretary
JM Jon Mayne Health & Safety

Ref Area Details Time Costs Person

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AGM Report Weston Village Hall April 2025

Line Responsible
1. Strategic
1.1 Policies Develop a robust policy management process June
2024		 Nil AM & AE
1.2 Lease Organise a new lease for the building with the Parish
Council		 Summer
2025		 £1300.00 AM: AE:
GW: D
1.3 Contnuity Prepare succession plan for the longevity of the
commitee		 Ongoing All
commitee
1.4 Inclusion Encourage representatves of stakeholders to atend
commitee meetngs		 April
Annuall
y		 All
commitee
1.5 Risk Develop Risk Register Summer
2025		 Nil All
commitee
1.6 Safeguarding Appoint Safeguarding Ofcer external or internal. ASAP TBA All
commitee
1.7 Commitee
Structure		 Review the structure of the commitee April
Annuall
y		 Nil All
Commitee

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AGM Report Weston Village Hall April 2025

Ref Area Details Time
Line		 Costs Person
Responsible
2. Premises
2.1 Electric/ Lightng
2.1.1 Upgrade remaining lightng to LED energy efcient bulbs etc. Autumn
2024		 All
Commitee
2.1.2 Replace Electrical Distributon Boards Autumn
2024		 JG / AE
2.1.3 Upgrade external electrical connectons Oct
2025		 TBA AE
2.2 Entrance Hall
2.2.1 Replace the Hard fooring Autumn
2024		 JG
2.2.2 Replace / refurbish Doors Summer
2025		 JG
2.3 Roofng
2.3.1 Replace all gutering to the building Summer
2025		 AE
2.3.2 Replace all soft boards around the building Summer
2025		 AE
2.3.3 Obtain quotaton for the replacement of the roof. Summer
2025		 AM
2.4 Kitchen
2.4.1 Upgrade main kitchen 2026 TBA TBA
2.5 Bar Lounge
2.5.1 Replace Flooring Completed 2024
2.5.2 Incorporate toilets into the area to enable the lounge to be used whilst the
playgroup are using the main hall.		 2026 TBA TBA
2.5.3 Replace fre doors with more robust doors to act as both fre and entrance Completed 2024

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AGM Report Weston Village Hall April 2025

doors.
2.5.4 Replace the black tables Completed 2024
2.6 Changing Rooms and Showers
2.6.1 Upgrade changing rooms and showers – grant project 2025/6 TBA JG + Parish
Cncl
2.7 Main Hall
2.7.1 Upgrade / replace double doors to hall Summer
2025		 TBA JG / AE
2.7.2 Stripand repolish hall fooring. Completed 2024
2.7.3 Replace chairs Summer
2025		 TBA GW / AE
2.8 External Area
2.8.1 Plant fowers along the fence area. Summer
2025		 TBA TBA
2.8.2 Have designated disables parking bay marked out Summer
2025		 TBA TBA
2.8.3 Obtain formal report of the conditon of the car park. Summer
2025		 TBA TBA
2.9. Heatng and Hot Water Systems
2.9.1 Upgrade hot water systems Completed 2024
2.9.2 Improve the heatng within the bar area Autumn
2025		 TBA TBA
2.10 Toilets
2.10.1 Upgrade Ladies and Disabled w.c. 2026 TBA TBA
2.10.2 Upgrade Gents w.c. 2026 TBA TBA

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AGM Report Weston Village Hall April 2025

Ref Area Details Time
Line		 Cost
s		 Person
Responsible
3.0 Marketng
3.1 Upgrade external signage Summer
2025		 TBA TBA
3.2 Website – Update website and maintain upto date. Asap Tba tba
Ref Area Details Time
Line		 Cost
s		 Person
Responsible
4.0 Informaton Technology
4.1 Explore smart screen or projectors and screen - to be sited in bar area / main hall
or both to enable presentatons to be made.		 Autumn
2025		 TBA TBA
Ref Area Details Time
Line		 Cost
s		 Person
Responsible
5.0 Health & Safety
5.1 Utlise Entrust TAMs system to monitor and manage Compliance and Health &
Safety		 Ongoing All
Commitee
5.2 All users of the hall record checks of the hall before use including;

Commitee Members

Regular Users

Occasional Users

Cleaners		 Asap DG
5.3 Review Fire Safety Acton Plan and Risk Assessment Annually
in May		 Nil JM / AE
5.4 Risk Assessments – Update Register of risk assessments from regular users Annually
in May		 Nil AE

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AGM Report Weston Village Hall April 2025

AGM Report Weston Village Hall April 2025 Page 27 of 27

Proflt & Loss Account for Flnanclal year ended to 31st March 2025 2024125 2013124 INCOME 12.399.02 5,745.75 18,144.77 562.50 50.00 340.00 Regular U seTS Occa5i0nal V5ers Sub total of hiring income Christmas Fete Donations Form Boy Grants Plano Mano Soup I Coflee mornings utilities ref und Vill age Fete Sub total Other Income 13,643.44 6.336.25 19,979.69 524.67 120,OD o.oo 8524,CbD 1602.50 1.138.28 19,979.69 442.35 964.01 4,559.78 6,918.64 5,940.53 17.849.98 17W9.98 861.44 25924.85 Interest rece ived TOTAL INCOME 634,4 634.40 38,464.07 EXPENDITURE 50.00 Auditor Bank Charges Cleaning CompLiance Equipment Gas & Electric Insu rance Licen5e5 Maintenancè Security stationery Postage et£ Training Water Website l Media Wiif li (Jerhead$ - sub total Chri5tma5 Event Furniture & Equipment Gifts & Hospitsiiry Grant Expenditure Legal work for New Lease so.00 55.65 5,418.48 2,346.15 4,780,10 3.869.71 2,918.82 1,692.90 823.68 5,874.22 19.80 23.00 23.10 566.35 170. 713.63 21,525.31 93,45 9.705.39 /k8.00 3.326.77 3,OD4.75 872.11 11,881.73 51.49 607.59 220.00 941.22 28.775.94 182.27 210,00 12,D24.00 12.60 1,200.00 Pageiof5

Open Day Pianoman Refunds tv occ lettee5 Remembrance Wreath Coff ee Mornings Summer Fete 5.45 857.78 80.00 19.50 60.46 547.79 D.00 175.50 20.00 20.49 1,1)07.73 12270.56 SUB TOTAL 13.999.85 33795.87 TOTAL EXPEPIOITURE 42,775.79 £42,775.79 -£7,871.02 Profiil1055 for year éthded 31st March -£4,311.72 P3geEofS

Balante Sheet Fln•nclal Yoay ended 31st March 2025 2024 2025 Flxed A55ets 0.00 0.00 Curfent Assets BankAccount I Saving5 AcCo￿nt Petty Cash 6,305.18 .35,984.99 72.21 10,763.68 26,630,50 91.10 37,485.28 42,362.38 Credltors 0.00 0.00 Current Asset51 Liabilities 42,362.38 £37,485.28 Total As$ets le55 Uablllties 42.362.38 £17,485.28

Accounts Prepared byj A M Elsmore - Treasurer: Signed Accounts Checked by; Jdewet Signed: Date; Page 3 ors

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