## **Shrawley Parish Hall**
**Financial Statements Year Ended 31 March 2021**
Charity registration number: 504348
**Shrawley Parish Hall Financial Statements Year Ended 31 March 2021**
|**Contents**||
|---|---|
||**Page**|
|Charity Reference and Administrative Details|1|
|Trustees’ Annual Report|2|
|Independent Examiner’s Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 15|
**Shrawley Parish Hall Charity Reference and Administrative Details Year Ended 31 March 2021**
**Charity registration number** 504348 **Trustees** Mary Bendall Alan Wild Pauline Lee Kim Day John Lee (Chairman) Tracy Gorrod Vanessa James Marie Tucker **All correspondence to:** Shrawley Parish Hall C/O Prospect Cottage New Inn Lane Shrawley Worcestershire WR6 6TE Tel: 01299 871176 **Independent Examiner** Sally Bishop FCA Unit 3 Elgar Business Centre Moseley Road Hallow Worcester WR2 6NJ **Solicitor** MFG Solicitors Adam House Birmingham Road Kidderminster DY10 2SH **Bankers** Santander UK Plc Bridle Road Bootle Merseyside L30 4ZY
1
**Shrawley Parish Hall Trustees’ Annual Report Year Ended 31 March 2021**
The Trustees present their report and the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
## **Trustees of the charity**
The trustees who have served during the year and since the year end were as follows:
John Lee (Chairman) Kim Day Susan Hodges (resigned 6 July 2020) Tracy Gorrod Mary Bendall Vanessa James Alan Wild Marie Tucker (appointed 22 February 2021) Pauline Lee Nick Latchem (resigned 21 January 2021)
## **Structure, governance and management**
## **Constitution**
The Charity is governed by a scheme dated 18 April 2002 and amended January 2003 and November 2013 by order of the Charity Commissioners for England and Wales. The scheme replaces the trust deed of 29 April 1976.
## **Organisational Structure and How Decisions are Made**
The Charity is managed by a committee of management who are subject to re-election or reappointment at the annual general meeting. The committee meet on a regular basis and all matters must be decided by majority decision of the members present and voting at a duly convened meeting of the committee.
## **Appointment of Trustees**
The Charity is administered by the existing Trustees as listed until the annual general meeting when they offer themselves for re-election. New Trustees are appointed at the annual general meeting as required.
The Trustees, at the year end, are a well-balanced group of local people who are able to draw upon a variety of skills and experience and who manage the affairs of the hall with interest and enthusiasm. All Trustees give their time voluntarily and receive no remuneration or other benefits.
## **Objectives and activities**
## **Object of the Charity for Public Benefit**
The object of the charity is the provision and maintenance of the Village Hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions including use for:-
- a) Meetings, lectures and classes, and
- b) Other forms of recreation and leisure time occupation
The Village Hall is in the name of Shrawley Parish Council as custodian trustee.
## **Public benefit statement**
2
## **Shrawley Parish Hall Trustees’ Annual Report Year Ended 31 March 2021**
When planning our activities for the year the Trustees have considered the Charity Commission’s general guidance on public benefit and, in particular, the guidance on charities for the advancement of community development.
## **Treasurer’s review**
With the country in lockdown because of the Covid pandemic throughout most of this accounting year income has been restricted to three main sources. The trustees have received rent and lunchtime usage payments throughout most of the year from our tenant Little Squirrels nursery, some hire fees from our loyal Jujitsu customer, the Kajuen Ryu, and lockdown grants from the Government via Malvern Hills District Council which have been our life blood.
Upkeep and maintenance payments have continued for essential items only including the installation of a new fire protection system which became necessary due to the old system becoming unreliable. The trustees are grateful to the National Lottery Community Fund for providing a grant of £5,000 towards the cost of this essential work `
In the early days of the pandemic great efforts were made to make the hall a Covid secure environment and this and the requisite risk analysis were updated as regulations changed.
The trustees give grateful thanks to our Booking Administrator and our Cleaner for their help and support during the year.
## **Reserves and investment policy**
During the year the committee continued to bank surplus funds with COIF charity funds in conjunction with current account facilities with Santander UK Plc. As such the committee does not, at present time, have an investment policy. Its current policy with regard to the use of its reserves is that, with the exception of restricted funds, other funds are held to maintain and run the Parish Hall.
