**Registered Charity No. 504380** ## **NORTH DUFFIELD & SKIPWITH PLAYING FIELD ASSOCIATION** ## **REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED** **31ST MARCH 2021** ## **NORTH DUFFIELD & SKIPWITH PLAYING FIELD ASSOCIATION ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021** ## **History, Objectives and Activities of the Trust** The Charity is constituted under a Trust Deed dated 6[th] October 1972 and subsequently amended on 11[th] February 2002 and 13[th] July 2007 and again on the 14[th] January 2019 and is a Registered Charity No. 504380. The Charity was established to provide and maintain a sports field and facilities for the enjoyment of residents and visitors to the villages of North Duffield and Skipwith. The Trustees have the power to raise funds in such manner as they think appropriate and to apply them in such manner as they consider appropriate provided this is consistent with the charitable objective. ## **Management and Governance Arrangements** The trust deed provides for a minimum of 6 and a maximum of 26 trustees. All adult residents of North Duffield and Skipwith are welcome to put themselves forward for election or co-option to the Committee. The Trustees and Management Committee Member all freely volunteer their time and during the year comprised: Mrs Janet Clark (Chair) NDBC Mr Jonathan Patrick NDDJFC (Vice Chair) Mrs Sarah Mitchell (Secretary) NDUF Mrs Jill Hall (Treasurer) NDBC Mrs Claire Walker NDPC Mrs Lesley Richardson NDPC Mr Philip Johnson NDDFC Mr Andrew Gorton* Mrs Linday Oates OTN Mrs Katie Leigh OTN Mr Francis Boatman* Mr Nicholas Mennell* Each user group of the facilities is able to provide representatives to the Committee as are the village residents by election at the Annual General Meeting. The principal officers stand down at each Annual General Meeting to facilitate appointments/reappointment by the meeting. * Elected or Co-opted Members ## **Achievements and Performance of the Charity** The Committee consider that the facilities can continue to be maintained at the same level within existing resources providing a good outdoor area to be enjoyed by all ages of the local population. The Trustees annually review the risks that the Charity faces. These have related to protecting the assets of the charity which is covered by insurance arrangements and regular maintenance work. The financial resources continue to be maintained at a healthy level by charging for use of the facility. ## **Financial Review and Reserves** The National Covid-19 restrictions throughout the financial year clearly restricted the use of both indoor and outdoor facilities although the Under Five and Nursey activities saw their restrictions relaxed earlier then the other user groups. The committee took up the central government Covid-19 support monies made available during the year amounting to £18,097 which are significantly beneficial to the overall financial position of the Association. A successful application to the National Lottery obtained a grant of £7,250 towards refurbishing the changing rooms with the work completed during the year at a total cost of £10,850. The junior football club were also able to access a grant of £3,250 towards maintenance of the playing area of which £2,164 is carried into 2021/2022. Overall at 31[st] March 2021 the unrestricted net liquid funds had increased to £39,109. Thanks go to the Parish Council who have continued to finance half of the annual insurance premium. ## **Future Plans** The Committee will continue to use income to maintain the existing facilities in good order whilst remaining fully aware of the needs and demands for further improvement and development from existing and future growth of the village. ## **NORTH DUFFIELD & SKIPWITH PLAYING FIELD ASSOCIATION Independent Examiners Report to the Trustees** I report on the accounts of North Duffield & Skipwith Playing Field Association for the year ended 31[st] March 2021, which are set out on pages 5 to 8. ## **Respective responsibilities of trustees and examiner** The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and an independent examination is needed. It is my responsibility to: - Examine the accounts (under section 145 of the 2011 Charities Act) - To follow the procedures laid down in the General Directions given by the Charity Commission (under section 145 (5) (b) of the 2011 Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of independent examiners report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently the report is limited to those matters set out in the statement below. ## **Independent examiners statement** In the course of my examination, no material matters have come to my attention which give me cause to believe that in any material respect: - The accounting records were not kept in accordance with Section 130 of the Charities Act 2011, or - The accounts did not accord with the accounting records, or - The accounts did not comply with the applicable requirements concerning the form and context of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination’. I have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached. Michael Ward FCA Date Tower House 4 Tower Street York YO1 9SB ## **NORTH DUFFIELD & SKIPWITH PLAYING FIELD ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021** ## **2021 2020** |**NotesRestricted**|**NotesRestricted**|**Unrestricted**|**Unrestricted**|**Total**||**Total**|| |---|---|---|---|---|---|---|---| ||**Funds**||**Funds**|**Funds**||**Funds**|| ||£||£||£||| |£|||||||| |**Income Resources**|1||||||| |100 Club||-|283|283||292|| |User Groups Fees|4|-|6,216|6,216||13,467|| |Sundry Hire||-|8|8||30|| |Bank Interest||-|16|16||35|| |Parish Council|522||-|522||529|| |Electric Recharge||-|-|-||224|| |Contribution to Field|||||||| |Maintenance||-|-|-||2,500|| |Insurance Claim|13,560||-|13,560||-|| |Football Pitch Maintenance Grant|||3,250|-||3,250|-| |Lottery Grant|7,250||-|7,250||-|| |Covid Support Grant||-|18,097|18,097|||| ||_______||_______|_______||_______|| |**Total Income Resources**|||£24,582|£24,620||£49,202|| |£17,077|||||||| ||======||======|======|======||| |**Resources Expended**|1||||||| |Charitable Expenditure|||||||| |Rates||-|-|-||-|| |Water Rates||-|184|184||141|| |Electricity||-|571|571||682|| |Insurance|522||523|1,045||1,048|| |Licences||-|20|20||20|| |Heating Oil||-|561|561||627|| |Maintenance/Repairs|||-|2,009||2,009|720| |Cleaning/Sundry||-|518|518||692|| |Postage & Stationary|||-|2||2|36| |Depreciation||-|150|150||150|| |Independent Examiners Fee||-|180|180||180|| |Pest Control||-||-||228|| |Field Maintenance &|||||||| |Hedge Cutting|1,086||1,411|2,497||3,862|| |Play Area Refurbishment||-|-|-||-|1,281| |Storm Damage Refurbishment13,560|||100|13,660||-|| |Changing Room Refurbishment7,250|||3,600|10,850||-|| ||_______||_______|_______||_______|| |**Total Resources Expended**|||£22,418|£9,829||£32,247|£9,667| ||======||======|======|======||| |Surplus/(Defcit) for Year|2,164||14,791|16,955||7,410|| |Total Funds brought forward|||-|64,363||64,363|56,953| ||_______||_______|_______||_______|| |**Total Funds carried forward**||-|£2,164|£79,154||£81,318|| £64,363 ## **NORTH DUFFIELD & SKIPWITH PLAYING FIELD ASSOCIATION BALANCE SHEET AT 31ST MARCH 2021** ## **2021 2020** ||**NotesRestricted**|**NotesRestricted**|**Unrestricted**|**Total**||**Total**|| |---|---|---|---|---|---|---|---| |||**Funds**|**Funds**|**Funds**||**Funds**|| |||£|£||£||| |£|||||||| |**Fixed Assets**|2||||||| |Land at Cost||-|8,642|8,642||8,642|| |Pavilion Cost||-|24,509|24,509||24,509|| |Pavilion Improvements|||||||| |At cost||-|5,594|5,594||5,594|| |Play Area Equipment|||||||| |At WDV||-|900|900||1,050|| |Small Equipment||-|400|400||400|| |CCTV System||-|-|||-|| |||_______|_______|_______||_______|| |||-|£40,045|£40,045||£40,195|| ||======||======|======|======||| |**Current Assets**|||||||| |Cash at Bank & in Hand|||7,309|37,876||45,185|| ||22,498||||||| |Debtors & Prepayments||-|-|2,126||2,126|2,598| |||_______|_______|_______||_______|| |||7,309|40,002|47,311||25,096|| |Creditors||(4,945|(893)|(5,838)||(728)|| |Bonds Held||(200)|-|(200)||(200)|| |||_______|_______|_______||_______|| |**Net Current Assets**||£2,164|£39,109|£41,273||£24,168|| |||**_______**|**_______**|**_______**||**_______**|| |**Net Assets**||£2,164|£79,154|£81,318||£64,363|| ||**======**||**======**|**====== **|**======**||| |**Funds**||3|£2,164|£79,154||£81,318|| ||£64,363||||||| ||**======**||**======**|**====== **|**======**||| ## **Approval of Accounts** The accounts were approved by the Committee on ………………………………………… Trustee ………………………………………… Trustee ………………………………………… ## **NORTH DUFFIELD & SKIPWITH PLAYING FIELD ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021** ## **1. Accounting Policies** ## **Basis of Preparation of Accounts** The financial statements are prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting Charities in accordance with the Financial Reporting Standard applicable in the UK FRS 102 and with the Charities Act 2011. ## **Income** Voluntary income and donations are accounted for as received by the charity. The income from fundraising ventures is shown gross, with the associated cost included in fundraising costs. ## **Liabilities** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to make a payment and that such obligation can be measured with reasonable certainty. ## **Value Added Tax** Value added tax is not recoverable by the charity, and as such is included in the relevant costs in the Statement of Financial Activities. ## 2. **Fixed Assets** The freehold land and buildings are included at their historical cost. It is the trustees opinion that current market value is substantially in excess of cost. Refurbishment of the play area during 2008 at a cost of £55,724 was fully funded by specific fundraising and local authority monies. Depreciation is provided on other assets based on the expected useful life as:- Play Area Equipment 10% p.a. on W.D.V. ## 3. **Restricted Funds** Other than the User Group Bonds, a balance of the Football Pitch maintenance grant was on hand. ## **NORTH DUFFIELD & SKIPWITH PLAYING FIELD ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021 (CONTINUED)** ## 4. **User Group Fees** |**p Fees**||| |---|---|---| ||2021|2020| |Junior Football|467|1,157| |Under Fives|2,835|5,072| |Orchard Tree Nursery|2,914|6,697| |Bowls Club|-|541| ||_______|______| ||£6,216|£13,467| ||===========||