Meeting Notes
Cole Valley South District Council 18[th] ANNUAL GENERAL MEETING
(For the period January – December 2023)
12.30 Saturday 13[th] July 2024
96[th] Birmingham Priory Hall, Colmore Road, Kings Heath, Birmingham, B14 7PE.
1 Welcome District Chairman.
Dave Allen welcomed adult volunteers from across the district to Cole Valley South’s District AGM.
2 Apologies and Attendance.
Copies of the attendance sheet and apologies submitted in advance and at the meeting are provided at the end of these meeting notes.
3 Governance.
3.1 Quorate. The Chairman confirmed that with over 20 persons present the AGM was quorate as per the guidelines set by Birmingham County Scouts and adopted by the District in 2022.
| 3 3.1 |
Governance. Quorate. The Chairman confirmed that with over 20 persons presentThe Chairman confirmed that with over 20 persons present the AGM was quorate as per the guidelines set by Birmingham County Scouts and adopted by the District in 2022. |
|
|---|---|---|
| 3.2 | Minutes of the Last Meeting.Copies of the Meeting Notes from the 16th | |
| AGM of Cole Valley South Scout Council held on Saturday 28thJune | ||
| 2023 were circulated at the beginning of the meeting and approved by those present pending the alteration of Abi Gregory’s then role as |
AGREED | |
| District_Network_Commissioner. | ||
| 3.3 | District Constitution. In line with and Birmingham County Scouts the | |
| meeting was asked to adopt the model constitution as set out in | AGREED | |
| Chapter 5 of The Scouts Policy Organisation and Rules (POR), | ||
| 3.4 | Financial Year. The District’s financial year begins on 1stJanuary and ends on 31stDecember. |
AGREED |
| 3.5 | Elected Members(This resolution is required by POR 5.4.5.8b). | |
| This Council resolves that the number of elected members of the | AGREED | |
| District Trustee Board shall not exceed seven. | ||
| 3.6 | District Trustee Board QuorumThis Council resolves that the members | |
| present and voting at any duly announced meeting of the District Scout | ||
| Council shall constitute a quorum provided that they include at least three ex-officio members of the District Trustee Board including the |
AGREED | |
| District Lead Volunteer or his/her representative. The quorum must be | ||
| present throughout the meeting. | ||
| 3.7 | Sub Committees. The Council resolves to allow the Trustee Board to | |
| set up separate sub committees and hybrid meetings as required to | AGREED | |
| meet specific requirements within the district. |
Birmingham Cole Valley South District Scout Council
Charity Number 504383 Page 1
Meeting Notes
4 2023 District Review.
4.1 Adam Brinkworth, District Lead Volunteer.
District membership was up 5% over the last 12 months, continuing the post Covid trend. Squirrel dreys continue to increase, with 4 currently operating within the district and 3 more planned to start during the next year.
The districts success is also visible at the County Chief Scout Award Events, at which over 224 young people from Beavers, Cubs, Scouts Explorers and Network and 18 Squirrels from Cole Valley South have recognised for their achievements during 2023.
There are strong group and district led programmes across the sections and a successful district camp held at Blackwell Court for 425 people.
Following the rebooting of the district’s Young Leader programme in 2022 there are now 73 registered Network members.
He also thanked the adult volunteers across the district for their hard work over the last 12 months, many of whom have been recognised in long service and other higher awards.
After thanking the district team for their hard work, he concluded by saying that there are still a great many changes ahead of us in the way that the Scouts is organised via transition and a determination to keep the Scouts safe at national, county and district level.
4.2 District Trustee Board’s Annual Report Including Annual Statement of Accounts.
Copies of the District Accounts for 2023 were circulated at the beginning of the meeting and key elements, were outlined by the Chairman in the absence of the Treasurer.
Due to changes in POR, and centralisation of Explorer Unit accounts the districts overall financial holdings are now above £50k so the Trustee Board now needs to appoint an Independent Examiner to review the accounts.
| 5 5.1 5.2 5.3 5.4 5.5 5.6 |
The accounts were then approved by those present. A copy of the accounts is attached to these notes. AGREED Appointments. The Chairman outlined that to comply with POR requirements Trustees can now only stand for a maximum of three terms of three years and that requests for potential postholders had been circulated to all adult volunteers prior to the AGM. Chair.This appointment is now made by the Trustee Board who are recommending David Allen. AGREED Treasurer.Jayne Gregory has already confirmed that she is willing to stand. AGREED Independent Examiner. Kerry Bourne has already confirmed that she is willing to stand. AGREED Board Members. To establish the operation of the Board over an initial period of 12 months; - John Mills Pauline Lees Paul Goon AGREED Ex Officio Board Members; -; DLV – Adam Brinkworth DYL – Sophie Tanner District Administrator– Chris Ball |
|---|---|
Birmingham Cole Valley South District Scout Council
Charity Number 504383 Page 2
6 Presentations
Meeting Notes
-
Sarah Reynolds - Wood Badge – Beaver Section Chris Ball – 40 years
-
7 Closing Remarks.
Dave Allen thanked everyone for attending the formal part of the afternoon and hoped that they would stay on to chat and share in the food prepared by members of the District.