The committee will review both its investment and reserve policy when the Charity’s reserves increase. The unrestricted funds as at the year-end amounted to £122,057 (2020: £108,586). Total funds amounted to £584,398 (2020: £592,046)
## **Risk review**
A risk review has been carried out during the year. No extraordinary risks were identified and further risk reviews will be completed annually. A fire safety review was conducted and associated work completed. In addition, a Covid risk analysis was carried out and updated throughout the year as regulations were revised.
## **Plans for future periods**
The perimeter fencing is in need of replacement due to age and safety issues and this will be completed during 2021/22 at a cost of around £2,500 to £3,000.
Further expenditure is proposed to continue the ongoing programme of maintenance externally and internally of the Parish Hall.
Provision remains for the replacement of the central heating boiler.
Fund raising will continue during 2021/22 and the Trustees will continue to try to find hirers for the Parish Hall rooms for the spare capacity we have at the moment.
3
**Shrawley Parish Hall Trustees’ Annual Report Year Ended 31 March 2021**
## **Accounting and Reporting Responsibilities**
## **Trustees’ responsibilities**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP 2019 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 6 July 2021 and signed on their behalf by
John Lee Chair
4
**Shrawley Parish Hall Independent Examiner’s Report Year Ended 31 March 2021**
## **Independent Examiner's Report to the Trustees of Shrawley Parish Hall**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 6 to 15.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sally Bishop FCA Bishops Accountancy Limited Chartered Accountants Unit 3 Elgar Business Centre Moseley Road Hallow Worcester WR2 6NJ
7 July 2021
5
## **Shrawley Parish Hall Statement of Financial Activities Year Ended 31 March 2021**
|Note
**Income and endowments**
**from:**
Donations and legacies
2
Charitable activities
3
Investments
Other trading activities
4
**Total income and**
**endowments**
**Expenditure on:**
Raising funds
5
Charitable activities
6
**Total expenditure**
**Net income (expenditure)**
Transfers between funds
13
**Net movement in funds**
13
**Reconciliation of funds:**
Total funds brought forward
13
**Total funds carried**
**forward**
13|2021
Unrestricted
funds
Restricted
funds
Total
£
£
£
20,669
150
20,819
10,753
-
10,753
11
-
11
720
-
72
0
32,153
150
32,303
474
-
474
18,208
21,269
39,477
18,682
21,269
39,951
13,471
(21,119)
(7,648)
-
-
-
13,4
71
(21,119)
(7,648)
108,586
483,460
592,046
122,057
462,341
584,398|2020
Total
£
8,125
16,553
58
5,415|
|---|---|---|
|||30,151
544
42,276|
|||42,820|
|||(12,669)
-|
|||(12,669)
604,715|
|||592,046|
All income and expenditure derive from continuing activities.
The statement of financial activities includes all gains and losses recognised during the year.
6
## **Shrawley Parish Hall Balance Sheet Year Ended 31 March 2021**
|Note
**Fixed assets**
Tangible assets
10
**Current assets**
Stock of shop goods for resale
Debtors
11
Cash at bank and in hand
**Creditors: amounts falling due within one year**
12
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**Charity Funds**
Restricted funds
13
Unrestricted funds
13
Revaluation reserve
13
**Total charity funds**
13|2021
£
553,973
553,973
-
-
31,463
31,463
(1,038)
30,425
584,3
98
584,39
8
245,614
122,057
216,727
584,398|2020
£
572,617|
|---|---|---|
|||572,617
474
-
19,981|
|||20,455
(1,026)|
|||19,429|
|||592,0
46|
|||592,0
46|
|||266,733
108,586
216,727|
|||592,046|
The financial statements were approved and authorised for issue by the Trustees on 6 July 2021.
Signed on behalf of the board of trustees
John Lee, Trustee
The notes on pages 8 to 15 form part of these financial statements.
7
**Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021**
## **1 Summary of significant accounting policies**
## **(a) General information and basis of preparation**
Shrawley Parish Hall is an unincorporated charity in England. The address of the charity is given on page 1 of these financial statements. The nature of the charity’s operations and principal activities are set out in the Trustees’ Report.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## **(b) Funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.
## **(c) Income recognition**
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is
8
## **Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021**
deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.
## **(c) Income recognition (continued)**
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
Investment income is earned on cash held on deposit with COIF Charity funds. Interest is accounted for when received, as is any tax recoverable on such income.
## **(d) Expenditure recognition**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.
Costs of raising funds comprise those costs directly attributable to fund raising events.
Indirect support costs which include office and administration costs are allocated on the basis of a proportion of direct costs.
## **(e) Tangible fixed assets**
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:
Leasehold land and buildings 5% straight line Plant and machinery 5% straight line Fixtures and fittings 15%/20%/33% straight line
## **(f) Going concern**
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is
9
## **Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021**
sufficient with the level of reserves for the charity to be able to continue as a going concern.
## **2 Income from donations and legacies**
|Grants
Donations|2021
£
19,81
9
1,000
20,819|2020
£
8,07
5
50|
|---|---|---|
|||8,125|
In 2021, £150 of the above income was attributable to restricted funds (2020: £8,075) and £20,669 was attributable to unrestricted funds (2020: £50).
## **3 Income from charitable activities**
|Rental Income|2021
£
10,753
10,75
3|2020
£
16,553|
|---|---|---|
|||16,55
3|
All income from charitable activities was attributable to unrestricted funds (2020: £16,553).
## **4 Income from other trading activities**
|Fundraising events|2021
£
720
720|2020
£
5,415|
|---|---|---|
|||5,415|
All income from other trading activities was attributable to unrestricted funds (2020: £5,415).
10
**Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021**
## **5 Expenditure on raising funds**
|Fundraising costs|2021
£
474
474|2020
£
544|
|---|---|---|
|||544|
All expenditure on raising funds was attributable to unrestricted funds (2020: £544).
## **6 Analysis of expenditure on charitable activities**
**----- Start of picture text -----**
2021 2020
£ £
Property costs:
Cleaning 1,098 1,284
Heat, light and water 561 1,744
Insurance 1,657 1,765
Repairs 14,991 15,162
Rates 192 142
Licence and sundry costs 709 410
Legal and professional fees 720 300
Depreciation 18,644 18,644
Booking costs 605 643
Support costs - 16
Donations made - 1,89
0
Governance costs:
Independent examiner’s fee 300 276
39,477 42,27
6
**----- End of picture text -----**
In 2021, £21,269 of the above costs were attributable to restricted funds (2020: £16,679) and £18,208 of the above costs were attributable to unrestricted funds (2020: £25,597).
## **7 Net expenditure for the year**
Net expenditure is stated after charging:
||2021|2020|
|---|---|---|
||£|£|
|Depreciation of tangible fxed assets|18,644|18,644|
11
**Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021**
## **8 Independent examiner’s remuneration**
The independent examiner’s remuneration amounts to an independent examination fee of £250 (2020: £230).
## **9 Trustees' and key management personnel remuneration and expenses**
The charity considers its key management personnel are the trustees.
The trustees neither received nor waived any remuneration during the year (2020: £Nil).
The trustees did not have any expenses reimbursed during the year (2020: £Nil).