………………………………..
Dave Allen Chairman Birmingham Cole Valley South District Scout Council
Birmingham Cole Valley South District Scout Council
Charity Number 504383 Page 3
Cole Valley South Meeting Notes District Scout Group
Birmingham Cole Valley South District Scout Council
Charity Number 504383 Page 4
Meeting Notes
Address: 42 Langstone Road, Warstock, B14 4QS
Birmingham Cole Valley South District Scout Council
Charity Number 504383 Page 5
Attendance 18 Meeting Notes [th] Annual General Meeting
Adam Brinkworth Alan Haynes Andy Wheeler Chris Ball Dan Fowler Dave Allen David Lees David Oliver Jackie Lees Jamal Syed John Mills Luke Thompson Pauline Lees Ruth Tanner Sarah Reynolds
District Lead Volunteer Group Lead Volunteer 198[th] Birmingham 1[st] St. Nicolas Group Executive Committee Member 29[th] Birmingham Selly Park District Secretary / Communications Manager District Explorer Scout Commissioner District & County Chair District Appointments Advisory Committee Member District Appointments Secretary District Appointments Advisory Committee Member County Deputy Commissioner - Programme Group Scout Leader 29[th] Birmingham, 2[nd] Acocks Green & Trustee Board Member Assistant Explorer Scout Leader Kings Heath Explorer Unit Local Training Manager / Deputy District Commissioner, & Trustee Board Member Group Lead Volunteer 100[th] Birmingham 1[st] Bournville Assistant Beaver Leader 220[th] Birmingham St. Agnes / District Beaver Scout Leader
Apologies 18[th] Annual General Meeting
Alan Harborne Amarjit Hundle Claire Shannon Coral Howard Debbie Walker Gemma Clayton Graham Tanner Hannah Tarn Hayley Morrissy Helen Fenwick Ian Neal Jarvey Moss Jayne Gregory Julie Evans Kara Cartwright Karen Brinkworth Kate Panagamuwa Katie Mills Lauren Page Lynn Anderson Malcolm Mellows Martin George Mary Mills Megan Hayman Tansley Melvyn Weake Paul Goon Rachel Jennings Robin Barrington Sally & Keith Burgess Savanna Lea Sharon Hart Sophie Bourne Sophie Tanner Steve Thomas Stuart Hawthorne Sue Weake
Beaver Scout Leader 89[th] Birmingham, 1[st] Hall Green. Assistant Squirrel Scout Leader 232[nd] Birmingham, Acocks Green. Assistant Scout Leader 89[th] Birmingham, 1[st] Hall Green. Retired Member. Group Scout Leader 89[th] Birmingham, 1[st] Hall Green & DAACM. Assistant Explorer Scout Leader Kings Heath Explorer Unit. Scout Leader 100[th] Birmingham, 1[st] Bournville. Assistant Scout Leader 279[th] Birmingham Hall Green Sea Scouts. District Occasional Helper. Group Treasurer 232[nd] Birmingham Acocks Green. Scout Leader 96[th] Birmingham, 1[st] Grove. Group Chair 148[th] Birmingham, St Dunstan’s. District Treasurer. Group Scout Lead Volunteer 81[st] Birmingham, 1[st] West Heath & Group Administrator. Assistant Beaver Scout Leader 198[th] Birmingham 1[st] St Nicolas. Group Scout Leader 232[nd] Birmingham, Acocks Green. Parent Kings Heath Explorer Scout Unit Assistant Beaver Scout Leader 192[nd] Birmingham, 2[nd] Acocks Green. District Cub Scout Leader & Assistant Cub Scout Leader 96[th] Birmingham. Group Scout Leader, Assistant Scout & Beaver Leader 96[th] Birmingham, 1[st] Grove. Group Executive Committee Member 219[th] Birmingham. District Explorer Scout Leader & UK Bushcraft SAS Unit. Assistant Beaver Scout Leader 192[nd] B’ham Acocks Green & DDC & TA. Assistant Scout leader 220[th] Birmingham, St Agnes & District Scout Leader. Scout Leader 260[th] Birmingham. Group Scout Leader 258[th] Birmingham St. Annes & Trustee Board Member Assistant Beaver Scout Leader 100[th] Birmingham 1[st] Bournville. Assistant Explorer Scout Leader Kings Heath ESU & Kingfisher Young Leaders Unit. Parents Kings Heath Explorer Unit. District Explorer Scout & District Cub Scout Leader. Cub Scout Leader 258th Birmingham St Annes West Heath. Assistant Beaver Scout Leader 96[th] Birmingham, 1[st] Grove. Assistant Scout Leader 100[th] Birmingham & District Youth Commissioner. County Lead Volunteer. Assistant Cub Scout Leader 29[th] Birmingham, Selly Park. Group Lead Volunteer 260[th] Birmingham & DACCM & DTA
Birmingham Cole Valley South District Scout Council
Charity Number 504383 Page 6