## **10 Tangible fixed assets**
**----- Start of picture text -----**
Leasehold land Plant and Fixtures and
and buildings machinery fittings Total
£ £ £ £
Cost or valuation:
At 1 April 2020 729,174 19,510 78,691 827,375
Additions - - - -
At 31 March 2021 729,174 19,510 78,691 827,375
Depreciation:
At 1 April 2020 178,896 1,950 73,912 254,758
Charge for the year 16,474 975 1,195 18,644
At 31 March 2021 195,370 2,925 75,107 273,402
Net book value:
At 31 March 2021 533,804 16,585 3,58 553,973
4
At 31 March 2020 550,278 17,560 4,77 572,617
9
**----- End of picture text -----**
## **11 Debtors**
|Other debtors|2021
£
-
-|2020
£
-|
|---|---|---|
|||-|
12
## **Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021 12 Creditors: amounts falling due within one year**
|**wley Parish Hall**
**s to the Financial Statements**
**Ended 31 March 2021**
**Creditors: amounts falling due within one year**|||
|---|---|---|
|Accruals and deferred income|2021
£
1,038
1,038|2020
£
1,026|
|||1,026|
## **13 Fund reconciliation**
## **Unrestricted funds**
||Balance at
1 April
2020
Income
Expenditur
e
Transfers
Gains /
(losses)
Balance
at 31
March
2021|
|---|---|
||£
£
£
£
£
£|
|||
|Unrestricte
d|108,586
32,153
(18,682)
-
-
122,057|
|||
||108,586
32,153
(18,682)
-
-
122,057|
|||
|||
||Balance at
1 April
2019
Income
Expenditur
e
Transfers
Gains /
(losses)
Balance
at 31
March
2020|
||£
£
£
£
£
£|
|||
|Unrestricte
d|109,076
22,076
(26,141)
3,575
-
108,586|
|||
||109,076
22,076
(26,141)
3,575
-
108,586|
|||
**Restricted funds**
13
## **Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021**
|**ar Ended 31**|**March 2021**|
|---|---|
||Balance
at 1 April
2020
£
Income
Expenditure
Transfers
Gains /
(losses)
Balance
at 31
March
2021
£
£
£
£
£|
|||
|||
|Building
Fund|261,938
-
(16,474)
-
-
245,464|
|||
|Revaluation
Reserve|216,727
-
-
-
-
216,727|
|||
|Film Club|-
150
-
-
-
150|
|||
|Fire alarm
system|4,795
-
(4,795)
-
-
-|
|||
||483,46
0
150
(21,269)
-
-
462,341|
|||
|**Fund reconciliation (continued)**||
||Balance
at 1 April
2019
£
Income
Expenditure
Transfers
Gains /
(losses)
Balance
at 31
March
2020
£
£
£
£
£|
|||
|||
|Building
Fund|278,412
-
(16,474)
-
-
261,938|
|||
|Revaluation
Reserve|216,727
-
-
-
-
216,727|
|||
|Film club|500
3,075
-
(3,575)
-
-|
|||
|Fire alarm
system|-
5,000
(205)
-
-
4,795|
|||
||495,639
8,075
(16,679)
(3,575
)
-
483,460|
|||
## **13 Fund reconciliation (continued)**
**Purpose of funds**
14
## **Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021**
The Building Fund exists to refurbish the property. The first phase of the fund included grants from Community Fund, Welcome to Our Future, Countryside Agency, Awards For All, Eveson Charitable Trust and donations, including an amount of £10,657 from the Parish Council, which have been used for the building work and refitting of the Village Hall.
The second phase has involved grants from the Rural Enterprise Scheme and Awards For All which have been used for the refurbishment of the part of the building let out as the nursery school. The cost of depreciation will be set against this fund in future years.
The revaluation reserve represents the uplift in the value for insurance purposes.
A grant was received from Malvern Hills District Council for the Film Club, which we hope to start up again when Covid-19 restrictions have been lifted.
A grant of £5,000 was received from National Lottery Awards for All in 2020 towards the cost of updating and extending the fire alarm system in the hall. Due to the Covid-19 restrictions, the work was not completed until this year.
## **14 Analysis of net assets between funds**
|Unrestricte
d funds
Restricted
funds
Total|Unrestricte
d funds
Restricted
funds
Total|Unrestricte
d funds
Restricted
funds
Total|Unrestricte
d funds
Restricted
funds
Total|Unrestricte
d funds
Restricted
funds
Total|Unrestricte
d funds
Restricted
funds
Total|
|---|---|---|---|---|---|
||2021
£||2021
£||2021
£|
|||||||
|Fixed assets|91,78
2||462,191||553,97
3|
|Cash and current investments|31,31
3||150||31,463|
|Other current assets/liabilities|(1,03
8)||-||(1,038)|
|||||||
|Total|122,05
7||462,341||584,39
8|
|||||||
|Unrestricte
d funds
2020
Restricte
d funds
2020
Total
2020||||||
15
## **Shrawley Parish Hall Notes to the Financial Statements Year Ended 31 March 2021**
**----- Start of picture text -----**
£ £ £
Fixed assets 93,952 478,665 572,61
7
Cash and current investments 15,186 4,795 19,981
-
Other current assets/liabilities (55 (552)
2)
Total 108,58 483,460 592,04
6 6
**----- End of picture text -----**
## **15 Related party transactions**
There are no related party transactions during the period (2020: £ nil).
16